Speech Processing Solutions PSP1 Smart Voice Recorder User Manual Rev1

Speech Processing Solutions GmbH Smart Voice Recorder Rev1

User Manual

User manualSmart voice recorderPSP1000 seriesSpeechAir
2Tble of contents Importnt informtion Sfety instructions Rechrgeble builtin bttery Dt reset Hering protection Medicl device interference Use in ircrft Clening nd disinfection Recycling About this user mnul Modelspecic fetures Symbols used  Your smrt voice recorder Product highlights Wht’s in the box Overview of the recorder Overview of the docking sttion  Getting strted Chrging the bttery Chrge vi USB power supply Chrge vi docking sttion Chrge vi computer Turn the device on nd o  Using your voice recorder Using the touch screen Home screen Customize your Home screen Add nd remove items nd widgets Mnge Home screen pnels Orgnize folders Sttus br nd notiction pnel Sttus br Notiction pnel Lock screen Set screen lock Set the dte nd time Set the device nd input lnguge Chnge the device lnguge Chnge the input lnguge Switch between input lnguges Using pps Preinstlled pps Instll pps Uninstll pps Chnge the screen orienttion Typing text Enter text Copy nd pste text Using WiFi Using Bluetooth Cpture screenshots Chnge sound settings nd sound mode Power sving mode Using emil pp Set up n emil ccount Add further emil ccounts Remove emil ccounts Send n emil Emil ccount settings Device settings Tble of contents Philips dicttion recorder pp Open the pp Onetouch strt Recording screen Record dicttions Dene settings prior to recording Record  dicttion Voicectivted recording Plybck Delete  dicttion Edit  dicttion Insert, overwrite or ppend recording Add index mrks Add keywords Add pictures Chnge dicttion nme Lock dicttions/EOL Mrk priority dicttions Add brcodes Send  dicttion Send  dicttion vi emil Send  dicttion to Philips SpeechLive Send  dicttion to Philips SpeechLive trnscription service Send  dicttion to Philips SpeechLive speech recognition service Send  dicttion to Philips SpeechExec mobile server Send  dicttion to Philips dicttion hub Send  dicttion vi Philips SpeechExec softwre Send  dicttion to  network folder Using dt lists Dt list options Dicttion pp settings Audio settings Forwrding Security User interfce Connectivity Help About  Device nd dt mngement Trnsfer dt to nd from the computer Reset your device nd dt Device reset Fctory dt reset Updting your device  Philips SpeechAir mngement softwre Instll SpeechAir mngement softwre Congure SpeechAir with SpeechAir mngement softwre Device congurtion screen Congure SpeechAir nd Philips dicttion recorder pp settings  Using SpeechAir with Philips SpeechExec softwre Instll SpeechExec on your computer Congure SpeechAir in SpeechExec Congure SpeechAir with the SpeechAir wizrd Congure delivery methods for SpeechAir Downlod dicttions to SpeechExec 
3 Service nd support Disply device informtion Disply informtion bout Philips dicttion recorder pp Open Quick strt guide Send emil to technicl support Contct our supporting Philips prtners Open source softwre Troubleshooting Technicl dt 
4Important information1 Importnt informtionDon’t make any adjustments and modications that aren’t described in this manual. Follow all safety instructions to ensure proper operation of the device. The manufacturer assumes no liability for damages resulting from non-compliance with the safety instructions.Sfety instructions• Protect the device from rain and liquids to prevent damage to the device or a short circuit.• Don’t expose the device to excessive heat caused by placing it on a heating device or in direct sunlight.• Protect the cables from damage by being trapped, particularly at the plugs and where cables exit the housing.• Back up your data and recordings. The manufacturer’s warranty doesn’t cover loss of data resulting from user actions.• Don’t perform any maintenance operations that aren’t described in this user manual. Don’t disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorized service centers.Rechrgeble built-in bttery• Don’t attempt to replace the battery yourself. The battery may only be replaced in authorized service centers.• Before your battery is replaced by an authorized service center, back up your data and recordings.• Batteries contain substances that may pollute the environment. Used batteries should be disposed of at an ocial collection point.Dt resetPhilips SpeechAir has an internal memory with 1 GB RAM and 16 GB built-in storage. If you want to perform a factory data reset, observe the following cautions: • Back up your data and recordings. Performing a factory data reset will delete all data on your device.• Formatting the memory on a computer may cause incompatibilities with your device. Format the memory only on the device.Hering protectionObserve the following guidelines when you use headphones:• Set the volume to a moderate level and don’t use headphones to listen for excessively long periods of time.• Be particularly careful to avoid adjusting the volume to a level that your hearing can’t deal with.• Don’t turn the volume up so high that you can’t hear what is going on around you.• In potentially dangerous situations, be particularly careful or temporarily discontinue use.• Don’t use headphones while you are operating a motorized vehicle, cycling, skateboarding, and so on. You could be a hazard to yourself and other road users, and possibly be breaking the law.Medicl device interferenceSpeechAir contains components that emit electromagnetic waves. Electromagnetic waves might interfere with the operation of a pacemaker. Keep a safe distance of separation between SpeechAir and your pacemaker.Use in ircrftWireless transmitters can negatively aect the operation of other electronic equipment, causing them to malfunction. Turn o SpeechAir or use Airplane mode when you travel in aircraft. In Airplane mode, SpeechAir’s signal transmitting functions are turned o.Legl restrictions on recording• The use of the device’s recording function is subject to the legal restrictions that may apply in your country. You should also respect the privacy and personal rights of third parties if you record talks or lectures.• If you want to record telephone calls, check if this is legal in your country. In certain countries, you may be legally required to inform the person you are conversing with on the telephone that you are recording the conversation.Clening nd disinfection• Before cleaning, disconnect all cables from the device.• To clean the device, use a soft dry cloth.• To disinfect the device, use products for disinfection of surfaces in clinical areas and patient care equipment, such as surface disinfectant wipes.• Don’t use harsh chemicals or strong detergents.• Avoid getting moisture in openings.• Don’t rub or strike the surface with anything hard or sharp as this may scratch or damage the surface permanently.RecyclingA crossed-out wheeled bin symbol attached to a product indicates that the product is covered by the European Directive 2011/65/EU. Please get informed about the local separate collection system for electrical and electronic products. Please act according to your local rules and don’t dispose of your old products with your normal household waste. Correct disposal of your old product helps to prevent potential negative consequences for the environment and human health.›
5Important informationAbout this user mnulFind a quick overview of your device on the next pages. For detailed description, see the following chapters of this user manual. Read the instructions carefully.Model-specic feturesThis user manual describes dierent models of the device product range. Please note that some features are only available on certain models.Symbols usedTip• This symbol identies information that helps you to use your device more eciently and simply.Note• This symbol indicates notices which you should observe when handling or operating the device.Caution• This symbol warns of damage to the device and possible data loss. Damage can be caused by improper handling.
6Your smart voice recorderWht’s in the boxRecorder Docking station InlayUSB ash driveMicro USB cableHeadphonesPower supply and outlet adaptersQuick start guideQuick start guide2 Your smrt voice recorderWe are delighted that you have chosen a Philips device.Visit our website for comprehensive support, such as user manuals, software downloads, warranty information and more: www.philips.com/dictation.Product highlights• Three dedicated microphones for optimized voice recording• Large speaker for crystal clear audio playback• Gorilla glass touch screen and shockproof, antimicrobial housing for durability• Wear-free and ergonomic slide switch and function button for ecient single-handed operation• Wi-Fi, LAN, Bluetooth, USB and VoIP for staying connected anywhere you go• Barcode scanner and camera for quick le association and proof documentation• File encryption for maximum data security• Android OS for intuitive use• Philips dictation recorder app for professional dictation features (optional)• Docking station for fast battery charging and data transfer• Dictation workow software for an even more ecient workow (optional)
7Your smart voice recorderOverview of the recorder123456891071115161718191412132021 1 Touch screen2 Telephony speaker3 Headphones jack4 External microphone jack5 Recording LED light6 Dictation microphone (directional microphone)7 Dictation microphone (directional microphone)8 Function button9 Slide switch 10 Power button11 Reset hole12 Speaker13 Camera ash14 Dictation microphone (directional microphone)15 Camera16 360° meeting microphone (omnidirectional microphone)17 Volume up button18 Volume down button19 Telephony microphone (VoIP)20 Docking station connector21 Micro USB port
8Your smart voice recorderOverview of the docking sttion12345671 Charging LED light2 Docking station connector3 Data transfer LED light4 Data transfer micro USB port5 LAN port6 Charging micro USB port7 Kensington Security Slot
9Getting started3 Getting strtedCaution• Before you connect and install your recorder, rst read the safety instructions (see Safety instructions).Chrging the btteryCharge the built-in battery before you use the device for the rst time or if you haven’t used it for an extended time period. If the battery is completely discharged and your device turns o, allow the battery to charge for a while before you turn on the device.Note• The length of the USB cable might impact the charging speed. Longer cables usually extend the charging time. Chrge vi USB power supplyNote• The included USB power supply is a US standard power supply. Depending on your region, you might need to use the supplied outlet adapters to t regional power outlets.XThe battery icon appears on the touch screenafter a few seconds if the device is turned o. This indication disappears after some seconds. To reactivate the indication, press the Power button once. XThe charging battery icon on the status bar of the Home screen shows the charging status if the device is turned on.Chrge vi docking sttionIf you charge your device via docking station, make sure that the micro USB connector is connected to the charging micro USB port marked with 5V DC.Chrge without cseXThe red charging LED on the docking station illuminates. XThe charging battery icon appears on the touch screen after a few seconds if the device is turned o. This indication disappears after some seconds. To reactivate the indication, press the Power button once.XThe charging battery icon on the status bar of the Home screen shows the charging status if the device is turned on.Chrge with cse (optionl)To charge your SpeechAir with the shock-proof case via docking station, rst remove the inlay from the docking station. Afterwards, proceed as described in Charge without case.
10 Getting startedChrge vi computerBefore you charge the battery via computer, make sure that your computer is turned on.Note• If you charge your device via computer instead of using the power supply, the charging speed might slow down due to a lower charging current.XThe battery icon appears on the touch screenafter a few seconds if the device is turned o. This indication disappears when after some seconds. To reactivate the indication, press the Power button once.XThe USB icon appears on the touch screen if the device is turned on.Turn the device on nd oTo turn the device on: • Press and hold the Power button for six seconds until the device gently vibrates.To turn the device o: 1Press and hold the Power button for one second. XThe Power o pop-up window appears. 2Tap Power o.XA second pop-up window appears.3Tap OK.
11Using your voice recorder4 Using your voice recorderUsing the touch screenThe interface of your SpeechAir is operated by touching the screen. To operate the interface, use the following basic gestures:TppingTo open n ppliction nd to select or unselect n item or menu option:• Gently tap the item with your ngertip. To zoom in n imge or  web pge:• Double-tap the screen. To return to the originl disply size:• Double-tap the screen again. To ccess vilble options for  selected item:• Tap and hold the item.SwipingTo scroll through or switch lists nd screens:• Swipe up, down, left, or right.Spreding nd pinchingTo grdully zoom in  prt of n imge or web pge:• Place your ngers on the screen and spread them apart.To grdully zoom out gin:• Place your ngers on the screen and pinch them together. DrggingTo move n item:• Tap and hold an item and drag it to a new position.Home screenFrom the Home screen, you can access the main features on your recorder and view the status of your device. Customize your Home screen by adding your favorite apps, widgets and folders, so they’re always just a tap away.You can open the Home screen from anywhere on your device by tapping the Home key .KeysAt the bottom of your display, no matter which app or feature you are just using, you will always nd the navigation bar with the following keys:Bck key • Opens the previous screen you were working in, even if it was in a dierent app. Once you back up to the Home screen, you can’t go back any further.Home key • Opens the central Home screen.Recent Apps key • Opens a list of thumbnail images of apps you’ve worked with recently. This way you can easily and quickly switch between apps or close running apps. To open an app, tap it. To remove a thumbnail from the list, swipe it left or right.Close Keybord key • Closes the on-screen keypad and replaces the Back key. This key is only available when the keyboard is open. When you tap the Close Keyboard key, the Back key appears on the display again.Fvorites tryYou will nd the Favorites tray at the bottom of the Home screen. The Favorites tray is a quick way to access your favorite apps. It is always available when your Home screen is open.To change the apps on the Favorites tray, see Add items to Favorites tray.
12 Using your voice recorderCustomize your Home screenCreate your Home screen according to your own preferences. Add apps, widgets, or folders to your Home screen, add Home screen panels, or customize the Favorites tray. Note• Depending on the conguration of your device, the starting panel might look dierent than the starting panel described here. Add nd remove items nd widgetsOn the All Apps screen, you can nd all apps, preinstalled as well as newly installed apps.To open the All Apps screen, tap the shortcut on the Home screen. The All Apps screen has multiple panels. Depending on the number of apps, the device automatically adds new panels. To scroll through the panels, swipe left or right. For more information, see Manage Home screen panels.Add items to Home screen To move n pp or  folder from the All Apps screen to the Home screen:1Open the All Apps screen. 2Tap and hold an app or a folder on the All Apps screen, and then drag it to the Home screen. To move n pp or  folder from the All Apps screen to  prticulr pnel of the Home screen:1Open the All Apps screen. 2Tap and hold an item on the All Apps screen and then drag it left or right to the desired panel.Add widgets to Home screenWidgets are small apps that provide specic information and convenient access on your Home screen, such as the bookmarks widget. There are two preinstalled widget panels.1Tap and hold an empty area on the Home screen.2Tap Widgets.3Tap and hold a widget, and then drag it to the Home screen.XThe Crete widget nd llow ccess pop-up window appears.4Tap Crete, or mark the checkbox Alwys llow to crete widgets and then tap Crete.To dd widgets to  prticulr pnel of the Home screen:1Tap and hold an empty area on the Home screen.2Tap Widgets.3Tap and hold a widget, and then drag it left or right to the desired panel.4Tap Crete, or mark the checkbox Alwys llow to crete widgets and then tap Crete.To swipe through widget pnels:1Tap and hold an empty area on the Home screen.2Tap Widgets.3Swipe right to switch to the next widget panel.Add items to Fvorites tryNote• Before you can add items to the Favorites tray, rst remove existing items.You will nd the Favorites tray at the bottom of all Home screen panels. With the Favorites tray, you can easily and quickly access frequently used apps and folders.Apart from the non-movable All Apps screen shortcut, you can arrange your Favorites tray as you like.To move n item to the Fvorites try:• Tap and hold the item and drag it to the Favorites tray.To remove n item from the Fvorites try:• Tap and hold the item and drag it either to Remove at the top of the screen or to a Home screen panel.
13Using your voice recorderRemove items nd widgetsNote• By removing items and widgets from the Home screen or Favorites tray, you don’t uninstall them. To uninstall items and widgets, see Uninstall apps.To remove n item or  widget:• Tap and hold the item on the Home screen, and then drag it to Remove at the top of the screen.Mnge Home screen pnels The Home screen has multiple panels. When you use your device for the rst time or have reset your data, you will see only the starting panel. Add  pnel• Tap and hold an item and drag it to the right.XThe device automatically adds a new panel. Remove  pnel• Tap and hold an item on the desired panel and drag it either to Remove at the top of the screen or to a dierent panel. XWhen you have moved or removed all icons on a panel, the panel is empty and the device automatically removes it.Move  pnel1Tap and hold an empty area on the Home screen.XA panel preview appears.2Tap and hold a desired panel and then drag it to a new location.To scroll through the pnels:• Swipe left or right.Orgnize foldersCrete  folderYou can create folders on any Home screen panel and also drag them to the Favorites tray.To crete  folder:• Tap and hold an item and drag it onto another item. Repeat this step with multiple items which you would like to have in the same folder.To nme or renme  folder:1Tap the folder.X All apps in the folder are displayed.2Tap Unnmed Folder or the existing name of the folder.3Name the folder.Remove  folderTo remove  folder including ll its pps: • Tap and hold the folder and then drag it to Remove at the top of the screen.To only delete  folder, but keep its pps: • Tap the folder. Tap and hold each app and drag it out.XThe folder is deleted automatically.Sttus br nd notiction pnelSttus brNote• In some apps, the status bar might not appear. To view the status bar from these apps, swipe down from the top of the screen.The status bar at the top of the screen shows indicator icons. On the left side of the status bar, you will nd new notications, such as email notications. On the right side of the status bar, status information is displayed, such as the time, battery status, or Wi-Fi connection. Find the most common status bar icons in the following table:Icon MeningWi-Fi connectedBluetooth activatedBattery power levelCharging batteryAirplane mode activatedMute mode activatedVibration mode activatedNew email Recording dictation (when outside the recording screen of Philips dictation recorder app)
14 Using your voice recorderNotiction pnelThe notication panel allows you to see a preview of your notications on the status bar, which you can either acknowledge or clear. You can also access Quick Settings from the notication panel and quickly adjust basic settings.Open the notiction pnel • Swipe down from the top of the screen.Close the notiction pnel• Swipe up on the screen.Note• Indicator icons remain on the status bar until you either acknowledge or clear them. Acknowledge  notiction• Tap the notication.Cler ll notictions •Tap .Quick SettingsThe notication panel also allows you access to Quick Settings, where you can quickly adjust basic settings, such as Wi-Fi or Bluetooth, and access the Settings menu.To ccess Quick Settings:1Swipe down from the top of the screen.2Tap .Lock screenWhen you use your SpeechAir for the rst time or have reset your data, no screen lock is set. You can lock the touch screen when it’s active to prevent any unwanted device operations or access as well as to save battery power. When your device is on and not used for a set time period, the screen turns o and locks automatically. Tip• The status bar is also displayed in lock screen mode.Lock nd unlock the screenTo turn o nd lock the screen:• Briey press the Power button. To turn on nd unlock the screen: • Briey press the Power button again.Set screen lockYou can change the screen lock method by using one of the following options: None, Slide, PIN, Password. 1Tap Settings on the Home screen or on the All Apps screen.2Swipe down and tap Security.3Tap Screen lock.4Select a screen lock method.NoneChoose this option to deactivate the screen lock.SlideChoose the slide lock method to unlock the screen.PINEnter a personal PIN code consisting of 4-16 digits to unlock the screen.PsswordEnter your personal password consisting of 4-16 characters to unlock the screen.Note• If you have set a PIN code or password and want to change your screen lock method, rst conrm the old PIN or password.• Longer PIN codes and passwords are safer than short ones.• It is very important that you remember your PIN or password. If you forget this information, it might not be possible to restore important data.
15Using your voice recorderSet the dte nd timeYou can always change the date and time on your device and how they are displayed. Choose if you want SpeechAir to set the date and time automatically or change the settings manually.To set the dte nd time utomticlly,1Tap Settings on the Home screen or on the All Apps screen. 2Swipe down and tap Dte & time.3Mark the checkbox next to Automtic dte & time.To set the dte nd time mnully:1Tap Settings on the Home screen or on the All Apps screen. 2Swipe down and tap Dte & time.3Unmark the checkbox next to Automtic dte & time.4Tap Set dte or Set time.5Swipe up or down to set the desired date or time.In the Dte & time menu, you can also select a time zone and the date and time format.Set the device nd input lngugeYou can always change the device and input language.If you choose a device language, the device sets the relevant input language automatically.Chnge the device lnguge1Tap Settings on the Home screen or on the All Apps screen. 2Swipe down and tap Lnguge & input.3Tap Lnguge, and then select the language to use. Chnge the input lnguge1Tap Settings on the Home screen or on the All Apps screen.2Swipe down and tap Lnguge & input.3In the Keybord & Input methods sub-menu, tap .XThe Android Keybord Settings window opens.4Tap Input lnguges.XThe Input lnguges window opens.5Make sure that the checkbox next to Use system lnguge is unmarked.6Change the language or select multiple languages to use from the list by marking the relevant checkboxes.Switch between input lngugesIf you have selected two or more input languages, you can switch between the languages on your keyboard.1Tap and hold the space key on your keyboard.XThe Choose input method pop-up window appears.2Select the desired language from the list.Alternatively, tap next to the space key to switch between the input languages. For more information about using the keyboard, see Typing text.Using ppsPreinstlled ppsYou can nd multiple preinstalled apps on your SpeechAir. This allows you to perform basic tasks with your SpeechAir, such as sending an email, browsing the Internet, or taking photos. Four apps are already set on the Favorites tray. More apps are available on the All Apps screen. To open the All Apps screen, tap the All Apps screen shortcut on the Home screen. See more information about organizing apps in Customize your Home screen.Instll ppsSpeechAir doesn’t support Google Play Store due to security reasons. However, you can install apps by copying and downloading an installation le (.apk le, for example, Filename_xy.apk) for the relevant app to your SpeechAir. This installation le is necessary to install an app on your SpeechAir. We highly recommend using a source you trust for downloading installation les.Note• Only the preinstalled apps have been tested for SpeechAir. Download and install apps from external sources only at your own risk. Philips assumes no liability for the functioning of any external apps. • If you use apps from external sources, make sure that they are compatible with Android 4.4.2.• Before you download apps from external sources, make sure that the checkbox in Settings > Security >Unknown sources is marked.
16 Using your voice recorderTo instll pps vi instlltion le:Note• Make sure that your SpeechAir is turned on when you connect it to the computer. Your computer can only detect SpeechAir when it is turned on.1Connect your device to the computer.2Open Windows Explorer on a Windows computer, or open Finder on a Mac computer.XSpeechAir is recognized as an external drive.3Double-click the SpeechAir drive.XThe content of your SpeechAir is displayed in a new window. 4Drag the downloaded installation le (.apk le, for example, Filename_xy.apk) to the SpeechAir window.XThe .apk le is now available on your SpeechAir.5Disconnect your device from the computer.6Tap on SpeechAir, and then tap Explorer .7Tap SA-HARDDISK.8Swipe to the .apk le, for example, Filename_XY, and tap the .apk le.9Tap Next twice, and then tap Instll.XThe app is installed.10 Tap Done to go back to the SA-HARDDISK screen, or tap Open to open the app.Uninstll ppsCaution• It is not possible to uninstall preinstalled apps, you can only disable them.• Disabling preinstalled apps might cause other apps to misbehave and will delete associated data for the relevant app.• Disble: Disable preinstalled apps that can’t be uninstalled from the device.• Uninstll: Uninstall newly installed appsTo uninstll or disble n pp:1Tap Settings on the Home screen or on the All Apps screen. 2Tap Apps.3To uninstall a downloaded app, select it from the Downloded tab. To disable a preinstalled app, swipe right to the Alltab and select the desired app.XThe App info window opens.4Tap Uninstll or Disble.Alternatively, uninstall an app following the next steps:1Open the All Apps screen.2Tap and hold the app you would like to uninstall.3Drag it to Uninstll in the upper left corner of the screen.XA pop-up window appears asking you to cancel or conrm uninstalling the app.4Tap OK.Chnge the screen orienttionTip• If your screen doesn’t automatically change the view when you turn your device sideways, go to Settings >Disply and mark the checkbox next to Auto-rotte screen.In many apps, you can change the view of your screen when you rotate your device. The screen automatically changes the orientation from portrait to landscape when you turn the device sideways. When entering text, you can turn the device sideways to bring up a bigger keyboard.Typing textTip• If the on-screen keyboard doesn’t open automatically, tap the text eld to open the keyboard.You can enter text with the on-screen Android keyboard (AOSP). The on-screen keyboard opens automatically when you use apps and options where entering text is needed. Set and use multiple keyboard languages, and switch between them while typing (see Change the input language).You can also rotate your device to change the keyboard view from portrait to landscape and bring up a bigger keyboard.Enter text• Tap each letter on the keyboard individually.• To uppercase, tap shift.• To use caps lock, double-tap Shift.• To release caps lock, tap Shift again.Delete text• Tap on the keyboard.Enter dditionl chrcters• Tap the additional character key on the keyboard.XThe additional character key automatically changes to a letter key.
17Using your voice recorderReturn to the text keybord• Tap the letter key on the keyboard.Switch between the input lngugesNote• Before you can switch between the input languages on your keyboard, rst set your desired input languages (see Change the input language).1Tap and hold the space key on your keyboard.XThe Choose input method pop-up window appears.2Select the desired language from the list.Alternatively, tap next to the space key to switch between the input languages.Enter lnguge-specic chrcters1Select the desired input language on your keyboard as described in Switch between the input languages.2Tap and hold the desired key.XA pop-up window appears above the key showing available characters.3Select a character by dragging your nger left or right to the desired character, and then release your nger.Hide the keybord• Tap on the Home screen when the on-screen keyboard is open.Copy nd pste text1Tap and hold or double-click part of the entered text.XThe selected part of the text is marked.2Tap and drag or left or right to select the text you would like to copy or cut.XAn action bar appears at the top of the screen showing available options.3Tap to copy or to cut the text.4Place the cursor by tapping and holding where you would like to insert the text.5Tap Pste above the marked text. Using Wi-FiUse Wi-Fi to connect your SpeechAir to the Internet or other network devices wirelessly anywhere a Wi-Fi access point or hotspot is available.Note• Using Wi-Fi might consume additional battery power.Turn o Wi-Fi when not in use to save battery power.• The Wi-Fi signal strength might vary depending on obstacles and the distance between the device and Wi-Fi access point.Turn on Wi-Fi1Tap Settings on the Home screen. 2Tap the Wi-Fi switch or drag it to the right to turn on Wi-Fi.XYour device searches for available Wi-Fi networks.Alternatively, turn on Wi-Fi by using Quick Settings:1Swipe down from the top of the screen.2Tap to open Quick Settings.3Tap Wi-Fi O.4Tap the Wi-Fi switch or drag it to the right to turn on Wi-Fi.XYour device searches for available Wi-Fi networks.Connect to  Wi-Fi networkNote• If you select a secured network, you will be prompted to enter the relevant password or network key.• If you select an open network, you will be automatically connected to the network.1Tap Settings on the Home screen. 2Tap Wi-Fi.XAll available Wi-Fi networks are displayed.3Select a Wi-Fi network to connect to. 4Tap Connect.X is displayed on the status bar once you are connected.Alternatively, connect to a Wi-Fi network by using Quick Settings:1Swipe down from the top of the screen.2Tap to open Quick Settings.3Tap Wi-Fi.XAll available Wi-Fi networks are displayed.4Select a Wi-Fi network to connect to.
18 Using your voice recorder5Tap Connect.X is displayed on the status bar once you are connected.Chnge the Wi-Fi network1Tap Settings on the Home screen. 2Tap Wi-Fi.XAll available Wi-Fi networks are displayed.3Select a dierent Wi-Fi network to connect to.Alternatively, change the Wi-Fi network by using Quick Settings:1Swipe down from the top of the screen.2Tap to open Quick Settings.3Tap the active Wi-Fi network.XAll available Wi-Fi networks are displayed.4Select a dierent Wi-Fi network to connect to.If you have turned on Wi-Fi, but haven’t connected to a network yet, a Wi-Fi symbol with a question mark is displayed on the status bar. This notication informs you that there are Wi-Fi networks available.To open the Wi-Fi network notiction:1Swipe down from the top of the screen.2Tap the Wi-Fi notication.XAll available Wi-Fi networks are displayed.Using BluetoothUse Bluetooth to connect your SpeechAir to other Bluetooth-compatible devices for exchanging les.Note• Using Bluetooth might consume additional battery power. Turn o Bluetooth when not in use to save battery power.• The Bluetooth signal strength might vary depending on obstacles and the distance between the paired devices.• iPhone devices don’t support le transfer via Bluetooth from an Android device.Turn on Bluetooth1Tap Settings on the Home screen or on the All Apps screen. 2Tap Bluetooth.3Tap the Bluetooth switch or drag it to the right to turn on Bluetooth.XThe Bluetooth symbol is displayed on the status bar when Bluetooth is turned on.Alternatively, turn on Bluetooth by using Quick Settings:1Swipe down from the top of the screen.2Tap to open Quick Settings.3Tap Bluetooth O.4Tap the Bluetooth switch or drag it to the right to turn on Bluetooth.X is displayed on the status bar when Bluetooth is turned on.Pir with other devicesNote• If the device you want to pair with is not displayed in the list of available Bluetooth devices, make sure that it turns on its visibility.• Some devices might have a generic Bluetooth PIN, such as 0000.1Turn on Bluetooth.2Go to the Bluetooth settings in Settings > Bluetooth,and turn on your device’s visibility by tapping your device name.3Tap Serch for devices.XAll available Bluetooth devices are displayed.4Select a device to pair with.5Enter the passkey or PIN code, if needed, and tap Pir. The external device also has to accept the connection and, if needed, enter the passkey or your device’s PIN code.Unpir devices1Tap Settings on the Home screen or on the All Apps screen.2Tap Bluetooth.3Tap next to the device you want to unpair.XThe Pired Bluetooth device window opens.4Tap Unpir.Send dicttions vi Bluetooth1Turn on Bluetooth on both the sending and the receiving device.2Select the dictation you want to send.3Tap the share icon .4Select Bluetooth .5Accept the Bluetooth connection request on the paired device.
19Using your voice recorderCpture screenshotsCapture images of your screen while you are using your device.Note• Taking screenhots might not be possible in some apps and features.To cpture  screenshot:• Press and hold the Power button and the Volume down button simultaneously.XCaptured images are saved to Gllery .XA notication symbol is displayed on the status bar.Chnge sound settings nd sound modeChange the settings for various sounds on your device. You can also switch between the sound modes loud, mute and silent.To chnge the settings for system sounds:1Tap Settings on the Home screen or on the All Apps screen.2Tap Sound, and change the desired settings.To chnge the sound mode:1Press the Volume down button all the way down until the sound mode switches to mute. XThe mute mode icon is displayed on the status bar.XThe sound is turned o and your device only vibrates now.2In mute mode, press the Volume key once more to switch the sound mode to silent.XThe silent mode icon is displayed on the status bar.XThe sound and the vibration are turned o. 3To turn the vibration on again when in silent mode, press the Volume up button once.4To turn the sound on again, press the Volume up button until the desired volume is reached. Power sving modeTo save your SpeechAir’s battery power, you can set the display brightness to be automatically controlled, reduce the brightness of the display and the backlight time, or turn on Airplane mode.Set utomtic disply brightness or reduce the brightness1Swipe down from the top of the screen.2Tap to open Quick Settings.3Tap Brightness.4To set automatic display brightness, tap the blue Auto bar. To reduce the display brightness, tap and hold the blue control, and drag it left.Alternatively, adjust the display brightness following the nest steps:1Tap Settings on the Home screen or on the All Apps screen.2Tap Disply.3Tap Brightness.4To set automatic display brightness, tap the blue Auto bar. To reduce the display brightness, tap and hold the blue control, and drag it left.Reduce the bcklight time1Tap Settings on the Home screen or on the All Apps screen.2Tap Disply.3Tap Sleep.XThe Sleep pop-up window appears.4Select the length of time for your screen to turn o the backlight when the device is not used.Turn on Airplne modeIn Airplane mode, SpeechAir’s signal transmitting functions are turned o. This way you can save battery power.To turn on Airplne mode:1Swipe down from the top of the screen.2Tap to open Quick Settings.3Tap Airplne Mode.
20 Using your voice recorderAlternatively, turn on Airplane mode by following the next steps:1Tap Settings on the Home screen or on the All Apps screen.2Tap More....3Tap Airplne Mode.Using emil ppOn the All Apps screen, you will nd a preinstalled Android email app. Alternatively, you can also use the browser on your device to check your emails.To open the emil pp:•Tap on the Home screen, and then tap Emil .Set up n emil ccountSet up an email account to send and receive emails with the email app. Note• Before you set up an account, make sure that Wi-Fi is turned on and that you are connected to a Wi-Fi network.Initil emil ccount setup1Open the email app on the All Apps screen.XThe Account setup window opens.2Enter a valid email address into the Emil ddresstext eld. 3Enter the relevant password you use for your email address into the Pssword text eld.4Tap Next.5Select the desired options for your account.Note• Setting short inbox checking frequency intervals might consume additional battery power.• If you want to change the inbox checking frequency, tap the relevant eld.XA drop-down list opens.• Select the desired frequency for email synchronization.6Tap Next.7If necessary, enter a name which is displayed on outgoing messages. Optionally, change the account name, then tap Done.Mnul emil ccount setupIf you want to set up an email account manually, make sure that you have the correct server settings.IMAP or POP is an email protocol used to download emails to your device. If you’re not sure whether to use IMAP or POP, contact your email provider or check the Internet for more information.• IMAP: Emails are stored on remote email servers until you delete them.• POP: Emails are downloaded for oine reading and might be removed from the remote server.• Exchnge: A company email address that uses Microsoft Exchange servers. Note• If you set up an IMAP or POP account, only your emails will be synchronized to your device. Any other information associated with that account, for example, calendar details, remain stored on your local computer.To set up n emil ccount mnully:1Open the email app on the All Apps screen.XThe Account setup window opens.2Enter a valid email address into the Emil ddresstext eld. 3Enter the relevant password you use for your email address into the Pssword text eld.4Tap Mnul setup.5Depending on the type of account you’re setting up, select IMAP,POP3 or Exchnge.6If necessary, check all server settings for incoming emails, and tap Next.7If necessary, check all server settings for outgoing emails, and tap Next.8Select the desired options for your account.Note• Setting short inbox checking frequency intervals might consume additional battery power.• If you want to change the inbox checking frequency, tap the relevant eld.XA drop-down list opens.• Select the desired frequency for email synchronization.9Tap Next.10 If necessary, enter a name which is displayed on outgoing messages. Optionally, change the account name, and then tap Done.
21Using your voice recorderIf you have problems setting up your account, check that you have entered your email address and password correctly, and then try again. If you still can’t set up your account, there might be a problem with the server settings. In this case, contact your email provider or visit their website.Add further emil ccounts1Tap Settings on the Home screen or on the All Apps screen.2Swipe down, and tap Add ccount.3Tap IMAP or Corporte.4Proceed as described in Set up an email account.Switch emil ccountsIf you have added more than one email account, you can switch between the accounts when you want to send an email.To switch emil ccounts:1Open the email app on the All Apps screen.2In the Email window, tap in the upper left corner.XA sliding sidebar opens.XAll available email accounts are displayed on the sliding sidebar.3Select your desired account.Remove emil ccounts1Tap Settings on the Home screen or on the All Apps screen.2Swipe down, and tap IMAP or Exchnge.3Tap the account you want to remove.4Tap the options icon .XTap Remove ccount.5The Remove ccount pop-up window appears.6Tap Remove ccount.Send n emil1Open the email app on the All Apps screen.2Tap the options icon in the upper right corner.3Select Compose.XThe Compose email window opens.4Enter a recipient and a subject, and then enter your email text by tapping the relevant text eld.5Tap the Send icon .Emil ccount settingsYou can always change the general email settings as well as account-specic settings.To chnge emil ccount settings:1Tap Settings on the Home screen or on the All Apps screen.2Swipe down, and tap IMAP or Exchnge.XAll IMAP or Exchange accounts are displayed.3Tap Account settings.4To change general email settings, tap Generl settings. To change account-specic settings for a particular account, select the account.5Select the options for your accounts.
22 Using your voice recorderDevice settingsIn the preinstalled Settings app, you can select various options related to networks, your device, privacy settings, accounts and the system.To open the Settings pp:• Tap Settings on the Home screen or on the All Apps screen.Setting FunctionWi-Fi • Turn Wi-Fi on or o.• Select and connect to Wi-Fi networks.• Change Wi-Fi settings.Bluetooth • Turn Bluetooth on or o.• Select and connect to available Bluetooth devices.• Change Bluetooth settings.• View received Bluetooth les.Dt usge • Track your data usage for communication via the network.More... • Select Wireless & networks options, for example, Airplane mode or VPN.Sound • Set sound volumes and system sounds.Disply • Change display settings, for example, wallpaper or sleep mode.Storge • Track the available and used storage of your device.Bttery • Track the battery usage and status.Apps • Check information about all installed apps.Loction • Change the location mode.• View recent location requests by apps.Security • Select various security options.Lnguge & input • Select various language and input options, for example, device or input languages.Bckup & reset • Reset your device to its original system state and delete all data. Setting FunctionAdd ccount • Add a new email account.Dte & time • Set the date and time for your device.Accessibility • Select various options for a personalized access to your device.About SpeechAir • View information about your device.
23Philips dictation recorder app5 Philips dicttion recorder ppThe Philips dictation recorder app is designed to t perfectly with your SpeechAir. Recording, editing, and sending dictation les from your SpeechAir oers mobile exibility and reduces document turnaround times.Note• Depending on the conguration of your device, a dierent dictation app than the Philips dictation recorder app might be preinstalled on your SpeechAir. For information about other preinstalled dictation apps, contact the supporting Philips partner you purchased your device from.• Only the default conguration of the slide switch is described in the following section. Your device’s slide switch assignment might vary depending on your device’s conguration. For more information, contact the supporting Philips partner you purchased the device from. Change the slide switch assignment in Settings > User interfce > Slider ssignment.Open the ppThe Philips dictation recorder app is preinstalled on your device. You will nd the app on the Favorites tray of your Home screen. This way you can start dictating from any Home screen panel.To open the pp:1Open the app on the Home screen or on the All Apps screen.XA quick walkthrough appears when you open the app for the rst time. 2Swipe right to navigate through the walkthrough. To close the walkthrough, tap the Back key on your device .XThe recording screen is displayed, and you can start dictating straight away.One-touch strtStart the Philips dictation recorder app with only one touch. Press the function button once to start the app from anywhere on your device.Note• To use the one-touch start feature, your device needs to be unlocked. The function button can’t be used in lock screen mode.The recorder app has three tabs: Dictate, Recordings and Settings. In the Dictate tab, you can record dictations and select all main options related to your current recording, for example, mark a priority dictation, lock the dictation, or edit the recording. In the Recordings tab, all your recordings are listed. Open, edit or delete dictations from the list. In the Settings tab, general settings related to your recordings, such as forwarding settings or security settings, are available. To switch between the screens, select the desired tab.
24 Philips dictation recorder appRecording screenThe recording screen is the main interface for recording dictations and editing existing recordings. Mark a recording as a priority dictation, edit the dictation name, add an index, insert, overwrite or append recordings, and more.Tip• Change the name of your recording by tapping it either on the recording screen or in the Properties window (see table below).Find the description of the icons on the recording screen in the following table:1 2 3 4561213141516789101117181920Key Function1Strt new recording • Start a new dictation right from the recording screen. The current audio le is automatically saved to your recordings list in the Recordings tab when you start a new dictation.2Properties • Add a picture to your dictation.• Add various keywords to your dictation, for example, worktype, author, or attributes. Before you add keywords, rst set them up in Settings > Forwrding > Workow.3Sending options • Select an option how you want to send your dictation.4Brcode scnner • Scan a barcode. The barcode is automatically added to your dictation.5 Dicttion nme • Shows the title of the dictation. If you want to change the dictation name, tap the title and enter the new dictation name.6Audio time • Shows the passed and the total time of the recording.7Microphone mode • Shows the microphone mode. The microphone mode can be controlled by the built-in motion sensor which senses when the device is placed on the desk or held in the hand. The microphone mode is set accordingly then.8Record key • Shows that a dictation is being recorded when the slide switch is in the recording position.9Stop key • Shows that the recording is stopped when the slide switch is in the stop position.• Shows that the playback of a recording is stopped when the slide switch is in the stop position.
25Philips dictation recorder appKey Function10Ply key • Shows that a recording is being played back when the slide switch is in the playback position.11 Rewind key • Shows that the recording is being rewinded as long as the slide switch is pressed in the rewind position.12 Audio progress br • Shows your current position in the recording.13 Author nme • Shows the author name. If you want to change the author name, select a dierent name in the Properties window.14 Worktype • Shows the worktype, for example, email, fax, or letter. If you want to change the worktype, select a dierent type in the Properties window.15 Ctegory • Shows a particular category, for example Standard or Condential. If you want to change the category, select a dierent one in the Properties window.16 Brcode number • Shows the barcode number. When you scan a barcode, the barcode number is added automatically to your current dictation. You can also change the barcode number manually in the Properties window.17 End of letter key (EOL) • Lock your dictation to prevent it from being accidentally modied. • The Send options window automatically pops up when you tap the EOL key. This setting must be enabled in Settings > Forwrding > Send EOL dicttions utomticlly.If you don’t want to send the dictation straight away, you can see the status of your dictation in the recordings list. The dictation is marked as .Key Function18 Priority key • Mark your dictation as a priority dictation.19 Index key • Set an index to mark certain points in a dictation as points of reference.20Edit mode • Edit an existing dictation by overwriting a part of it, inserting or appending additional recording parts.Record dicttionsDene settings prior to recordingBefore you start a recording session, set the desired preferences for your recordings, such as audio settings, forwarding settings, security and user interface settings.The most important settings for your recordings are described below. For information about further settings, see Dictation app settings.Microphone sensitivityAdjust the microphone sensitivity of your SpeechAir.Select the sensitivity according to the background noise, number of speakers and distance between speaker and microphone.Low:5-10 cm (2-4 inches) speaking distanceMedium:10-20 cm (4-8 inches) speaking distanceHigh:Large speaking distance as in meetings, interviews, or conferencesTo set the microphone sensitivity:1Tap Settings in the dictation app.2Tap Audio Settings.3In the Microphone sensitivity sub-menu, tap Sensitivity, and select the appropriate sensitivity level Low,Medium, or High.
26 Philips dictation recorder appMicrophone directivityDirectionl:• The focus is on the right microphone.• Background sounds are ltered.• Recommended for dictations with much background noise and low microphone sensitivity.360°:• The focus is on the left microphone.• Sounds from all directions are recorded.• Recommended for dictations with little background noise and high microphone sensitivity.SpeechAir allows you to record high-quality single-speaker dictations as well as multi-speaker dictations. By default, the microphone directivity is set to 360° in order to allow the best recording quality for single-speaker as well as multi-speaker dictations. We recommend using the directional microphone for single-speaker dictations in noisy environments and when you send dictations to speech recognition software. For all other situations, we recommend using the 360° microphone.You can always change the microphone directivity according to your own preferences.To chnge the microphone settings:1Tap the Settings tab in the app.2Tap Audio settings.3Tap Mic in hnd or Mic on desk, and select the desired setting.Audio formtSet the recording quality for your dictations and choose between the audio formats WAV (PCM) and DS2 (DSS Pro). DS2 is preset as the standard audio format, but you can always change the audio format in Settings >Audio settings > Audio formt.Function button ssignmentChange the functionality of the right function button on your device. Choose between End of letter, New dictation, or Fast forward, or disable this feature. The default assignment of the function button is set to End of letter.Note• You can only change the function button assignment if your slide switch is set to International. For more information, see User interface.To chnge the function button ssignment:1Go to Settings >User interfce > Button ssignment.XThe Button ssignment pop-up window appears.2Select the desired function button functionality.Record  dicttionNote• If your device has only 8% or less battery power left while you are recording, you will see a notication message on your screen and hear a notication sound. Your current dictation will be saved automatically. To avoid unintended data loss, you will neither be able to continue recording nor to start a new recording unless you charge your device.• While you are in recording mode, all options within the dictation recorder app, except for setting index marks, are disabled for security reasons. • Be careful not to cover the 360° microphone with your hand or ngers while recording. This might result in a lower recording quality.Tip• Your recording continues even if you leave the recording screen. If you leave the recording screen, the recording LED will still be lighted and you will see a microphone symbol on the status bar.• If you want to stop the recording, you have to go back to the recording screen. Moving the slide switch to the stop position doesn’t work outside the recording screen.• To change the slide switch assignment, go to Settings>User interfce > Slider ssignment. For more information, see Dictation app settings.To record  dicttion:• Make sure that you see the recording screen, and move the slide switch to the recording position .XIf you have enabled the record notication beep in Audio settings, you will hear a beep sound when you start recording. For more information, see Dictation app settings.XThe recording LED light illuminates green in insert mode and red in overwrite or append mode while recording.Stop recording• Move the slide switch to the stop position .Strt  new recording1In stop mode, tap the new dictation icon .2Move the slide switch to the recording position .
27Philips dictation recorder appVoice-ctivted recordingUse voice activation to start recording when you begin speaking. When you stop speaking, the device will automatically pause recording after two seconds of silence. It will resume only when you begin speaking again. Before you start using voice-activated recording, make sure that this feature is enabled.To enble voice-ctivted recording:1Tap the Settings tab in the app.2Tap Audio settings.3In the Voice ctivtion sub-menu, tap the switch next to Voice ctivtion to enable this feature.Use the voice activation threshold to set the volume at which the device should begin recording.To set the voice ctivtion level:1Tap the Settings tab in the app.2Tap Audio settings.3In the Voice ctivtion sub-menu, tap Level.4Tap and hold the blue control, and drag it left or right.5Tap OK.To strt voice-ctivted recording:• Point the microphone toward the sound source and move the slide switch to the recording position.XThe recording starts when you begin speaking (or the sound level is above the voice activation level).XWhen you stop speaking (or the sound level drops below the voice activation level), the device will automatically pause recording.To stop recording:• Move the slide switch to the stop position .PlybckSelect  recording1Tap the Recordings tab.2If necessary, swipe up to scroll through the recordings list.3Select the desired recording by tapping it.Ply bck  recording1Move the slide switch to the playback position.2Press the Volume up or Volume down button on the device to adjust the volume.To ply bck  dicttion from  certin point of the recording:1In Stop mode, tap the green marker on the Audio progress bar and drag it left or right to the desired position of the recording.2Move the slide switch to the playback position.3Press the Volume up or Volume down button on the device to adjust the volume.Rewind  recording1Move the slide switch to the rewind position and hold it.2Rewind to the desired part of the recording.3Release the Rewind button to play back the dictation.Alternatively, rewind a dictation following the next steps:1In stop mode, tap the green marker on the Audio progress bar and drag it left to the desired part of the recording.2Move the slide switch to the playback position.3Press the Volume up or Volume down button on the device to adjust the volume.Fst forwrd  recording1In stop mode, tap the green marker on the Audio progress bar and drag it right to the desired part of the recording.2Move the slide switch to the playback position.3Press the Volume up or Volume down button on the device to adjust the volume.
28 Philips dictation recorder appEdit  dicttionInsert, overwrite or ppend recordingInsert mode: Insert additional recording parts without overwriting existing dictation.Overwrite mode: Overwrite a previous recording part starting from any point within the dictation.Append mode: Add additional recording parts after an existing dictation.1Tap the green marker on the Audio progress bar and drag it left or right to the desired position of the recording.2Tap .3Select Insert,Overwrite or Append.Add index mrksUse one or more index marks to mark certain points in a recording as points of reference.Note• Up to 32 index marks can be set per dictation.To dd n index mrk:1Rewind or fast forward to the part of your recording where you want to insert an index mark.2In playback mode or stop mode, tap the index mark icon .XThe index number is displayed for one second. Wait for one second before you add further index marks.To select n index mrk:Before you select an index mark, make sure you are in stop mode.You have dierent options to select an index mark:• Tap an index mark on the Audio progress bar.• Tap and hold the green marker on the Audio progress bar and drag it left or right to the desired index mark.• Press the Volume up or Volume down button to jump between the next index marks.To delete n index mrk:1Select an index mark.XThe index mark icon turns red .2Tap the red index mark icon .XThe Delete index mrk pop-up window appears.3Tap Yes.Quick serchScan backward or forward in the current dictation quickly and precisely. This allows you to nd a specic part of the recording.In stop mode or in playback mode, tap the green marker on the Audio progress bar and drag it left or right to the desired part of the recording.Delete  dicttionDelete individual dictations or all recordings simultaneously. In addition, use the automatic purge function to automatically delete all your dictations after a set interval.To delete individul dicttions:1Go to your recordings list in the Recordings tab.2Swipe right.XCheckboxes appear on the left next to each dictation.3Mark the checkboxes next to the dictations you want to delete.4Tap the options icon in the bottom right corner, and then tap Delete.XThe Delete recording(s) pop-up window appears.5Tap Yes.To delete ll dicttions simultneously:1Go to your recordings list in the Recordings tab.2Swipe right.XCheckboxes appear on the left next to each dictation.3Tap the options icon in the bottom right corner, and then tap Select ll.4Tap the options icon in the bottom right corner again, and then tap Delete.XThe Delete recording(s) pop-up window appears.5Tap Yes.To utomticlly delete dicttions:1Tap Settings in the dictation app.2Tap Audio settings.3In the Purge dicttions sub-menu, tap Purge intervls.4Select an interval for your dictations to be purged.
29Philips dictation recorder appAdd keywordsAdd various keywords to each recording, for example, the author’s name, a worktype, or attributes. These keywords can help you identify and assign recordings in your workow solution, for example, Philips SpeechExec software or SpeechLive. Note• Before you add keywords to a recording, rst set them up. 12431Author name2Worktype3Category4BarcodeSet up keywordsSet up keywords in order to be able to add them to your dictations.To set up  keyword:1Go to Settings > Forwrding > Workow in the dictation recorder app.1Select the label you want to add keywords to.2Enter a keyword.3Tap OK.To dd further keywords:1Go to Settings > Forwrding > Workow in the dictation recorder app.2Select the label you want to add further keywords to.3Tap the options icon .4Tap Add.5Enter a keyword.6Tap OK.To set  defult keyword:1After you have set up a keyword, go to Settings > Forwrding > Workow.2Select a label that you have added keywords to.3Select a keyword from your keywords list.XA pop-up window opens.4Tap Set s Defult.Add keywords to  dicttionNote• Only the labels Category, Worktype, Author, and Delivery have drop-down lists available. All other labels are free-text elds. • If you have scanned a barcode, the barcode number will automatically be displayed in the Properties window and on the recording screen.1Select a recording from your recordings list, and then tap the Properties icon on the recording screen. Alternatively, go to your recordings list in the Recordings tab, and tap the arrow next to the relevant recording. Tap the options icon , and then tap Edit.XThe Properties window opens.2Tap the text eld next to the labels Category, Worktype, Author, or Delivery.XA drop-down list with your predened keywords opens.3Select a keyword from the drop-down list.4Tap the free-text eld next to the labels Barcode, Attribute, or Comment, and enter the desired text.5Tap the Back key when you’re nished. XThe Sve recording detils pop-up windowappears.6Tap Sve.XYour selected keywords are displayed on the recording screen.
30 Philips dictation recorder appAdd pictures 1Select a recording from your recordings list, and then tap the Properties icon on the recording screen. Alternatively, go to your recordings list in the Recordings tab, and tap the arrow next to the relevant recording. Tap the options icon , and then tap Edit.XThe Properties window opens.2Tap the Add picture icon .XThe Options pop-up window appears.3Tap Tke  picture to take a photo straight away:• Tap to take a photo.• Tap to conrm and add the picture to your recording.Alternatively, tap Show Gllery to select a photo from your Gallery app:• Tap the options icon .• Tap Device Gllery.• Select a picture.• Tap the Back key.XThe picture is displayed in the Properties window.XAn icon is displayed next to the details of the relevant dictation in the recordings list.To chnge n existing picture:1Select a recording from your recordings list, and then tap the Properties icon on the recording screen. Alternatively, go to your recordings list in the Recordings tab, and tap the arrow next to the relevant recording. Tap the options icon , and then tap Edit.XThe Properties window opens.2Tap the current picture.XThe Options pop-up window appears.3Tap Tke  picture to take a photo straight away.• Tap to take a photo.• Tap to conrm and add the picture to your recording.Tap Show Gllery to select a photo from your Gallery app.• Tap the options icon .• Tap Device Gllery.• Select a picture.• Tap the Back key.XThe picture is displayed in the Properties window.XAn icon is displayed next to the details of the relevant dictation in the recordings list.Chnge dicttion nmeChange the name of your recordings in order to make it easier to identify and assign your dictations in your workow solution, for example, SpeechExec software or SpeechLive.To chnge the dicttion nme:1Select a recording from your recordings list in the Recordings tab. 2Tap the dictation name on the recording screen, and edit the existing name. For more information about entering text, see Typing text.Lock dicttions/EOLUse the End of letter function to lock important recordings and prevent them from being accidentally modied. By default, you can also nish your dictation and send it straight away when you tap the End of letter key.To lock  dicttion:1Tap the End of letter key while the recorder is in stop mode. Alternatively, press the function button on the right side of the recorder.XThe dictation is now marked as locked on the recording screen and cannot be modied. It is also marked as locked in the recordings list:XThe Send options pop-window appears if this setting is enabled in Settings > Forwrding > Send EOL dicttions utomticlly.2To unlock a dictation and make changes to the recording, tap the End of letter key or press the function button again while the recorder is in Stop mode.Mrk priority dicttionsMark your recording as a priority dictation. With the priority option, it is easier to identify and prioritize urgent recordings during transcription.To ssign priority sttus to  dicttion:1Tap the Priority key while the recorder is in stop mode.XThe recording is marked as a priority dictation in your recordings list in the Recordings tab.2To change the priority status of a dictation, tap the priority key again while the recorder is in stop mode.
31Philips dictation recorder appAdd brcodesWith the dictation app’s built-in barcode scanning function you can scan QR codes as well as one-dimensional (linear) barcodes. Your device detects barcodes on paper and on screens. Note• The maximum scanning distance depends on various factors, such as print quality and size of the barcode, distance between camera and barcode, or lighting conditions.To dd  brcode to  dicttion or chnge  brcode:• Tap the barcode icon while the recorder is in stop mode, and scan the barcode.XWhen the device recognizes the barcode, you will hear a notication sound.XThe barcode is automatically displayed on the recording screen.To dd or chnge  brcode mnully:1Tap the properties icon on the recording screen. Alternatively, go to your recordings list in the Recordings tab, and tap the arrow next to the relevant recording. Tap the options icon , and then tap Edit.XThe Properties window opens.2Tap the free-text eld next to Brcode and enter the a barcode.Send  dicttionSend an individual dictation or multiple dictations simultaneously, and choose between various forwarding options. Before you send your dictations, set up the relevant sending options in Settings >Forwrding. For more information, see Dictation app settings.Send n individul dicttion1Make sure that you are connected to a Wi-Fi network.2Tap on the recording screen.XThe Send options pop-up window appears.3Select your desired sending option from the displayed list.XThe dictation is marked as sent in the recordings list.Send multiple dicttions simultneously1Make sure that you are connected to a Wi-Fi network.2Open your recordings list from the Recordings tab.3Swipe right.XCheckboxes appear on the left next to each dictation.4Mark the checkboxes next to the dictations you want to send.5Tap the options icon in the bottom right corner, and then tap Send.XThe Send options pop-window appears.6Select your desired sending option from the displayed list.XThe dictation is marked as sent in the recordings list.Send  dicttion vi emilBefore you send a dictation via email:• Set up an email account rst. Alternatively, set up an email account when you send the recording via email for the rst time. If you haven’t set up an account yet, you will be prompted to create an account when you send the dictation. For more information about how to set up an email account, see Using email app.• Make sure that the email option is enabled in Settings>Forwrding.
32 Philips dictation recorder appTo send  dicttion vi emil:1Make sure that you are connected to a Wi-Fi network.2Tap on the recording screen.XThe Send options pop-up window appears.3Tap Send mil.XThe Compose email window opens.4Enter the recipient’s email address, and then tap to send the dictation.XThe dictation is marked as sent in the recordings list.If you haven’t set up an email account yet:1Make sure that you are connected to a Wi-Fi network.2Tap on the recording screen.XThe Send options pop-up window appears.3Tap Send mil.XThe Account setup window opens. Follow the instructions on the screen. For more information about how to set up an email account, see Using email app.4Tap the Back key twice.XThe Compose email window opens.5Enter the recipient’s email address, and then tap to send the dictation.XThe dictation is marked as sent in the recordings list.Send  dicttion to Philips SpeechLivePhilips SpeechLive is a cloud dictation solution that allows you to store, access and share dictation les from anywhere in the world and around the clock while guaranteeing maximum le security.For more information about how to use SpeechLive and SpeechLive services, see the SpeechLive Quick start guide for authors or the Quick start guide for administrators. Download the quicks starts guides at www.speechlive.com/us/support.Before you send a dictation to SpeechLive:• You need to have a valid SpeechLive account. If you are not using SpeechLive yet, create a new user account at www.speechlive.com.• Set up your SpeechLive user account in the dictation app.• Make sure that you have enabled SpeechLive in Settings > Forwrding > SpeechLive.Set up SpeechLiveBefore you set up SpeechLive in the Philips dictation recorder app, you need to have a valid SpeechLive user account. If you are not using SpeechLive yet, create a new SpeechLive user account at www.speechlive.com.To set up your SpeechLive ccount:1Make sure that you are connected to a Wi-Fi network.2Go to Settings > Forwrding >SpeechLive.3Tap the Emil ddress eld.XThe SpeechLive login window opens.4Enter your SpeechLive email address and your password. 5Tap Sign in.XYour SpeechLive account name is automatically assigned to your email address.XIf you have more than one SpeechLive user account with the same email address and password, you will be prompted to select an account. Tap the desired account.XAfter you have set up your SpeechLive account, you will see a Syncing successful notication in your recordings list.Send  dicttion to SpeechLive1Make sure that you are connected to a Wi-Fi network.2Tap on the recording screen.XThe Send options pop-up window appears.3Tap SpeechLive.XThe dictation is marked as sent in the recordings list.XYou can now access your dictations in the SpeechLive portal at login.speechlive.com.
33Philips dictation recorder appSend  dicttion to Philips SpeechLive trnscription serviceThe Philips SpeechLive transcription service oers you a complete speech-to-text workow solution. If you have assigned your dictation a priority status, you will receive important dictations even faster. The SpeechLive transcription service also supports dictations with multiple speakers, such as interviews, telephone conversations, or meetings. As soon as a dictation is transcribed, the nished document is attached to your dictation in the SpeechLive portal. Depending on your SpeechLive notication settings, the document can additionally be sent to you via email.For more information about the Philips SpeechLive transcription service, visit www.speechlive.com.For information about how to manage dictations and notications in your SpeechLive account, see the SpeechLive Quick start guide for authors and the Quick start guide for administrators. Download the quick start guides at www.speechlive.com/support.Note• You can only send dictations to the transcription service after you have purchased transcription minutes for the SpeechLive transcription service through your account administrator.Before you send a dictation to the SpeechLive transcription service:• You need to have a valid SpeechLive user account. If you are not using SpeechLive yet, create a new user account at www.speechlive.com.• Set up your SpeechLive account in the dictation app.• Make sure that you have enabled the transcription service in Settings > Forwrding >SpeechLive > Use trnscription service.Send  single-speker dicttion to trnscription service1Make sure that you are connected to a Wi-Fi network.2Enable Single-speker in Settings > Forwrding >SpeechLive > Use trnscription service.3Open a recording from the Recordings tab.4Tap on the recording screen.XThe Send options pop-up window appears.5Tap Trnscription service.XThe sent dictation is marked in the recordings list .Send  multi-speker dicttion to trnscription serviceNote• The multi-speaker option is only available in the Philips dictation recorder app if this feature is enabled in your SpeechLive account. For further information, contact your account administrator.1Make sure that you are connected to a Wi-Fi network.2Enable Multi-speker in Settings > Forwrding >SpeechLive > Use trnscription service.3Open a recording from the Recordings tab.4Tap on the recording screen.XThe Send options pop-up window appears.5Tap Trnscription service.XThe dictation is marked as sent in the recordings list.Send  dicttion to Philips SpeechLive speech recognition serviceThe Philips SpeechLive speech recognition service is a fast and ecient speech-to-text solution. Choose between multiple languages that you want your dictation to be transcribed in. Note• The SpeechLive speech recognition service languages are intended for native speakers. If you are a non-native speaker, the accuracy of the transcription might be aected.As soon as a dictation is transcribed, the nished document is attached to your dictation in the SpeechLive portal. Depending on your SpeechLive notication settings, the document can additionally be sent to you via email.For information about how to manage dictations and notications in your SpeechLive account, see the SpeechLive Quick start guide for authors or the Quick start guide for administrators. Download the quick start guides at www.speechlive.com/support.Note• You can only send dictations to the speech recognition service after you have purchased transcription minutes for the SpeechLive speech recognition service through your account administrator.Before you send a dictation to the SpeechLive speech recognition service:• You need to have a valid SpeechLive user account. If you are not using SpeechLive yet, create a new user account at www.speechlive.com.• Set up your SpeechLive account in the dictation app.
34 Philips dictation recorder appSend  dicttion to speech recognition service1Make sure that you are connected to a Wi-Fi network.2Enable speech recognition in Settings > Forwrding >SpeechLive > Use speech recognition service.3Open a recording from the Recordings tab.4Tap on the recording screen.XThe Send options pop-up window appears.5Tap Speech recognition.XThe Select the lnguge of your dicttion pop-up window appears.6Select the language of your dictation by scrolling to the desired language.7Optionally, mark the Remember setting checkbox if you don’t want the pop-up window to appear again. The dictation app saves this setting.8Tap Send.XThe dictation is marked as sent in the recordings list.Set  defult speech recognition lnguge Set a default language for the speech recognition service if you mainly record dictations in the same languages.To set  defult lnguge:1Enable speech recognition in Settings > Forwrding >SpeechLive > Use speech recognition service.2Select your favorite language by scrolling to the desired language.3Mark the Remember lnguge checkbox.XThe app will remember this setting for further dictations and you will not be prompted to select a language anymore.Send  dicttion to Philips SpeechExec mobile serverPhilips SpeechExec mobile server is an on-premise workow solution that oers you maximum le security due to real-time encryption. Before you send a dictation to Philips SpeechExec mobile server:• Your system administrator needs to set up and activate the server. Contact your system administrator for access data. • Set up your mobile server account in the dictation app.Set up mobile serverBefore you set up Philips SpeechExec mobile server:• Send your device ID to your system administrator via email as described below. Make sure that you have set up an email account rst.• Your system administrator needs to set up and activate the server. Contact your system administrator for access data. To set up mobile server:1Make sure that you are connected to a Wi-Fi network.2Go to Settings > Forwrding >Mobile server.3Tap the options icon and then tap Send device ID.XThe Compose email window opens.4Enter your system administrator’s email address. 5Tap to send the email.XYour device ID is sent to your system administrator.6Enter the username, password and URL (Internet address) provided by your system administrator.7 Optionally, change the server name.Send  dicttion to mobile server1Make sure that you are connected to a Wi-Fi network.2Tap on the recording screen.XThe Send options pop-up window appears.3Tap Mobile server.XThe dictation is marked as sent in the recordings list.
35Philips dictation recorder appSend  dicttion to Philips dicttion hubPhilips dictation hub is a mobile server hosted by Philips. With the dictation hub, you can send your dictation les to a predened email address or to Philips SpeechExec workow software. If you have special requirements, for example, keyword-based data transfer or sending dictations to an FTP location, contact your supporting Philips partner you purchased the device from.Note• To have your dictation les transcribed, your transcriptionist needs to have SpeechExec software installed.Before you send a dictation to Philips dictation hub:• You need to have a valid dictation hub account. • Set up your dictation hub account in the dictation app. Set up dicttion hubNote• If you are not using the dictation hub yet and are creating a new dictation hub user account, you will rst sign up for a 30-day trial. To purchase an account after the trial period, contact your supporting Philips partner you purchased the device from.To crete  new dicttion hub user ccount or log in to n existing ccount:1Go to Settings > Forwrding >Dicttion hub.XIf you are setting up your dictation hub account for the rst time, a welcome screen opens.2On the welcome screen, tap Yes.3On the End user license agreement screen, tap Accept.4Enter the recipient’s email address.5Enter your own email address and your initials.6Tap Next.7Select an audio format, and then tap Next.8Select a language for your dictation hub workow emails, and then tap Connect.Send  dicttion to dicttion hub1Make sure that you are connected to a Wi-Fi network.2Tap on the recording screen.XThe Send options pop-up window appears.3Tap Dicttion hub.XThe dictation is marked as sent in the recordings list.Send  dicttion vi Philips SpeechExec softwreWith Philips SpeechExec workow software, you can download all new dictations from your connected SpeechAir to the local Finished folder in SpeechExec. For more information about how to download dictations from SpeechAir to SpeechExec, see Download dictations to SpeechExec.For information about how to install SpeechExec, see Install SpeechExec on your computer.Additionally, congure delivery options for SpeechAir with the SpeechAir wizard in SpeechExec. SpeechExec uploads the precongured delivery options to the dictation recorder app on SpeechAir. Choose between the delivery options SpeechLive speech recognition, SpeechLive transcription service, email, or Dragon speech recognition. If you select a delivery method in the dictation recorder app and connect your device to SpeechExec, the software will automatically send your new dictations via the delivery method preselected in the dictation recorder app. Congure delivery methods for SpeechAir1Start SpeechExec.2Make sure that SpeechAir is turned on and connect the device to your computer.3Select your desired delivery methods in the SpeechAir wizard in SpeechExec. For more information, see Congure SpeechAir in SpeechExec.XAfter you have nished the SpeechAir wizard conguration, SpeechExec uploads the selected delivery methods, author name and worktypes to the dictation recorder app on SpeechAir.4Disconnect SpeechAir from SpeechExec.Set  defult delivery method1Congure delivery options for SpeechAir as described in Congure delivery methods for SpeechAir.2Select the desired delivery method in the dictation recorder app in Settings >Forwrding > Workow >Delivery before you send your dictation.XThe Delivery pop-up window appears.3Tap Set s Defult.XSpeechAir will save this setting and remember the selected default delivery method each time you download dictations from SpeechAir to SpeechExec.
36 Philips dictation recorder appChnge the delivery method for individul dicttionsNote• If you change the delivery method for your current dictation, you don’t change the default delivery option. SpeechAir won’t remember this setting for your next dictation. If you want to change the default delivery method, proceed as described in Set a default delivery method in the dictation app.1Congure delivery methods in SpeechExec as described in Congure delivery methods for SpeechAir.2Tap the Properties icon on the recording screen of the dictation recorder app.3Tap the text eld next to Delivery.4Select a delivery option from the drop-down menu.Send  dicttion vi SpeechExec1Congure delivery options for SpeechAir as described in Congure delivery methods for SpeechAir.2Optionally, tap the Properties icon on the recording screen of the dictation recorder app if you want to change the delivery method.• Tap the text eld next to Delivery.• Select a delivery option from the drop-down menu.3Connect your SpeechAir to your computer.4Start SpeechExec on your computer.XSpeechExec downloads all new dictations from SpeechAir and sends them via the delivery method selected in the dictation recorder app.XBy default, your dictations are deleted from your recorder after the download is nished.Send  dicttion to  network folderShare your dictations in folders and subfolders over the network. Everyone who uses the same network can access your dictations in the selected folders.Note• To be able to use this feature, make your destination folder accessible over the network. • Make sure that your device is connected to the right network.For more information, contact your system administrator. Before you send a dictation to a network folder:• Contact your system administrator for access data.• Set up your network folder settings in the dictation app.Set up your network folder settings1Tap Settings.2Tap Forwrding.3Tap Network folder.4Enter the username and password provided by your system administrator.5Enter the folder path provided by your system administrator. This is an IP address starting with smb://, such as smb://111.111.111.11/Data/XY.6Optionally, select a subfolder type. Your destination folder will be named according to the selected subfolder type Author or Seril number.7Tap the Back key.XThe Sve network folder pop-up window appears.8Tap Sve.Send  dicttion to  network folder1Make sure that you are connected to a Wi-Fi network.2Tap on the recording screen.XThe Send options pop-up window appears.3Tap Network folder.XThe dictation is marked as sent in the recordings list.
37Philips dictation recorder appUsing dt listsImport a .csv le with data, such as patient data, from a web server into your SpeechAir and use it in the dictation recorder app. You lso hve the option to select  dt list refresh intervl. After your dt list hs been imported, it will be updted t the dened intervl.Note• The data list must contain at least three rows and one property, such as author, patient name, or department. A property may contain a maximum of 30 characters. You can add a maximum of 2000 rows and up to 10 properties to each data list. • Don’t use blank spaces, neither in the data list name nor in the data list items. • Pay attention to upper and lower case spelling. • If your data list can’t be downloaded, check the Internet address and your Wi-Fi connection.Import  .csv dt list1Make sure that you are connected to a Wi-Fi network.2Tap Settings in the dictation app.3Tap Connectivity.4Tap URL and enter the Internet address where your .csv le is stored.XThe data list is downloaded from the web server and can be used now.Set  dt list refresh intervl1Tap Settings in the dictation app.2Tap Connectivity.3Tap Refresh intervl and select the desired interval for your data list to be updated.Use  dt list in the dicttion pp1Open a dictation from the recordings list or start a new dictation.2Tap the Properties icon on the recording screen.3The Options pop-up window appears.4Tap Open dt list.5Select an item from your data list.XThe Detils pop-up window with all details related to that item appears.6Tap OK.XThe recording screen opens. The details related to the selected data item are added to your dictation.XThe item is marked as used in your data list.Dt list optionsWhen you open the data list as described in Use a data list in the dictation app, you can choose between various options for your data list. Scan a barcode, change the default author, select how you want your data to be ltered, or search for data list items.To open the dt list options:• Tap the options icon on the Dt list window.Scn  brcodeUse the barcode feature to nd a data list item that matches the scanned barcode. 1Tap the options icon on the Dt list window to open the data list options.2Swipe down and tap Brcode.Alternatively, press the function button on the right side of the device.3Scan the barcode or the QR code.XThe scanned barcode is compared to your data list. XIf no item was found that matches the barcode, you will hear a notication beep.XIf a match is found, the Detils pop-up window with all details related to that item appears. The barcode matching an entry in the data list item is highlighted in blue color.XIf more than one item was found that matches the barcode, black arrows appear next to the OKbutton.
38 Philips dictation recorder app4Tap OK on the Detils pop-up window, or tap the arrow next to the OK button to scroll to the desired data list item.XThe recording screen opens.Chnge defult uthorIf you want to change the default author, rst set up dierent authors in Settings > Forwrding > Workow >Author. For more information, see Set up keywords.To chnge the uthor:1Tap the options icon on the Dt list window to open the data list options.2Swipe down and tap Chnge uthor.XThe Author window opens.3Select another author from the list.XThe Author pop-up window appears.4Tap Set s Defult.XThe selected author is now set as the default author for all further dictations until you change the default author again.Filter dt itemsTo lter data list items, either use the search function or the data list options.To lter dt list items:1Tap and enter text into the search bar to search for an item. 2Tap the options icon to select additional lters, such as done items or alphabetical sorting.If no items are found, the reason might be too strong ltering. In this case, tap the options icon on the Dt list window to open the data list options. Then swipe down and tap All items unltered.Dicttion pp settingsChange various settings in your dictation app according to your own preferences. Adjust settings related to audio control, forwarding, security, and user interface for the most ecient and comfortable recording with your SpeechAir and the Philips dictation recorder app.You can see all settings in the Settings tab of the dictation recorder app. Find these options described in the following table.Note• Depending on the conguration of your device, some of the settings might be locked.Audio settingsSetting FunctionPurge dicttions • Tap Purge dicttion intervls to set an interval for your dictations to be automatically deleted from your device. For more information, see Delete a dictation.Audio formt • Select the recording quality for your dictations by choosing between the audio formats WAV (PCM) and DS2. DS2 is preset as the standard audio format. Microphone sensitivity • Adjust the microphone sensitivity to avoid recording background noises and to adapt to the recording environment. For more information, see Microphone sensitivity.Microphone directivity • Adjust the settings for directivity in hand and directivity on desk. Choose if you want to use the directional or the 360° microphone when you are dictating with your device in the hand or on the desk. For more information, see Microphone directivity.
39Philips dictation recorder appSetting FunctionVoice ctivtion • Enable voice activation to automatically start recording when you begin speaking, and pause recording when you stop speaking. For more information, see Voice-activated recording.Record notiction beep • Enable the record notication beep to hear a beep sound when you start recording.Auto bckspce • Tap Jump bck to select the number of seconds you want to jump back in your recordings when you rewind them.ForwrdingSetting FunctionEmil • Enable this feature to be able to send dictations via email.SpeechLive • Enable this feature to be able to send dictations to SpeechLive. For more information, see Send a dictation to SpeechLive.• Set up your SpeechLive account. For more information, see Set up SpeechLive.• Enable the SpeechLive transcription service and speech recognition service to be able to send dictations to the transcription service and speech recognition service. For more information, see Send a dictation to Philips SpeechLive transcription serviceand Send a dictation to Philips SpeechLive speech recognition service.Mobile server • Set up your mobile server account to be able to send dictations via the Philips Speechexec mobile server. For more information, see Send a dictation to Philips SpeechExec mobile serverand Set up mobile server.Setting FunctionDicttion hub • Enter a predened recipent’s address and set up your dictation hub account to be able to send dictations to Philips dictation hub. For more information, see Senda dictation to Philips dictation hub and Set up dictation hub.Network folder • The network folder option is a comfortable way to share dictations via dened folders and its subfolders over the network. Everyone who uses the same network can access your dictation les in the selected folders. For more information, see Senda dictation to a network folder.Workow • Dene one or more keywords that you can assign to each recording. Use keywords for automatic le routing and to identify recordings more easily. For more information, see Add keywords to a dictation.Send EOL dicttions utomticlly• Enable this function to automatically be prompted to select a sending option when you mark a dictation as locked.SecuritySetting FunctionEncryption • Tap Encryption to dene a 16-character encryption key. If you have selected DS2 as the standard audio format, the encryption key provides real-time encryption of your dictations while you are recording.• The encryption key also provides additional encryption of dictations that are sent to Philips dictation hub or Philips SpeechExec mobile server.
40 Philips dictation recorder appSetting FunctionUse encryption • Enable encryption to use the dened encryption key and to protect your dictations from unauthorized use or le playback.User interfceSetting FunctionDisply • Enable the setting Keep disply on during recording if you don’t want the display to turn o while you are recording. The predened length of time before your screen turns o when the device is not used (see Power saving mode) is disabled then.Slide switch • Customize the functionality of the slide switch. By default, the slide switch is set to Interntionl. To change the slide switch assignment, go to Settings>User interfce > Slider ssignment and select Philips,Interntionl, or Germn.Philips A  H/(function button) BInterntionlGFBGermnAH/(function button)BFunction button • Customize the functionality of the right function button on your device. Tap Button ssignment and select the desired function you want to assign to the function button.ConnectivitySetting FunctionDt list •Import .csv les with dt, such s ptient dt, from n Internet ddress into your SpeechAir by entering your dt list URL (Internet ddress).•Select your desired dt list refresh intervl. After your dt list hs been imported, it will be updted t the dened intervl.For more information,see Using dt lists.HelpSetting FunctionTechnicl support • Send an email to our technical support if you have technical issues with your dictation recorder app or if you want to send us feedback on the app.Quick strt guide • Open the quick start guide to get a quick overview of the main dictation app functions.About• See information about your dictation app version.• Follow the links to our Terms and conditions and to our Privacy policy.
41Device and data management6 Device nd dt mngementTrnsfer dt to nd from the computerMove your les from the device to the computer, or vice versa.Caution• Don’t disconnect the USB cable from the device while you are transferring les. This might cause data loss.• Don’t delete any preinstalled folders from SpeechAir. Deleting them might cause malfunctioning of the device software.Note• For reasons of data security, the operation of the device is disabled while the device is connected to the computer.To trnsfer dt from SpeechAir to the computer:1Connect the device to the computer via micro USB cable.Alternatively, connect the device to the computer by using the docking station. Make sure that you use the data transfer micro USB port marked with on the docking station.XThe green transfer LED on the docking station illuminates.2Open Windows Explorer on a Windows computer, or open Finder on a Mac computer.XSpeechAir is recognized as an external drive.3Double-click the SpeechAir drive.XThe content of your SpeechAir is displayed in a new window.4Select the desired les in the SpeechAir window and copy, cut or drag them to the desired location on your computer.To trnsfer dt from the computer to SpeechAir:1Connect the device to the computer via micro USB cable.Alternatively, connect the device to the computer by using the docking station. Make sure that you use the data transfer micro USB port marked with on the docking station.XThe green transfer LED on the docking station illuminates.2Open Windows Explorer on a Windows computer, or open Finder on a Mac computer.XSpeechAir is recognized as an external drive.3Double-click the SpeechAir drive.XThe content of your SpeechAir is displayed in a new window.4Select the desired les on your computer and copy, cut or drag them to the desired location on your SpeechAir.Reset your device nd dtDevice resetIf you should encounter problems with your device software, for example, the software freezes, the device works slowly or apps don’t respond, you can reset your device and restart it.When you reset your SpeechAir, you won’t lose any saved data. However, if you reset the device while using a software program or app, the device shuts down all active programs and unsaved data might get lost.To reset your device:1Press and hold the reset button on the right side of your device by using a small, pointed object, for example, a paper clip.2Restart your device by pressing and holding the Power button until the device gently vibrates.
42 Device and data managementFctory dt reset You can reset your device to its original system state and delete all data. After a factory data reset, the device is restored to its default settings—the way it was when you rst purchased it and turned it on. Any apps you installed, data you added and settings you customized on your device will be lost. Also the rmware will be set to its factory state and needs to be updated again.Caution• Performing a factory data reset will delete all data on your device. Before you perform a factory data reset, back up any important data saved on your device. To perform  fctory dt reset:1Tap Settings on the Home screen or on the All Apps screen. 2Swipe down and tap Bckup & reset.3Tap Fctory dt reset.XThe Factory data reset window opens.4Tap Reset SpeechAir.XThe Reset window opens.5Tap Erse everything.XSpeechAir turns o and restarts automatically.Updting your deviceYour device is controlled by an internal program called rmware. As a part of ongoing product maintenance, the rmware is upgraded and errors are corrected.It is possible that a newer version (an ‘update’) of the rmware has been released since you purchased the device. In this case, you can easily update your device to the latest version.Update your device manually by copying the update le from our website to your device. Alternatively, update the rmware with the supplied Philips SpeechAir management software. You can nd the software on the supplied USB ash drive or implemented in Philips SpeechExec software. For more information, see Philips SpeechAir management software.Caution• Before you update the rmware, make sure that your device has at least 30% battery power left. This helps to prevent the power supply being interrupted during the update. • Before you use other device functions, wait until the rmware update is complete. Failures in the rmware update might result in the device’s malfunctioning.Note• To nd out about new rmware versions, regularly check our website at www.philips.com/dictation.• Before you can use Philips SpeechAir management software, rst install the software. For more information, see Install SpeechAir management software.Updte the rmwre mnully1Download the rmware update le updte.imgfrom the website www.philips.com/dictation to your computer. 2Make sure that SpeechAir is turned on and connect the device to your computer.3Copy the rmware update le to the SpeechAir folder on your computer. You can nd the SpeechAir folder in WIndows Explorer on Windows computers, and in Finder on Mac computers.4Disconnect the device from the computer.XThe Updte pop-up window appears on your SpeechAir.5Tap Updte now. If you want to update the rmware at a later time, tap Postpone for 2 hours. You can postpone the update three times. Afterwards, the device will inform you that the rmware will automatically be updated.XSpeechAir turns o and starts the installation of the update le. XYou can see the progress of the installation on the screen.
43Device and data managementXWhen the rmware update has nished, SpeechAir restarts automatically.Updte the rmwre with SpeechAir mngement softwreNote• On Mac computers, it is only possible to update the rmware manually with the updte.img le as described in Update the rmware manually.1Download the rmware update le updte.sfwfrom the website www.philips.com/dictation to your computer.2Start Philips SpeechAir management software. 3Make sure that SpeechAir is turned on and connect the device to your computer.4On the device conguration window of the software, go to SpeechAir > Firmwre, and select the rmware le on your computer.5Click Send to SpeechAir on the tool bar.XA pop-up window conrming the successful conguration transfer appears.6To apply the conguration to SpeechAir, disconnect the device from the computer.XThe Updte pop-up window appears on your SpeechAir.7Tap Updte now. If you want to update the rmware at a later time, tap Postpone for 2 hours. You can postpone the update three times. Afterwards, the device will inform you that the rmware will automatically be updated.XSpeechAir turns o and starts the installation of the update le. XYou can see the progress of the installation on the screen.XWhen the rmware update has nished, SpeechAir restarts automatically.
44 Philips SpeechAir management software7 Philips SpeechAir mngement softwrePhilips SpeechAir management software allows advanced congurations of your SpeechAir that can’t be performed directly on the device. You can update your device’s rmware, dene an NTP server address, or disable the camera function. All other settings related to your SpeechAir can be changed directly on the device.Additionally, the software enables you to congure,change and control all settings for the Philips dictation recorder app. Some of these settings are also accessible directly in the app. Advanced options which are only available in the management software include conguring data list settings or dening text elds to be displayed on the recording screen, for example the author or worktype.For more information about settings in the dictation recorder app, see Dictation app settings.Instll SpeechAir mngement softwreIf you have purchased SpeechAir without SpeechExec software, you will nd SpeechAir management software on the supplied USB ash drive.If you have purchased SpeechAir with SpeechExec software, you will nd SpeechAir management software implemented in SpeechExec. For more information about how to install SpeechExec, see Install SpeechAir management software.Instll SpeechAir mngement softwre on your computer1Connect the supplied USB ash drive to your computer.2Open Windows Explorer on your computer.3Double-click the USB ash drive in Windows Explorer. XThe content of the USB ash drive is displayed in a new window.4Double-click the le PhilipsSpeechAirMngementSoftwreSetup.exe.XThe InstllShield Wizrd window opens.5Follow the on-screen instructions.6Click Finish when the installation process has nished.XThe management software is now installed on your computer.Strt SpeechAir mngement softwre fromSpeechExec1Install SpeechExec software as described in Install SpeechExec on your computer.2Make sure that SpeechAir is turned on and connect the device to your computer. 3Click or on the tool bar in SpeechExec. XThe Generl Settings window opens.4In the Generl Settings window, click SpeechAir congurtion > Device congurtion > Strt SpeechAir mngement softwre.Congure SpeechAir with SpeechAir mngement softwreThe management software allows you to congure various settings for your SpeechAir and Philips dictation recorder app. The conguration can be immediately transferred to your connected SpeechAir. Note• Before you start Philips SpeechAir management software, connect SpeechAir to your computer. The mangement software can only be used with a connected device.• Depending on your device’s preset congurations, some settings might be locked. In this case, you can’t congure any settings with SpeechAir management software.
45Philips SpeechAir management software3Congure your desired settings.XWhenever you change a setting, the relevant setting is highlighted in green and a pencil icon appears next to it.4After you have nished your conguration, click Sve le,Sve le s or Send to SpeechAir on the tool bar.Device congurtion screenWhen you start the management software, you will see a welcome screen. Once you connect SpeechAir to your computer, you will see the device conguration screen. The tool bar contains the following options:• Click Lod defult to discard all your changes and revert back to the factory settings. • Click Open le to open a conguration previously saved on your computer. • Click Sve le to save the current conguration to your computer. • Click Sve le s to save the current conguration to your computer with a dierent name. • Click Send to SpeechAir to transfer the current conguration to your SpeechAir.• Click Lod from SpeechAir to download the current SpeechAir conguration to the management software.Below the tool bar, you will see two sections: a conguration section for SpeechAir and a conguration section for the Philips dictation recorder app. You can set your desired congurations for SpeechAir or the Philips dictation recorder app in the relevant section.Congure SpeechAir nd Philips dicttion recorder pp settings1Start the management software and connect your SpeechAir to the computer.XThe device conguration screen opens.2To congure settings for SpeechAir, click the arrow in the SpeechAir section. To congure settings for the dictation recorder app, click the arrow in the Philips dicttion recorder pp section.
46 Using SpeechAir with Philips SpeechExec software8 Using SpeechAir with Philips SpeechExec softwreIf you use Philips SpeechExec workow software, you can connect your SpeechAir to your computer and download your dictations from your device to SpeechExec software. Your secretary can access your dictations in SpeechExec transcription software. This way you can forward your dictations to transcription without having to use an Internet connection. Additionally, you can congure delivery options for SpeechAir with the SpeechAir wizard in SpeechExec. SpeechExec uploads the precongured delivery options to the dictation recorder app on SpeechAir. The author name and worktypes dened in SpeechExec are also uploaded to the dictation recorder app. Choose between the delivery options SpeechLive speech recognition, SpeechLive transcription service, email, or Dragon speech recognition. If you select a delivery method in the dictation recorder app and connect your device to SpeechExec, the software will automatically send your new dictations via the delivery method preselected in the dictation recorder app. For more information about SpeechExec, refer to the SpeechExec user manual or the online help in SpeechExec. Download the SpeechExec user manual at www.dictation.philips.com/support.Instll SpeechExec on your computerBefore you connect your SpeechAir to SpeechExec software, you rst need to install the software on your computer. If you have purchased SpeechAir including SpeechExec software (SpeechAir PSP1200), you will nd the software on the supplied USB ash drive. The necessary license key is printed on a sticker on the USB ash drive. To instll SpeechExec on your computer:1Connect the supplied USB ash drive to your computer.2Open Windows Explorer on your computer.3Double-click the USB ash drive in Windows Explorer. XThe content of the USB ash drive is displayed in a new window.4Double-click the Autorun.exe le. 5Follow the on-screen instructions.6Click Finish when the installation process has nished.XSpeechExec is now installed on your computer.Congure SpeechAir in SpeechExecGenerally, you don’t need to perform any congurations for using SpeechAir with SpeechExec. After installation, the software is immediately ready for use with SpeechAir. However, you can change basic settings of your SpeechAir device in SpeechExec using the SpeechAir wizard.With the SpeechAir wizard, you can also congure the delivery methods you want to use in the dictation recorder app.Congure SpeechAir with the SpeechAir wizrd1Start SpeechExec.2Make sure that SpeechAir is turned on and connect the device to your computer. 3Click or on the tool bar in SpeechExec. XThe Generl Settings window opens.4In the Generl Settings window, click SpeechAir congurtion > Device congurtion, and then click Open SpeechAir wizrd.XThe SpeechAir wizard opens.5Follow the on-screen instructions.6Click Finish in the Summry section.XYour settings have been applied and the conguration is nished.7Disconnect SpeechAir from your computer.Congure delivery methods for SpeechAirIf you connect SpeechAir to SpeechExec, the precongured delivery methods will be uploaded from the software to SpeechAir. Each time you connect SpeechAir to SpeechExec, the software will automatically download all new dictations from your device and send them via the precongured delivery methods SpeechLive speech recognition, SpeechLive transcription service, email, or Dragon speech recognition.Note• If you want to use SpeechLive speech recognition or SpeechLive transcription service as delivery methods, you rst need to allow SpeechExec to download your dictations to your SpeechLive folder.Click Settings > SpeechAir Congurtion > SpeechAir nd SpeechLive. In the Loction for downlod window, select In SpeechLive folders from the drop-down menu. • Before you can send dictations to SpeechLive services, you need to have a valid SpeechLive account. If you are not using SpeechLive yet, create a new user account at www.speechlive.com.
47Using SpeechAir with Philips SpeechExec softwareTo congure delivery methods:1Start SpeechExec.2Make sure that SpeechAir is turned on and connect the device to your computer. 3Click or on the tool bar in SpeechExec. XThe Generl Settings window opens.4In the Generl Settings window, click SpeechAir congurtion > Device congurtion, and then click Open SpeechAir wizrd.XThe SpeechAir wizard opens.5Follow the on-screen instructions until you reach the USB downlod section.6Make sure that the checkbox ‘Yes, I would like to use...’ is marked, and select your desired delivery methods.7Click Finish in the Summry section.XYour settings have been applied and the conguration is nished.8Disconnect SpeechAir from your computer.Set  defult delivery method in the dicttion pp1Congure delivery options for SpeechAir as described in Congure delivery methods for SpeechAir.2Select the desired delivery method in the dictation recorder app in Settings >Forwrding > Workow >Delivery before you send your dictation.XThe Delivery pop-up window appears.3Tap Set s Defult.XSpeechAir will save this setting and remember the selected default delivery method each time you download dictations from SpeechAir to SpeechExec.Chnge the delivery method for individul dicttionsNote• If you change the delivery method for your current dictation, you don’t change the default delivery option. SpeechAir won’t remember this setting for your next dictation. If you want to change the default delivery method, proceed as described in Set a default delivery method.1Congure delivery methods in SpeechExec as described in Congure delivery methods for SpeechAir.2Tap the Properties icon on the recording screen of the dictation recorder app.3Tap the text eld next to Delivery.4Select a delivery option from the drop-down menu.Send  dicttion vi SpeechExec1Congure delivery methods in SpeechExec as described in Congure delivery methods for SpeechAir.2Connect your SpeechAir to your computer.3Start SpeechExec on your computer.XSpeechExec downloads all new dictations from SpeechAir and sends them via the delivery method selected in the dictation recorder app.XBy default, your dictations are deleted from your recorder after the download is nished.Downlod dicttions to SpeechExecIf you don’t want to use Wi-Fi to send your dictations, connect SpeechAir to your computer and download your dictations from the recorder to SpeechExec workow software. The downloaded dictations are saved to a local SpeechExec folder. Your secretary can access your dictations via SpeechExec Pro Transcribe software. This way you can exchange your dictations with your transcriptionist without having to use an Internet connection.Note• To exchange dictation les with your transcriptionist within SpeechExec software, your secretary needs to have SpeechExec Pro Transcribe software installed.Select your desired downlod settings 1Start SpeechExec.2Click Settings on the tool bar in SpeechExec. XThe Generl Settings window opens.3In the Generl Settings window, click SpeechAir congurtion > Downlod.4Select your desired settings.Downlod dicttions from SpeechAir to SpeechExec• Make sure that SpeechAir is turned on and connect the device to your computer. XBy default, SpeechExec automatically downloads all new dictations from SpeechAir. To change this setting, proceed as described in Select your desired download settings.XA pop-up window in SpeechExec appears and conrms that your dictations have been downloaded to SpeechExec. XBy default, your dictations are deleted from your recorder after the download is nished.
48 Service and support9 Service nd supportDon’t perform any maintenance operations that aren’t described in this user manual. Don’t disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorized service centers.Disply device informtionSee various information about your device, such as the serial number or model number.1Tap Settings on the Home screen or on the All Apps screen.2Scroll down to the very bottom and tap AboutSpeechAir.Disply informtion bout Philips dicttion recorder ppSee information about your dictation app version, our Terms and conditions, and our Privacy policy.1Open the app on the Home screen or on the All Apps screen.2Tap the Settings tab.3Tap About.Open Quick strt guideOpen the quick start guide to get a quick overview of the main dictation app functions.1Open the app on the Home screen or on the All Apps screen.2Tap the Settings tab.3Tap Help.4Tap Quick strt guide > Strt now.Send emil to technicl supportSend an email to our technical support if you have technical issues with your dictation recorder app or if you want to send us feedback on the app.1Open the app on the Home screen or on the All Apps screen.2Tap the Settings tab.3Tap Help.4Tap Technicl support > Submit issue.XThe Compose email window opens. XOur technical support’s email address is automatically inserted.5Compose an email and send it to us.Contct our supporting Philips prtnersIf you have any questions on your SpeechAir or experience technical issues, contact one of our supporting Philips partners. The local partner you purchased your SpeechAir from will strive to answer your questions and to solve your problem as soon as possible.Open source softwreThis product may contain open source software. Speech Processing Solutions GmbH hereby oers to deliver, upon request, a copy of the complete corresponding source code for the copyrighted open source software packages used in this product for which such oer is requested by the respective licenses. This oer is valid up to three years after product purchase. To obtain the source code, please write in English to: info@speech.com.
49Service and supportTroubleshootingFind the most common problems you could encounter with SpeechAir in the following table. If you are unable to solve the problem with the information below, contact the supporting Philips partner you purchased the device from.Problem Possible cuse SolutionThe device doesn’t turn on. • The battery has run out of power.• Charge the device for a while and then turn it on again.The device doesn’t respond. • There is a problem with the operating system.• Try to turn the device o and then restart it. • If you can’t turn the device o or if turning the device o doesn’t solve the problem, perform a device reset. For more information, see Device reset.The device doesn’t play back recordings. • The volume is o or too low.• The playback marker on the recording screen is placed at the end of the recording (dictation recorder app).• You are outside the recording screen (dictation recorder app).• Turn on or turn up the volume.• Rewind the recording and play back the dictation again, or drag the playback marker on the recording screen to the left (dictation recorder app). For more information, see Rewind a recording.• Go back to the recording screen and restart the playback (dictation recorder app).I can’t hear anything from the speakers. • The headphones are connected to the device.• The volume is o or too low.• Unplug the headphones.• Turn on or turn up the volume.The recording doesn’t start. • The battery has only 8% or less power left (dictation recorder app).• You are outside the recording screen (dictation recorder app).• Charge the device before you start recording or connect the device to the power supply while recording.• Go back to the recording screen and start the recording (dictation recorder app).I can’t download a data list. • Wi-Fi isn’t turned on or you aren’t connected to a Wi-Fi network.• The Internet address (URL) where your data list is stored is incorrect or invalid. • Make sure that Wi-Fi is turned on and that you are connected to a Wi-Fi network.• Make sure that the Internet address you entered is correct and valid (dictation recorder app). For more information, see Import a .csv data list.
50 Service and supportProblem Possible cuse SolutionThe recording quality is poor. • The microphone sensitivity is too high.• You recorded the dictation with the built-in 360° meeting microphone. • The distance between your mouth and the built-in microphone was too short.• You recorded a dictation with an external microphone and connected it to the wrong jack (i.e. headphones jack).• Change the microphone sensitivity to medium or low (dictation recorder app). For more information, see Microphone sensitivity.• Change the microphone directivity and use the built-in directional microphone (dictation recorder app). For more information, see Microphone directivity.• Try to keep a distance of approx. 10 cm (4") between your mouth and the microphone while recording.• Disconnect the external microphone and connect it to the microphone jack on SpeechAir. There’s too much background noise in my recording.• The microphone sensitivity is too high.• You recorded the dictation with the built-in 360° meeting microphone.• Change the microphone sensitivity to medium or low (dictation recorder app). For more information, see Microphone sensitivity.• Change the microphone directivity and use the built-in directional microphone (dictation recorder app). For more information, see Microphone directivity.I can’t hear anything from the headphones.• The volume is o or too low.• The headphones aren’t connected properly.• The headphones are connected to the wrong jack (i.e. external microphone jack). • Turn on or turn up the volume.• Disconnect the headphones and connect them to the headphones jack again.• Disconnect the headphones and connect them to the headphones jack.An external microphone connected to SpeechAir doesn’t work.• The external microphone is connected to the wrong jack (headphones jack).• Disconnect the external microphone and connect it to the microphone jack on SpeechAir.I can’t scan barcodes. • The camera lense is dirty. • Clean the camera lense with a soft, dry cloth.The picture quality is poor. • The camera lense is dirty. • Clean the camera lense with a soft, dry cloth.The battery charges slowly. • The device is connected to the computer.• The device is connected to the wrong micro USB port (i.e. data transfer micro USB port) on the docking station. • You are using a dierent micro USB cable than the cable originally supplied with the device. • Disconnect the device from the computer and connect it to the power supply.• Disconnect the device from the docking station and connect it to the charging micro USB port marked with 5V DC on the docking station.• Use the original micro USB cable that was supplied with the device.
51Service and supportProblem Possible cuse SolutionI can’t connect to a Wi-Fi network. • The Wi-Fi function is turned o.• The connection settings for the Wi-Fi network are incorrect.• The distance between the device and the Wi-Fi access point is too long.• An obstacle is blocking the signal between the device and the Wi-Fi access point.• Turn on Wi-Fi. For more information, see Turn on Wi-Fi.• Check the Wi-Fi settings.• Try to move the device closer to the Wi-Fi access point.• Check if there are any obstacles between the device and the Wi-Fi access point.I can’t transfer data from my SpeechAir to my computer.• The micro USB cable is connected to the wrong micro USB port (i.e. charging micro USB port) on the docking station.• Disconnect the micro USB cable from the docking station and connect it to the data transfer micro USB port marked with on the docking station.
52 Technical data10 Technicl dtDevice• Model color: dark grey pearl metallic and chrome frame• Slide switch type: International slide switch: Record/Stop/Play/Rewind• OS: Android 4.4.2• CPU: Dual Core Cortex-A9 1.6 GHz• RAM: 1GB DDR3• Wi-Fi: IEEE 802.11. a/b/g/n• Bluetooth: 4.0• Vibration module• Anti-microbial housing parts• Customizable function buttonDocking sttion• LAN connection• Kensington Security Slot• Removable magnetic inlay for use with caseSpecictions• Product dimensions (W×D×H): SpeechAir: 62×127×15 mm / 2.4×5×0.6"Docking station: 82×77×56 mm / 3.2×3×2.2"• Weight: SpeechAir: 116 g / 4.1 oz Docking station: 264 g / 9.3 ozSensors:• Light sensor• Motion sensor• Optical proximity sensorConnectivity• Headphones: 3.5 mm / 1.4"• Microphone: 3.5 mm / 1.4"• USB: micro USB 2.0• Docking connectorDisply• Type: IPS with 16 million colors• Touch screen• Scratch-resistant Gorilla glass• Diagonal screen size: 10.16 cm / 4"• Resolution: 800×480 pxMemory• 1 GB RAM• Total internal memory: 16 GB (available user memory approx. 12 GB)Audio• Recording format supported by OS: AMR, ACC• Playback format supported by OS: MPEG (MP1, MP2, MP3), WMA, WAV, APE, OGG (OGG, OGA), FLAC, AAC (AAC, M4A)• Built-in microphones: one dictation microphone (directional), one 360° meeting microphone (omnidirectional), one telephony microphone (VoIP) Philips dicttion recorder pp• Recording time: 1073 hrs (DS2), 117 hrs (WAV)• Recording modes: DSS Pro (DS2/mono), PCM Voice (WAV/mono)• Bit rate: 28 kbit/s (DS2), 256 kbit/s (WAV)• Sample rate: 16 kHz/16 bit (WAV), 16 kHz/16 bit (DS2)SoundFront speaker:• Speaker type: built-in rectangular dynamic speaker• Speaker dimensions: 6×12 mm / 0.2×0.5"Rear speaker: • Speaker type: built-in rectangular dynamic speaker• Speaker dimensions: 11×15 mm / 0.4×0.6"Cmer• 5 Mpx• Image formats supported by OS: JPG, JPEG, BMP, GIF, PNG• Autofocus• FlashVideo• Recording formats supported by OS: H.264/AVC (MOV, 3GP) 30 fps up to 1920×1088 px• Playback formats supported by OS: MPEG-1/2 (DAT, MPG, VOB, TS) 30 fps up to 1920×1088 px, MPEG4 (AVI, MKV, MP4,MOV, 3GP) 30 fps up to 1920×1088 px, DIVX (AVI, MKV, MP4, MOV, 3GP) 30 fps up to 1920×1088 px, REAL MEDIA (RM, RMVB) 30 fps up to 1920×1088 px, H.264 (AVI,MKV, MP4, MOV, 3GP, TS, FLV) 30 fps up to 1920×1088 px, H.264 MVC (AVI, MOV) 60 fps up to 1920×1088 px, VP8 (WEBM) 30 fps up to 1920×1088 px, VC-1 (WMV, ASF, TS, MKV, AVI) 30 fps up to 1920×1088 px), H.263 (3GP, MOV, MP4) 30 fps up to 704×576 px, Sorenson Spark (FLV) 30 fps up to 1920×1088 px, ON2 VP6 (AVI,FLV) 30 fps up to 1920×1088 px, Motion JPEG (AVI, MOV) 30 fps up to 1920×1088 px• Autofocus• Flash802.11b/g/n
53Technical dataBrcode scnning• 1D barcodes: Code 39, Code 93, Codabar, Code128, Code 25, Code 11, MSI/Plessey, EAN, UPC• 2D barcodes: QR code, Data Matrix codePower• Battery type: built-in rechargeable Li-ion battery• Battery capacity: 2700mAh• Battery lifetime: up to 12 hours of recording (DSS Pro mode)• Standby time: 97 hours • Charging time (full charge): 3 hoursSecurity• Real-time le encryption• Encryption standard (Philips dictation recorder app):Advanced Encryption Standard (AES) 256 bits• Congurable security settings (with Software Development Kit (SDK) or conguration software)• Device lock with PIN code or password• Lockable settingsGreen specictions• Compliant to 2011/65/EU (RoHS)Opertion conditions• Temperature: 5° – 45° C/41° – 113° F• Humidity: 10% – 90%, non-condensingSystem requirements for SpeechExec workow softwre• Processor: 1 GHz Intel® dual core or equivalent AMD processor• RAM: 1 GHz Intel® dual core or equivalent AMD processor• Free hard disk space: 100 MB for SpeechExec installation, 1 GB (32 bit) or 2 GB (64 bit) for Microsoft .NET 4.0 Framework Client Prole• Operating systems: Windows 10/8/7 (32/64 bit)• Free USB port• Screen resolution: minimum 1024×768 px, maximum 3200×1800 px with a maximum display size of 150%• Windows Media Player must be installed on a Windows operating systemAccessories (optionl)• Philips SpeechAir shock-proof case ACC1120• Philips telephone pickup microphone LFH9162• Philips meeting microphone LFH9172• Philips SDK for dictation hardware LFH7475
54 Technical data
55Technical dataFCC Wrning SttementœChanges or modications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment o and on, the user is encouraged to try to correct the interference by one or more of the following measures:• Reorient or relocate the receiving antenna.• Increase the separation between the equipment and receiver.• Connect the equipment into an outlet on a circuit dierent from that to which the receiver is connected• Consult the dealer or an experienced radio/TV technician for help.CE Declrtion of ConformityThe conformity with the relevant EU directives is conrmed by the CE mark.Declrtion of conformitySpeech Processing Solutions GmbH hereby declares that the devices SpeechAir PSP1000 series fully comply with the basic requirements and other relevant provisions of directives 2006/95/EC, 2004/108/EC and 2009/125/EC. A complete declaration of conformity for this product is available at www.philips.com/dictation.Neither Speech Processing Solutions GmbH nor its aliates shall be liable to the purchaser of this product or third parties with respect to claims for damages, losses, costs or expenses incurred by purchaser or third parties as a result of an accident,misuse or abuse of this product or unauthorized modications, repair, modication of the product or failure to meet the operating and maintenance instructions provided by the manufacturer.MPEG Layer-3 audio coding technology licensed from Fraunhofer IIS and Thomson Licensing.This user manual is a document with no contractual nature. We accept no liability for changes, mistakes or printing errors.
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57Technical dataIssue date 2016-05-02Version 1.0© 2016 Speech Processing Solutions GmbH. All rights reserved. Specications are subject to change without notice. Philips and the Philips shield emblem are registered trademarks of Koninklijke Philips N.V. and are used by Speech Processing Solutions GmbH under license from Koninklijke Philips N.V. All trademarks are the property of their respective owners. www.philips.com/dictation

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