Samsung Electronics Co SF565PR Multi Function Printer User Manual 565P

Samsung Electronics Co Ltd Multi Function Printer 565P

Contents

Users Manual 1

About the User’s GuidesYour machine comes with the two user’s guides:This Laser MFP User’s Guide provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner, a copier and a facsimile and information for maintaining and troubleshooting the machine.The SmarThru 3 User’s Guide provides the basic description about using the multi-function application. Samsung SmarThru allows you to scan and edit images, and to scan for copying, faxing and sending an e-mail on your computer. You can also find a brief description on the automatic text recognition program, AnyPage.This manual is provided for information purposes only. All information included herein is subject to change without notice. Samsung Electronics is not responsible for any direct or indirect damages, arising from or related to use of this manual.© 2007 Samsung Electronics Co., Ltd. All rights reserved.• SF-565PR and Samsung logo are trademarks of Samsung Electronics Co., Ltd.• PCL and PCL 6 are trademarks of hewlett-packard Company.• IBM and IBM PC are trademarks of International Business Machines Corporation.• Microsoft, Windows, Windows 2000, Windows XP and Windows Vista are registered trademarks of Microsoft Corporation.• All other brand or product names are trademarks of their respective companies or organizations.
iiContact SAMSUNG WORLD WIDEIf you have any comments or questions regarding Samsung products, contact the SAMSUNG customer care center. Country Customer Care Center Web SiteARGENTINE 0800-333-3733 www.samsung.com/arAUSTRALIA 1300 362 603 www.samsung.com/auBELGIUM 02 201 2418 www.samsung.com/beBRAZIL 0800-124-4214004-0000www.samsung.com/brCANADA 1-800-SAMSUNG (7267864) www.samsung.com/caCHILE 800-726-7864 (SAMSUNG) www.samsung.com/clCHINA 800-810-5858010- 6475 1880www.samsung.com.cnCOLOMBIA 01-8000-112-112 www.samsung.com/coCOSTA RICA 0-800-507-7267 www.samsung.com/latinCZECH REPUBLIC 844 000 844 www.samsung.com/czDistributor pro ýeskou republiku : Samsung Zrt., þeska organizaþní složka Vyskoþilova 4, 14000 Praha 4DENMARK 70 70 19 70 www.samsung.com/dkECUADOR 1-800-10-7267 www.samsung.com/latinEL SALVADOR 800-6225 www.samsung.com/latinESTONIA 800-7267 www.samsung.eeKAZAHSTAN 8-800-080-1188 www.samsung.kzFINLAND 030-6227 515 www.samsung.com/fiFRANCE 3260 SAMSUNG or 08 25 08 65 65 (€ 0,15/min)www.samsung.com/frGERMANY 01805 - 121213 (€ 0,14/min)www.samsung.deGUATEMALA 1-800-299-0013 www.samsung.com/latinHONG KONG 3698 4698 www.samsung.com/hkHUNGARY 06-80-SAMSUNG (7267864) www.samsung.com/huINDIA 3030 82821800 110 011www.samsung.com/in/INDONESIA 0800-112-8888 www.samsung.com/idITALIA 800-SAMSUNG(7267864) www.samsung.com/itJAMAICA 1-800-234-7267 www.samsung.com/latin
iiiJAPAN 0120-327-527 www.samsung.com/jpLATVIA 800-7267 www.samsung.com/lv/index.htmLITHUANIA 8-800-77777 www.samsung.com/ltLUXEMBURG 0032 (0)2 201 24 18 www.samsung.luMALAYSIA 1800-88-9999 www.samsung.com/myMEXICO 01-800-SAMSUNG (7267864) www.samsung.com/mxNETHERLANDS0900 20 200 88 (€ 0,10/min) www.samsung.com/nlNORWAY 815-56 480 www.samsung.com/noPANAMA 800-7267 www.samsung.com/latinPHILIPPINES 1800-10-SAMSUNG (7267864) www.samsung.com/phPOLAND 0 801 801 881 www.samsung.com/plPORTUGAL 80 8 200 128 www.samsung.com/ptPUERTO RICO 1-800-682-3180 www.samsung.com/latinREP. DOMINICA 1-800-751-2676 www.samsung.com/latinRepublic of Ireland 0818 717 100 www.samsung.com/ukRUSSIA 8-800-200-0400 www.samsung.ruSINGAPORE 1800-SAMSUNG (7267864) www.samsung.com/sgSLOVAKIA 0800-SAMSUNG (726786) www.samsung.com/skSOUTH AFRICA 0860 726 7864 (SAMSUNG) www.samsung.com/zaSPAIN 902 10 11 30 www.samsung.com/esSWEDEN 0771-400 200 www.samsung.com/seSwitzerland 0800-7267864 www.samsung.com/ch/TAIWAN 0800-329-999 www.samsung.com/twTHAILAND 1800-29-323202-689-3232www.samsung.com/thTRINIDAD & TOBAGO 1-800-7267-864 www.samsung.com/latinU.A.E 800-SAMSUNG (7267864) www.samsung.com/meaU.K 0870 SAMSUNG (7267864) www.samsung.com/ukU.S.A 1-800-SAMSUNG (7267864) www.samsung.comUKRAINE 8-800-502-0000 www.samsung.com/urUZBEKISTAN 8-800-120-0400 www.samsung.com.uzVENEZUELA 0-800-100-5303 www.samsung.com/latinVIETNAM 1 800 588 889 www.samsung.com/vnCountry Customer Care Center Web Site
ivCONTENTSChapter 1: CONTENTSChapter 1: GETTING STARTEDUnpacking .................................................................... 1.2Selecting a Location ................................................. 1.4Understanding the Component Location ........................... 1.5Front View .............................................................. 1.5Rear View ............................................................... 1.5Control Panel Functions ............................................ 1.6Attaching Accessories .................................................... 1.8Document Output Support ........................................ 1.8Handset and Handset Cradle ..................................... 1.9Installing the Toner Cartridge ....................................... 1.10Loading Paper ............................................................ 1.12Making Connections .................................................... 1.15Turning the Machine On ............................................... 1.18About Samsung Software ............................................. 1.19Printer Driver Features ........................................... 1.20Installing Samsung Software in Windows ....................... 1.21System Requirements ............................................ 1.21Installing Samsung Software ................................... 1.22Installing Samsung SmarThru ................................. 1.24Repairing Software ...................................................... 1.27Removing Software ..................................................... 1.28Uninstalling the MFP Driver ..................................... 1.28Uninstalling Samsung SmarThru .............................. 1.29Changing the Display Language .................................... 1.30Setting the Machine ID ................................................ 1.31Entering Characters Using the Number Keypad .......... 1.32Setting the Date and Time ........................................... 1.34Changing the Clock Mode ....................................... 1.35Setting the Paper Type and Size ................................... 1.36Setting Sounds ........................................................... 1.37Speaker, Ringer, Key Sound and Alarm Sound ........... 1.37Speaker Volume .................................................... 1.38Using the Save Modes ................................................. 1.38Toner Save Mode .................................................. 1.38Toll Save Mode ...................................................... 1.39Power Save Mode .................................................. 1.40Chapter 2: PAPER HANDLINGSelecting Print Materials ................................................. 2.2Type, Input Sources and Capacities ........................... 2.2Guidelines for Paper and Special Materials .................. 2.3Selecting an Output Location .......................................... 2.4Printing to the Front Output Tray (Face down) ............. 2.5Printing to the Rear Output Slot (Face up) .................. 2.5
vLoading Paper in the Paper Tray ...................................... 2.7Using the Manual Feeder ................................................ 2.8Setting the Paper Type and Size for the Manual Feeder 2.10Chapter 3: PRINTINGPrinting a Document in Windows ..................................... 3.2Canceling a Print Job ................................................ 3.5Using a Favorite Setting ........................................... 3.6Using Help .............................................................. 3.6Setting Paper Properties ................................................ 3.7Setting Graphic Properties .............................................. 3.8Printing Multiple Pages on One Sheet of the Paper ........... 3.10Printing a Reduced or Enlarged Document ...................... 3.12Fitting Your Document to a Selected Paper Size .............. 3.13Printing Posters .......................................................... 3.14Using Watermarks ...................................................... 3.15Using an Existing Watermark .................................. 3.15Creating a Watermark ............................................ 3.16Editing a Watermark .............................................. 3.17Deleting a Watermark ............................................ 3.17Using Overlays ........................................................... 3.18What is an Overlay? ............................................... 3.18Creating a New Page Overlay .................................. 3.18Using a Page Overlay ............................................. 3.20Deleting a Page Overlay ......................................... 3.21Setting Up the Locally Shared Printer ............................. 3.22In Windows 2000/XP .............................................. 3.22Chapter 4: COPYINGLoading Paper for Copying ............................................. 4.2Preparing a Document ................................................... 4.2Making a Copy .............................................................. 4.3Setting Copy Options ..................................................... 4.4Darkness ................................................................ 4.4Original Type .......................................................... 4.5Number of Copies .................................................... 4.5Reduced/Enlarged Copying ....................................... 4.6Changing the Default Settings ........................................ 4.7Setting the Time Out Option ........................................... 4.8Collation Copying .......................................................... 4.8Chapter 5: SCANNINGScanning Basics ............................................................ 5.2Scanning Using Samsung SmarThru ................................ 5.2Scanning Process with TWAIN-enabled Software ............... 5.6Chapter 6: FAXINGChanging the Fax Setup options ...................................... 6.2Available Fax Setup Options ........................................... 6.3
viLoading a Document ..................................................... 6.5Adjusting the Document Resolution ................................. 6.6Sending a Fax Automatically ........................................... 6.7Sending a Fax Manually ................................................. 6.8Redialing the Last Number ............................................. 6.8Confirming Transmission ................................................ 6.9Automatic Redialing ...................................................... 6.9About Receiving Modes ................................................ 6.10Loading Paper for Receiving Faxes ................................. 6.11Receiving Automatically in Fax Mode ............................. 6.11Receiving Manually in Tel Mode ..................................... 6.11Receiving Automatically in Ans/Fax Mode ....................... 6.12Receiving Manually Using an Extension Telephone ........... 6.13Receiving Faxes Using the DRPD Mode ........................... 6.13Receiving Faxes in the Memory ..................................... 6.14One-touch Dialing ....................................................... 6.15Storing a Number for One-touch Dialing ................... 6.15Sending a Fax using a One-touch Number ................. 6.16Speed Dialing ............................................................. 6.16Storing a Number for Speed Dialing ......................... 6.16Sending a Fax using a Speed Number ...................... 6.17Group Dialing ............................................................. 6.18Setting a Group Dial Number .................................. 6.18Editing Group Dial Numbers .................................... 6.19Sending a Fax Using Group Dialing (Multi-address Transmission) .................................. 6.20Searching for a Number in the Memory .......................... 6.20Searching Sequentially through the Memory .............. 6.20Searching with a Particular First Letter ..................... 6.21Printing a Phonebook List ............................................. 6.21Sending Broadcasting Faxes ......................................... 6.22Sending a Delayed Fax ................................................ 6.23Sending a Priority Fax ................................................. 6.25Polling a Remote Machine ............................................ 6.26Adding Documents to a Scheduled Fax ........................... 6.27Canceling a Scheduled Fax ........................................... 6.28Using Secure Receiving Mode ....................................... 6.29Printing Reports .......................................................... 6.31Using Advanced Fax Settings ........................................ 6.33Changing Setting Options ....................................... 6.33Advanced Fax Setting Options ................................. 6.34Using the Remote Control Panel .................................... 6.36Chapter 7: USING YOUR PRINTER IN LINUXGetting Started ............................................................. 7.2Installing the MFP Driver ................................................ 7.3System Requirements .............................................. 7.3Installing the MFP Driver .......................................... 7.4Uninstalling the MFP Driver ....................................... 7.5Using the MFP Configurator ............................................ 7.6Opening the MFP Configurator ................................... 7.6Printers Configuration .............................................. 7.7
viiScanners Configuration ............................................ 7.8MFP Ports Configuration ........................................... 7.9Configuring Printer Properties ....................................... 7.10Printing a Document .................................................... 7.11Printing from Applications ....................................... 7.11Printing Files ......................................................... 7.12Scanning a Document .................................................. 7.13Using the Image Editor .......................................... 7.17Chapter 8: MAINTENANCEClearing the Memory ..................................................... 8.2Adjusting Shading ......................................................... 8.3Cleaning Your Machine ................................................... 8.3Cleaning the Outside ................................................ 8.3Cleaning the Inside .................................................. 8.4Cleaning the Scan Unit ............................................. 8.5Maintaining the Toner Cartridge ...................................... 8.7Redistributing Toner ................................................ 8.8Replacing the Toner Cartridge ................................... 8.9Setting the Notify Toner Option ............................... 8.10Cleaning the Drum ................................................ 8.11Ignoring the Toner Empty Message .......................... 8.11Consumables and Replacement Parts ............................. 8.12Replacing the ADF Rubber Pad ...................................... 8.13Chapter 9: TROUBLESHOOTINGClearing Document Jams ................................................ 9.2Input Misfeed .......................................................... 9.2Exit Misfeed ............................................................ 9.2Clearing Paper Jams ...................................................... 9.3In the Paper Tray .................................................... 9.4In the Paper Exit Area .............................................. 9.5In the Fuser Area or Around the Toner Cartridge .......... 9.6In the Manual Feeder ............................................... 9.6Tips for Avoiding Paper Jams ..................................... 9.7Clearing LCD Error Messages .......................................... 9.8Solving Problems ........................................................ 9.11Paper Feeding Problems ......................................... 9.11Printing Problems .................................................. 9.12Printing Quality Problems ....................................... 9.15Copying Problems .................................................. 9.19Scanning Problems ................................................ 9.20Faxing Problems .................................................... 9.21Common Linux Problems ........................................ 9.23Appendix A: SPECIFICATIONSGeneral Specifications ................................................... A.2Scanner and Copier Specifications ................................... A.3Printer Specifications ..................................................... A.4Facsimile Specifications ................................................. A.5
viiiPaper Specifications ...................................................... A.6Overview ................................................................ A.6Supported Sizes of Paper .......................................... A.6Guidelines for Using Paper ........................................ A.7Paper Specifications ................................................. A.8Paper Output Capacity ............................................. A.8Paper Storage Environment ...................................... A.9Envelopes ............................................................... A.9Labels .................................................................. A.11Transparencies ...................................................... A.11
ixSafety and Regulatory InformationImportant Precautions and Safety InformationWhen using this machine, these basic safety precautions should always be followed to reduce risk of fire, electric shock and injury to people:1 Read and understand all instructions.2 Use common sense whenever operating electrical appliances.3 Follow all warnings and instructions marked on the machine and in the literature accompanying the machine.4 If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.5 Unplug the machine from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a damp cloth for cleaning.6 Do not place the machine on an unstable cart, stand or table. It may fall, causing serious damage.7 Your machine should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.8 Do not allow anything to rest on the power. Do not locate your machine where the cords will be abused by persons walking on them.9 Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.10 Do not allow pets to chew on the AC power, telephone or PC interface cords.11 Never push objects of any kind into the machine through case or cabinet openings. They may touch dangerous voltage points, creating a risk of fire or shock. Never spill liquid of any kind onto or into the machine.12 To reduce the risk of electric shock, do not disassemble the machine. Take it to a qualified service technician when repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently used. 13 Unplug the machine from the telephone jack, PC and AC wall outlet and refer servicing to qualified service personnel under the following conditions:• When any part of the power cord, plug or connecting cable is damaged or frayed.• If liquid has been spilled into the machine. • If the machine has been exposed to rain or water.• If the machine does not operate properly after instructions have been followed.• If the machine has been dropped, or the cabinet appears damaged.• If the machine exhibits a sudden and distinct change in performance.14 Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and may require extensive work by a qualified service technician to restore the machine to normal operation.15 Avoid using this machine during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the AC power and telephone cord for the duration of the lightning storm.16 The Power cord supplied with your machine should be used for safe operation. If you are using a cord which is longer than 2 m with 110 V machine, then it should be 16 AWG* or bigger.
x17 Use only No.26 AWG* or larger telephone line cord.18 SAVE THESE INSTRUCTIONS.Laser Safety StatementThe printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 825.Class I laser products are not considered to be hazardous. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance or prescribed service condition.WARNING Never operate or service the printer with the protective cover removed from Laser/Scanner assembly. The reflected beam, although invisible, can damage your eyes.When using this product, these basic safety precautions should always be followed to reduce risk of fire, electric shock, and injury to persons:Ozone SafetyDuring normal operation, this machine produces ozone. The ozone produced does not present a hazard to the operator. However, it is advisable that the machine be operated in a well ventilated area.If you need additional information about ozone, please request your nearest Samsung dealer.Mercury SafetyLAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS. For details see lamprecycle.org, eiae.org, or call 1-800-Samsung* AWG: American Wire Gauge
xiPower SaverThis printer contains advanced energy conservation technology that reduces power consumption when it is not in active use.When the printer does not receive data for an extended period of time, power consumption is automatically lowered. RecyclingPlease recycle or dispose of the packaging material for this product in an environmentally responsible manner.Correct Disposal of This Product (Waste Electrical & Electronic Equipment)(Applicable in the European Union and other European countries with separate collection systems)This marking shown on the product or its literature, indicates that it should not be disposed with other household wastes at the end of its working life. To prevent possible harm to the environment or human health from uncontrolled waste disposal, please separate this from other types of wastes and recycle it responsibly to promote the sustainable reuse of material resources. Household users should contact either the retailer where they purchased this product, or their local government office, for details of where and how they can take this item for environmentally safe recycling. Business users should contact their supplier and check the terms and conditions of the purchase contract. This product should not be mixed with other commercial wastes for disposal.Radio Frequency EmissionsFCC Information to the UserThis device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: • This device may not cause harmful interference, and • This device must accept any interference received, including interference that may cause undesired operation.This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:• Reorient or relocate the receiving antenna.• Increase the separation between the equipment and receiver.• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.• Consult the dealer or experienced radio TV technician for help.
xiiCaution: Change or modifications not expressly approved by the manufacturer responsible for compliance could void the user's authority to operate the equipment.Canadian Radio Interference RegulationsThis digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and Science Canada.Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.Fax BrandingThe Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:(1) the date and time of transmission(2) identification of either business, business entity or individual sending the message; and(3) telephone number of either the sending machine, business, business entity or individual.The Telephone Company may make changes in its communications facilities, equipment operations or procedures where such action is reasonably required in the operation of its business and is not inconsistent with the rules and regulations in FCC Part 68. If such changes can be reasonably expected to render any customer terminal equipment incompatible with telephone company communications facilities, or require modification or alteration of such terminal equipment, or otherwise materially affect its use or performance, the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain uninterrupted service.Ringer Equivalence NumberThe Ringer Equivalence Number and FCC Registration Number for this machine may be found on the label located on the bottom or rear of the machine. In some instances you may need to provide these numbers to the telephone company.The Ringer Equivalence Number (REN) is a measure of the electrical load placed on the telephone line, and is useful for determining whether you have “overloaded” the line. Installing several types of equipment on the same telephone line may result in problems making and receiving telephone calls, especially ringing when your line is called. The sum of all Ringer Equivalence Numbers of the equipment on your telephone line should be less than five in order to assure proper service from the telephone company. In some cases, a sum of five may not be usable on your line. If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.WARNING:FCC Regulations state that changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment. In the event that terminal equipment causes harm to the telephone network, the telephone company should notify the customer that service may be stopped. However, where prior notice is impractical, the company may temporarily cease service, providing that they:a) promptly notify the customer.b) give the customer an opportunity to correct the equipment problem.c) inform the customer of the right to bring a complaint to the Federal Communication Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part 68.
xiiiYou should also know that:• Your machine is not designed to be connected to a digital PBX system.• If you intend to use a computer modem or fax modem on the same phone line as your machine, you may experience transmission and reception problems with all the equipment. It is recommended that no other equipment, except for a regular telephone, share the line with your machine.• If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for both the power and the telephone lines. Surge protectors can be purchased from your dealer or telephone and electronic specialty stores.• When programming emergency numbers and/or making test calls to emergency numbers, use a non-emergency number to advise the emergency service dispatcher of your intentions. The dispatcher will give you further instructions on how to actually test the emergency number.• This machine may not be used on coin service or party lines.• This machine provides magnetic coupling to hearing aids.• You may safely connect this equipment to the telephone network by means of a standard modular jack, USOC RJ-11C.Declaration of Conformity (European Countries)Approvals and CertificationsThe CE marking applied to this product symbolizes Samsung Electronics Co., Ltd. Declaration of Conformity with the following applicable 93/68/EEC Directives of the European Union as of the dates indicated:January 1, 1995: Council Directive 73/23/EEC Approximation of the laws of the member states related to low voltage equipment.January 1, 1996: Council Directive 89/336/EEC (92/31/EEC), approximation of the laws of the Member States related to electromagnetic compatibility.March 9, 1999: Council Directive 1999/5/EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.A full declaration, defining the relevant Directives and referenced standards can be obtained from your Samsung Electronics Co., Ltd. representative.EC CertificationCertification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive (FAX)This Samsung product has been self-certified by Samsung for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the European countries:In the event of problems, you should contact the Euro QA Lab of Samsung Electronics Co., Ltd. in the first instance.The product has been tested against TBR21. To assist in the use and application of terminal equipment which complies with this standard, the European Telecommunication Standards Institute (ETSI) has issued an advisory document (EG 201 121) which contains notes and additional requirements to ensure network compatibility of TBR21 terminals. The product has been designed against, and is fully compliant with, all of the relevant advisory notes contained in this document.
xivReplacing the Fitted Plug (for UK Only)ImportantThe mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has a 13 amp fuse. When you change or examine the fuse, you must re-fit the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost the fuse cover, do not use the plug until you have another fuse cover. Please contact the people from you purchased the machine.The 13 amp plug is the most widely used type in the UK and should be suitable. However, some buildings (mainly old ones) do not have normal 13 amp plug sockets. You need to buy a suitable plug adaptor. Do not remove the moulded plug.WarningIf you cut off the moulded plug, get rid of it straight away.You cannot rewire the plug and you may receive an electric shock if you plug it into a socket.Important warning: You must earth this machine.The wires in the mains lead have the following color code:• Green and Yellow: Earth• Blue: Neutral•Brown: LiveIf the wires in the mains lead do not match the colors marked in your plug, do the following:You must connect the green and yellow wire to the pin marked by the letter “E” or by the safety ‘Earth symbol’ or colored green and yellow or green.You must connect the blue wire to the pin which is marked with the letter “N” or colored black.You must connect the brown wire to the pin which is marked with the letter “L” or colored red.You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.
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1GETTING STARTEDThank you for purchasing this multifunctional product. Your machine provides you with printing, copying, scanning, and faxing functions!This chapter gives you step-by-step instructions for setting up your machine.This chapter includes:• Unpacking• Understanding the Component Location• Attaching Accessories• Installing the Toner Cartridge• Loading Paper• Making Connections• Turning the Machine On• About Samsung Software• Installing Samsung Software in Windows• Removing Software• Changing the Display Language• Setting the Machine ID• Setting the Date and Time• Setting the Paper Type and Size• Setting Sounds• Using the Save Modes
GETTING STARTED1.2UnpackingRemove the machine and all accessories from the packing carton. Make sure that the machine has been packed with the following items. If there is a missing item, contact the retailer where you bought the machine:Starter Toner Cartridge AC Power Cord*Telephone Line Cord*CD-ROM**Quick Install Guide Document Output SupportHandset CradleTAM Lead(for UK only)
GETTING STARTED1.31Remove the packing tape from the front, back and sides of the machine.* The appearance of the power cord and the telephone line cord may differ according to your country’s specifications.** The CD-ROM contains the MFP driver, SmarThru software, the user’s guides and the Adobe Acrobat Reader program.NOTES:• You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or larger telephone line cord.• The power cord must be plugged into a grounded power socket.• Components may differ from one country to another.Ta p e
GETTING STARTED1.4Selecting a LocationSelect a level, stable place with adequate space for air circulation. Allow extra space for opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold and humidity. Do not set the machine close to the edge of your desk or table. Clearance Space•Front: 482.6 mm (enough space so that the paper tray can be removed)•Back: 250 mm (enough space for ventilation)•Right: 100 mm•Left: 100 mm (enough space for ventilation)
GETTING STARTED1.51Understanding the Component LocationThese are the main components of your machine:Front ViewRear ViewControl Panel (See page 1.6)HandsetFront CoverPaper TrayFront Output Tray (Face down)Document InputSupport Automatic Document FeederToner CartridgePaper Output ExtensionManual FeederManual FeederGuidesPaper Level IndicatorDocumentGuidesDocument Output TrayPower SwitchUSB ConnectorRear CoverAC Power Cord ConnectorEXT Jack*Line Jack*If your country has a different telephone connection system, this socket may be blocked.Rear Output Slot (Face up)
GETTING STARTED1.6Control Panel Functions1Use to store frequently-dialed fax number and dial them with a touch of the buttons.2COPYAdjusts the brightness of the documents for the current copy job. Selects the document type for the current copy job. Makes a copy smaller or larger than the original document.Selects the number of copies.3Displays the current status and prompts during an operation. 4Scrolls through the options available for the selected menu item.Confirms the selection on the display.Enters Menu mode and scrolls through the menus available.
GETTING STARTED1.714Sends you back to the upper menu level.Stops an operation at any time.In Standby mode, clears/cancels the copy options, such as the darkness, the document type setting, the copy size and the number of copies. Starts a job.5Dials a number or enters alphanumeric characters.6SAVEAllows you to save on toner by using less toner to print a document.Allows you to save on call costs by sending a fax at a preset toll-saving time. Using this feature, you can take advantage of lower long distance rates at night, for example.7FAXAllows you to select the fax receiving mode.• Allows you to store frequently-dialed fax numbers using a one or two-digit speed dial or group number for automatic dialing and edit the stored numbers.• Allows you to print a Phone book list.Adjusts the resolution of the documents for the current fax job.Allows you to send a fax to multiple destinations.Engages the telephone line.Redials the last number in Standby mode or inserts a pause into a fax number in Edit mode.
GETTING STARTED1.8Attaching AccessoriesDocument Output SupportInsert the two tabs on the supplied document output support into the slots on both sides of the paper output tray.Fold out the extender, if necessary.NOTES:• When you want to use the paper output extension, first slightly lift the document output support up, then fold out the extension.• When detaching the document output tray, detach it by pressing the front portion of document output tray as seen from the picture. As this time, even though the dull sound is heard the components are safe from damge.
GETTING STARTED1.91Handset and Handset Cradle1Plug the end of the coiled cord of the handset into the jack on the left side of your machine.2Holding the cradle as shown, attach the handset cradle to the machine.➀ Insert the two tabs of the cradle into the slots on the left side of the machine as shown.➁ Push the cradle toward the machine until it locks into place.NOTES:• The cradle and handset must be installed for correct operation of the set.• To remove the cradle, push it down, pressing the latch on the bottom of the cradle.
GETTING STARTED1.10Installing the Toner Cartridge1Open the front cover.2Remove the starter toner cartridge from its bag. Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge.Thoroughly rolling the cartridge will assure the maximum copies per cartridge.CAUTIONS:• To prevent damage, do not expose the toner cartridge to light for more than a few minutes. Cover it with a piece of paper, if left exposed for more than a few minutes.• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into the fabric.
GETTING STARTED1.1113Slide the toner cartridge into the machine until it locks into place completely.4Close the front cover. Make sure that the cover is securely closed.
GETTING STARTED1.12Loading PaperYou can load approximately 250 sheets.To load a stack of Letter-sized paper:1Pull open the paper tray and remove it from the machine.2Push down on the pressure plate until it locks into place.3Fan the edges of the paper stack to separate the pages. Then tap the stack on a flat surface to even it up.
GETTING STARTED1.1314Insert the paper stack into the paper tray with the side you want to print on facing up.NOTE: If you want to load a different size of paper, you need to adjust the paper guides. For details, see page 1.14.5Pay attention to the paper limit mark on the left inside wall of the tray. Paper overloading may cause paper jams.6Insert and slide the paper tray back into the machine.NOTE: After you load the paper, you need to set up your machine for the paper type and size you loaded. See page 1.36 for copying and faxing, or page 3.7 for PC-printing.
GETTING STARTED1.14Changing the Paper Size in the Paper TrayTo load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray.1After pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length.2After inserting paper into the tray, slide in the guide until it lightly touches the end of the paper stack. For paper smaller than letter, adjust the paper length guide accordingly.
GETTING STARTED1.1513Pinching the paper width guide as shown, move it toward the stack of paper until it lightly touches the side of the stack.NOTES:• Do not push the paper width guide far enough to cause the materials to warp.• If you do not adjust the paper width guide, it may cause paper jams.Making Connections1Plug the telephone line cord into the LINE jack and the other end into the wall jack. ➜ To the walljack
GETTING STARTED1.162To connect a telephone and/or answering machine to your machine, plug the cord of your extension phone or answering machine into the EXT jack.UK users should plug the cord of the extension phone into the supplied TAM lead and plug the cord of the TAM lead into the EXT jack on the back of your machine.NOTES:• Use the TAM lead and the telephone line cord supplied with your machine.• In the United Kingdom, if a three-wire type (SHUNT-wire, found on older equipment) telephone or answering machine is connected to the EXT jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephones or answering machines. ➜ To an exten sio n phone or answering TAM lead(For UK users only)
GETTING STARTED1.1713Connect a USB cable to the USB connector on your machine.You must purchase a USB 1.1 compliant cable that is no more than 3 m in length.NOTES:• If you are using a USB cable, you must be running Windows 2000/XP/Vista. • When using the USB connection, your machine provides two USB modes; Fast and Slow. Fast is the default mode. Some PC users may experience poor USB function in the default mode. If this occurs, select the Slow mode to achieve successful results. For details about changing the USB mode, see page 9.14.
GETTING STARTED1.18Turning the Machine On 1Plug one end of the supplied three-pronged electrical type cord into the AC socket on the machine and the other end into a properly grounded AC outlet. 2Press the power switch to turn the machine on. “Warming Up Please Wait” appears on the display indicating that the machine is now on. To view your display text in another language, see page 1.30.CAUTIONS:• The fusing area inside the rear part of your machine becomes hot once the machine is turned on. Be careful when you access this area.• Do not disassemble the machine when it is turned on as it may give you an electric shock. ➜ To t h e AC wa l lj ac k
GETTING STARTED1.191Installing SoftwareAbout Samsung SoftwareYou must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. The CD-ROM includes:• Samsung software• User’s Guides• Adobe Acrobat ReaderThe CD-ROM provides you with the following software:Windows MFP Driver To use your machine as a printer and scanner in Windows, you must install the MFP driver. For information about installing the MFP driver in Windows, see page 1.21.Linux DriverYou can print and scan in Linux using your machine. For information about installing the printer driver in Linux, see page 7.2. Remote Control PanelThis Windows-based program is automatically installed when you install the MFP driver. For information about using the program, see page 6.36.SmarThru SoftwareSmarThru is the accompanying Windows-based software for your multifunctional machine. SmarThru contains a powerful image editor that allows you to edit images in many ways and also includes powerful Internet mail client software. With SmarThru, you can save the scanned images in a dedicatedstorage area for subsequent editing, sending via e-mail or fax, printing and processing by other programs of your choice.
GETTING STARTED1.20OCR Software (AnyPage Lite)AnyPage Lite, the OCR (Optical Character Recognition) program, is Windows-based software that has the ability to recognize most character formats so that a scanned document can be read and edited with word processing software. NOTES:• In case of Chinese, it does not support the OCR function.• OCR is available only for languages supported by AnyPage Lite. Supported languages are Africans, Albanian, Basque, Bulgarian, Byelorussian, Catalan, Croatian, Czech, Danish, Digits, Dutch, English, Estonian, Finnish, French, German, Hungarian, Icelandic, Indonesian, Irish, Italian, Latvian, Lithuanian, Macedonian, Norwegian (Bokmal), Norwegian (Nynorsk), Polish, Portuguese, Romanian, Russian, Serbian, Slovak, Spanish, Swahili, Swedish, Tagalog, Turkish, Ukrainian, Korean.• Recommended Scan Option for OCRResolution: 200 or 300 dpiImage Type: Mono(Black & White)Printer Driver FeaturesYour printer drivers support the following standard features:• Paper source selection• Paper size, orientation and media type• number of copiesThe following table lists a general overview of features supported by your printer drivers. FeaturePrinter DriverWin2000/XP/Vista LinuxTone r Save Y YPrint quality option Y YPoster printing Y NMultiple pages per sheet (N-up) YY(2,4)Fit to page printing Y YScale printing Y YWatermark Y NOverlay Y N
GETTING STARTED1.211Installing Samsung Software in WindowsSystem RequirementsBefore you begin, ensure that your system meets the minimum requirements.NOTES:For Windows 2000/XP/Vista, the system administrator should install the software.Item RequirementsOperating System Windows 2000/XP/VistaCPUWindows 2000 Pentium II 400 or higherWindows XP/VistaPentium II 933 Ghz or higherRAMWindows 2000 64 MB or moreWindows XP 128 MB or moreWindows Vista 512 MB or moreFree disk spaceWindows 2000 300 MB or moreWindows XP 1GB or moreWindows Vista 15GB Internet Explorer Windows XP 5.0 or higherWindows Vista 7.0 or higher
GETTING STARTED1.22Installing Samsung SoftwareNOTES: Cancel the “New Hardware Found” window when your computer boots up.1Insert the supplied CD-ROM into your CD-ROM drive.The CD-ROM should automatically run and an installation window appears.If the installation window does not appear, click Start and thenRun. Type X:\Setup.exe, replacing “X” with the letter of your drive and click OK.If you use Windows Vista, click StartoAll programsoAccessoriesoRun, and type X:\Setup.exe.If the AutoPlay window appears in Windows Vista, click RunSetup.exe in Install or run program field, and click Continue in the User Account Control window.2When the following window opens, connect your machine to the computer and turn the printer on. Then click Next.If the machine is already connected and turned on, this screen does not appear. Skip to the next step.NOTE: If you click Next and the machine is not connected to the computer, an alert message window appears. After connecting the machine and turning it on, click Yes. Or, if you want to install the software without the machine, Click No.
GETTING STARTED1.2313Choose the installation type. •Typical: Installs the common software for your printer, such as printer driver, Twain driver, Remote Control Panel. This is recommend for most users.•Custom: Allows you to choose the language of the software and the components you want to install. After selecting the language and the component(s), click Next.•Install SmarThru: Installs the SmarThru program. If you select to install SmarThru on this screen, follow from step 3 on page 1.24. •View User’s Guide: Allows you to view this User’s Guide or SmarThru User’s Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat for you.4After the installation is finished, the window asking you to print a test page appears. If you choose to print a test page, select the check box and click Next.Otherwise, Skip to step 6.
GETTING STARTED1.245When the test page prints out correctly, click Yes.If not, click No to reprint it.6To register yourself as a user of Samsung Printers, select the check box and click Finish. You are now accessed to the Samsung web site.Otherwise, just click Finish.Installing Samsung SmarThru1Insert the supplied CD-ROM into your CD-ROM drive.2Click Install SmarThru.3Click Next.
GETTING STARTED1.2514Follow the on-screen instructions and click Next.5Click Next.6Select the installation type and click Next.The software installation supports two types of setup:•Typical: Program will be installed with the most common options and is recommended for most users.•Custom: You may choose the options you want to install.7Choosing the SmarThru networking option allows you to share the modems on other computer in your network, and the scan device or to access similar devices on other computers. If you select the Custom installation, you may choose the components you want to install.•SmarThru Software: to scan and edit images and to work with electronic documents.•OCR Software: AnyPage Lite software to enable OCR.
GETTING STARTED1.26Stand-alone configuration does not allow you to use any networking features, such as Remote Fax or Remote Scan service.When you select SmarThru networking, you can elect to install it as a Server, a Client or both. The Server option allows you to share a local fax modem and/or a scanner over a LAN. You can control sharing by managing a remote service user. The Client option allows you to use Remote Fax or Remote Scan services provided by a SmarThru Server over a LAN. You need to have a client account provided by the server. For details about Remote Fax/Scan Services, refer to the SmarThru User’s Guide.8Follow the on-screen instructions to complete the installation.9When the installation is finished, click Finish.
GETTING STARTED1.271Repairing SoftwareRepairing is required if your installation fails or the software does not work properly. This Repairing procedure does not repair SmarThru software.1You can select StartoProgramsoSamsung MFP 560 SeriesoMaintenance.Otherwise, Insert the supplied ‘D-ROM into your CD-ROM drive. 2Click Repair.NOTE: If your machine is not connected to the computer, the Connect Samsung MFP 560 Series window opens. After connecting the machine, click Next.3Select the components you want to reinstall and click Next.If you choose to repair the printer software, the window asking you to print a test page appears. Do as follows:a. To print a test page, select the check box and click Next.b. When the test page prints out correctly, click Yes.If not, click No to reprint it.4When the reinstallation is done, click Finish.
GETTING STARTED1.28Removing SoftwareUninstall is required if you are upgrading the software or if your installation fails. You can uninstall the item you want using the Windows uninstallShield.Uninstalling the MFP Driver1You can select StartoProgramsoSamsung MFP 560 SeriesoMaintenance.Otherwise, Insert the supplied ‘D-ROM into your CD-ROM drive. 2Click Remove.Then you will see a component list so that you can remove any of them individually.If you want to uninstall the printer driver, check Printer.If you want to uninstall the twain driver, check Scaner.If you want to uninstall the Remote Control Panel, check Remote Control Panel.3After selecting items you wish to remove, click Next.4When your computer asks you to confirm your selection, click Yes.The selected driver and all of its components are removed from your computer. 5When the uninstallation is done, click Finish.
GETTING STARTED1.291Uninstalling Samsung SmarThruNOTE: Before beginning uninstallation, ensure that all applications are closed on your computer. A system reboot is required after the software is uninstalled.1From the Start menu, select Programs.2Select Samsung SmarThru, and then select SmarThru 3 Uninstall.3When your computer asks you to confirm your selection, click Ok. The Uninstall Options window appears.Uninstall options are:•Backup and delete: Backs up all your data and options to a safe place. It then removes the SmarThru system including the data.•Delete: Deletes all the SmarThru data and options. No backup or copying takes place. Be careful while using this option as you can easily lose your data.•Leave intact: Uninstalls SmarThru software leaving data and options intact. This can be useful, if, for example, you decide to install the Stand Alone configuration over the SmarThru Networking. In this case, uninstall Samsung SmarThru having the Leave intact option set and install the SmarThru Stand Alone configuration.4After selecting the uninstall option, click Next.5When the uninstallation is done, the message window recommends restarting your computer. Click OK.6Click Finish.When your computer doesn’t shut down and restart automatically, you must shut it down manually and restart it before the changes are saved.
GETTING STARTED1.30Setting Up the Machine SystemChanging the Display LanguageTo change the language that displays on the display of the control panel, follow these steps:1Press Menu until “Machine Setup” appears on the top line of the display.2Press the scroll button (W or X) until “Language” appears on the bottom line of the display.3Press Enter. The current setting appears on the bottom line of the display.4Press the scroll button (W or X) until the language you want appears on the display.5Press Enter to save the selection. 6To return to Standby mode, press Stop/Clear.
GETTING STARTED1.311Setting the Machine IDIn some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your machine.1Press Menu until “Machine Setup” appears on the top line of the display. The first available menu item, “Machine Id” displays on the bottom line. 2Press Enter. The display asks you to enter the fax number.If there is a number already set, the number appears.3Enter your fax number using the number keypad.NOTE: If you make a mistake while entering numbers, press the Wbutton to delete the last digit. 4Press Enter when the number on the display is correct. The display asks you to enter the ID.5Enter your name or company name using the number keypad.You can enter alphanumeric characters using the number keypad, and include special symbols by pressing the 0button.For details on how to use the number keypad to enter alphanumeric characters, see page 1.32.If you want to enter the same letter or number in succession (e.g. SS, AA, 777), enter one digit, move the cursor by pressing theX button and enter the next digit.If you want to insert a space in the name, you can also use theX button to move the cursor to skip the position.6Press Enter when the name on the display is correct.7Press Stop/Clear to return to Standby mode.
GETTING STARTED1.32Entering Characters Using the Number KeypadAs you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name and telephone number. When you store one or two digit speed dial or group dial numbers, you may also enter the corresponding names.To enter alphanumeric characters:1When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.For example, to enter the letter O, press 6, labeled with “MNO.”Each time you press 6, the display shows a different letter, M,N,O and finally 6.You can enter special characters, such as space, plus sign, and so on. For details, see “Keypad Letters and Numbers” on page 1.33.2To enter additional letters, repeat step 1.If the next letter is printed on the same button, move the cursor by pressing theX button and then press the button labeled with the letter you want. The cursor moves to the right and the next letter appears on the display.You can enter a space by pressing the button.3When you finish entering letters, press Enter.
GETTING STARTED1.331Keypad Letters and NumbersChanging Numbers or NamesIf you make a mistake while entering a number or name, press theW button to delete the last digit or character. Then enter the correct numbers or characters.Inserting a PauseWith some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up one-touch or speed dial numbers.To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A “–” appears on the display at the corresponding location.Key Assigned numbers, letters or characters11 Space 2 A B C 23 D E F 34 G H I 45 J K L 56 M N O 6 7 P Q R S 78 T U V 8 9 W X Y Z 90 + - , . ’ / * # & 0
GETTING STARTED1.34Setting the Date and TimeThe current date and time are shown on the display when your machine is on and ready to work. All of your faxes will have the date and time printed on them.NOTE: If power to the machine is cut off, you need to reset the correct time and date once the power is restored.1Press Menu until “Machine Setup” appears on the top line of the display. 2Press the scroll button (W or X) to display “Date & Time” on the bottom line and press Enter.3Enter the correct time and date using the number keypad.Month = 01 ~ 12Day = 01 ~ 31Year = requires all four digitsHour = 01 ~ 12 (12-hour mode) 00 ~ 23 (24-hour mode)Minute = 00 ~ 59NOTE: The date format may differ from each country.You can also use the scroll button (W or X) to move the cursor under the digit you want to correct and enter a new number.4To select “AM” or “PM” for 12-hour format, press the or button or any number button.When the cursor is not under the AM or PM indicator, pressing the or button immediately moves the cursor to the indicator.You can change the clock mode to 24-hour format (e.g. 01:00 PM as 13:00). For details, see page 1.35.
GETTING STARTED1.3515Press Enter when the time and date on the display is correct. When you enter a wrong number, the machine beeps and does not proceed to the next step. If this happens, just reenter the correct number.Changing the Clock ModeYou can set your machine to display the current time using either 12-hour or 24-hour format.1Press Menu until “Machine Setup” appears on the top line of the display. 2Press the scroll button (W or X) until you see “Clock Mode” on the bottom line and press Enter.The clock mode currently set for the machine displays.3Press the scroll button (W or X) to select the other mode and then press Enter to save the selection.4To return to Standby mode, press Stop/Clear.
GETTING STARTED1.36Setting the Paper Type and SizeAfter loading paper in the paper tray, you need to set the paper type and size using the control panel buttons. These settings will apply to Fax and Copy modes. For PC-printing, you need to select the paper type and size in the application program you use.1Press Menu.The display shows “Paper Setting” on the top line and the first menu item, “Paper Type,” on the bottom line.2Press Enter to access the menu item.3Use the scroll button (W or X) to find the paper type you are using and press Enter to save it. 4Press the Xbutton to scroll to “Paper Size” and press Enter to access the menu item.5Press Enter when “Tray Paper” displays on the bottom line. 6Use the scroll button (W or X) to find the paper size you are using and press Enter to save it. 7To return to Standby mode, press Stop/Clear.
GETTING STARTED1.371Setting SoundsYou can control the following sounds:• Ringer: You can adjust the ringer volume.• Key Sound: With this option set to “On,” a key tone sounds each time any key is pressed.• Alarm Sound: You can turn the alarm sound on or off. With this option set to “On,” an alarm tone sounds when an error occurs or fax communication ends.• Speaker: You can turn on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to “Comm.,” the speaker is on until the remote machine answers. You can adjust the speaker volume level using the On Hook Dial button or the handset.Speaker, Ringer, Key Sound and Alarm Sound1Press Menu until “Sound/Volume” appears on the top line of the display.2Press the scroll button (W or X) to scroll through the options. Press Enter when you see the sound option you want.3Press the scroll button (W or X) to display the status or loudness you want for the option you have selected. For the ringer volume, you can select from “Off”, “Low”, “Med” and “High”. Setting “Off” means that the ringer turns off. The machine works normally even if the ringer is turned off.4Press Enter to save the selection. 5If necessary, repeat steps 2 through 4.6To return to Standby mode, press Stop/Clear.
GETTING STARTED1.38Speaker VolumeTo adjust the volume using the On Hook Dial button:1Press On Hook Dial. A dial tone sounds from the speaker.2Press the scroll button (W or X) until you hear the loudness you want. The display shows the current volume level.3Press Stop/Clear to save the change and return to Standby mode.To adjust the volume using the handset.(for USA only)1Pick up the handset. A dial tone sounds from the earpice.2Press the scroll button (W or X) until you find the loudness you want. You can select either “High” or “Low”.3Press Enter to save selection and replace the handset.NOTE: You can adjust the speaker volume only when the telephone line is connected.Using the Save ModesToner Save ModeToner Save mode allows your machine to use less toner on each page. Activating this mode extends the life of the toner cartridge longer than normal, but it reduces the print quality.To turn the toner save mode on or off, press Toner Save.• If the button backlight is on, the mode is active and the machine uses less toner when printing a document.• If the button backlight is off, the mode is deactivated and the machine prints with the normal quality.NOTE: For PC-printing, you can also turn toner save mode on or off, in the printer properties. See page 3.9.
GETTING STARTED1.391Toll Save ModeUsing the Toll Save button on the control panel, you can quickly set your machine to send the document(s) stored in the memory during the preset time slot, when the call charge is lowered. This Toll Save mode helps you to take advantage of lower long distance rates at night, for example.NOTE: The toll-saving time slot may vary depending on your contract with a long distance phone company.To turn the toll save mode on:1Press Toll Save. The button backlight turns on.2Press Enter when “Start Time” displays on the bottom line. 3Enter the time when your machine starts sending toll save faxes, using the number keypad.To select “AM” or “PM” for 12-hour format, press the or button or any number button.4Press Enter when the starting time on the display is correct.5Press the scroll button (W or X) to display “End Time” and press Enter.6Enter the time when the toll save transmission ends, using the number keypad.7Press Enter to save the setting.8To return to Standby Mode, press Stop/Clear.Once Toll Save mode is activated, your machine stores all of the documents to be faxed into the memory and sends them at the programed time. To turn Toll Save mode off, press Toll Save again. The button backlight turns off and the mode is deactivated. NOTE: Once the toll-saving time is set, the Toll Save button allows you to only enable or disable Toll Save mode. To change the time setting, use the Toll Save item in the Advanced Fax menu. See page 6.34.
GETTING STARTED1.40Power Save ModePower Save mode allows your machine to reduce power consumption when it is not in actual use. You can turn this mode on by selecting the length of time for which the machine waits after a job is printed before it switches to a reduced power state.1Press Menu until “Machine Setup” appears on top line of the display.2Press the scroll button (W or X) until “Power Save” appears on the bottom line. Press Enter.3Press the scroll button (W or X) to display “On” on the bottom line and press Enter.Selecting “Off” means that Power Save mode turns off.4Press the scroll button (W or X) until the time settings you want appears.The available options are 5, 10, 15, 30 and 45 (minutes). 5Press Enter to save the selection.6To return to Standby mode, press Stop/Clear.
2PAPER HANDLINGThis chapter introduces you to the basics of selecting print materials and loading them into your machine.This chapter includes:• Selecting Print Materials• Selecting an Output Location• Loading Paper in the Paper Tray• Using the Manual Feeder
PAPER HANDLING2.2Selecting Print MaterialsYou can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies and so on. Always use print materials that meet the guidelines for use with this machine. See “Paper Specifications” on page A.6. To get the best possible print quality, use only high-quality copier-grade paper.When you choose print materials, consider the following:• Desired outcome: The paper you choose should be appropriate for your project.• Size: You can use any size paper that fits easily within the paper adjusters of the paper tray.• Weight: Your machine supports paper weights as follows:- 16 ~ 24 lbs (60 ~ 90 g/m2) bond for the paper tray- 16 ~ 43 lbs (60 ~ 163 g/m2) bond for the manual feeder• Brightness: Some papers are whiter than others and produce sharper, more vibrant images.• Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.CAUTION: Using print materials that dose not conform to the specifications listed on page A.6 may cause problems that may require service. This service is not covered by the warranty or service agreements.Type, Input Sources and Capacities Paper Type Input Source/Capacity**Maximum capacity may be reduced depending on the paper thickness.Paper Tray Manual FeederPlain paper250 1Envelopes- 1Labels**** If you experience excessive jamming, load one sheet at a time through the manual feeder.- 1Transparency films**-1Card stocks**-1
PAPER HANDLING2.32Guidelines for Paper and Special MaterialsWhen selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:• Always use paper and other materials that conform with the specifications listed under “Paper Specifications” on page A.6.• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and the poor print quality.• Use only high quality copier grade paper for the best print quality. • Avoid paper with embossed lettering, perforations, or a texture that is too smooth or too rough. Paper jams may occur.• Store paper in its ream wrapper until you are ready to use. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.• Store unused materials at temperatures between 15 oC and 30oC (59 oF to 86 oF). The relative humidity should be between 10 % and 70 %.• During storage, you should use moisture-proof wrap, such as any plastic container or bag, to prevent dust and moisture from contaminating your paper.• Load special paper types one sheet at a time.• Only use materials specifically recommended for use in laser printers.• To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they prints out.•For envelopes:- Use only well-constructed envelopes with sharp, well creased folds.- Do not use envelopes with clasps and snaps.- Do not use envelopes with windows, coated lining, self-adhesive seals, or other synthetic materials.- Do not use damaged or poorly made envelopes.• For transparencies:- Place them on a flat surface after removing them from the machine.- Do not leave them in the paper tray for long periods of time. Dust and dirt may accumulate on them resulting in spotty printing.
PAPER HANDLING2.4- To avoid smudging caused by fingerprints, handle them and coated paper carefully.- To avoid fading, do not expose the printed transparencies to prolonged sunlight.•For labels:- Verify that their adhesive material can tolerate fusing temperature of 200 oC (392oF) for 0.1 second.- Make sure that there is no exposed adhesive material between them. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.- Do not load a sheet of them through the machine more than once. The adhesive backing is designed for one pass through the machine.- Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.• Do not use Carbonless paper and Tracing paper. They could make smell of chemicals and damage your machine. Selecting an Output LocationThe machine has two output locations; the rear output slot (face up) and the front output tray (face down). To use the front output tray, make sure that the rear cover is closed. To use the rear output slot, open the rear cover.NOTES:• If paper coming out of the front output tray has problems, such as excessive curl, try printing to the rear output slot.• To avoid paper jams, do not open or close the rear cover while the machine is printing.
PAPER HANDLING2.52Printing to the Front Output Tray (Face down)The front output tray collects printed paper face-down in correct order. The tray should be used for most print jobs.Printing to the Rear Output Slot (Face up)Using the rear output slot, paper comes out of the machine face up.Printing from the manual feeder to the rear output slot provides thestraight paper path. Using the rear output slot might improve the output quality with the following:•envelopes•labels• small custom-sized paper•postcards• transparencies
PAPER HANDLING2.6To use the rear output slot:1Open the rear cover by pulling it upward. CAUTION: The fusing area inside the rear part of your machine becomes hot once the machine is turned on. Be careful when you access this area.2If you do not want to use the rear output slot, close the rear cover. The pages stack on the front output tray.
PAPER HANDLING2.72Loading Paper in the Paper TrayThe paper tray can hold a maximum of 250 sheets of 20 lb(75g/m2) plain paper. For faxing and copying, you can use A4-, Letter- or Legal-sized paper only. For PC-printing, you can use many different sizes of paper; see page A.6.The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray. When the tray is empty, the indicator of the bar is lowered.To load paper, pull open the paper tray and load paper with the print side face down.You can load letterhead paper with the design side face down. The top edge of the sheet with the logo should be placed at the front side of the tray.For details about loading paper in the paper tray, see “Loading Paper” on page 1.12.NOTES:• If you experience problems with paper feed, place the paper in the manual feeder.• You can load up to 150 sheets of previously printed paper. The printed side should be facing up with an uncurled edge at the top side. If you experience problems with paper feed, turn the paper around. Note that the print quality is not guaranteed.Paper empty ¼†Paper full
PAPER HANDLING2.8Using the Manual FeederUse the manual feeder to print transparencies, labels, envelopes or postcards in addition to making quick runs of paper types or sizes that are not currently loaded in the paper tray.Postcards, 3.5 by 5.83 in.(index) cards and other custom-sized materials can be printed with this printer. The minimum size is 76 by 127 mm (3.0 by 5.0 in.) and the maximum size is 216 by 356 mm (8.5 by 14 in.)Acceptable print materials are plain paper with sizes ranging from 100 x 148 mm (3.9 x 5.8 in.) to Legal, 216 x 356 mm (8.5 x 14 in.), the largest size acceptable, and weighing between 16 lb and 32 lb.NOTES:• Always load only the print materials specified in the Specifications on page A.6 to avoid paper jams and print quality problems.• Flatten any curl on postcards, envelopes and labels before loading them into the manual feeder.• When you print on 76 mm X 127 mm (3 X 5 in.) sized media with loading into the tray, open the rear output tray.1Load a sheet of the print material with the print side face up into the center of the manual feeder.For envelopes, load a sheet with the flap side face down and with the stamp area on the top left side.For transparencies, hold them by the edges and avoid touching the print side. Oils from your fingers can cause print quality problems. CAUTION: You must open the rear output slot when you print on transparencies. If not, they may tear while exiting the machine.
PAPER HANDLING2.922Adjust the paper guide to the width of the print material.NOTE: When printing on previously printed paper from the manual feeder, the printed side should be facing down with an uncurled edge to the machine. If you experience problems with paper feed, turn the paper around.3Open the rear cover to use the rear output slot.4After printing, close the rear cover.
PAPER HANDLING2.10Setting the Paper Type and Size for the Manual FeederAfter loading paper in the manual feeder, you need to set the correct paper type and size using the control panel buttons. These settings will apply to Copy mode. For PC-printing, you need to select the paper size in the application program you use.To set the paper size for the manual feeder:1Press Menu.The display shows “Paper Setting” on the top line and the first item, “Paper Type,” on the bottom line.2Press Enter to access the menu item.3Use the scroll button (W or X) to find the paper type you are using and press Enter to save it.4Press the Xbutton to scroll to “Paper Size” and press Enter to access the menu item.5Use the scroll button (W or X) to display “Manual Feed” on the bottom line. Press Enter to access the menu item.6Use the scroll button (W or X) to find the paper size you are using and press Enter to save it. 7To return to Standby mode, press Stop/Clear.
3PRINTINGThis chapter explains how to print your documents in Windows and how to use the print settings. This chapter includes:• Printing a Document in Windows• Setting Paper Properties• Setting Graphic Properties• Printing Multiple Pages on One Sheet of the Paper• Printing a Reduced or Enlarged Document• Fitting Your Document to a Selected Paper Size•Printing Posters•Using Watermarks• Using Overlays• Setting Up the Locally Shared Printer
PRINTING3.2Printing a Document in WindowsThe following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to your software application’s user’s guide for the exact printing procedure.NOTE: For detailed information about printing from Linux, Chapter 7, Using Your Printer in Linux.1Open the document you want to print.2Select Print from the File menu.The Print window opens. It may look slightly different depending on your application.You can select the basic print settings within the Print window. These settings include the number of copies and the print range.3To take advantage of the printer features provided by your machine, click Properties or Preferences in the application’s print window and go to step 4. If you see a Setup,Printer or Options button, click it instead. Then click Properties on the next screen.Make sure that your machine is selected.
PRINTING3.334Now you see the Samsung MFP 560 Series Properties window, which allows you to access all of information you need when using your machine. The Layout tab first displays. If necessary, select the Orientation option. The Orientation option allows you to select the direction in which information is printed on a page. •Portrait prints across the width of the page, letter style. •Landscape prints across the length of the page, spreadsheet style. •If you want to turn the page upside down, select 180 from the Rotate drop-down list.5From the Paper tab, select the paper source, size and type. For further details, see page 3.7. The preview image shows the sample page with the settings you specified.¼Landscape¼Portrait
PRINTING3.46If necessary, you can set the sequence for the pages to print from the Extra tab. Select the print order you want to use from the P Order drop-down list.•Normal: Your machine prints from the first page to the last page.•Reverse All Pages: Your machine prints from the last page to the first page.•Print Odd Pages: Your machine prints only the odd pages of the document.•Print Even Pages: Your machine prints only the even pages of the document.7Click other tabs on the top of the Samsung MFP 560 Series Properties window to access other features, if needed. 8When you finish setting the properties, click OK until the Print window displays. 9Click OK to start printing. Notes:• Most Windows applications overrides the settings you specified in the printer driver. Change all of the print settings available in the software application first, and change any remaining settings using the printer driver. • The settings you change remain in effect only while you are using the current program. To make your changes permanent, make them in the Printers folder. Follow these steps:1. Click the Windows Start menu.2. For Windows 2000, select Settings and then Printers.For Windows XP, select Printers and Faxes.For Windows Vista, select Control Panel Hardware and SoundPrinters.3. Select the Samsung MFP 560 Series printer.4. Click the right mouse button on the printer icon and select Printing Preferences.5. Change the settings on each tab and click OK.
PRINTING3.53Canceling a Print JobThere are two ways to cancel a print job:To stop a print job from the control panel:Press the Stop/Clear button. Your machine finishes printing the page that is moving through the machine and deletes the rest of the print job. Pressing the button cancels only the current job. If more than one print job is in the machine’s memory, you need to press the button once for each job.To stop a print job from the Printers folder:If the print job is waiting in a print queue or print spooler, such as the Printer group in Windows, delete the job as follows: 1Click the Windows Start menu.2For Windows 2000, Select Settings and then Printers.For Windows XP, select Printers and Faxes.For Windows Vista, selectControl PanelHardware and SoundPrinters.3Double-click the Samsung MFP 560 Series icon.4From the Document menu, select Cancel.NOTE: You can access this window simply by double-clicking the printer icon at the bottom right corner of the Windows desktop.SWindows XP
PRINTING3.6Using a Favorite SettingTheFavorites option, which is visible on each tab, allows you to save the current properties settings for future use. To save a Favorites item:1Change the settings on each tab, as needed. 2Enter a name for the item in the Favorites input box. 3Click Save.To use a saved setting, select it from the Favorites drop-down list. To delete a favorite setting item, select it from the list and click Delete.You can also restore the printer driver’s default settings by selecting <Printer Default> from the list. Using HelpYour machine has a help screen that can be activated using the Help button in the printer’s Properties window. The help screen gives detailed information about the printer features provided by the printer driver.You can also click in the upper right hand corner, and then click on any setting.
PRINTING3.73Setting Paper PropertiesUse the following options for paper handling. See page 3.2 for more information about accessing printer’s Properties. Click the Paper tab to access many paper properties. Property DescriptionCopiesCopies allows you to choose the number of copies to be printed. You can enter up to 999. SizeSize allows you to choose the size of the paper loaded in the tray. If the required size is not listed in the Size box, click Add Custom. When the Custom Page Size window appears, set the size and click Ok.The setting appears on the list so that you can select it. 123412Enter the custom name you want to use. Enter the paper size.
PRINTING3.8Setting Graphic PropertiesUse the following graphic options to adjust the print quality for your specific printing needs. See page 3.2 for more information about accessing printer properties.Click the Graphics tab to display the properties shown below. SourceMake sure that Source is set to the corresponding paper tray.Use the Manual Feed source when printing to special material. You need to load one sheet at a time into the manual feeder. See page 2.8.If the paper source is set to Auto Select, the machine automatically picks up print material in the following order: the manual feeder and the paper tray.TypeMake sure that Type is set to Printer Default. If you load a different type of print material, select the corresponding paper type. For more information about print materials, see Chapter 2, Paper Handling.If you use cotton paper, set the paper type to Thick for the best printing.To use recycled paper, which weighs from 75g/m2 to 90g/m2 (20lb to 24lb), or colored paper, select Color Paper.Property Description34132
PRINTING3.93Property DescriptionResolutionYou can select the printing resolution by choosing from 600 dpi (Normal) or 300 dpi (Draft). The higher the setting, the sharper the printed characters and graphics. Higher settings may increase the time it takes to print a document.Toner SaveSelecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in the print quality. •Printer Setting: When you select this option, the Toner Save feature is determined by the setting you’ve made on the control panel of the machine.•On: Select this option to allow the machine to use less toner on each page.•Off: When you do not need to save toner to print a document, select this option.Advanced Options You can make advanced settings by clicking theAdvanced Options button. 123DarknessUse this option to lighten or darken the image appearance in your print.•Normal: This setting is for normal documents.•Light: This setting is for bolder line widths or darker grayscale images.•Dark: This setting is for finer line width, higher definition in graphics and lighter grayscale images.When the Darken Text option is checked, all text in your document prints darker than normal.
PRINTING3.10Printing Multiple Pages on One Sheet of the Paper You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages are smaller and arranged in the order you specified on the sheet. You can print up to 16 pages on one sheet.1To change the print settings from your software application, access the printer’s Properties. See page 3.2.2From the Layout tab, choose Multiple Pages per Sidefrom the Type drop-down list. Advanced Options (continued)Property Description3True Type OptionsThis option determines what the driver tells the machine about how to image the text in your document. Select the appropriate setting according to the status of your document. •Download as Bit Image: When this option is selected, the driver downloads the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various types of fonts print faster in this setting. •Print as Graphics: When this option is selected, the driver downloads any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.Print All Text BlackWhen the Print All Text Black option is checked, all text in your document prints in solid black, regardless of the color it appears on the screen. When it is not checked, colored text prints in shades of gray.1 23 4
PRINTING3.1133Select the number of pages you want to print per sheet (1, 2, 4, 9 or 16) on the Pages per Side drop-down list.4Select the page order on the Page Order drop-down list, if necessary.CheckPrint Page Border to print a border around each page on the sheet. NOTE: Page Order and Print Page Border are enabled only when the number of pages per side is 2, 4, 9 or 16.5Click the Paper tab and select the paper source, size and type.6Click OK and print the document.Right, Then DownDown, Then RightLeft, Then DownDown, Then Left
PRINTING3.12Printing a Reduced or Enlarged DocumentYou can scale your print job on a page. 1When you change the print settings from your software application, access the printer’s Properties. See page 3.2.2From the Layout tab, select Reduce/Enlarge on the Type drop-down list. 3Enter the scaling rate in the Percentage input box.You can also click the ¼or† button.4Click the Paper tab and select the paper source, size and type. 5Click OK and print the document.
PRINTING3.133Fitting Your Document to a Selected Paper SizeYou can scale your print job to any paper size regardless of the digital document size. This can be useful when you want to check the fine details on a small document. 1When you change the print settings from your software application, access the printer’s Properties. See page 3.2.2From the Layout tab, select Fit to Page on the Type drop-down list. 3Select the correct size from the Target Page drop-down list.4Click the Paper tab and select the paper source and type.5Click OK and print the document. A
PRINTING3.14Printing PostersYou can print a single-page document onto 4, 9 or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-sized document.1When you change the print settings from your software application, access the printer’s Properties. See page 3.2.2From the Layout tab, select Poster on the Type drop-down list. 3Configure the poster option:You can select the page layout from 2x2,3x3 or 4x4. If you select 2x2, the image is automatically stretched to cover 4 physical pages. Specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster. ¼2 x 2¼3 x 30.15 inches0.15 inches
PRINTING3.1534Click the Paper tab and select the paper source, size and type.5Click OK and print the document. You can complete the poster by posting the sheets together. Using WatermarksThe Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all of the pages of a document. There are several predefined watermarks that come with your machine, and they can be modified or you can add new ones to the list. Using an Existing Watermark1When you change the print settings from your software application, access the printer’s Properties. See page 3.2. 2Click the Extras tab and select a watermark on the Watermark drop-down list. It appears in the preview image window. 3Click Ok and start printing. Preview image
PRINTING3.16Creating a Watermark1When you change the print settings from your software application, access the printer’s Properties. See page 3.2. 2Click the Extras tab and click Edit in the Watermarksection. The Edit Watermarks window appears. 3Enter text message you want to print in the Watermark Message box. The message displays in the preview image window.When the First Page Only box is checked, the watermark prints on the first page only.4Select the watermark options. You can select the font name, style and size and gray scale level from the Font Attributes section and set the angle of the watermark from the Message Angle section. 5Click Add to add a new watermark to the list. 6When you finish creating, click Ok and start printing. To stop printing the watermark, select <No Watermark> on theWatermark drop-down list.
PRINTING3.173Editing a Watermark1When you change the print settings from your software application, access the printer properties. See page 3.2.2Click the Extras tab and click Edit in the Watermarksection. The Edit Watermarks window appears.3Select the watermark you want to edit on the Current Watermarks list, to change the watermark message and the options. Refer to page 3.16.4Click Update to save the changes.5Click Ok.Deleting a Watermark1When you change the print settings from your software application, access the printer’s Properties. See page 3.2.2From the Extras tab, click Edit in the Watermark section. The Edit Watermarks window appears.3Select the watermark you want to delete on the Current Watermarks list and click Delete.4When a confirming message window appears, click Yes.5Click Ok.
PRINTING3.18Using OverlaysWhat is an Overlay?An overlay is text and/or images stored on the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead. To print a letter with your company’s letterhead, you need only tell the machine to print the letterhead overlay on your document.Creating a New Page OverlayTo use a page overlay, you must create a new page overlay containing your logo or image.1Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay. If needed, save the file for later use.2When you change the print settings from your software application, access the printer’s Properties. See page 3.2.3Click the Extras tab and click Edit in the Overlay section. WORLD BESTDear ABCRegardsWORLD BEST
PRINTING3.1934In the Edit Overlays window, click Create Overlay.5In the Create Overlay window, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover).6Click Save. The name appears on the Overlay List. 7Click Ok or Yes to finish creating. The file is not printed out. Instead it is stored in your computer HDD disk. NOTE: The overlay document size must be the same as the documents you print with the overlay. Do not create an overlay with a watermark.
PRINTING3.20Using a Page OverlayAfter an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:1Create or open the document you want to print. 2When you change the print settings from your software application, access the printer’s Properties. See page 3.2. 3Click the Extras tab. 4Select the overlay you want to print from the Overlaydrop-down list box. 5When the overlay file you want doesn’t appear on the Overlay List, click Edit and Load Overlay, and select the overlay file. If you have stored the overlay file you want to use in an external source, you can also load the file when you access this Load Overlay window. After you select the file, click Open. The file appears on the Overlay List and is available for printing. Select the overlay from the Overlay List box.
PRINTING3.2136If necessary, click Confirm Page Overlay When Printing. When this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.Answering Yes to the window means that the selected overlay prints with your document. Answering No to the window cancels overlay printing.If this box is empty and an overlay has been selected, the overlay will be automatically printed with your document.7Click OK or Yes until the printing starts.The overlay downloads with your print job and prints on your document.NOTE: The resolution of the overlay document must be the same as that of the document you will print with the overlay.Deleting a Page OverlayYou can delete page overlays that you no longer use.1In the printer’s properties window, click the Extras tab.2Click Edit in the Overlay section.3Select the overlay you want to delete from the Overlay List box.4Click Delete Overlay.5When a confirming message window appears, click Yes.6Click OK until you exit the Print window.
PRINTING3.22Setting Up the Locally Shared PrinterYou can connect the machine directly to a selected computer, which is called “host computer,” on the network. Your machine can be shared by other users on the network through a Windows 2000, XP or Vista. NOTE:Whether the printer is locally connected or network-connected, you need to install the printer software on each computer that will print documents to the printer.In Windows 2000/XPSetting Up the Host Computer1Start Windows. 2For Windows 2000, from the Start menu, select Settingsand then Printers.For Windows XP, from the Start menu, select Printers and Faxes.For Windows Vista, selectControl PanelHardware and SoundPrinters.3Double-click your printer icon. 4From the Printer menu, select Sharing.5For Windows 2000, check the Shared As box.For Windows XP/Vista, check the Share this printer box.6For Windows 2000/XP, fill in the Shared Name field and click OK.
PRINTING3.233Setting Up the Client Computer1Right-click Start and select Explorer.2Open your network folder in the left column. 3Click the shared name. 4For Windows 2000, from the Start menu, select Settingsand Printers.For Windows XP, from the Start menu, select Printers and Faxes.For Windows Vista, selectControl PanelHardware and SoundPrinters.5Double-click your printer icon. 6From the Printer menu, select Properties.7Press the Ports tab and click Add Port.8Select Local Port and click New Port.9Fill in the Enter a port name field and enter the shared name. 10Click OK and click Close.11Click Apply and click OK.
PRINTING3.24
4COPYINGThis chapter gives you step-by-step instructions for copying documents.This chapter includes:• Loading Paper for Copying• Preparing a Document• Making a Copy• Setting Copy Options• Changing the Default Settings• Setting the Time Out Option• Collation Copying
COPYING4.2Loading Paper for CopyingThe instructions for loading print materials are the same whether you are printing, faxing or copying. For coping, you can use Letter-, A4-, Legal-sized print materials. For further details, see page 1.12 for loading in the paper tray and page 2.8 for loading in the manual feeder.Preparing a DocumentUsing the ADF (Automatic Document Feeder), you can load up to 20 documents (47~90g/m2, 12.5~24lb) for one job. When you use the ADF:• Do not load documents smaller than 142 x 148 mm or larger than 216 x 356 mm.• Do not attempt to feed the following types of documents:- carbon-paper or carbon-backed paper- coated paper- onion skin or thin paper- wrinkled or creased paper- curled or rolled paper- torn paper• Remove all staples and paper clips before loading documents.• Make sure any glue, ink or correction fluid on the paper is completely dry before loading documents.• Do not load documents containing different sizes or weights of paper.• Do not load booklet, pamphlet, transparencies or documents having other unusual characteristics.
COPYING4.34Making a Copy1Pull the document support all the way out. Fold out the extender, if necessary.2Load the documents up to 20 pages face down into the ADF.3Adjust the document guides to the document size.4Customize the copy settings including number of copies, copy size, darkness and original type by using the control panel buttons. See “Setting Copy Options” on page 4.4.Sorts the copy job. For example, if you make 2 copies of 3 page documents, one complete 3 page document will print followed by the second complete document. see page 4.8To clear the settings, use the Stop/Clear button.
COPYING4.45Press Start Copy/Fax.Setting Copy OptionsThe buttons on the control panel let you make all the basic copy options; darkness, document type, copy size and number of copies. Set the following options for the current copy job before pressing Start Copy/Fax to make copies.NOTE: If you press Stop/Clear while you set the copy options, all of the options you have set for the current copy job will be canceled and return to their default status. Or, they will automatically return to their default status after the machine completes the copy. DarknessIf you have an original document containing faint markings and dark images, you can adjust the brightness to make a copy that is easier to read. To adjust the contrast, press Darkness. Each time you press the button, the LED labeled with the selected mode turns on. You can choose from the following contrast modes:•Light: works well with dark print.•Normal: works well with standard typed or printed documents.•Dark: works well with light print or faint pencil markings.
COPYING4.54Original TypeThe Original Type setting is used to improve the copy quality by selecting the document for the current copy job. To select the document type, press Original Type. Each time you press the button, the LED labeled with the selected mode turns on.You can choose from the following image modes:•Text: Use for documents containing mostly text.•Photo: Use when the originals are photographs.NOTE: When you copy a document containing color on the background, such as a newspaper or a catalog, you can get the background on your copy. If you want to reduce the background, change the Darkness setting to Light and/or the Original Typesetting to Text.Number of CopiesUsing the No. of Copies button, you can select the number of copies from 1 to 99. 1Press No. of Copies.2Press the scroll button (W or X) until the number you want appears on the display.Pressing and holding the buttons allows you to quickly increase and decreases in increments of 5.You can enter the value using the number keypad.3Press Enter to save the selection.
COPYING4.6Reduced/Enlarged CopyingUsing the Reduce/Enlarge button, you can reduce or enlarge the size of a copied image from 50% to 150%.To select from the predefined copy sizes:1Press Reduce/Enlarge.The default setting appears on the bottom line of the display.2Use Reduce/Enlarge or the scroll button (W or X) to find the size setting you want. 3Press Enter to save the selection.To fine-tune the size of copies:1Press Reduce/Enlarge.2Press Reduce/Enlarge or the scroll button (W or X) until “Custom:50-150%” displays on the bottom line. Press Enter.3Press the scroll button (W or X) until the copy size you want appears on the display.Pressing and holding the buttons allows you to quickly increase and decreases in increments of 5.You can enter the value using the number keypad.4Press Enter to save the selection.NOTE: When you make a reduced copy, black lines may appear at the bottom of your copy.
COPYING4.74Changing the Default SettingsCopy options, including darkness, original type, copy size and number of copies, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the corresponding buttons on the control panel.To create your own default settings:1Press Menu on the control panel until “Copy Setup” appears on the top line of the display. The first menu item, “Default-Change”, appears on the bottom line.2Press Enter to access the menu item. The first setup option, “Darkness,” appears on the bottom line.3Press the scroll button (W or X) to scroll through the setup options.4When the option you want to set appears, press Enter to access the option.5Change the setting using the scroll button (W or X) or enter the value using the number keypad.6Press Enter to save the selection.7Repeat steps 3 through 6, as needed.8To return to Standby mode, press Stop/Clear.NOTE: While you set copy options, pressing Stop/Clear cancels the changed settings and restores their default status.
COPYING4.8Setting the Time Out OptionYou can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel.1Press Menu on the control panel until “Copy Setup” appears on the top line of the display. 2Press the scroll button (W or X) to display “Timeout” on the bottom line.3Press Enter to access the menu item.4Press the scroll button (W or X) until the status you want appears on the display.You can select from 15, 30, 60 and 180 (seconds). Selecting “Off” means that the machine does not restore the default settings until you press Start Copy/Fax to start copying, or Stop/Clear to cancel.5Press Enter to save the selection.6To return to Standby mode, press Stop/Clear.Collation CopyingThe Collation copying feature is available only when you load documents in the ADF.1Press Menu on the control panel until “Copy Setup” appears on the top line of the display. 2Press the scroll button (W or X) to display “Copy Collated” on the bottom line.3Press Enter to access the menu item.4If you are making multiple copies and want to collate them, press the scroll button (W or X) to set Collated Copy to “On” and press Enter.5Press Start Copy/Fax to begin copying.123123223311S Collated Copy OnS Collated Copy Off
5SCANNINGScanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using Samsung SmarThru software.This chapter includes:•Scanning Basics• Scanning Using Samsung SmarThru• Scanning Process with TWAIN-enabled Software
SCANNING5.2Scanning BasicsYour machine offers two ways to scan:• From the Samsung SmarThru software: Launch Samsung SmarThru and open the Scan Wizard to begin scanning. See below.• From TWAIN-compliant software: You can use other software including Adobe PhotoDeluxe and Adobe Photoshop. See page 5.6.NOTES:• To scan with your machine, you must install the MFP driver. • Scanning is done through the same LPT or USB port currently assigned for your printer port. Scanning Using Samsung SmarThruSamsung SmarThru is the accompanying software for your machine. With the SmarThru, scanning becomes a pleasure.Follow these steps to start scanning using the SmarThru:1Make sure that your machine and computer are turned on and properly connected to each other. 2Pull the document input support all the way out. Fold out the extender, if necessary.
SCANNING5.353Load the document(s) to be scanned face down into the ADF (Automatic Document Feeder) and adjust the document guides.For detailed guidelines for preparing an original document, see page 4.2.4Once you have installed Samsung software, you see the SmarThru icon on the desktop. Double-click the SmarThru 3 icon.The SmarThru 3 window opens.Double-click this icon.
SCANNING5.45To open the Scan Wizard, click the Scan Wizard icon in the plug-in bar on the left of the SmarThru 3 window.The Scan Wizard lets you use the following services:•ScanLets you scan the original documents and save them in the Image Manager of the Samsung SmarThru system. The Image Manager is an image database manager and image editor program. •CopyLets you use your machine to produce professional quality copies. You can adjust the image size and select advanced settings.•Scan to EmailLets you scan the original documents and then launches a default mail program of your system, such as Microsoft Outlook Express, so that you can send the scanned image attached to a new mail. To send e-mail using the Samsung SmarThru system, you need to enable the Internet Gate and configure an e-mail account in SmarThru Configuration. Refer to the SmarThru User’s Guide.•Scan to FAXLets you scan the original documents and then launches a New Fax form which helps you to send them as a fax image. This service is available only when you enable and configure the Fax Gate in SmarThru Configuration. Refer to the SmarThru User’s Guide.Scan Wizard icon.
SCANNING5.55•Scan to WEBLets you scan the original documents for further publishing to the Web.•Scan to OCRLets you scan the original documents and pass them to the OCR program. OCR (Optical Character Recognition) is the process of converting a scanned image into text that you can edit in a word processing program. After you scan your document, the software processes or “recognizes” it. Then you can change it and either save the file or open it in any word processing program on your computer.6Click the service icon according to your job.7The Samsung Scan Manager opens for the selected service. Adjust the scan settings. You can use the Help button to receive on-line help. 8To start scanning, click Scan.For more information, please refer to the SmarThru User’s Guide which came with your machine.NOTE: If you want to cancel the scan job, press the Stop/Clearbutton on the control panel.
SCANNING5.6Scanning Process with TWAIN-enabled Software If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe PhotoDeluxe or Adobe Photoshop. The first time you scan with your machine, select it as your TWAIN source in the application you use. The basic scanning process involves a number of steps:• Place your photograph or page in the ADF. See page 5.2.• Open an application, such as PhotoDeluxe or Photoshop. • Open the TWAIN window and set the scan options.• Scan and save your scanned image.You need to follow the program’s instructions for acquiring an image. Please refer to the user’s guide of the application.
6FAXINGThis chapter gives you information about using your machine as a fax machine.This chapter includes:• Setting Up the Fax System•Sending a Fax• Receiving a Fax• Automatic Dialing• Other Ways to Fax• Additional Features
FAXING6.2Setting Up the Fax SystemChanging the Fax Setup options1Press Menu until “Fax Setup” appears on the top line of the display. The first available menu item, “Ring To Answer,” displays on the bottom line.2Press the scroll button (W or X) until the menu item you want on the bottom line and press Enter.3Use the scroll button (W or X) to find the status or use the number keypad to enter the value for the option you have selected.4Press Enter to save the selection. 5If necessary, repeat steps 2 through 4.6To return to Standby mode, press Stop/Clear.
FAXING6.36Available Fax Setup OptionsYou can use the following setup options for configuring the fax system:Option DescriptionRing To Answer You can specify the number of times the machine rings, 1 to 7, before answering an incoming call.Darkness You can select the default darkness mode to fax your documents lighter or darker.•Light works well with dark print.•Normal works well with standard typed or printed documents.•Dark works well with light print or faint pencil markings. Redial Term Your machine can automatically redial a remote fax machine when the line is busy. Intervals from 1 to 15 minutes can be entered.Redials You can specify the number of redial attempts, 0 to 13. If you enter 0, the machine will not redial.MSG Confirm You can set your machine to print a report showing whether the transmission was successful, how many pages were sent, and more. The available options are On,Off and On-Error, which prints only when a transmission is not successful.Image TCR You can prevent the Image TCR from being included in the confirmation report for privacy or security protection.Auto Report A report with detailed information about the previous 50 communications operations, including time and dates. The available options are On or Off.

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