Sharp HRO00025 Cordless Telephone System User Manual Table

Sharp Corporation Cordless Telephone System Table

Users Manual 2

Operating the Answering System473. Answering MachineErasing received messagesIt is important to erase received messages after you listen to them to ensure that the memory does not become full.♦Erasing all messages: To erase all messages, press , , and then . ♦Erasing a single message: To erase a single message, press while the message is being played.FUNCTIONDELETESTART/MEMORYDELETERecording memosYou can record memos for yourself and other users of the machine. These will be played back together with incoming messages when the key is pressed.PLAY1Press once and once.2Pick up the handset, press , and speak into the handset. 3When you have finished speaking, replace the handset or press .REC/MEMOSTART/MEMORYSTOPRecording phone conversations To record a phone conversation, hold down the key during the conversation you want to record. When you are finished, release the key. The conversation will be played back when the key is pressed.REC/MEMOPLAYall.bookPage47Wednesday,February13,200210:00AM
Optional Answering System Settings481Press once and once.2Press once and once.3Press .4Press a number from 1 to 4 to select the desired ICM recording time.5Press to return to the date and time display.15 seconds 60 seconds30 seconds 4 minutesFUNCTIONSTOPOptional Answering System SettingsSetting ICM timeIncoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.Display:T.A.D. SETTINGRECORDING TIME1234The display briefly shows your selection, then:REMOTE CODEFax reception on TAD failureIf the memory for recording incoming messages becomes full while you are out, the answering system will no longer be able to record messages. The ON TAD FAILURE setting is used to choose the response of the machine to incoming calls when this happens:♦ Automatic fax reception NO: The machine will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 55).all.bookPage48Wednesday,February13,200210:00AM
Optional Answering System Settings493. Answering Machine1Press once and once.2Press once and twice.3Press .4Press to turn on automatic fax reception, or to turn it off.5Press to return to the date and time display.FUNCTION12STOPON TAD FAILURE♦Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 55).Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:Display:T.A.D. SETTING1=YES, 2=NOThe display briefly shows your selection, then:OGM ONLY MODEOGM only modeIf needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialing.)1Press once and once.2Press once and once.FUNCTIONOGM ONLY MODEDisplay:T.A.D. SETTINGall.bookPage49Wednesday,February13,200210:00AM
Transfer Function503Press .4Press to turn on OGM only mode, or to turn it off.5Press to return to the date and time display.12STOPThe display briefly shows your selection, then:TOLL SAVERTransfer FunctionThe Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.Programming the transfer numberTo use the Transfer function, you must first give the machine the number to call (the transfer number). 1Press once and once.2Press once and 4 times.3Press .FUNCTIONTRANSFER TEL #Display:T.A.D. SETTINGENTER TEL #all.bookPage50Wednesday,February13,200210:00AM
Transfer Function513. Answering Machine4Press the number keys to enter the transfer number.•To insert a pause between any two digits of the number, press .5Press .6Press to return to the date and time display.FUNCTIONSTART/MEMORYSTOPRecording the transfer messageThe transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps below. The following is an example:“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”Note: Do not lift the handset until Step 3 below.1Press once and twice.2Press once.•If you have already recorded a message, you can press to listen to the message, or press to delete the message.3Lift the handset.REC/MEMOPLAYDELETEDisplay:OGM2(TRANSFER)all.bookPage51Wednesday,February13,200210:00AM
Transfer Function524Press and speak into the handset to record the message.•The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record.5When finished, replace the handset or press .START/MEMORYSTOPChecking or erasing the transfer messageTo check or erase the transfer message, follow Steps 1 and 2 of the above procedure, and then press to check the message, or to erase the message.PLAYDELETETurning the Transfer function on and offWhen you go out and wish to use the Transfer function, turn it on as follows:1Press once and once.2Press once and 3 times.3Press .4Press to turn on the Transfer function.(Press to turn the function off.)5Press to return to the date and time display.FUNCTION12STOPTRANSFER FUNCDisplay:T.A.D. SETTING1=YES, 2=NOThe display briefly shows your selection, then:ON TAD FAILUREall.bookPage52Wednesday,February13,200210:00AM
Override Ringing533. Answering Machine6Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter , your remote code number (see page 55), and . The machine will play back your messages. •You can also perform any of the remote operations described in Remote Operations later in this chapter (see page 55).Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls immediately after a transfer call, enter twice before hanging up (if you want to hang up during message playback, first enter and to stop playback, then enter twice).0Override RingingThis function allows selected callers using a touch-tone telephone to override the answering system's outgoing message and cause the machine to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering system.Note: When the Override Ringing function is used, only the fax machine will make a special ringing sound. The cordless handset will not ring.Programming the override codeTo override the answering system, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you wish to change the code, press the panel keys as shown below.Important! Make sure the override code is different from the remote code used for remote operations.1Press once and once.FUNCTIONDisplay:T.A.D. SETTINGall.bookPage53Wednesday,February13,200210:00AM
Override Ringing542Press once and 3 times.3Press .4Press the number keys to enter a 3-digit override code.5Press to store the override code, and then to return to the date and time display.START/MEMORYSTOPOVERRIDE CODEOverriding the answering machineYour callers should follow the steps below to override the answering system.1The caller calls your machine from a touch-tone telephone. When the outgoing message begins, they should press the key on their telephone.•The caller will hear a short beep, and the outgoing message will stop.2The caller should enter the override code and by pressing the appropriate keys on their telephone.•If an incorrect code is entered, the caller will hear four beeps. He or she must re-enter the correct code within 10 seconds or the line will be disconnected.3Your machine will make a special ringing sound. Pick up the handset to answer the call.•If you do not answer within 30 seconds, the outgoing message will play again and the caller can leave a message.all.bookPage54Wednesday,February13,200210:00AM
Remote Operations553. Answering Machine1Press once and once.2Press once and twice.3Press .4Press the number keys to enter a 3-digit remote code number.5Press to store the remote number, and then to return to the date and time display.FUNCTIONSTART/MEMORYSTOPRemote OperationsWhen you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.Remote code numberTo access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory. If you wish to use a different number, follow these steps:Display:T.A.D. SETTINGREMOTE CODEToll SaverWhen you call the machine to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see Changing the number of rings on page 87).all.bookPage55Wednesday,February13,200210:00AM
Remote Operations561Press once and once.2Press once.3Press once.4Press to turn on the Toll Saver function, or to turn it off.5Press to return to the date and time display.FUNCTION12STOPTOLL SAVERDisplay:T.A.D. SETTING1=YES, 2=NOThe display briefly shows your selection, then:RECORDING TIMERetrieving your messages1Call the machine from a touch-tone telephone. When your outgoing message begins, press on the telephone.•You will hear a short beep, and the outgoing message will stop.2Enter your remote code number and then press .•You will hear a series of beeps equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.•If no messages have been received, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section, Other remote operations.all.bookPage56Wednesday,February13,200210:00AM
Remote Operations573. Answering Machine3While the messages are playing, you can do any of the following:•Repeat: To listen to a message a second time, press and on the telephone before that message ends. To move back to the previous message, press and during the first 3 seconds of the current message.•Skip forward: To skip forward to the next message, press and on the telephone.•Stop: To stop playback, press and on the telephone. After this, you can enter any of the commands described in the following section, Other remote operations.•Play new messages: To listen to only your new messages, first stop playback by pressing and , and then press and .•Erase a message: To erase the message you are currently listening to, press and before it ends.4When you have finished listening to your messages, you can do any of the following:•Erase all messages: Press , , and .•Repeat playback: Press and .•Perform other operations: You can enter any of the commands described in the following section, Other remote operations.•Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them. If you want the machine to resume normal operation immediately, press twice before hanging up (in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up unless you press twice).22500 633 37all.bookPage57Wednesday,February13,200210:00AM
Remote Operations58Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above.Comments:♦When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.♦When entering a command, do not pause longer than 10 seconds between each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.♦If you pause for longer than 10 seconds before entering a command, or make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.)Other remote operationsAfter listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing and , and then enter the command.Changing the fax reception modeSelect a new reception mode by pressing the keys as follows:0♦TAD mode: , , and .♦FAX mode: , , and .♦TEL mode: , , and .8 1828 3Caution: If you select TEL mode, you will not be able to change the reception mode again.all.bookPage58Wednesday,February13,200210:00AM
Remote Operations593. Answering MachineRecording a new outgoing message1Press and on the telephone.2When you hear a short beep, speak into the telephone to record the new message.•The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.4Turning the Transfer function on or offTo turn Transfer on: Press , , and on the telephone.To turn Transfer off: Press , , and on the telephone.9 192Changing the transfer telephone number1Press , , and on the telephone.2After you hear a short beep, enter the new telephone number. When finished, press .•To insert a pause between any two digits of the number, press .9 0all.bookPage59Wednesday,February13,200210:00AM
Remote Operations60Recording a memoYou can record a memo for yourself or other users of the machine. The memo will be played back when incoming messages are listened to.1Press and on the telephone.2When you hear a short beep, speak into the telephone to record the memo.3When you are finished, press and on the telephone.•If the machine detects silence, it will stop recording automatically.0Recording a new transfer message1Press , , and on the telephone. 2When you hear a short beep, speak into the telephone to record the new message.•The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.9 3OGM only modeTo turn on OGM only mode: Press , , and on the telephone. (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received)To turn off OGM only mode: Press , , and on the telephone.1 112all.bookPage60Wednesday,February13,200210:00AM
614. Cordless Handset4. Using the Cordless HandsetMaking a Phone Call1Pick up the cordless handset and press .2When you hear the dial tone, dial the number.3When you are ready to end the call, press .•You can also end the call by simply placing the cordless handset in the charger.TALKOFFOFFTALKCordless handset display:TALKOFFOFF1ABC2DEF3GHI4JKL5MNO6PQRS7RECEPTIONTUV8WXYZ9PLAYPLAY NEW0STOPREPEAT SKIP DELETEIf the display shows FAX BUSY, you must wait until the fax machine is no longer in use to use the cordless handset.all.bookPage61Wednesday,February13,200210:00AM
Receiving a Phone Call62Receiving a Phone Call1When the cordless handset rings, pick it up and press any key (except ) to answer. Talk to the other party.•If the cordless handset is in the charger, simply pick it up to answer (you do not need to press a key).2When you are ready to end the call, press .•You can also end the call by simply placing the cordless handset in the charger.OFFOFFOFFOFFPutting a Call on HoldTo put the other party on hold during a call, press . The cordless handset will beep while the call is on hold. When you are ready to resume the call, press once again. Note that placing the cordless handset in the charger will not break the connection while a call is on hold, and thus phone charges may continue to apply.HOLDHOLDYou can also dial by entering the phone number first and then pressing .TALKCheck the number in the display before pressing . If there is a mistake, press to clear the mistake and then enter the correct digits.Note: If a pause is needed between any of the digits to access an outside line or a special service, press . The pause will appear as a hyphen (-).TALKERASEHOLDFUNCTION/PAUSEall.bookPage62Wednesday,February13,200210:00AM
Receiving a Fax Using the Cordless Handset634. Cordless HandsetSTARTPress to begin fax receptionNote: If the fax machine detects a fax signal after you answer a call on the cordless handset, it will begin reception automatically.Receiving a Fax Using the Cordless HandsetIf you hear a fax tone after answering a call on the cordless handset, or if the other party speaks to you and then wants to send a fax, press . This signals the fax machine to begin fax reception.STARTStoring and Using Auto-Dial NumbersYou can store your most frequently dialed numbers for automatic dialing.♦Auto-dial numbers can be stored using either the cordless handset or the fax machine (to store a number using the fax machine, see page 78). ♦The cordless handset and fax machine share the same auto-dial numbers. A total of 30 numbers can be stored.1Press .2Press .SEARCHFUNCTION/PAUSEENTER TEL #Cordless handset display:SEARCH DIAL▲▼: SEARCHFUNCTION: ENTRYall.bookPage63Wednesday,February13,200210:00AM
Storing and Using Auto-Dial Numbers643 Enter the number by pressing the number keys. (Note: A space cannot be entered.)•To clear a mistake, press .•If a pause is required between any of the digits to access a special service or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.4Press .5Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.)Example: SHARP = 7777 44 2 777 7♦To enter two letters in succession that require the same key, press after entering the first letter. ♦To clear a mistake, press .♦To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (ERASEHOLDFUNCTION/PAUSESTARTERASEHOLDA =B =C =D =E =F =G =H =I =J =K =L =M =N =O =P =Q =R =S =T =U =V =W =X =Y =Z =SPACE =WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9TUV8TUV8TUV8TUV8TUV8TUV8PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7MNO6MNO6MNO6MNO6MNO6JKL5JKL5JKL5MNO6JKL5JKL5JKL5GHI4GHI4GHI4GHI4GHI4GHI4DEF3DEF3DEF3DEF3DEF3DEF3ABC2ABC2ABC2ABC2ABC2ABC21all.bookPage64Wednesday,February13,200210:00AM
Storing and Using Auto-Dial Numbers654. Cordless Handset6Press .7Return to Step 2 to store another number, or press to exit.STARTOFFOFFSEARCH DIAL▲▼: SEARCHFUNCTION: ENTRYDialing an auto-dial number1Press once.2Press or until the number you wish to dial appears in the display.3Press .•The number is automatically dialed.SEARCHTALKEditing an auto-dial numberIf you need to make changes to a previously stored auto-dial number, follow these steps:1Press once.2Press or until the number you wish to edit appears in the display.3Press once.SEARCHFUNCTION/PAUSESEARCH DIAL▲▼: SEARCHFUNCTION: ENTRYSEARCH DIAL▲▼: SEARCHFUNCTION: ENTRYall.bookPage65Wednesday,February13,200210:00AM
Storing and Using Auto-Dial Numbers664Press the number keys to enter the new number.•To clear a mistake, press . If a pause is required between any of the digits to access a special service or an outside line, press ..•If you do not wish to change the number, go directly to Step 5.5Press .6Press the number keys to enter the new name (see Step 5 on page 64). •If you do not wish to change the name, go directly to Step 7.7Press .8Press to exit.ERASEHOLDFUNCTION/PAUSESTARTSTARTOFFOFFClearing an auto-dial numberIf you need to clear an auto-dial number, follow these steps:1Press once.2Press or until the number you wish to clear appears in the display.SEARCHSEARCH DIAL▲▼: SEARCHFUNCTION: ENTRYSEARCH DIAL▲▼: SEARCHFUNCTION: ENTRYall.bookPage66Wednesday,February13,200210:00AM
Redial674. Cordless Handset3Press .4Press .5Press to exit.ERASEHOLDSTARTOFFOFFERASE?PRESS START KEY RedialYou can automatically redial the last number dialed on the cordless handset.Note: The fax machine and the cordless handset each retain their own separate redial numbers. 1Press .•Check the display to make sure the number that appears is the number you wish to dial. (If the wrong number appears, press to clear it.)2Press . The number is automatically dialed.Note: You can also redial by pressing first and then . Note that this method does not allow you to check the number before dialing begins.REDIALOFFOFFTALKTALKREDIALSEARCH DIAL▲▼: SEARCHFUNCTION: ENTRYall.bookPage67Wednesday,February13,200210:00AM
Using the Intercom Feature68Using the Intercom Feature1Press and then on the cordless handset.2The fax machine makes a special ringing sound. 3The other person picks up the fax machine handset to answer.4Talk with the other person. When you are ready to end the conversation, press .INTERCOMTALKOFFOFFPaging the cordless handset from the fax machine (cordless handset locator)You can use this procedure to page the cordless handset, or locate the handset in the event that you misplace it.INTERCOMCordless handset display:Fax machine display:INTERCOM1Press on the fax machine, and then pick up the handset.INTERCOMFax machine display:INTERCOMNote: When using the Intercom feature, you will not hear your voice through the handset receiver when you speak.Paging the fax machine from the cordless handsetYou can use the cordless handset and the fax machine handset as an intercom.all.bookPage68Wednesday,February13,200210:00AM
Transferring Calls694. Cordless Handset2The cordless handset makes a special ringing sound.•This allows you to locate the cordless handset if you have misplaced it.3The other person presses any key (except ) on the cordless handset to answer.4Talk with the other person. When you are ready to end the conversation, replace the handset.OFFOFFIf a call comes in while the Intercom feature is being usedIf an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press on the cordless handset or replace the fax machine handset), and then answer the outside call (press any key except on the cordless handset or pick up the fax machine handset).OFFOFFOFFOFFTransferring CallsYou can transfer a call from the cordless handset to the fax machine, or from the fax machine to the cordless handset.Transferring a call from the cordless handset to the fax machine1During the call, press on the cordless handset.2The fax machine makes a special ringing sound. INTERCOMINTERCOMCordless handset display:Fax machine display:INTERCOMINTERCOMCordless handset display:all.bookPage69Wednesday,February13,200210:00AM
Transferring Calls703The other person picks up the fax machine handset to answer.4Tell the person who answers that you are transferring the call, and then press .•Note that if you press before the other person answers on the fax machine, the call will be disconnected.•If no one answers when you page the fax machine, press once again to return to the initial caller.OFFOFFOFFOFFINTERCOMTransferring a call from the fax machine to the cordless handset1During the call, press on the fax machine.2The cordless handset makes a special ringing sound.3The other person presses any key (except ) on the cordless handset to answer.4Tell the person who answers that you are transferring the call, and then replace the fax machine’s handset.•Note that if you replace the handset before the other person answers on the cordless handset, the call will be disconnected.•If no one answers when you page the cordless handset, press once again to return to the initial caller.INTERCOMOFFOFFINTERCOMFax machine display:INTERCOMINTERCOMCordless handset display:all.bookPage70Wednesday,February13,200210:00AM
Using REMOTE MODE714. Cordless HandsetUsing REMOTE MODEYou can use the cordless handset to change the reception mode on the fax machine, and listen to messages received in the answering system.Changing the reception mode on the fax machine1Press .2Press until the desired reception mode appears in the display.3Press or to exit REMOTE MODE.REMOTE/FLASHJKL5RECEPTIONREMOTE/FLASHOFFOFFRECEPTIONFAXExample: FAX modeListening to messages received in the answering systemYou can use the cordless handset to listen to messages received in the answering system.♦The answering system is explained in detail in Chapter 3.♦When you have received new messages in the answering system, NEW MESSAGES appears in the cordless handset display.1Press .2Press to listen to all your messages, or to listen to only your new messages.REMOTE/FLASHPQRS7PLAYTUV8PLAY NEWREMOTE MODECordless handset display:REMOTE MODECordless handset display:all.bookPage71Wednesday,February13,200210:00AM
Using REMOTE MODE723While listening to your messages, you can do any of the following:•Repeat: To repeat a message, press .•Skip: To skip forward, press .•Delete: To delete the message you are currently listening to, press .•Stop: To stop playback, press .4To return to the STAND-BY display, press or .•If a call comes in while you are listening to your messages, playback will stop automatically. Press any key to answer.•If you take no action for 60 seconds in REMOTE MODE, the cordless handset will automatically return to the STAND-BY display.REPEAT0SKIPDELETESTOPWXYZ9OFFOFFREMOTE/FLASHDeleting all messages from the answering system1Press . (Note: This step is not necessary if you are already in REMOTE mode.)2Press .3Press to delete the messages, and then or to return to the STAND-BY display.•To cancel, press , , or .REMOTE/FLASHDELETESTARTOFFOFFREMOTE/FLASHSTOPWXYZ9OFFOFFREMOTE/FLASHREMOTE MODECordless handset display:REMOTE MODEDELETE ALL?PRESS START KEYall.bookPage72Wednesday,February13,200210:00AM
735. Sending Faxes5. Sending FaxesTransmittable DocumentsSize and weightThe size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.Note: Letters or graphics on the edges of a document will not be scanned.0.16"(4 mm) 0.16"(4 mm)0.2"(5 mm)0.2"(5 mm)Letters in the shaded area will not be scanned. 8.5"(216 mm) 23.6"(600 mm) 14 lbs. (52 g/m²) 42 lbs. (157 g/m²) 11"(279 mm) 8.5"(216 mm) 21.5 lbs.(80 g/m²)Loading one page at a time:Minimum size Maximum sizeMinimum weight Maximum weightMinimum size Maximum sizeMinimum weight Maximum weight 14 lbs. (52 g/m²)Loading up to 10 pages at once: 5.5"(140 mm) 5.8"(148 mm) 5.5"(140 mm) 5.8"(148 mm)The illustration shows the scanning margins for letter-size documents. The scanning width is 8.3” (210 mm). The horizontal margins decrease for smaller-width documents.all.bookPage73Wednesday,February13,200210:00AM
Loading the Document74Other restrictions♦The scanner cannot recognize yellow, greenish yellow, or light blue ink.♦Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.♦All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.♦Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.Loading the DocumentUp to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.♦If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.♦If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.1Adjust the document guides to the width of your document.2Insert the document face down in the document feeder. The top edge of the document should enter the feeder first.•READY TO SEND will appear in the display.all.bookPage74Wednesday,February13,200210:00AM
Adjusting the Resolution and Contrast755. Sending FaxesAdjusting the Resolution and ContrastIf desired, you can adjust the resolution and contrast before sending a document. Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.Resolution settingsSTANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission.FINE Use FINE for documents containing small letters or fine drawings.SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings.HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray.You must adjust the settings each time you don’t want to use the default settings.The default resolution setting is STANDARD and the default contrast setting is AUTO.3Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 76.all.bookPage75Wednesday,February13,200210:00AM
Adjusting the Resolution and Contrast76Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.1Load the document(s).•The document must be loaded before the resolution and contrast can be adjusted.2Press one or more times until the desired resolution and contrast settings appear in the display.•The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.RESOLUTION/RECEPTION MODEDisplay:STANDARD :AUTOFINE :AUTOSUPER FINE :AUTOHALF TONE :AUTOSTANDARD :DARKHALF TONE :DARKContrast settingsAUTO Use AUTO for normal documents.DARK Use DARK for faint documents.all.bookPage76Wednesday,February13,200210:00AM
Sending a Fax by Normal Dialing775. Sending Faxes1Load the document(s).•If desired, press to set the resolution and/or contrast.2Pick up the handset or press . Listen for the dial tone.3Dial the number of the receiving machine by pressing the number keys.4Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.•If the other party answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone.RESOLUTION/RECEPTION MODESPEAKERSPEAKERorSending a Fax by Normal DialingWith Normal Dialing, you pick up the handset (or press ) and dial by pressing the number keys. ♦If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.)♦Normal Dialing allows you to listen to the line and make sure the other fax machine is responding.SPEAKERSPEAKERJKLABC1DEFWXYZ9GHI45MNO6PQRS7TUV802 3DELETEREPEAT SKIPREADY TO SENDSPEAKERall.bookPage77Wednesday,February13,200210:00AM
Sending a Fax by Automatic Dialing78Sending a Fax by Automatic DialingYou can store your most frequently dialed fax or phone numbers in the machine for automatic dialing. ♦Auto-dial numbers can be stored using either the fax machine or the cordless handset (to store a number using the cordless handset, see page 63). ♦The cordless handset and fax machine share the same auto-dial numbers. A total of 30 numbers can be stored. Storing fax and phone numbers for automatic dialing1Press once and once.2Press once.3Enter the fax or voice number by pressing the number keys. (Note: A space cannot be entered.)•To clear a mistake, press .•If a pause is required between any of the digits to access a special service or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.FUNCTIONSPEAKERFUNCTION5When you hear the fax tone, press . Replace the handset.•If the transmission is completed successfully, the fax will beep once.•If an error occurs, the fax will beep three times and print a Transaction Report to inform you of the problem (see page 105).START/MEMORYDisplay:ENTER FAX #<NEW NUMBER>Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 123. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)all.bookPage78Wednesday,February13,200210:00AM
Sending a Fax by Automatic Dialing795. Sending Faxes4Press .5Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.)Example: SHARP = 7777 44 2 777 7♦To enter two letters in succession that require the same key, press after entering the first letter. ♦To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }) (6Press .7Return to Step 2 to store another number, or press to return to the date and time display.START/MEMORYSTART/MEMORYSTOPA =B =C =D =E =F =G =H =I =J =K =L =M =N =O =P =Q =R =S =T =U =V =W =X =Y =Z =SPACE =Display:Note: The fax machine uses a lithium battery to keep automatic dialing numbers and other programmed information in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.<NEW NUMBER>all.bookPage79Wednesday,February13,200210:00AM
Sending a Fax by Automatic Dialing80Editing and clearing auto-dial numbersIf you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:1Press once and once.2Press or until the number you wish to edit or clear appears in the display.3Press .4Press for EDIT or for CLEAR.•If you selected CLEAR, go to Step 8.5If you selected EDIT, make the desired changes to the number. •Press or to move the cursor to the digit or digits you wish to change, and then enter the new digit. The new digit will replace the old digit.•If you do not wish to change the number, go directly to Step 6.6Press .7Make the desired changes to the name. •Press or to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 79). The new letter will replace the old letter.•If you do not wish to change the name, go directly to Step 8.FUNCTION12START/MEMORYDisplay:1=EDIT, 2=CLEAR<NEW NUMBER>all.bookPage80Wednesday,February13,200210:00AM
Sending a Fax by Automatic Dialing815. Sending Faxes8Press .9Return to Step 2 to edit or clear another number, or press to return to the date and time display.START/MEMORYSTOPUsing an auto-dial numberOnce you have stored a fax or phone number, you can use it to send a fax or make a phone call.1If you are sending a fax, load the document(s).•If desired, press to set the resolution and/or contrast.2Press (or ) until the name of the other party appears in the display (if no name was stored, the number will appear).3If you are sending a fax, press . Dialing and transmission begins.•If the transmission is completed successfully, the fax will beep once.•If an error occurs, the fax will beep three times and print a Transaction Report to inform you of the problem (see page 105).If you are making a phone call, lift the handset. Dialing begins.RESOLUTION/RECEPTION MODESTART/MEMORYREADY TO SENDall.bookPage81Wednesday,February13,200210:00AM
Sending a Fax by Automatic Dialing82Sending a fax by Direct Keypad DialingYou can also enter a full number with the number keys and then press the key to begin dialing. You can use this method to dial a full number when you don't need to speak to the other party before faxing.START/MEMORY1Load the document(s).•If desired, press to set the resolution and/or contrast.2Enter the number of the receiving machine by pressing the number keys.•If a pause is required between any of the digits to access a special service or an outside line, press . The pause will appear as a hyphen (two seconds per pause). Several pauses can be entered in a row.3Check the display. If the number of the receiving machine shown is correct, press .•If the number is not correct, press to backspace and clear one digit at a time, and then re-enter the correct digit(s).RESOLUTION/RECEPTION MODEFUNCTIONSTART/MEMORYSTOPREADY TO SENDall.bookPage82Wednesday,February13,200210:00AM
Sending a Fax by Automatic Dialing835. Sending Faxes1If you are sending a fax, load the document(s).•If desired, press to set the resolution and/or contrast.2Press once. <REDIAL> appears in the display, followed by the last number dialed. Make sure the number that appears is the number you wish to dial.3If you are sending a fax, press . Dialing begins.If you are making a phone call, lift the handset. Dialing begins.RESOLUTION/RECEPTION MODESTART/MEMORYRedialYou can automatically redial the last number dialed on the fax machine. This procedure can be used to send a fax or make a phone call.Note: The fax machine and the cordless handset each retain their own separate redial numbers.Automatic redialingIf you use automatic dialing (including Direct Keypad Dialing) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.Note: If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 123. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)all.bookPage83Wednesday,February13,200210:00AM
Sending a Fax by Automatic Dialing84Error Correction ModeThe fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.If desired, you can turn ECM off. This will increase slightly the amount of memory available for memory transmission and reception.1Press once and twice.2Press once and 6 times.3Press once.4Press to select YES, or to select NO.5Press to return to the date and time display.FUNCTION12STOPOPTION SETTINGECM MODE1=YES, 2=NOThe display briefly shows your selection, then:DAY LIGHT SAVE♦You can press to clear the message and stop automatic redialing.♦Under certain conditions (for example if a person answers the call on a telephone), automatic redialing may stop before three redialing attempts are made.STOPall.bookPage84Wednesday,February13,200210:00AM
Sending a Fax From Memory855. Sending FaxesSending a Fax From MemoryYou can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.Broadcasting (sending a fax to multiple destinations)This function allows you to send the same fax to as many as 20 different destinations in just one operation. ♦When sending to multiple destinations, only auto-dial numbers can be used to dial the numbers of the receiving machines.1Load the document(s).•If desired, press to set the resolution and/or contrast.2Press .3Press (or ) until the name of the destination appears in the display (if no name was stored, the number will appear).4Press to select the destination.5Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20).•To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press . RESOLUTION/RECEPTION MODESTART/MEMORYSTOPall.bookPage85Wednesday,February13,200210:00AM
Sending a Fax From Memory86Memory transmissionYou can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.6When you are ready to begin transmission, press .•A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.START/MEMORYTo send a fax through memory, load the document, press , and then dial using one of the following methods:♦Press the number keys to enter the fax number and then press .♦Press repeatedly to select an auto-dial number and press .♦Press once to select the last number dialed and press .START/MEMORYSTART/MEMORYSTART/MEMORYSTART/MEMORYIf the memory becomes full...If the memory becomes full while the document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display.♦Press if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.♦Press if you want to cancel the entire transmission.START/MEMORYSTOPall.bookPage86Wednesday,February13,200210:00AM
876. Receiving FaxesWhen the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes.♦If you pick up the handset before the machine answers, you can talk to the other party and/or receive a fax as explained in Using TEL Mode on page 88.4 rings Fax reception6. Receiving FaxesUsing FAX ModeRESOLUTION/RECEPTION MODEChanging the number of ringsIf desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected.1Press once and twice.FUNCTIONDisplay:FAXTELTADOPTION SETTINGTo select FAX mode, press until the arrow in the display points to FAX.RESOLUTION/RECEPTION MODEall.bookPage87Wednesday,February13,200210:00AM
Using TEL Mode882Press once.3Press once.4Enter the desired number of rings (any number from 2 to 5).Example: 3 rings 5Press to return to the date and time display.Note: If you are using Distinctive Ring, the fax machine will answer calls after two rings regardless of the above setting.3STOPUsing TEL ModeThe display briefly shows your selection, then:To select TEL mode, press until the arrow in the display points to TEL.RESOLUTION/RECEPTION MODEWhen the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line.RESOLUTION/RECEPTION MODEFAXTADTELNUMBER OF RINGTRANSACTIONENTER (2-5) (4)all.bookPage88Wednesday,February13,200210:00AM
Using TEL Mode896. Receiving Faxes1When the fax machine rings, pick up the handset.2If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.3If the other party first speaks with you and then wants to send a fax, press after speaking. (Press before the sender presses their Start key.) •When RECEIVING appears in the display, hang up.START/MEMORYAnswering on an extension phone connected to the same lineAnswering with the fax’s handsetNote: If you have set the Fax Signal Receive setting to NO, press to begin reception.START/MEMORYBeepSTART/MEMORY1Answer the extension phone when it rings.RECEIVINGRECEIVINGall.bookPage89Wednesday,February13,200210:00AM
Optional Reception Settings902If you hear a soft fax tone, wait until your fax responds (you will hear pronounced, high-pitched tones), then hang up.3If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, set the phone down (do not hang up), walk over to the fax, lift the fax’s handset, and press .•The above step is necessary if you have set the Fax Signal Receive setting to NO.START/MEMORYPronounced, high-pitched tonesBeepOptional Reception SettingsFax Signal ReceiveYour fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.1Press once and twice.2Press once and 4 times.3Press once.FUNCTIONDisplay:OPTION SETTINGFAX SIGNAL RX1=YES, 2=NOall.bookPage90Wednesday,February13,200210:00AM
Optional Reception Settings916. Receiving Faxes4Press to turn on the function, or to turn it off. 5Press to return to the date and time display.12STOPReception RatioThe fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.♦If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.♦Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.1Press once and twice.2Press once and 4 times.3Press once.4Press to select AUTO, or to select 100%.FUNCTION12The display briefly shows your selection, then:Display:CALLER-IDOPTION SETTINGRECEIVE RATIOThe display briefly shows your selection, then:PRINT CONTRAST1=AUTO, 2=100%all.bookPage91Wednesday,February13,200210:00AM
Substitute Reception to Memory92Substitute Reception to MemoryIn situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper (and press ), replace the imaging film, or clear the jam, the stored documents will automatically print out.♦If you received documents in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.START/MEMORY5Press to return to the date and time display.STOPall.bookPage92Wednesday,February13,200210:00AM
937. MakingCopies7. Making CopiesYour fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. 1Load the document(s) face down. (Maximum of 10 pages.)•If desired, press to set the resolution and/or contrast. (The default resolution setting for copying is FINE.)2If desired, select an enlarge/reduce setting, and/or select the number of copies per original:•ENLARGE/REDUCE: Press or until the desired setting appears in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and AUTO (auto size adjustment to match the size of the paper). The default setting is 100%.Example: Press twice•Number of copies per original: Press the number keys to enter a number from 1 to 99. The default setting is 1.Example: Press for five copies3When you are ready to begin copying, press .RESOLUTION/RECEPTION MODE5COPY/HELPREADY TO SENDRATIO: 125%5If MEMORY IS FULL appears...If the memory becomes full while a document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display and the document will automatically feed out. This may happen if the resolution is set to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are making more than one copy per original. To avoid using memory, use STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting, and make only one copy per original.all.bookPage93Wednesday,February13,200210:00AM
Making Copies941Press once and twice.2Press once and once.3Press once.4Press to set copy cut-off to YES (the remaining part of the document will not be printed), or to set copy cut-off to NO (the remaining part will be printed on a second page).5Press to return to the date and time display.FUNCTION12STOPDisplay:The display briefly shows your selection, then:OPTION SETTINGCOPY CUT-OFFNUMBER OF RING1=YES, 2=NOCopy Cut-offWhen making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.all.bookPage94Wednesday,February13,200210:00AM

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