Speech Processing Solutions PSP1 Smart Voice Recorder User Manual Rev1

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SpeechAir
Smart voice recorder
PSP1000 series
User
manual
5 Philips dictation recorder app
Table of contents
1 Important information
Safety instructions
Rechargeable built-in battery
Data reset
Hearing protection
Medical device interference
Use in aircraft
Cleaning and disinfection
Recycling
About this user manual
Model-specific features
Symbols used
2 Your smart voice recorder
Product highlights
What’s in the box
Overview of the recorder
Overview of the docking station
3 Getting started
Charging the battery
Charge via USB power supply
Charge via docking station
Charge via computer
Turn the device on and off
4 Using your voice recorder
Using the touch screen
Home screen
Customize your Home screen
Add and remove items and widgets
Manage Home screen panels
Organize folders
Status bar and notification panel
Status bar
Notification panel
Lock screen
Set screen lock
Set the date and time
Set the device and input language
Change the device language
Change the input language
Switch between input languages
Using apps
Preinstalled apps
Install apps
Uninstall apps
Change the screen orientation
Typing text
Enter text
Copy and paste text
Using Wi-Fi
Using Bluetooth
Capture screenshots
Change sound settings and sound mode
Power saving mode
Using email app
Set up an email account
Add further email accounts
Remove email accounts
Send an email
Email account settings
Device settings
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Open the app
One-touch start
Recording screen
Record dictations
Define settings prior to recording
Record a dictation
Voice-activated recording
Playback
Delete a dictation
Edit a dictation
Insert, overwrite or append recording
Add index marks
Add keywords
Add pictures
Change dictation name
Lock dictations/EOL
Mark priority dictations
Add barcodes
Send a dictation
Send a dictation via email
Send a dictation to Philips SpeechLive
Send a dictation to Philips SpeechLive
transcription service
Send a dictation to Philips SpeechLive
speech recognition service
Send a dictation to Philips SpeechExec
mobile server
Send a dictation to Philips dictation hub
Send a dictation via Philips SpeechExec
software
Send a dictation to a network folder
Using data lists
Data list options
Dictation app settings
Audio settings
Forwarding
Security
User interface
Connectivity
Help
About
6 Device and data management
Transfer data to and from the computer
Reset your device and data
Device reset
Factory data reset
Updating your device
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7 Philips SpeechAir management software
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Install SpeechAir management software
Configure SpeechAir with SpeechAir
management software
Device configuration screen
Configure SpeechAir and Philips dictation
recorder app settings
44
8 Using SpeechAir with Philips SpeechExec
software
Install SpeechExec on your computer
Configure SpeechAir in SpeechExec
Configure SpeechAir with the SpeechAir
wizard
Configure delivery methods for SpeechAir
Download dictations to SpeechExec
Table of contents
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9 Service and support
Display device information
Display information about Philips dictation
recorder app
Open Quick start guide
Send email to technical support
Contact our supporting Philips partners
Open source software
Troubleshooting
10Technical data
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1 Important
information
Don’t make any adjustments and modifications that
aren’t described in this manual. Follow all safety
instructions to ensure proper operation of the device. The
manufacturer assumes no liability for damages resulting
from non-compliance with the safety instructions.
Safety instructions
• Protect the device from rain and liquids to prevent
damage to the device or a short circuit.
• Don’t expose the device to excessive heat caused by
placing it on a heating device or in direct sunlight.
• Protect the cables from damage by being trapped,
particularly at the plugs and where cables exit the
housing.
• Back up your data and recordings. The manufacturer’s
warranty doesn’t cover loss of data resulting from user
actions.
• Don’t perform any maintenance operations that aren’t
described in this user manual. Don’t disassemble the
device into its component parts to carry out repairs.
The device may only be repaired in authorized service
centers.
Rechargeable built-in battery
• Don’t attempt to replace the battery yourself. The
battery may only be replaced in authorized service
centers.
• Before your battery is replaced by an authorized
service center, back up your data and recordings.
• Batteries contain substances that may pollute the
environment. Used batteries should be disposed of at
an official collection point.
Data reset
Philips SpeechAir has an internal memory with 1 GB
RAM and 16 GB built-in storage. If you want to perform a
factory data reset, observe the following cautions:
• Back up your data and recordings. Performing a
factory data reset will delete all data on your device.
• Formatting the memory on a computer may cause
incompatibilities with your device. Format the memory
only on the device.
Hearing protection
Observe the following guidelines when you use
headphones:
• Set the volume to a moderate level and don’t use
headphones to listen for excessively long periods of
time.
• Be particularly careful to avoid adjusting the volume to
a level that your hearing can’t deal with.
Important information
• Don’t turn the volume up so high that you can’t hear
what is going on around you.
• In potentially dangerous situations, be particularly
careful or temporarily discontinue use.
• Don’t use headphones while you are operating a
motorized vehicle, cycling, skateboarding, and so on.
You could be a hazard to yourself and other road
users, and possibly be breaking the law.
Medical device interference
SpeechAir contains components that emit
electromagnetic waves. Electromagnetic waves might
interfere with the operation of a pacemaker. Keep a safe
distance of separation between SpeechAir and your
pacemaker.
Use in aircraft
Wireless transmitters can negatively affect the operation
of other electronic equipment, causing them to
malfunction. Turn off SpeechAir or use Airplane mode
when you travel in aircraft. In Airplane mode, SpeechAir’s
signal transmitting functions are turned off.
Legal restrictions on recording
• The use of the device’s recording function is subject to
the legal restrictions that may apply in your country.
You should also respect the privacy and personal
rights of third parties if you record talks or lectures.
• If you want to record telephone calls, check if this
is legal in your country. In certain countries, you
may be legally required to inform the person you
are conversing with on the telephone that you are
recording the conversation.
Cleaning and disinfection
• Before cleaning, disconnect all cables from the device.
• To clean the device, use a soft dry cloth.
• To disinfect the device, use products for disinfection of
surfaces in clinical areas and patient care equipment,
such as surface disinfectant wipes.
• Don’t use harsh chemicals or strong detergents.
• Avoid getting moisture in openings.
• Don’t rub or strike the surface with anything hard or
sharp as this may scratch or damage the surface
permanently.
Recycling
›
A crossed-out wheeled bin symbol attached
to a product indicates that the product is
covered by the European Directive 2011/65/EU.
Please get informed about the local separate
collection system for electrical and electronic
products. Please act according to your local rules and
don’t dispose of your old products with your normal
household waste. Correct disposal of your old product
helps to prevent potential negative consequences for the
environment and human health.
About this user manual
Find a quick overview of your device on the next pages.
For detailed description, see the following chapters of
this user manual. Read the instructions carefully.
Model-specific features
This user manual describes different models of the
device product range. Please note that some features
are only available on certain models.
Symbols used
Tip
• This symbol identifies information that helps you to
use your device more efficiently and simply.
Note
• This symbol indicates notices which you should
observe when handling or operating the device.
Caution
• This symbol warns of damage to the device and
possible data loss. Damage can be caused by
improper handling.
Important information
2 Your smart voice
recorder
What’s in the box
We are delighted that you have chosen a Philips device.
Visit our website for comprehensive support, such as user
manuals, software downloads, warranty information and
more: www.philips.com/dictation.
Product highlights
• Three dedicated microphones for optimized voice
recording
• Large speaker for crystal clear audio playback
• Gorilla glass touch screen and shockproof,
antimicrobial housing for durability
• Wear-free and ergonomic slide switch and function
button for efficient single-handed operation
• Wi-Fi, LAN, Bluetooth, USB and VoIP for staying
connected anywhere you go
• Barcode scanner and camera for quick file association
and proof documentation
• File encryption for maximum data security
• Android OS for intuitive use
• Philips dictation recorder app for professional dictation
features (optional)
• Docking station for fast battery charging and data
transfer
• Dictation workflow software for an even more efficient
workflow (optional)
Recorder
Docking station
USB flash
drive
Micro USB
cable
Inlay
Headphones
Quick
start
guide
Power supply and
outlet adapters
Your smart voice recorder
Quick start guide
Overview of the recorder
Touch screen
Telephony speaker
Headphones jack
External microphone jack
Recording LED light
Dictation microphone (directional microphone)
Dictation microphone (directional microphone)
Function button
Slide switch
10
Power button
11
Reset hole
12
Speaker
13
Camera flash
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Dictation microphone (directional microphone)
15
Camera
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360° meeting microphone (omnidirectional
microphone)
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Volume up button
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Volume down button
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Telephony microphone (VoIP)
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Docking station connector
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Micro USB port
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Your smart voice recorder
Overview of the docking station
Charging LED light
Docking station connector
Data transfer LED light
Data transfer micro USB port
LAN port
Charging micro USB port
Kensington Security Slot
Your smart voice recorder
3 Getting started
Caution
• Before you connect and install your recorder, first
read the safety instructions (see Safety instructions).
Charge via docking station
If you charge your device via docking station, make
sure that the micro USB connector is connected to the
charging micro USB port marked with 5V DC.
Charge without case
Charging the battery
Charge the built-in battery before you use the device
for the first time or if you haven’t used it for an extended
time period. If the battery is completely discharged and
your device turns off, allow the battery to charge for a
while before you turn on the device.
Note
• The length of the USB cable might impact the
charging speed. Longer cables usually extend the
charging time.
Charge via USB power supply
Note
• The included USB power supply is a US standard
power supply. Depending on your region, you might
need to use the supplied outlet adapters to fit
regional power outlets.
X The red charging LED on the docking station
illuminates.
X The charging battery icon
appears on the touch
screen after a few seconds if the device is turned
off. This indication disappears after some seconds.
To reactivate the indication, press the Power
button once.
X The charging battery icon
on the status bar of
the Home screen shows the charging status if the
device is turned on.
Charge with case (optional)
X The battery icon
appears on the touch screen
after a few seconds if the device is turned off. This
indication disappears after some seconds. To
reactivate the indication, press the Power button
once.
X The charging battery icon
on the status bar of
the Home screen shows the charging status if the
device is turned on.
To charge your SpeechAir with the shock-proof case via
docking station, first remove the inlay from the docking
station. Afterwards, proceed as described in Charge
without case.
Getting started
Charge via computer
Before you charge the battery via computer, make sure
that your computer is turned on.
Note
• If you charge your device via computer instead of
using the power supply, the charging speed might
slow down due to a lower charging current.
Turn the device on and off
To turn the device on:
• Press and hold the Power button for six seconds until
the device gently vibrates.
To turn the device off:
Press and hold the Power button for one second.
X The Power off pop-up window appears.
Tap Power off.
X The battery icon
appears on the touch screen
after a few seconds if the device is turned off. This
indication disappears when after some seconds.
To reactivate the indication, press the Power
button once.
X The USB icon appears on the touch screen if
the device is turned on.
X A second pop-up window appears.
10
Getting started
Tap OK.
4 Using your voice
recorder
Dragging
To move an item:
• Tap and hold an item and drag it to a new position.
Using the touch screen
Home screen
The interface of your SpeechAir is operated by touching
the screen. To operate the interface, use the following
basic gestures:
From the Home screen, you can access the main
features on your recorder and view the status of your
device.
Customize your Home screen by adding your favorite
apps, widgets and folders, so they’re always just a tap
away.
You can open the Home screen from anywhere on your
device by tapping the Home key
Tapping
Keys
To open an application and to select or unselect an
item or menu option:
At the bottom of your display, no matter which app
or feature you are just using, you will always find the
navigation bar with the following keys:
• Gently tap the item with your fingertip.
To zoom in an image or a web page:
• Double-tap the screen.
To return to the original display size:
Back key
• Opens the previous screen you were working in, even
if it was in a different app. Once you back up to the
Home screen, you can’t go back any further.
Home key
• Opens the central Home screen.
• Double-tap the screen again.
To access available options for a selected item:
• Tap and hold the item.
Swiping
Recent Apps key
• Opens a list of thumbnail images of apps you’ve
worked with recently. This way you can easily and
quickly switch between apps or close running apps. To
open an app, tap it. To remove a thumbnail from the
list, swipe it left or right.
Close Keyboard key
• Closes the on-screen keypad and replaces the Back
key. This key is only available when the keyboard is
open. When you tap the Close Keyboard key, the Back
key appears on the display again.
To scroll through or switch lists and screens:
Favorites tray
• Swipe up, down, left, or right.
You will find the Favorites tray at the bottom of the
Home screen. The Favorites tray is a quick way to access
your favorite apps. It is always available when your
Home screen is open.
Spreading and pinching
To change the apps on the Favorites tray, see Add items
to Favorites tray.
To gradually zoom in a part of an image or web page:
• Place your fingers on the screen and spread them
apart.
To gradually zoom out again:
• Place your fingers on the screen and pinch them
together.
Using your voice recorder
11
Add widgets to Home screen
Customize your Home screen
Create your Home screen according to your own
preferences. Add apps, widgets, or folders to your Home
screen, add Home screen panels, or customize the
Favorites tray.
Note
• Depending on the configuration of your device, the
starting panel might look different than the starting
panel described here.
Widgets are small apps that provide specific information
and convenient access on your Home screen, such as
the bookmarks widget. There are two preinstalled widget
panels.
Tap and hold an empty area on the Home screen.
Tap Widgets.
Tap and hold a widget, and then drag it to the Home
screen.
X The Create widget and allow access pop-up
window appears.
Tap Create, or mark the checkbox Always allow to
create widgets and then tap Create.
To add widgets to a particular panel of the Home
screen:
Tap and hold an empty area on the Home screen.
Tap Widgets.
Tap and hold a widget, and then drag it left or right to
the desired panel.
Tap Create, or mark the checkbox Always allow to
create widgets and then tap Create.
To swipe through widget panels:
Add and remove items and widgets
Tap and hold an empty area on the Home screen.
Tap Widgets.
Swipe right to switch to the next widget panel.
On the All Apps screen, you can find all apps,
preinstalled as well as newly installed apps.
Add items to Favorites tray
To open the All Apps screen, tap the shortcut
Home screen.
on the
The All Apps screen has multiple panels. Depending on
the number of apps, the device automatically adds new
panels. To scroll through the panels, swipe left or right.
For more information, see Manage Home screen panels.
Add items to Home screen
To move an app or a folder from the All Apps screen to
the Home screen:
Note
• Before you can add items to the Favorites tray, first
remove existing items.
You will find the Favorites tray at the bottom of all Home
screen panels. With the Favorites tray, you can easily
and quickly access frequently used apps and folders.
Apart from the non-movable All Apps screen shortcut,
you can arrange your Favorites tray as you like.
To move an item to the Favorites tray:
Open the All Apps screen.
Tap and hold an app or a folder on the All Apps
screen, and then drag it to the Home screen.
• Tap and hold the item and drag it to the Favorites tray.
To move an app or a folder from the All Apps screen to
a particular panel of the Home screen:
Open the All Apps screen.
Tap and hold an item on the All Apps screen and
then drag it left or right to the desired panel.
12
Using your voice recorder
To remove an item from the Favorites tray:
• Tap and hold the item and drag it either to Remove at
the top of the screen or to a Home screen panel.
Remove items and widgets
Note
• By removing items and widgets from the Home screen
or Favorites tray, you don’t uninstall them.
To uninstall items and widgets, see Uninstall apps.
Name the folder.
Remove a folder
To remove a folder including all its apps:
• Tap and hold the folder and then drag it to Remove at
the top of the screen.
To remove an item or a widget:
To only delete a folder, but keep its apps:
• Tap and hold the item on the Home screen, and then
drag it to Remove at the top of the screen.
• Tap the folder. Tap and hold each app and drag it out.
X The folder is deleted automatically.
Manage Home screen panels
The Home screen has multiple panels. When you use
your device for the first time or have reset your data, you
will see only the starting panel.
Status bar and notification panel
Status bar
Add a panel
• Tap and hold an item and drag it to the right.
X The device automatically adds a new panel.
Remove a panel
• Tap and hold an item on the desired panel and drag
it either to Remove at the top of the screen or to a
different panel.
X When you have moved or removed all icons
on a panel, the panel is empty and the device
automatically removes it.
Move a panel
Tap and hold an empty area on the Home screen.
X A panel preview appears.
Tap and hold a desired panel and then drag it to a
new location.
Note
• In some apps, the status bar might not appear. To
view the status bar from these apps, swipe down
from the top of the screen.
The status bar at the top of the screen shows indicator
icons. On the left side of the status bar, you will find new
notifications, such as email notifications. On the right
side of the status bar, status information is displayed,
such as the time, battery status, or Wi-Fi connection.
Find the most common status bar icons in the following
table:
Icon
Meaning
Wi-Fi connected
Bluetooth activated
To scroll through the panels:
• Swipe left or right.
Battery power level
Organize folders
Charging battery
Create a folder
Airplane mode activated
You can create folders on any Home screen panel and
also drag them to the Favorites tray.
Mute mode activated
To create a folder:
• Tap and hold an item and drag it onto another item.
Vibration mode activated
Repeat this step with multiple items which you would like
to have in the same folder.
New email
To name or rename a folder:
Tap the folder.
X All apps in the folder are displayed.
Tap Unnamed Folder or the existing name of the
folder.
Recording dictation (when
outside the recording
screen of Philips dictation
recorder app)
Using your voice recorder
13
Notification panel
Set screen lock
The notification panel allows you to see a preview of
your notifications on the status bar, which you can
either acknowledge or clear. You can also access Quick
Settings from the notification panel and quickly adjust
basic settings.
You can change the screen lock method by using one of
the following options: None, Slide, PIN, Password.
Tap Settings
Apps screen.
Open the notification panel
Swipe down and tap Security.
• Swipe down from the top of the screen.
Tap Screen lock.
Close the notification panel
Select a screen lock method.
• Swipe up on the screen.
None
Note
• Indicator icons remain on the status bar until you
either acknowledge or clear them.
on the Home screen or on the All
Choose this option to deactivate the screen lock.
Slide
Choose the slide lock method to unlock the screen.
Acknowledge a notification
PIN
• Tap the notification.
Clear all notifications
Enter a personal PIN code consisting of 4-16 digits to
unlock the screen.
• Tap
Password
Quick Settings
The notification panel also allows you access to Quick
Settings, where you can quickly adjust basic settings, such
as Wi-Fi or Bluetooth, and access the Settings menu.
To access Quick Settings:
Swipe down from the top of the screen.
Tap
Lock screen
When you use your SpeechAir for the first time or have
reset your data, no screen lock is set.
You can lock the touch screen when it’s active to prevent
any unwanted device operations or access as well as
to save battery power. When your device is on and not
used for a set time period, the screen turns off and locks
automatically.
Tip
• The status bar is also displayed in lock screen mode.
Lock and unlock the screen
To turn off and lock the screen:
• Briefly press the Power button.
To turn on and unlock the screen:
• Briefly press the Power button again.
14
Using your voice recorder
Enter your personal password consisting of 4-16
characters to unlock the screen.
Note
• If you have set a PIN code or password and want to
change your screen lock method, first confirm the old
PIN or password.
• Longer PIN codes and passwords are safer than short
ones.
• It is very important that you remember your PIN or
password. If you forget this information, it might not
be possible to restore important data.
Set the date and time
You can always change the date and time on your
device and how they are displayed. Choose if you want
SpeechAir to set the date and time automatically or
change the settings manually.
Change the language or select multiple languages to
use from the list by marking the relevant checkboxes.
Switch between input languages
If you have selected two or more input languages, you
can switch between the languages on your keyboard.
To set the date and time automatically,
Tap and hold the space key on your keyboard.
X The Choose input method pop-up window
appears.
Swipe down and tap Date & time.
Select the desired language from the list.
Mark the checkbox next to Automatic date & time.
Alternatively, tap
next to the space key to switch
between the input languages. For more information
about using the keyboard, see Typing text.
Tap Settings
Apps screen.
on the Home screen or on the All
To set the date and time manually:
Tap Settings
Apps screen.
Swipe down and tap Date & time.
Unmark the checkbox next to Automatic date & time.
Tap Set date or Set time.
Swipe up or down to set the desired date or time.
on the Home screen or on the All
Using apps
Preinstalled apps
In the Date & time menu, you can also select a time
zone and the date and time format.
Set the device and input language
You can find multiple preinstalled apps on your
SpeechAir. This allows you to perform basic tasks with
your SpeechAir, such as sending an email, browsing the
Internet, or taking photos. Four apps are already set on
the Favorites tray. More apps are available on the All
Apps screen.
To open the All Apps screen, tap the All Apps screen
shortcut
on the Home screen. See more information
about organizing apps in Customize your Home screen.
You can always change the device and input language.
Install apps
If you choose a device language, the device sets the
relevant input language automatically.
Change the device language
Tap Settings
Apps screen.
Swipe down and tap Language & input.
Tap Language, and then select the language to use.
on the Home screen or on the All
Change the input language
Tap Settings
Apps screen.
Swipe down and tap Language & input.
In the Keyboard & Input methods sub-menu, tap
X The Android Keyboard Settings window opens.
Tap Input languages.
X The Input languages window opens.
Make sure that the checkbox next to Use system
language is unmarked.
on the Home screen or on the All
SpeechAir doesn’t support Google Play Store due to
security reasons. However, you can install apps by
copying and downloading an installation file (.apk file,
for example, Filename_xy.apk) for the relevant app to
your SpeechAir. This installation file is necessary to install
an app on your SpeechAir. We highly recommend using
a source you trust for downloading installation files.
Note
• Only the preinstalled apps have been tested for
SpeechAir. Download and install apps from external
sources only at your own risk. Philips assumes no
liability for the functioning of any external apps.
• If you use apps from external sources, make sure that
they are compatible with Android 4.4.2.
• Before you download apps from external sources,
make sure that the checkbox in Settings > Security >
Unknown sources is marked.
Using your voice recorder
15
Alternatively, uninstall an app following the next steps:
To install apps via installation file:
Note
• Make sure that your SpeechAir is turned on when you
connect it to the computer. Your computer can only
detect SpeechAir when it is turned on.
Connect your device to the computer.
Open Windows Explorer on a Windows computer, or
open Finder on a Mac computer.
X SpeechAir is recognized as an external drive.
Double-click the SpeechAir drive.
X The content of your SpeechAir is displayed in a
new window.
Drag the downloaded installation file (.apk file, for
example, Filename_xy.apk) to the SpeechAir window.
X The .apk file is now available on your SpeechAir.
Disconnect your device from the computer.
Tap
Tap SA-HARDDISK.
Swipe to the .apk file, for example, Filename_XY, and
tap the .apk file.
Tap Next twice, and then tap Install.
X The app is installed.
on SpeechAir, and then tap Explorer
Open the All Apps screen.
Tap and hold the app you would like to uninstall.
Drag it to Uninstall in the upper left corner of the
screen.
X A pop-up window appears asking you to cancel
or confirm uninstalling the app.
Tap OK.
Change the screen orientation
Tip
• If your screen doesn’t automatically change the view
when you turn your device sideways, go to Settings >
Display and mark the checkbox next to Auto-rotate
screen.
In many apps, you can change the view of your screen
when you rotate your device. The screen automatically
changes the orientation from portrait to landscape
when you turn the device sideways. When entering text,
you can turn the device sideways to bring up a bigger
keyboard.
Typing text
Tip
10 Tap Done to go back to the SA-HARDDISK screen, or
tap Open to open the app.
Uninstall apps
Caution
• It is not possible to uninstall preinstalled apps, you
can only disable them.
• Disabling preinstalled apps might cause other apps
to misbehave and will delete associated data for the
relevant app.
• If the on-screen keyboard doesn’t open
automatically, tap the text field to open the keyboard.
You can enter text with the on-screen Android keyboard
(AOSP). The on-screen keyboard opens automatically
when you use apps and options where entering text is
needed. Set and use multiple keyboard languages, and
switch between them while typing (see Change the input
language).
You can also rotate your device to change the keyboard
view from portrait to landscape and bring up a bigger
keyboard.
• Disable: Disable preinstalled apps that can’t be
uninstalled from the device.
Enter text
• Uninstall: Uninstall newly installed apps
• Tap each letter on the keyboard individually.
To uninstall or disable an app:
• To uppercase, tap shift.
Tap Settings
Apps screen.
• To use caps lock, double-tap Shift.
Tap Apps.
To uninstall a downloaded app, select it from the
Downloaded tab.
To disable a preinstalled app, swipe right to the All
tab and select the desired app.
X The App info window opens.
on the Home screen or on the All
• To release caps lock, tap Shift again.
Delete text
Tap Uninstall or Disable.
16
Using your voice recorder
• Tap
on the keyboard.
Enter additional characters
• Tap the additional character key
on the keyboard.
X The additional character key automatically
changes to a letter key.
Return to the text keyboard
• Tap the letter key
Using Wi-Fi
on the keyboard.
Switch between the input languages
Use Wi-Fi to connect your SpeechAir to the Internet
or other network devices wirelessly anywhere a Wi-Fi
access point or hotspot is available.
Note
Note
• Before you can switch between the input languages
on your keyboard, first set your desired input
languages (see Change the input language).
Tap and hold the space key on your keyboard.
X The Choose input method pop-up window
appears.
Select the desired language from the list.
• Using Wi-Fi might consume additional battery power.
Turn off Wi-Fi when not in use to save battery power.
• The Wi-Fi signal strength might vary depending on
obstacles and the distance between the device and
Wi-Fi access point.
Turn on Wi-Fi
Alternatively, tap
next to the space key to switch
between the input languages.
Tap Settings
Tap the Wi-Fi switch or drag it to the right to turn on
Wi-Fi.
X Your device searches for available Wi-Fi networks.
Enter language-specific characters
Select the desired input language on your keyboard
as described in Switch between the input languages.
Tap and hold the desired key.
X A pop-up window appears above the key showing
available characters.
Select a character by dragging your finger left or right
to the desired character, and then release your finger.
Alternatively, turn on Wi-Fi by using Quick Settings:
Swipe down from the top of the screen.
Tap
Tap Wi-Fi Off.
Tap the Wi-Fi switch or drag it to the right to turn on
Wi-Fi.
X Your device searches for available Wi-Fi networks.
Hide the keyboard
• Tap
on the Home screen when the on-screen
keyboard is open.
on the Home screen.
to open Quick Settings.
Connect to a Wi-Fi network
Note
Copy and paste text
Tap and hold or double-click part of the entered text.
X The selected part of the text is marked.
Tap and drag
or
left or right to select the text
you would like to copy or cut.
X An action bar appears at the top of the screen
showing available options.
Tap
Place the cursor by tapping and holding where you
would like to insert the text.
to copy or
• If you select a secured network, you will be prompted
to enter the relevant password or network key.
• If you select an open network, you will be
automatically connected to the network.
Tap Settings
Tap Wi-Fi.
X All available Wi-Fi networks are displayed.
Select a Wi-Fi network to connect to.
Tap Connect.
is displayed on the status bar once you are
connected.
on the Home screen.
to cut the text.
Tap Paste above the marked text.
Alternatively, connect to a Wi-Fi network by using Quick
Settings:
Swipe down from the top of the screen.
Tap
Tap Wi-Fi.
X All available Wi-Fi networks are displayed.
Select a Wi-Fi network to connect to.
to open Quick Settings.
Using your voice recorder
17
1
Swipe down from the top of the screen.
Tap
Change the Wi-Fi network
Tap Bluetooth Off.
Tap Settings
Tap Wi-Fi.
X All available Wi-Fi networks are displayed.
Tap the Bluetooth switch or drag it to the right to turn
on Bluetooth.
is displayed on the status bar when Bluetooth
is turned on.
Select a different Wi-Fi network to connect to.
Tap Connect.
is displayed on the status bar once you are
connected.
on the Home screen.
to open Quick Settings.
Pair with other devices
Alternatively, change the Wi-Fi network by using Quick
Settings:
Note
• If the device you want to pair with is not displayed in
the list of available Bluetooth devices, make sure that
it turns on its visibility.
• Some devices might have a generic Bluetooth PIN,
such as 0000.
Swipe down from the top of the screen.
Tap
Tap the active Wi-Fi network.
X All available Wi-Fi networks are displayed.
Turn on Bluetooth.
Select a different Wi-Fi network to connect to.
Go to the Bluetooth settings in Settings > Bluetooth,
and turn on your device’s visibility by tapping your
device name.
Tap Search for devices.
X All available Bluetooth devices are displayed.
To open the Wi-Fi network notification:
Select a device to pair with.
Swipe down from the top of the screen.
Tap the Wi-Fi notification.
X All available Wi-Fi networks are displayed.
Enter the passkey or PIN code, if needed, and tap
Pair. The external device also has to accept the
connection and, if needed, enter the passkey or your
device’s PIN code.
to open Quick Settings.
If you have turned on Wi-Fi, but haven’t connected to
a network yet, a Wi-Fi symbol with a question mark is
displayed on the status bar. This notification informs you
that there are Wi-Fi networks available.
Unpair devices
Using Bluetooth
Tap Settings
Apps screen.
Use Bluetooth to connect your SpeechAir to other
Bluetooth-compatible devices for exchanging files.
Tap Bluetooth.
Tap
next to the device you want to unpair.
X The Paired Bluetooth device window opens.
Tap Unpair.
Note
• Using Bluetooth might consume additional battery
power. Turn off Bluetooth when not in use to save
battery power.
• The Bluetooth signal strength might vary depending
on obstacles and the distance between the paired
devices.
• iPhone devices don’t support file transfer via
Bluetooth from an Android device.
on the Home screen or on the All
Send dictations via Bluetooth
Turn on Bluetooth on both the sending and the
receiving device.
Select the dictation you want to send.
Tap the share icon
Select Bluetooth
Accept the Bluetooth connection request on the
paired device.
Turn on Bluetooth
Tap Settings
Apps screen.
Tap Bluetooth.
Tap the Bluetooth switch or drag it to the right to turn
on Bluetooth.
X The Bluetooth symbol
is displayed on the
status bar when Bluetooth is turned on.
Alternatively, turn on Bluetooth by using Quick Settings:
18
on the Home screen or on the All
Using your voice recorder
Capture screenshots
Power saving mode
Capture images of your screen while you are using your
device.
To save your SpeechAir’s battery power, you can set the
display brightness to be automatically controlled, reduce
the brightness of the display and the backlight time, or
turn on Airplane mode.
Note
• Taking screenhots might not be possible in some
apps and features.
Set automatic display brightness or reduce the
brightness
To capture a screenshot:
Swipe down from the top of the screen.
• Press and hold the Power button and the Volume
down button simultaneously.
X Captured images are saved to Gallery .
X A notification symbol is displayed on the status
bar.
Tap
Tap Brightness.
To set automatic display brightness, tap the blue
Auto bar.
To reduce the display brightness, tap and hold the
blue control, and drag it left.
Change sound settings and sound
mode
Change the settings for various sounds on your device.
You can also switch between the sound modes loud,
mute and silent.
to open Quick Settings.
Alternatively, adjust the display brightness following the
nest steps:
Tap Settings
Apps screen.
Tap Display.
Tap Brightness.
To set automatic display brightness, tap the blue
Auto bar.
To reduce the display brightness, tap and hold the
blue control, and drag it left.
on the Home screen or on the All
To change the settings for system sounds:
Tap Settings
Apps screen.
on the Home screen or on the All
Tap Sound, and change the desired settings.
To change the sound mode:
Press the Volume down button all the way down until
the sound mode switches to mute.
X The mute mode icon
is displayed on the status
bar.
X The sound is turned off and your device only
vibrates now.
In mute mode, press the Volume key once more to
switch the sound mode to silent.
X The silent mode icon
is displayed on the status
bar.
X The sound and the vibration are turned off.
To turn the vibration on again when in silent mode,
press the Volume up button once.
To turn the sound on again, press the Volume up
button until the desired volume is reached.
Reduce the backlight time
Tap Settings
Apps screen.
Tap Display.
Tap Sleep.
X The Sleep pop-up window appears.
Select the length of time for your screen to turn off the
backlight when the device is not used.
on the Home screen or on the All
Turn on Airplane mode
In Airplane mode, SpeechAir’s signal transmitting
functions are turned off. This way you can save battery
power.
To turn on Airplane mode:
Swipe down from the top of the screen.
Tap
Tap Airplane Mode.
to open Quick Settings.
Using your voice recorder
19
Alternatively, turn on Airplane mode by following the
next steps:
Tap Settings
Apps screen.
Tap More....
Tap Airplane Mode.
Manual email account setup
If you want to set up an email account manually, make
sure that you have the correct server settings.
on the Home screen or on the All
IMAP or POP is an email protocol used to download
emails to your device. If you’re not sure whether to use
IMAP or POP, contact your email provider or check the
Internet for more information.
• IMAP: Emails are stored on remote email servers until
you delete them.
Using email app
• POP: Emails are downloaded for offline reading and
might be removed from the remote server.
On the All Apps screen, you will find a preinstalled
Android email app. Alternatively, you can also use the
browser on your device to check your emails.
• Exchange: A company email address that uses
Microsoft Exchange servers.
To open the email app:
• Tap
on the Home screen, and then tap Email
Note
• If you set up an IMAP or POP account, only your
emails will be synchronized to your device. Any
other information associated with that account, for
example, calendar details, remain stored on your
local computer.
Set up an email account
Set up an email account to send and receive emails with
the email app.
Note
• Before you set up an account, make sure that Wi-Fi
is turned on and that you are connected to a Wi-Fi
network.
To set up an email account manually:
Open the email app on the All Apps screen.
X The Account setup window opens.
Enter a valid email address into the Email address
text field.
Initial email account setup
Open the email app on the All Apps screen.
X The Account setup window opens.
Enter the relevant password you use for your email
address into the Password text field.
Enter a valid email address into the Email address
text field.
Tap Manual setup.
Enter the relevant password you use for your email
address into the Password text field.
Depending on the type of account you’re setting up,
select IMAP, POP3 or Exchange.
Tap Next.
If necessary, check all server settings for incoming
emails, and tap Next.
Select the desired options for your account.
If necessary, check all server settings for outgoing
emails, and tap Next.
Select the desired options for your account.
Note
• Setting short inbox checking frequency intervals
might consume additional battery power.
• If you want to change the inbox checking frequency,
tap the relevant field.
X A drop-down list opens.
• Select the desired frequency for email
synchronization.
Tap Next.
If necessary, enter a name which is displayed on
outgoing messages. Optionally, change the account
name, then tap Done.
Note
• Setting short inbox checking frequency intervals
might consume additional battery power.
• If you want to change the inbox checking frequency,
tap the relevant field.
X A drop-down list opens.
• Select the desired frequency for email
synchronization.
Tap Next.
10 If necessary, enter a name which is displayed on
outgoing messages. Optionally, change the account
name, and then tap Done.
20
Using your voice recorder
If you have problems setting up your account, check that
you have entered your email address and password
correctly, and then try again.
Tap the Send icon
Email account settings
If you still can’t set up your account, there might be a
problem with the server settings. In this case, contact
your email provider or visit their website.
You can always change the general email settings as
well as account-specific settings.
To change email account settings:
Add further email accounts
Tap Settings
Apps screen.
Swipe down, and tap IMAP or Exchange.
X All IMAP or Exchange accounts are displayed.
Tap IMAP or Corporate.
Tap Account settings.
Proceed as described in Set up an email account.
To change general email settings, tap General
settings. To change account-specific settings for a
particular account, select the account.
Select the options for your accounts.
Tap Settings
Apps screen.
Swipe down, and tap Add account.
on the Home screen or on the All
Switch email accounts
If you have added more than one email account, you
can switch between the accounts when you want to
send an email.
on the Home screen or on the All
To switch email accounts:
Open the email app on the All Apps screen.
In the Email window, tap
in the upper left
corner.
X A sliding sidebar opens.
X All available email accounts are displayed on the
sliding sidebar.
Select your desired account.
Remove email accounts
Tap Settings
Apps screen.
Swipe down, and tap IMAP or Exchange.
Tap the account you want to remove.
Tap the options icon .
X Tap Remove account.
The Remove account pop-up window appears.
Tap Remove account.
on the Home screen or on the All
Send an email
Open the email app on the All Apps screen.
Tap the options icon
Select Compose.
X The Compose email window opens.
Enter a recipient and a subject, and then enter your
email text by tapping the relevant text field.
in the upper right corner.
Using your voice recorder
21
Setting
Device settings
Function
Add account
• Add a new email account.
In the preinstalled Settings app, you can select various
options related to networks, your device, privacy settings,
accounts and the system.
Date & time
• Set the date and time for
your device.
To open the Settings app:
Accessibility
• Select various options for
a personalized access to
your device.
About SpeechAir
• View information about
your device.
• Tap Settings
Apps screen.
on the Home screen or on the All
Setting
Function
Wi-Fi
• Turn Wi-Fi on or off.
• Select and connect to WiFi networks.
• Change Wi-Fi settings.
Bluetooth
• Turn Bluetooth on or off.
• Select and connect to
available Bluetooth
devices.
• Change Bluetooth settings.
• View received Bluetooth
files.
Data usage
• Track your data usage for
communication via the
network.
More...
• Select Wireless & networks
options, for example,
Airplane mode or VPN.
Sound
• Set sound volumes and
system sounds.
Display
• Change display settings,
for example, wallpaper or
sleep mode.
Storage
• Track the available and
used storage of your
device.
Battery
• Track the battery usage
and status.
Apps
• Check information about
all installed apps.
Location
• Change the location mode.
• View recent location
requests by apps.
Security
• Select various security
options.
Language & input
• Select various language
and input options, for
example, device or input
languages.
Backup & reset
• Reset your device to its
original system state and
delete all data.
22
Using your voice recorder
5 Philips dictation
recorder app
One-touch start
Start the Philips dictation recorder app with only one
touch. Press the function button once to start the app
from anywhere on your device.
The Philips dictation recorder app is designed to fit
perfectly with your SpeechAir. Recording, editing, and
sending dictation files from your SpeechAir offers mobile
flexibility and reduces document turnaround times.
Note
• Depending on the configuration of your device, a
different dictation app than the Philips dictation
recorder app might be preinstalled on your SpeechAir.
For information about other preinstalled dictation
apps, contact the supporting Philips partner you
purchased your device from.
• Only the default configuration of the slide switch is
described in the following section. Your device’s slide
switch assignment might vary depending on your
device’s configuration. For more information, contact
the supporting Philips partner you purchased the
device from. Change the slide switch assignment in
Settings > User interface > Slider assignment.
Note
• To use the one-touch start feature, your device needs
to be unlocked. The function button can’t be used in
lock screen mode.
The recorder app has three tabs: Dictate, Recordings
and Settings.
Open the app
The Philips dictation recorder app is preinstalled on your
device. You will find the app on the Favorites tray of your
Home screen. This way you can start dictating from any
Home screen panel.
To open the app:
Open the app
on the Home screen or on the All
Apps screen.
X A quick walkthrough appears when you open the
app for the first time.
Swipe right to navigate through the walkthrough. To
close the walkthrough, tap the Back key on your
device
X The recording screen is displayed, and you can
start dictating straight away.
In the Dictate tab, you can record dictations and select
all main options related to your current recording, for
example, mark a priority dictation, lock the dictation, or
edit the recording.
In the Recordings tab, all your recordings are listed.
Open, edit or delete dictations from the list.
In the Settings tab, general settings related to your
recordings, such as forwarding settings or security
settings, are available. To switch between the screens,
select the desired tab.
Philips dictation recorder app
23
Key
Function
Start new recording
• Start a new dictation right
from the recording screen.
The current audio file is
automatically saved to
your recordings list in the
Recordings tab when you
start a new dictation.
Properties
• Add a picture to your
dictation.
• Add various keywords
to your dictation, for
example, worktype,
author, or attributes.
Before you add keywords,
first set them up in
Settings > Forwarding >
Workflow.
Sending options
• Select an option how
you want to send your
dictation.
Barcode scanner
• Scan a barcode. The
barcode is automatically
added to your dictation.
Dictation name
• Shows the title of the
dictation. If you want
to change the dictation
name, tap the title and
enter the new dictation
name.
Audio time
• Shows the passed and
the total time of the
recording.
Microphone mode
• Shows the microphone
mode. The microphone
mode can be controlled
by the built-in motion
sensor which senses
when the device is placed
on the desk or held in the
hand. The microphone
mode is set accordingly
then.
Record key
• Shows that a dictation
is being recorded when
the slide switch is in the
recording position.
Stop key
• Shows that the recording
is stopped when the
slide switch is in the stop
position.
• Shows that the playback
of a recording is stopped
when the slide switch is in
the stop position.
Recording screen
The recording screen is the main interface for recording
dictations and editing existing recordings. Mark a
recording as a priority dictation, edit the dictation name,
add an index, insert, overwrite or append recordings,
and more.
Tip
• Change the name of your recording by tapping it
either on the recording screen or in the Properties
window (see table below).
Find the description of the icons on the recording screen
in the following table:
10
11
12
13
17
14
15
16
18
19
20
24
Philips dictation recorder app
Key
10
11
Play key
Rewind key
Function
Key
• Shows that a recording is
being played back when
the slide switch is in the
playback position.
• Shows that the recording
is being rewinded as
long as the slide switch
is pressed in the rewind
position.
12
Audio progress bar
• Shows your current
position in the recording.
13
Author name
• Shows the author name.
If you want to change
the author name, select
a different name in the
Properties window.
Function
18
Priority key
• Mark your dictation as a
priority dictation.
19
Index key
• Set an index to mark
certain points in a
dictation as points of
reference.
20
Edit mode
• Edit an existing dictation
by overwriting a part of
it, inserting or appending
additional recording parts.
Record dictations
Define settings prior to recording
14
Worktype
• Shows the worktype,
for example, email, fax,
or letter. If you want to
change the worktype,
select a different type in
the Properties window.
Before you start a recording session, set the desired
preferences for your recordings, such as audio settings,
forwarding settings, security and user interface settings.
The most important settings for your recordings are
described below. For information about further settings,
see Dictation app settings.
15
Category
• Shows a particular
category, for example
Standard or Confidential.
If you want to change the
category, select a different
one in the Properties
window.
Microphone sensitivity
16
Barcode number
• Shows the barcode
number. When you
scan a barcode, the
barcode number is added
automatically to your
current dictation. You can
also change the barcode
number manually in the
Properties window.
Adjust the microphone sensitivity of your SpeechAir.
Select the sensitivity according to the background noise,
number of speakers and distance between speaker and
microphone.
Low:
5-10 cm (2-4 inches) speaking distance
Medium:
10-20 cm (4-8 inches) speaking distance
High:
Large speaking distance as in meetings, interviews, or
conferences
To set the microphone sensitivity:
17
End of letter key (EOL) • Lock your dictation to
prevent it from being
accidentally modified.
• The Send options window
automatically pops up
when you tap the EOL
key. This setting must be
enabled in Settings >
Forwarding > Send EOL
dictations automatically.
If you don’t want to send
the dictation straight
away, you can see the
status of your dictation in
the recordings list. The
dictation is marked as
Tap Settings in the dictation app.
Tap Audio Settings.
In the Microphone sensitivity sub-menu, tap
Sensitivity, and select the appropriate sensitivity
level Low, Medium, or High.
Philips dictation recorder app
25
Microphone directivity
Record a dictation
Directional:
• The focus is on the right microphone.
• Background sounds are filtered.
• Recommended for dictations with much background
noise and low microphone sensitivity.
Note
• If your device has only 8% or less battery power left
while you are recording, you will see a notification
message on your screen and hear a notification
sound. Your current dictation will be saved
automatically. To avoid unintended data loss, you will
neither be able to continue recording nor to start a
new recording unless you charge your device.
• While you are in recording mode, all options within
the dictation recorder app, except for setting index
marks, are disabled for security reasons.
• Be careful not to cover the 360° microphone with your
hand or fingers while recording. This might result in a
lower recording quality.
360°:
• The focus is on the left microphone.
• Sounds from all directions are recorded.
• Recommended for dictations with little background
noise and high microphone sensitivity.
SpeechAir allows you to record high-quality singlespeaker dictations as well as multi-speaker dictations.
By default, the microphone directivity is set to 360°
in order to allow the best recording quality for singlespeaker as well as multi-speaker dictations.
Tip
We recommend using the directional microphone
for single-speaker dictations in noisy environments
and when you send dictations to speech recognition
software. For all other situations, we recommend using
the 360° microphone.
• Your recording continues even if you leave the
recording screen. If you leave the recording screen,
the recording LED will still be lighted and you will see
a microphone symbol on the status bar.
• If you want to stop the recording, you have to go back
to the recording screen. Moving the slide switch to
the stop position doesn’t work outside the recording
screen.
• To change the slide switch assignment, go to Settings
> User interface > Slider assignment. For more
information, see Dictation app settings.
You can always change the microphone directivity
according to your own preferences.
To change the microphone settings:
Tap the Settings tab in the app.
Tap Audio settings.
Tap Mic in hand or Mic on desk, and select the
desired setting.
To record a dictation:
Audio format
• Make sure that you see the recording screen, and
move the slide switch to the recording position
X If you have enabled the record notification beep
in Audio settings, you will hear a beep sound
when you start recording. For more information,
see Dictation app settings.
X The recording LED light illuminates green in insert
mode and red in overwrite or append mode while
recording.
Set the recording quality for your dictations and choose
between the audio formats WAV (PCM) and DS2 (DSS
Pro). DS2 is preset as the standard audio format, but you
can always change the audio format in Settings > Audio
settings > Audio format.
Stop recording
Function button assignment
• Move the slide switch to the stop position
Change the functionality of the right function button
on your device. Choose between End of letter, New
dictation, or Fast forward, or disable this feature. The
default assignment of the function button is set to End of
letter.
Start a new recording
Note
• You can only change the function button assignment
if your slide switch is set to International. For more
information, see User interface.
To change the function button assignment:
Go to Settings > User interface > Button assignment.
X The Button assignment pop-up window appears.
Select the desired function button functionality.
26
Philips dictation recorder app
In stop mode, tap the new dictation icon
Move the slide switch to the recording position
Voice-activated recording
Playback
Use voice activation to start recording when you begin
speaking. When you stop speaking, the device will
automatically pause recording after two seconds of
silence. It will resume only when you begin speaking
again.
Select a recording
Tap the Recordings tab.
Before you start using voice-activated recording, make
sure that this feature is enabled.
If necessary, swipe up to scroll through the recordings
list.
To enable voice-activated recording:
Select the desired recording by tapping it.
Tap the Settings tab in the app.
Tap Audio settings.
In the Voice activation sub-menu, tap the switch
next to Voice activation to enable this feature.
Play back a recording
Use the voice activation threshold to set the volume at
which the device should begin recording.
Move the slide switch to the playback position.
Press the Volume up or Volume down button on the
device to adjust the volume.
To play back a dictation from a certain point of the
recording:
To set the voice activation level:
Tap the Settings tab in the app.
Tap Audio settings.
In the Voice activation sub-menu, tap Level.
Tap and hold the blue control, and drag it left or right.
Tap OK.
In Stop mode, tap the green marker on the Audio
progress bar and drag it left or right to the desired
position of the recording.
Move the slide switch to the playback position.
Press the Volume up or Volume down button on the
device to adjust the volume.
Rewind a recording
To start voice-activated recording:
• Point the microphone toward the sound source and
move the slide switch to the recording position.
X The recording starts when you begin speaking
(or the sound level is above the voice activation
level).
X When you stop speaking (or the sound level drops
below the voice activation level), the device will
automatically pause recording.
Move the slide switch to the rewind position and hold
it.
Rewind to the desired part of the recording.
Release the Rewind button to play back the
dictation.
Alternatively, rewind a dictation following the next steps:
In stop mode, tap the green marker on the Audio
progress bar and drag it left to the desired part of the
recording.
Move the slide switch to the playback position.
Press the Volume up or Volume down button on the
device to adjust the volume.
To stop recording:
• Move the slide switch to the stop position
Fast forward a recording
In stop mode, tap the green marker on the Audio
progress bar and drag it right to the desired part of
the recording.
Move the slide switch to the playback position.
Press the Volume up or Volume down button on the
device to adjust the volume.
Philips dictation recorder app
27
Quick search
Edit a dictation
Scan backward or forward in the current dictation quickly
and precisely. This allows you to find a specific part of
the recording.
In stop mode or in playback mode, tap the green marker
on the Audio progress bar and drag it left or right to the
desired part of the recording.
Delete a dictation
Delete individual dictations or all recordings
simultaneously. In addition, use the automatic purge
function to automatically delete all your dictations after
a set interval.
Insert, overwrite or append recording
Insert mode: Insert additional recording parts without
overwriting existing dictation.
Overwrite mode: Overwrite a previous recording part
starting from any point within the dictation.
Append mode: Add additional recording parts after an
existing dictation.
Tap the green marker on the Audio progress bar
and drag it left or right to the desired position of the
recording.
Tap
Select Insert, Overwrite or Append.
To delete individual dictations:
Go to your recordings list in the Recordings tab.
Swipe right.
X Checkboxes appear on the left next to each
dictation.
Add index marks
Use one or more index marks to mark certain points in a
recording as points of reference.
Mark the checkboxes next to the dictations you want
to delete.
Tap the options icon in the bottom right corner, and
then tap Delete.
X The Delete recording(s) pop-up window appears.
Note
• Up to 32 index marks can be set per dictation.
Rewind or fast forward to the part of your recording
where you want to insert an index mark.
In playback mode or stop mode, tap the index mark
icon
X The index number is displayed for one second.
Wait for one second before you add further index
marks.
Tap Yes.
To delete all dictations simultaneously:
Go to your recordings list in the Recordings tab.
Swipe right.
X Checkboxes appear on the left next to each
dictation.
Tap the options icon
then tap Select all.
Tap the options icon in the bottom right corner
again, and then tap Delete.
X The Delete recording(s) pop-up window appears.
To add an index mark:
in the bottom right corner, and
Tap Yes.
To select an index mark:
Before you select an index mark, make sure you are in
stop mode.
You have different options to select an index mark:
• Tap an index mark on the Audio progress bar.
• Tap and hold the green marker on the Audio progress
bar and drag it left or right to the desired index mark.
• Press the Volume up or Volume down button to jump
between the next index marks.
To automatically delete dictations:
To delete an index mark:
Tap Settings in the dictation app.
Tap Audio settings.
In the Purge dictations sub-menu, tap Purge
intervals.
Tap the red index mark icon .
X The Delete index mark pop-up window appears.
Select an interval for your dictations to be purged.
Tap Yes.
28
Philips dictation recorder app
Select an index mark.
X The index mark icon turns red
Add keywords
Add various keywords to each recording, for example,
the author’s name, a worktype, or attributes. These
keywords can help you identify and assign recordings in
your workflow solution, for example, Philips SpeechExec
software or SpeechLive.
Note
• Before you add keywords to a recording, first set them
up.
Tap Add.
Enter a keyword.
Tap OK.
To set a default keyword:
After you have set up a keyword, go to Settings >
Forwarding > Workflow.
Select a label that you have added keywords to.
Select a keyword from your keywords list.
X A pop-up window opens.
Tap Set as Default.
Add keywords to a dictation
Note
• Only the labels Category, Worktype, Author, and
Delivery have drop-down lists available. All other
labels are free-text fields.
• If you have scanned a barcode, the barcode number
will automatically be displayed in the Properties
window and on the recording screen.
Author name
Worktype
Category
Barcode
Select a recording from your recordings list, and then
tap the Properties icon
on the recording screen.
Alternatively, go to your recordings list in the
Recordings tab, and tap the arrow next to the
relevant recording. Tap the options icon , and then
tap Edit.
X The Properties window opens.
Tap the text field next to the labels Category,
Worktype, Author, or Delivery.
X A drop-down list with your predefined keywords
opens.
Select a keyword from the drop-down list.
Tap the free-text field next to the labels Barcode,
Attribute, or Comment, and enter the desired text.
Tap the Back key when you’re finished.
X The Save recording details pop-up window
appears.
Tap Save.
X Your selected keywords are displayed on the
recording screen.
Set up keywords
Set up keywords in order to be able to add them to your
dictations.
To set up a keyword:
Go to Settings > Forwarding > Workflow in the
dictation recorder app.
Select the label you want to add keywords to.
Enter a keyword.
Tap OK.
To add further keywords:
Go to Settings > Forwarding > Workflow in the
dictation recorder app.
Select the label you want to add further keywords to.
Tap the options icon
Philips dictation recorder app
29
Add pictures
Change dictation name
Change the name of your recordings in order to make
it easier to identify and assign your dictations in your
workflow solution, for example, SpeechExec software or
SpeechLive.
Select a recording from your recordings list, and then
tap the Properties icon
on the recording screen.
Alternatively, go to your recordings list in the
Recordings tab, and tap the arrow next to the
relevant recording. Tap the options icon , and then
tap Edit.
X The Properties window opens.
Tap the Add picture icon
X The Options pop-up window appears.
To change the dictation name:
Select a recording from your recordings list in the
Recordings tab.
Tap the dictation name on the recording screen, and
edit the existing name. For more information about
entering text, see Typing text.
Tap Take a picture to take a photo straight away:
• Tap
to take a photo.
• Tap
to confirm and add the picture to your
recording.
Alternatively, tap Show Gallery to select a photo
from your Gallery app:
•
•
•
•
Tap the options icon .
Tap Device Gallery.
Select a picture.
Tap the Back key.
X The picture is displayed in the Properties
window.
X An icon
is displayed next to the details of the
relevant dictation in the recordings list.
Lock dictations/EOL
Use the End of letter function to lock important
recordings and prevent them from being accidentally
modified. By default, you can also finish your dictation
and send it straight away when you tap the End of letter
key.
To lock a dictation:
Tap the End of letter key while the recorder is in stop
mode. Alternatively, press the function button on the
right side of the recorder.
X The dictation is now marked as locked
on the
recording screen and cannot be modified.
It is also marked as locked in the recordings list:
To change an existing picture:
Alternatively, go to your recordings list in the
Recordings tab, and tap the arrow next to the
relevant recording. Tap the options icon , and then
tap Edit.
X The Properties window opens.
Tap the current picture.
X The Options pop-up window appears.
Tap Take a picture to take a photo straight away.
• Tap
to take a photo.
• Tap
to confirm and add the picture to your
recording.
Tap Show Gallery to select a photo from your Gallery
app.
•
•
•
•
30
X The Send options pop-window appears if this
setting is enabled in Settings > Forwarding >
Send EOL dictations automatically.
Select a recording from your recordings list, and then
tap the Properties icon
on the recording screen.
Tap the options icon .
Tap Device Gallery.
Select a picture.
Tap the Back key.
X The picture is displayed in the Properties
window.
X An icon
is displayed next to the details of the
relevant dictation in the recordings list.
Philips dictation recorder app
To unlock a dictation and make changes to the
recording, tap the End of letter key or press the
function button again while the recorder is in Stop
mode.
Mark priority dictations
Mark your recording as a priority dictation. With the
priority option, it is easier to identify and prioritize urgent
recordings during transcription.
To assign priority status to a dictation:
Tap the Priority key
while the recorder is in stop
mode.
X The recording is marked as a priority dictation in
your recordings list in the Recordings tab.
To change the priority status of a dictation, tap the
priority key again while the recorder is in stop mode.
Add barcodes
Send a dictation
With the dictation app’s built-in barcode scanning
function you can scan QR codes as well as onedimensional (linear) barcodes. Your device detects
barcodes on paper and on screens.
Note
• The maximum scanning distance depends on various
factors, such as print quality and size of the barcode,
distance between camera and barcode, or lighting
conditions.
Send an individual dictation or multiple dictations
simultaneously, and choose between various forwarding
options. Before you send your dictations, set up the
relevant sending options in Settings > Forwarding. For
more information, see Dictation app settings.
Send an individual dictation
Make sure that you are connected to a Wi-Fi network.
Tap
on the recording screen.
X The Send options pop-up window appears.
Select your desired sending option from the
displayed list.
X The dictation is marked as sent
in the
recordings list.
To add a barcode to a dictation or change a barcode:
• Tap the barcode icon
while the recorder is in stop
mode, and scan the barcode.
X When the device recognizes the barcode, you will
hear a notification sound.
X The barcode is automatically displayed on the
recording screen.
Send multiple dictations simultaneously
To add or change a barcode manually:
Make sure that you are connected to a Wi-Fi network.
Open your recordings list from the Recordings tab.
Swipe right.
X Checkboxes appear on the left next to each
dictation.
Mark the checkboxes next to the dictations you want
to send.
Tap the options icon in the bottom right corner, and
then tap Send.
X The Send options pop-window appears.
Select your desired sending option from the
displayed list.
X The dictation is marked as sent
in the
recordings list.
Tap the properties icon
on the recording screen.
Alternatively, go to your recordings list in the
Recordings tab, and tap the arrow next to the
relevant recording. Tap the options icon , and then
tap Edit.
X The Properties window opens.
Tap the free-text field next to Barcode and enter the
a barcode.
Send a dictation via email
Before you send a dictation via email:
• Set up an email account first. Alternatively, set up an
email account when you send the recording via email
for the first time. If you haven’t set up an account yet,
you will be prompted to create an account when you
send the dictation. For more information about how to
set up an email account, see Using email app.
• Make sure that the email option is enabled in Settings
> Forwarding.
Philips dictation recorder app
31
To send a dictation via email:
Set up SpeechLive
Make sure that you are connected to a Wi-Fi network.
Tap
on the recording screen.
X The Send options pop-up window appears.
Before you set up SpeechLive in the Philips dictation
recorder app, you need to have a valid SpeechLive user
account. If you are not using SpeechLive yet, create a
new SpeechLive user account at www.speechlive.com.
Tap Send mail.
X The Compose email window opens.
Enter the recipient’s email address, and then tap
to send the dictation.
X The dictation is marked as sent
in the
recordings list.
To set up your SpeechLive account:
Make sure that you are connected to a Wi-Fi network.
Go to Settings > Forwarding > SpeechLive.
Tap the Email address field.
X The SpeechLive login window opens.
Enter your SpeechLive email address and your
password.
Tap Sign in.
X Your SpeechLive account name is automatically
assigned to your email address.
X If you have more than one SpeechLive user
account with the same email address and
password, you will be prompted to select an
account. Tap the desired account.
X After you have set up your SpeechLive account,
you will see a Syncing successful notification in
your recordings list.
If you haven’t set up an email account yet:
Make sure that you are connected to a Wi-Fi network.
Tap
on the recording screen.
X The Send options pop-up window appears.
Tap Send mail.
X The Account setup window opens. Follow the
instructions on the screen. For more information
about how to set up an email account, see Using
email app.
Tap the Back key twice.
X The Compose email window opens.
Enter the recipient’s email address, and then tap
to send the dictation.
X The dictation is marked as sent
in the
recordings list.
Send a dictation to SpeechLive
Send a dictation to Philips SpeechLive
Philips SpeechLive is a cloud dictation solution that
allows you to store, access and share dictation files
from anywhere in the world and around the clock while
guaranteeing maximum file security.
For more information about how to use SpeechLive
and SpeechLive services, see the SpeechLive Quick
start guide for authors or the Quick start guide for
administrators. Download the quicks starts guides at
www.speechlive.com/us/support.
Before you send a dictation to SpeechLive:
• You need to have a valid SpeechLive account. If
you are not using SpeechLive yet, create a new user
account at www.speechlive.com.
• Set up your SpeechLive user account in the dictation
app.
• Make sure that you have enabled SpeechLive in
Settings > Forwarding > SpeechLive.
32
Philips dictation recorder app
Make sure that you are connected to a Wi-Fi network.
Tap
on the recording screen.
X The Send options pop-up window appears.
Tap SpeechLive.
X The dictation is marked as sent
in the
recordings list.
X You can now access your dictations in the
SpeechLive portal at login.speechlive.com.
Send a dictation to Philips SpeechLive
transcription service
Send a multi-speaker dictation to transcription service
Note
The Philips SpeechLive transcription service offers you a
complete speech-to-text workflow solution. If you have
assigned your dictation a priority status, you will receive
important dictations even faster.
The SpeechLive transcription service also supports
dictations with multiple speakers, such as interviews,
telephone conversations, or meetings. As soon as
a dictation is transcribed, the finished document is
attached to your dictation in the SpeechLive portal.
Depending on your SpeechLive notification settings, the
document can additionally be sent to you via email.
• The multi-speaker option is only available in the
Philips dictation recorder app if this feature is
enabled in your SpeechLive account. For further
information, contact your account administrator.
Make sure that you are connected to a Wi-Fi network.
Enable Multi-speaker in Settings > Forwarding >
SpeechLive > Use transcription service.
Open a recording from the Recordings tab.
For more information about the Philips SpeechLive
transcription service, visit www.speechlive.com.
Tap
on the recording screen.
X The Send options pop-up window appears.
For information about how to manage dictations
and notifications in your SpeechLive account, see the
SpeechLive Quick start guide for authors and the Quick
start guide for administrators. Download the quick start
guides at www.speechlive.com/support.
Tap Transcription service.
X The dictation is marked as sent
recordings list.
Note
• You can only send dictations to the transcription
service after you have purchased transcription
minutes for the SpeechLive transcription service
through your account administrator.
Before you send a dictation to the SpeechLive
transcription service:
• You need to have a valid SpeechLive user account. If
you are not using SpeechLive yet, create a new user
account at www.speechlive.com.
• Set up your SpeechLive account in the dictation app.
• Make sure that you have enabled the transcription
service in Settings > Forwarding > SpeechLive > Use
transcription service.
Send a single-speaker dictation to transcription service
Make sure that you are connected to a Wi-Fi network.
Enable Single-speaker in Settings > Forwarding >
SpeechLive > Use transcription service.
Open a recording from the Recordings tab.
Tap
on the recording screen.
X The Send options pop-up window appears.
Tap Transcription service.
X The sent dictation is marked in the recordings list
in the
Send a dictation to Philips SpeechLive
speech recognition service
The Philips SpeechLive speech recognition service is
a fast and efficient speech-to-text solution. Choose
between multiple languages that you want your
dictation to be transcribed in.
Note
• The SpeechLive speech recognition service
languages are intended for native speakers. If
you are a non-native speaker, the accuracy of the
transcription might be affected.
As soon as a dictation is transcribed, the finished
document is attached to your dictation in the
SpeechLive portal. Depending on your SpeechLive
notification settings, the document can additionally be
sent to you via email.
For information about how to manage dictations
and notifications in your SpeechLive account, see the
SpeechLive Quick start guide for authors or the Quick
start guide for administrators. Download the quick start
guides at www.speechlive.com/support.
Note
• You can only send dictations to the speech
recognition service after you have purchased
transcription minutes for the SpeechLive speech
recognition service through your account
administrator.
Before you send a dictation to the SpeechLive speech
recognition service:
• You need to have a valid SpeechLive user account. If
you are not using SpeechLive yet, create a new user
account at www.speechlive.com.
• Set up your SpeechLive account in the dictation app.
Philips dictation recorder app
33
Send a dictation to speech recognition service
Make sure that you are connected to a Wi-Fi network.
Enable speech recognition in Settings > Forwarding
> SpeechLive > Use speech recognition service.
Open a recording from the Recordings tab.
Tap
on the recording screen.
X The Send options pop-up window appears.
Tap Speech recognition.
X The Select the language of your dictation popup window appears.
Select the language of your dictation by scrolling to
the desired language.
Send a dictation to Philips SpeechExec
mobile server
Philips SpeechExec mobile server is an on-premise
workflow solution that offers you maximum file security
due to real-time encryption.
Before you send a dictation to Philips SpeechExec
mobile server:
• Your system administrator needs to set up and activate
the server. Contact your system administrator for
access data.
• Set up your mobile server account in the dictation app.
Set up mobile server
Optionally, mark the Remember setting checkbox if
you don’t want the pop-up window to appear again.
The dictation app saves this setting.
Tap Send.
X The dictation is marked as sent
recordings list.
in the
Before you set up Philips SpeechExec mobile server:
• Send your device ID to your system administrator via
email as described below. Make sure that you have set
up an email account first.
• Your system administrator needs to set up and activate
the server. Contact your system administrator for
access data.
To set up mobile server:
Set a default speech recognition language
Make sure that you are connected to a Wi-Fi network.
Set a default language for the speech recognition service
if you mainly record dictations in the same languages.
Go to Settings > Forwarding > Mobile server.
To set a default language:
Tap the options icon and then tap Send device ID.
X The Compose email window opens.
Enter your system administrator’s email address.
Tap
to send the email.
X Your device ID is sent to your system
administrator.
Enter the username, password and URL (Internet
address) provided by your system administrator.
Optionally, change the server name.
Enable speech recognition in Settings > Forwarding
> SpeechLive > Use speech recognition service.
Select your favorite language by scrolling to the
desired language.
Mark the Remember language checkbox.
X The app will remember this setting for further
dictations and you will not be prompted to select
a language anymore.
Send a dictation to mobile server
34
Philips dictation recorder app
Make sure that you are connected to a Wi-Fi network.
Tap
on the recording screen.
X The Send options pop-up window appears.
Tap Mobile server.
X The dictation is marked as sent
recordings list.
in the
Send a dictation to Philips dictation hub
Philips dictation hub is a mobile server hosted by Philips.
With the dictation hub, you can send your dictation files
to a predefined email address or to Philips SpeechExec
workflow software. If you have special requirements,
for example, keyword-based data transfer or sending
dictations to an FTP location, contact your supporting
Philips partner you purchased the device from.
Note
• To have your dictation files transcribed, your
transcriptionist needs to have SpeechExec software
installed.
Before you send a dictation to Philips dictation hub:
• You need to have a valid dictation hub account.
• Set up your dictation hub account in the dictation app.
Set up dictation hub
Note
• If you are not using the dictation hub yet and are
creating a new dictation hub user account, you
will first sign up for a 30-day trial. To purchase an
account after the trial period, contact your supporting
Philips partner you purchased the device from.
Send a dictation via Philips SpeechExec
software
With Philips SpeechExec workflow software, you can
download all new dictations from your connected
SpeechAir to the local Finished folder in SpeechExec.
For more information about how to download dictations
from SpeechAir to SpeechExec, see Download dictations
to SpeechExec.
For information about how to install SpeechExec, see
Install SpeechExec on your computer.
Additionally, configure delivery options for SpeechAir
with the SpeechAir wizard in SpeechExec. SpeechExec
uploads the preconfigured delivery options to the
dictation recorder app on SpeechAir. Choose between
the delivery options SpeechLive speech recognition,
SpeechLive transcription service, email, or Dragon
speech recognition. If you select a delivery method in
the dictation recorder app and connect your device to
SpeechExec, the software will automatically send your
new dictations via the delivery method preselected in
the dictation recorder app.
Configure delivery methods for SpeechAir
Start SpeechExec.
Make sure that SpeechAir is turned on and connect
the device to your computer.
Select your desired delivery methods in the SpeechAir
wizard in SpeechExec. For more information, see
Configure SpeechAir in SpeechExec.
X After you have finished the SpeechAir wizard
configuration, SpeechExec uploads the selected
delivery methods, author name and worktypes to
the dictation recorder app on SpeechAir.
Disconnect SpeechAir from SpeechExec.
To create a new dictation hub user account or log in to
an existing account:
Go to Settings > Forwarding > Dictation hub.
X If you are setting up your dictation hub account
for the first time, a welcome screen opens.
On the welcome screen, tap Yes.
On the End user license agreement screen, tap
Accept.
Enter the recipient’s email address.
Set a default delivery method
Enter your own email address and your initials.
Configure delivery options for SpeechAir as described
in Configure delivery methods for SpeechAir.
Tap Next.
Select an audio format, and then tap Next.
Select a language for your dictation hub workflow
emails, and then tap Connect.
Select the desired delivery method in the dictation
recorder app in Settings > Forwarding > Workflow >
Delivery before you send your dictation.
X The Delivery pop-up window appears.
Tap Set as Default.
X SpeechAir will save this setting and remember
the selected default delivery method each time
you download dictations from SpeechAir to
SpeechExec.
Send a dictation to dictation hub
Make sure that you are connected to a Wi-Fi network.
Tap
on the recording screen.
X The Send options pop-up window appears.
Tap Dictation hub.
X The dictation is marked as sent
recordings list.
in the
Philips dictation recorder app
35
Change the delivery method for individual dictations
Note
• If you change the delivery method for your current
dictation, you don’t change the default delivery
option. SpeechAir won’t remember this setting for
your next dictation. If you want to change the default
delivery method, proceed as described in Set a
default delivery method in the dictation app.
Configure delivery methods in SpeechExec as
described in Configure delivery methods for
SpeechAir.
Tap the Properties icon
on the recording screen of
the dictation recorder app.
Tap the text field next to Delivery.
Select a delivery option from the drop-down menu.
Send a dictation to a network folder
Share your dictations in folders and subfolders over
the network. Everyone who uses the same network can
access your dictations in the selected folders.
Note
• To be able to use this feature, make your destination
folder accessible over the network.
• Make sure that your device is connected to the right
network.
For more information, contact your system
administrator.
Before you send a dictation to a network folder:
• Contact your system administrator for access data.
• Set up your network folder settings in the dictation
app.
Set up your network folder settings
Send a dictation via SpeechExec
Configure delivery options for SpeechAir as described
in Configure delivery methods for SpeechAir.
Optionally, tap the Properties icon
on the
recording screen of the dictation recorder app if you
want to change the delivery method.
• Tap the text field next to Delivery.
• Select a delivery option from the drop-down menu.
Connect your SpeechAir to your computer.
Start SpeechExec on your computer.
X SpeechExec downloads all new dictations from
SpeechAir and sends them via the delivery
method selected in the dictation recorder app.
X By default, your dictations are deleted from your
recorder after the download is finished.
Tap Settings.
Tap Forwarding.
Tap Network folder.
Enter the username and password provided by your
system administrator.
Enter the folder path provided by your system
administrator. This is an IP address starting with
smb://, such as smb://111.111.111.11/Data/XY.
Optionally, select a subfolder type. Your destination
folder will be named according to the selected
subfolder type Author or Serial number.
Tap the Back key.
X The Save network folder pop-up window
appears.
Tap Save.
Send a dictation to a network folder
36
Philips dictation recorder app
Make sure that you are connected to a Wi-Fi network.
Tap
on the recording screen.
X The Send options pop-up window appears.
Tap Network folder.
X The dictation is marked as sent
recordings list.
in the
Using data lists
Tap Open data list.
Import a .csv file with data, such as patient data, from a
web server into your SpeechAir and use it in the dictation
recorder app. You also have the option to select a
data list refresh interval. After your data list has been
imported, it will be updated at the defined interval.
Select an item from your data list.
X The Details pop-up window with all details
related to that item appears.
Tap OK.
X The recording screen opens. The details related
to the selected data item are added to your
dictation.
X The item is marked as used
in your data list.
Note
• The data list must contain at least three rows and
one property, such as author, patient name, or
department. A property may contain a maximum of
30 characters. You can add a maximum of 2000 rows
and up to 10 properties to each data list.
• Don’t use blank spaces, neither in the data list name
nor in the data list items.
• Pay attention to upper and lower case spelling.
• If your data list can’t be downloaded, check the
Internet address and your Wi-Fi connection.
Data list options
When you open the data list as described in Use a data
list in the dictation app, you can choose between various
options for your data list. Scan a barcode, change the
default author, select how you want your data to be
filtered, or search for data list items.
Import a .csv data list
To open the data list options:
Make sure that you are connected to a Wi-Fi network.
• Tap the options icon
Tap Settings in the dictation app.
Scan a barcode
Tap Connectivity.
Use the barcode feature to find a data list item that
matches the scanned barcode.
Tap URL and enter the Internet address where your
.csv file is stored.
X The data list is downloaded from the web server
and can be used now.
on the Data list window.
Tap the options icon on the Data list window to
open the data list options.
Swipe down and tap Barcode.
Set a data list refresh interval
Tap Settings in the dictation app.
Alternatively, press the function button on the right side
of the device.
Tap Connectivity.
Tap Refresh interval and select the desired interval
for your data list to be updated.
Use a data list in the dictation app
Open a dictation from the recordings list or start a
new dictation.
Tap the Properties icon
The Options pop-up window appears.
on the recording screen.
Scan the barcode or the QR code.
X The scanned barcode is compared to your data
list.
X If no item was found that matches the barcode,
you will hear a notification beep.
X If a match is found, the Details pop-up window
with all details related to that item appears. The
barcode matching an entry in the data list item is
highlighted in blue color.
X If more than one item was found that matches
the barcode, black arrows appear next to the OK
button.
Philips dictation recorder app
37
4
Tap OK on the Details pop-up window, or tap the
arrow next to the OK button to scroll to the desired
data list item.
X The recording screen opens.
Change default author
If you want to change the default author, first set up
different authors in Settings > Forwarding > Workflow >
Author. For more information, see Set up keywords.
To change the author:
Tap the options icon on the Data list window to
open the data list options.
Swipe down and tap Change author.
X The Author window opens.
Select another author from the list.
X The Author pop-up window appears.
Tap Set as Default.
X The selected author is now set as the default
author for all further dictations until you change
the default author again.
Dictation app settings
Change various settings in your dictation app according
to your own preferences. Adjust settings related to audio
control, forwarding, security, and user interface for the
most efficient and comfortable recording with your
SpeechAir and the Philips dictation recorder app.
You can see all settings in the Settings tab of the
dictation recorder app. Find these options described in
the following table.
Note
• Depending on the configuration of your device, some
of the settings might be locked.
Audio settings
Setting
Purge dictations
• Tap Purge dictation
intervals to set an
interval for your
dictations to be
automatically deleted
from your device. For
more information, see
Delete a dictation.
Audio format
• Select the recording
quality for your dictations
by choosing between
the audio formats WAV
(PCM) and DS2. DS2 is
preset as the standard
audio format.
Microphone sensitivity
• Adjust the microphone
sensitivity to avoid
recording background
noises and to adapt
to the recording
environment. For
more information, see
Microphone sensitivity.
Microphone directivity
• Adjust the settings for
directivity in hand and
directivity on desk.
Choose if you want to
use the directional or
the 360° microphone
when you are dictating
with your device in the
hand or on the desk. For
more information, see
Microphone directivity.
Filter data items
To filter data list items, either use the search function or
the data list options.
To filter data list items:
Tap
and enter text into the search bar to search
for an item.
Tap the options icon to select additional filters,
such as done items or alphabetical sorting.
If no items are found, the reason might be too strong
filtering. In this case, tap the options icon on the Data
list window to open the data list options. Then swipe
down and tap All items unfiltered.
38
Philips dictation recorder app
Function
Setting
Function
Voice activation
• Enable voice activation
to automatically start
recording when you
begin speaking, and
pause recording when
you stop speaking.
For more information,
see Voice-activated
recording.
Record notification beep
• Enable the record
notification beep to hear
a beep sound when you
start recording.
Auto backspace
Setting
Function
Dictation hub
• Enter a predefined
recipent’s address and
set up your dictation hub
account to be able to
send dictations to Philips
dictation hub. For more
information, see Send
a dictation to Philips
dictation hub and Set up
dictation hub.
Network folder
• The network folder
option is a comfortable
way to share dictations
via defined folders and
its subfolders over the
network. Everyone who
uses the same network can
access your dictation files
in the selected folders. For
more information, see Send
a dictation to a network
folder.
Workflow
• Define one or more
keywords that you can
assign to each recording.
Use keywords for automatic
file routing and to identify
recordings more easily. For
more information, see Add
keywords to a dictation.
Send EOL dictations
automatically
• Enable this function to
automatically be prompted
to select a sending option
when you mark a dictation
as locked.
• Tap Jump back to select
the number of seconds
you want to jump back in
your recordings when you
rewind them.
Forwarding
Setting
Function
Email
• Enable this feature to be
able to send dictations via
email.
SpeechLive
• Enable this feature to be
able to send dictations
to SpeechLive. For more
information, see Send a
dictation to SpeechLive.
• Set up your SpeechLive
account. For more
information, see Set up
SpeechLive.
• Enable the SpeechLive
transcription service
and speech recognition
service to be able to
send dictations to the
transcription service and
speech recognition service.
For more information,
see Send a dictation
to Philips SpeechLive
transcription service
and Send a dictation to
Philips SpeechLive speech
recognition service.
Mobile server
• Set up your mobile server
account to be able to send
dictations via the Philips
Speechexec mobile server.
For more information, see
Send a dictation to Philips
SpeechExec mobile server
and Set up mobile server.
Security
Setting
Encryption
Function
• Tap Encryption to
define a 16-character
encryption key.
If you have selected DS2
as the standard audio
format, the encryption
key provides real-time
encryption of your
dictations while you are
recording.
• The encryption key also
provides additional
encryption of dictations
that are sent to Philips
dictation hub or Philips
SpeechExec mobile
server.
Philips dictation recorder app
39
Setting
Function
• Enable encryption to use
the defined encryption
key and to protect
your dictations from
unauthorized use or file
playback.
Use encryption
Connectivity
Setting
• Import .csv files with
data, such as patient
data, from an Internet
address into your
SpeechAir by entering
your data list URL
(Internet address).
• Select your desired
data list refresh interval.
After your data list has
been imported, it will be
updated at the defined
interval.
For more information,
see Using data lists.
Data list
User interface
Setting
Display
Slide switch
Function
• Enable the setting
Keep display on during
recording if you don’t
want the display to turn off
while you are recording.
The predefined length of
time before your screen
turns off when the device
is not used (see Power
saving mode) is disabled
then.
• Customize the
functionality of the
slide switch. By default,
the slide switch is set
to International. To
change the slide switch
assignment, go to Settings
> User interface > Slider
assignment and select
Philips, International, or
German.
Philips
H/(function button)
International
German
H/(function button)
Function button
40
• Customize the
functionality of the
right function button on
your device. Tap Button
assignment and select the
desired function you want
to assign to the function
button.
Philips dictation recorder app
Function
Help
Setting
Function
Technical support
• Send an email to our
technical support if you
have technical issues
with your dictation
recorder app or if
you want to send us
feedback on the app.
Quick start guide
• Open the quick start
guide to get a quick
overview of the main
dictation app functions.
About
• See information about your dictation app version.
• Follow the links to our Terms and conditions and to
our Privacy policy.
6 Device and data
management
To transfer data from the computer to SpeechAir:
Connect the device to the computer via micro USB
cable.
Alternatively, connect the device to the computer by
using the docking station. Make sure that you use the
data transfer micro USB port marked with
on the
docking station.
X The green transfer LED on the docking station
illuminates.
Open Windows Explorer on a Windows computer, or
open Finder on a Mac computer.
X SpeechAir is recognized as an external drive.
Double-click the SpeechAir drive.
X The content of your SpeechAir is displayed in a
new window.
Select the desired files on your computer and copy,
cut or drag them to the desired location on your
SpeechAir.
Transfer data to and from the
computer
Move your files from the device to the computer, or vice
versa.
Caution
• Don’t disconnect the USB cable from the device while
you are transferring files. This might cause data loss.
• Don’t delete any preinstalled folders from SpeechAir.
Deleting them might cause malfunctioning of the
device software.
Note
• For reasons of data security, the operation of the
device is disabled while the device is connected to
the computer.
Reset your device and data
Device reset
To transfer data from SpeechAir to the computer:
Connect the device to the computer via micro USB
cable.
Alternatively, connect the device to the computer by
using the docking station. Make sure that you use the
data transfer micro USB port marked with
on the
docking station.
X The green transfer LED on the docking station
illuminates.
If you should encounter problems with your device
software, for example, the software freezes, the device
works slowly or apps don’t respond, you can reset your
device and restart it.
When you reset your SpeechAir, you won’t lose any
saved data. However, if you reset the device while using
a software program or app, the device shuts down all
active programs and unsaved data might get lost.
To reset your device:
Open Windows Explorer on a Windows computer, or
open Finder on a Mac computer.
X SpeechAir is recognized as an external drive.
Double-click the SpeechAir drive.
X The content of your SpeechAir is displayed in a
new window.
Select the desired files in the SpeechAir window and
copy, cut or drag them to the desired location on your
computer.
Press and hold the reset button on the right side
of your device by using a small, pointed object, for
example, a paper clip.
Restart your device by pressing and holding the
Power button until the device gently vibrates.
Device and data management
41
Factory data reset
You can reset your device to its original system state
and delete all data. After a factory data reset, the device
is restored to its default settings—the way it was when
you first purchased it and turned it on. Any apps you
installed, data you added and settings you customized
on your device will be lost. Also the firmware will be set
to its factory state and needs to be updated again.
Caution
• Performing a factory data reset will delete all data on
your device. Before you perform a factory data reset,
back up any important data saved on your device.
To perform a factory data reset:
Tap Settings
Apps screen.
Swipe down and tap Backup & reset.
Tap Factory data reset.
X The Factory data reset window opens.
Tap Reset SpeechAir.
X The Reset window opens.
Tap Erase everything.
X SpeechAir turns off and restarts automatically.
on the Home screen or on the All
Updating your device
Your device is controlled by an internal program called
firmware. As a part of ongoing product maintenance, the
firmware is upgraded and errors are corrected.
It is possible that a newer version (an ‘update’) of the
firmware has been released since you purchased the
device. In this case, you can easily update your device to
the latest version.
Update your device manually by copying the update
file from our website to your device. Alternatively,
update the firmware with the supplied Philips SpeechAir
management software. You can find the software on
the supplied USB flash drive or implemented in Philips
SpeechExec software. For more information, see Philips
SpeechAir management software.
Caution
• Before you update the firmware, make sure that your
device has at least 30% battery power left. This helps
to prevent the power supply being interrupted during
the update.
• Before you use other device functions, wait until the
firmware update is complete. Failures in the firmware
update might result in the device’s malfunctioning.
Note
• To find out about new firmware versions, regularly
check our website at www.philips.com/dictation.
• Before you can use Philips SpeechAir management
software, first install the software. For more
information, see Install SpeechAir management
software.
Update the firmware manually
42
Device and data management
Download the firmware update file update.img
from the website www.philips.com/dictation to your
computer.
Make sure that SpeechAir is turned on and connect
the device to your computer.
Copy the firmware update file to the SpeechAir folder
on your computer. You can find the SpeechAir folder
in WIndows Explorer on Windows computers, and in
Finder on Mac computers.
Disconnect the device from the computer.
X The Update pop-up window appears on your
SpeechAir.
Tap Update now. If you want to update the firmware
at a later time, tap Postpone for 2 hours. You can
postpone the update three times. Afterwards,
the device will inform you that the firmware will
automatically be updated.
X SpeechAir turns off and starts the installation of
the update file.
X You can see the progress of the installation on the
screen.
X When the firmware update has finished,
SpeechAir restarts automatically.
Update the firmware with SpeechAir management
software
Note
• On Mac computers, it is only possible to update
the firmware manually with the update.img file as
described in Update the firmware manually.
Download the firmware update file update.safw
from the website www.philips.com/dictation to your
computer.
Start Philips SpeechAir management software.
Make sure that SpeechAir is turned on and connect
the device to your computer.
On the device configuration window of the software,
go to SpeechAir > Firmware, and select the firmware
file on your computer.
Click Send to SpeechAir on the tool bar.
X A pop-up window confirming the successful
configuration transfer appears.
To apply the configuration to SpeechAir, disconnect
the device from the computer.
X The Update pop-up window appears on your
SpeechAir.
Tap Update now. If you want to update the firmware
at a later time, tap Postpone for 2 hours. You can
postpone the update three times. Afterwards,
the device will inform you that the firmware will
automatically be updated.
X SpeechAir turns off and starts the installation of
the update file.
X You can see the progress of the installation on the
screen.
X When the firmware update has finished,
SpeechAir restarts automatically.
Device and data management
43
7 Philips SpeechAir
management
software
Philips SpeechAir management software allows
advanced configurations of your SpeechAir that can’t
be performed directly on the device. You can update
your device’s firmware, define an NTP server address, or
disable the camera function. All other settings related to
your SpeechAir can be changed directly on the device.
Additionally, the software enables you to
configure,change and control all settings for the Philips
dictation recorder app. Some of these settings are also
accessible directly in the app. Advanced options which
are only available in the management software include
configuring data list settings or defining text fields to
be displayed on the recording screen, for example the
author or worktype.
For more information about settings in the dictation
recorder app, see Dictation app settings.
Start SpeechAir management software from
SpeechExec
Install SpeechExec software as described in Install
SpeechExec on your computer.
Make sure that SpeechAir is turned on and connect
the device to your computer.
Click
or
on the tool bar in SpeechExec.
X The General Settings window opens.
In the General Settings window, click SpeechAir
configuration > Device configuration > Start
SpeechAir management software.
Configure SpeechAir with
SpeechAir management software
The management software allows you to configure
various settings for your SpeechAir and Philips dictation
recorder app. The configuration can be immediately
transferred to your connected SpeechAir.
Note
Install SpeechAir management
software
If you have purchased SpeechAir without SpeechExec
software, you will find SpeechAir management software
on the supplied USB flash drive.
If you have purchased SpeechAir with SpeechExec
software, you will find SpeechAir management software
implemented in SpeechExec. For more information
about how to install SpeechExec, see Install SpeechAir
management software.
Install SpeechAir management software on your
computer
Connect the supplied USB flash drive to your
computer.
Open Windows Explorer on your computer.
Double-click the USB flash drive in Windows Explorer.
X The content of the USB flash drive is displayed in
a new window.
Double-click the file
PhilipsSpeechAirManagementSoftwareSetup.exe.
X The InstallShield Wizard window opens.
Follow the on-screen instructions.
Click Finish when the installation process has
finished.
X The management software is now installed on
your computer.
44
Philips SpeechAir management software
• Before you start Philips SpeechAir management
software, connect SpeechAir to your computer.
The mangement software can only be used with a
connected device.
• Depending on your device’s preset configurations,
some settings might be locked. In this case, you can’t
configure any settings with SpeechAir management
software.
Device configuration screen
When you start the management software, you will see
a welcome screen. Once you connect SpeechAir to your
computer, you will see the device configuration screen.
The tool bar contains the following options:
• Click Load default to discard all your changes and
revert back to the factory settings.
• Click Open file to open a configuration previously
saved on your computer.
• Click Save file to save the current configuration to your
computer.
Configure your desired settings.
X Whenever you change a setting, the relevant
setting is highlighted in green and a pencil icon
appears next to it.
After you have finished your configuration, click Save
file, Save file as or Send to SpeechAir on the tool bar.
• Click Save file as to save the current configuration to
your computer with a different name.
• Click Send to SpeechAir to transfer the current
configuration to your SpeechAir.
• Click Load from SpeechAir to download the current
SpeechAir configuration to the management software.
Below the tool bar, you will see two sections: a
configuration section for SpeechAir and a configuration
section for the Philips dictation recorder app. You can set
your desired configurations for SpeechAir or the Philips
dictation recorder app in the relevant section.
Configure SpeechAir and Philips dictation
recorder app settings
Start the management software and connect your
SpeechAir to the computer.
X The device configuration screen opens.
To configure settings for SpeechAir, click the arrow in
the SpeechAir section. To configure settings for the
dictation recorder app, click the arrow in the Philips
dictation recorder app section.
Philips SpeechAir management software
45
8 Using SpeechAir with
Philips SpeechExec
software
If you use Philips SpeechExec workflow software,
you can connect your SpeechAir to your computer
and download your dictations from your device to
SpeechExec software. Your secretary can access your
dictations in SpeechExec transcription software. This
way you can forward your dictations to transcription
without having to use an Internet connection.
Additionally, you can configure delivery options for
SpeechAir with the SpeechAir wizard in SpeechExec.
SpeechExec uploads the preconfigured delivery options
to the dictation recorder app on SpeechAir. The author
name and worktypes defined in SpeechExec are also
uploaded to the dictation recorder app.
Choose between the delivery options SpeechLive
speech recognition, SpeechLive transcription service,
email, or Dragon speech recognition. If you select a
delivery method in the dictation recorder app and
connect your device to SpeechExec, the software will
automatically send your new dictations via the delivery
method preselected in the dictation recorder app.
For more information about SpeechExec, refer to
the SpeechExec user manual or the online help in
SpeechExec. Download the SpeechExec user manual at
www.dictation.philips.com/support.
Install SpeechExec on your
computer
Before you connect your SpeechAir to SpeechExec
software, you first need to install the software on your
computer.
If you have purchased SpeechAir including SpeechExec
software (SpeechAir PSP1200), you will find the software
on the supplied USB flash drive. The necessary license
key is printed on a sticker on the USB flash drive.
To install SpeechExec on your computer:
Connect the supplied USB flash drive to your
computer.
Open Windows Explorer on your computer.
Double-click the USB flash drive in Windows Explorer.
X The content of the USB flash drive is displayed in
a new window.
Double-click the Autorun.exe file.
Follow the on-screen instructions.
Click Finish when the installation process has
finished.
X SpeechExec is now installed on your computer.
46
Using SpeechAir with Philips SpeechExec software
Configure SpeechAir in SpeechExec
Generally, you don’t need to perform any configurations
for using SpeechAir with SpeechExec. After installation,
the software is immediately ready for use with SpeechAir.
However, you can change basic settings of your
SpeechAir device in SpeechExec using the SpeechAir
wizard.
With the SpeechAir wizard, you can also configure
the delivery methods you want to use in the dictation
recorder app.
Configure SpeechAir with the SpeechAir
wizard
Start SpeechExec.
Make sure that SpeechAir is turned on and connect
the device to your computer.
Click
or
on the tool bar in SpeechExec.
X The General Settings window opens.
In the General Settings window, click SpeechAir
configuration > Device configuration, and then click
Open SpeechAir wizard.
X The SpeechAir wizard opens.
Follow the on-screen instructions.
Click Finish in the Summary section.
X Your settings have been applied and the
configuration is finished.
Disconnect SpeechAir from your computer.
Configure delivery methods for SpeechAir
If you connect SpeechAir to SpeechExec, the
preconfigured delivery methods will be uploaded
from the software to SpeechAir. Each time you
connect SpeechAir to SpeechExec, the software will
automatically download all new dictations from your
device and send them via the preconfigured delivery
methods SpeechLive speech recognition, SpeechLive
transcription service, email, or Dragon speech
recognition.
Note
• If you want to use SpeechLive speech recognition or
SpeechLive transcription service as delivery methods,
you first need to allow SpeechExec to download your
dictations to your SpeechLive folder.
Click Settings > SpeechAir Configuration > SpeechAir
and SpeechLive. In the Location for download
window, select In SpeechLive folders from the dropdown menu.
• Before you can send dictations to SpeechLive
services, you need to have a valid SpeechLive
account. If you are not using SpeechLive yet, create a
new user account at www.speechlive.com.
To configure delivery methods:
Send a dictation via SpeechExec
Start SpeechExec.
Make sure that SpeechAir is turned on and connect
the device to your computer.
Configure delivery methods in SpeechExec as
described in Configure delivery methods for
SpeechAir.
Connect your SpeechAir to your computer.
Click
or
on the tool bar in SpeechExec.
X The General Settings window opens.
Start SpeechExec on your computer.
X SpeechExec downloads all new dictations from
SpeechAir and sends them via the delivery
method selected in the dictation recorder app.
X By default, your dictations are deleted from your
recorder after the download is finished.
In the General Settings window, click SpeechAir
configuration > Device configuration, and then click
Open SpeechAir wizard.
X The SpeechAir wizard opens.
Follow the on-screen instructions until you reach the
USB download section.
Make sure that the checkbox ‘Yes, I would like to
use...’ is marked, and select your desired delivery
methods.
Click Finish in the Summary section.
X Your settings have been applied and the
configuration is finished.
Disconnect SpeechAir from your computer.
Download dictations to
SpeechExec
If you don’t want to use Wi-Fi to send your dictations,
connect SpeechAir to your computer and download your
dictations from the recorder to SpeechExec workflow
software. The downloaded dictations are saved to a
local SpeechExec folder. Your secretary can access
your dictations via SpeechExec Pro Transcribe software.
This way you can exchange your dictations with your
transcriptionist without having to use an Internet
connection.
Set a default delivery method in the dictation app
Note
Configure delivery options for SpeechAir as described
in Configure delivery methods for SpeechAir.
Select the desired delivery method in the dictation
recorder app in Settings > Forwarding > Workflow >
Delivery before you send your dictation.
X The Delivery pop-up window appears.
Tap Set as Default.
X SpeechAir will save this setting and remember
the selected default delivery method each time
you download dictations from SpeechAir to
SpeechExec.
• To exchange dictation files with your transcriptionist
within SpeechExec software, your secretary needs to
have SpeechExec Pro Transcribe software installed.
Select your desired download settings
Start SpeechExec.
Click Settings
on the tool bar in SpeechExec.
X The General Settings window opens.
In the General Settings window, click SpeechAir
configuration > Download.
Select your desired settings.
Change the delivery method for individual dictations
Note
• If you change the delivery method for your current
dictation, you don’t change the default delivery
option. SpeechAir won’t remember this setting for
your next dictation. If you want to change the default
delivery method, proceed as described in Set a
default delivery method.
Configure delivery methods in SpeechExec as
described in Configure delivery methods for
SpeechAir.
Tap the Properties icon
on the recording screen of
the dictation recorder app.
Tap the text field next to Delivery.
Select a delivery option from the drop-down menu.
Download dictations from SpeechAir to SpeechExec
• Make sure that SpeechAir is turned on and connect the
device to your computer.
X By default, SpeechExec automatically downloads
all new dictations from SpeechAir. To change
this setting, proceed as described in Select your
desired download settings.
X A pop-up window in SpeechExec appears
and confirms that your dictations have been
downloaded to SpeechExec.
X By default, your dictations are deleted from your
recorder after the download is finished.
Using SpeechAir with Philips SpeechExec software
47
X The Compose email window opens.
X Our technical support’s email address is
automatically inserted.
9 Service and support
Don’t perform any maintenance operations that aren’t
described in this user manual. Don’t disassemble the
device into its component parts to carry out repairs.
The device may only be repaired in authorized service
centers.
Display device information
If you have any questions on your SpeechAir or
experience technical issues, contact one of our
supporting Philips partners. The local partner you
purchased your SpeechAir from will strive to answer
your questions and to solve your problem as soon as
possible.
See various information about your device, such as the
serial number or model number.
Tap Settings
Apps screen.
Scroll down to the very bottom and tap About
SpeechAir.
on the Home screen or on the All
Display information about Philips
dictation recorder app
See information about your dictation app version, our
Terms and conditions, and our Privacy policy.
Open the app
Apps screen.
Tap the Settings tab.
Tap About.
on the Home screen or on the All
Open Quick start guide
Open the quick start guide to get a quick overview of the
main dictation app functions.
Open the app
Apps screen.
Tap the Settings tab.
Tap Help.
Tap Quick start guide > Start now.
on the Home screen or on the All
Send email to technical support
Send an email to our technical support if you have
technical issues with your dictation recorder app or if you
want to send us feedback on the app.
Open the app
Apps screen.
Tap the Settings tab.
Tap Help.
Tap Technical support > Submit issue.
48
on the Home screen or on the All
Service and support
Compose an email and send it to us.
Contact our supporting Philips
partners
Open source software
This product may contain open source software.
Speech Processing Solutions GmbH hereby offers
to deliver, upon request, a copy of the complete
corresponding source code for the copyrighted open
source software packages used in this product for which
such offer is requested by the respective licenses. This
offer is valid up to three years after product purchase.
To obtain the source code, please write in English to:
info@speech.com.
Troubleshooting
Find the most common problems you could encounter
with SpeechAir in the following table. If you are unable
to solve the problem with the information below, contact
the supporting Philips partner you purchased the device
from.
Problem
Possible cause
Solution
The device doesn’t turn on.
• The battery has run out of
power.
• Charge the device for a while and
then turn it on again.
The device doesn’t respond.
• There is a problem with the
operating system.
• Try to turn the device off and then
restart it.
• If you can’t turn the device off or if
turning the device off doesn’t solve
the problem, perform a device reset.
For more information, see Device
reset.
The device doesn’t play back recordings.
• The volume is off or too low.
• Turn on or turn up the volume.
• The playback marker on the
recording screen is placed
at the end of the recording
(dictation recorder app).
• Rewind the recording and play back
the dictation again, or drag the
playback marker on the recording
screen to the left (dictation recorder
app). For more information, see
Rewind a recording.
• You are outside the recording
screen (dictation recorder app).
• Go back to the recording screen
and restart the playback (dictation
recorder app).
• The headphones are
connected to the device.
• Unplug the headphones.
• The volume is off or too low.
• Turn on or turn up the volume.
• The battery has only 8% or less
power left (dictation recorder
app).
• Charge the device before you start
recording or connect the device to the
power supply while recording.
• You are outside the recording
screen (dictation recorder app).
• Go back to the recording screen and
start the recording (dictation recorder
app).
• Wi-Fi isn’t turned on or you
aren’t connected to a Wi-Fi
network.
• Make sure that Wi-Fi is turned on and
that you are connected to a Wi-Fi
network.
• The Internet address (URL)
where your data list is stored is
incorrect or invalid.
• Make sure that the Internet address
you entered is correct and valid
(dictation recorder app). For more
information, see Import a .csv data
list.
I can’t hear anything from the speakers.
The recording doesn’t start.
I can’t download a data list.
Service and support
49
Problem
The recording quality is poor.
Possible cause
Solution
• The microphone sensitivity is
too high.
• Change the microphone sensitivity
to medium or low (dictation recorder
app). For more information, see
Microphone sensitivity.
• You recorded the dictation
with the built-in 360° meeting
microphone.
• Change the microphone directivity
and use the built-in directional
microphone (dictation recorder
app). For more information, see
Microphone directivity.
• The distance between your
mouth and the built-in
microphone was too short.
• Try to keep a distance of approx. 10
cm (4") between your mouth and the
microphone while recording.
• You recorded a dictation with
an external microphone and
connected it to the wrong jack
(i.e. headphones jack).
• Disconnect the external microphone
and connect it to the microphone jack
on SpeechAir.
• The microphone sensitivity is
too high.
• Change the microphone sensitivity
to medium or low (dictation recorder
app). For more information, see
Microphone sensitivity.
• You recorded the dictation
with the built-in 360° meeting
microphone.
• Change the microphone directivity
and use the built-in directional
microphone (dictation recorder
app). For more information, see
Microphone directivity.
• The volume is off or too low.
• Turn on or turn up the volume.
• The headphones aren’t
connected properly.
• Disconnect the headphones and
connect them to the headphones
jack again.
• The headphones are
connected to the wrong jack
(i.e. external microphone jack).
• Disconnect the headphones and
connect them to the headphones
jack.
An external microphone connected to
SpeechAir doesn’t work.
• The external microphone is
connected to the wrong jack
(headphones jack).
• Disconnect the external microphone
and connect it to the microphone jack
on SpeechAir.
I can’t scan barcodes.
• The camera lense is dirty.
• Clean the camera lense with a soft,
dry cloth.
The picture quality is poor.
• The camera lense is dirty.
• Clean the camera lense with a soft,
dry cloth.
The battery charges slowly.
• The device is connected to the
computer.
• Disconnect the device from the
computer and connect it to the power
supply.
• The device is connected to the
wrong micro USB port (i.e. data
transfer micro USB port) on the
docking station.
• Disconnect the device from the
docking station and connect it to the
charging micro USB port marked with
5V DC on the docking station.
• You are using a different micro
USB cable than the cable
originally supplied with the
device.
• Use the original micro USB cable that
was supplied with the device.
There’s too much background noise in
my recording.
I can’t hear anything from the
headphones.
50
Service and support
Problem
I can’t connect to a Wi-Fi network.
I can’t transfer data from my SpeechAir to
my computer.
Possible cause
Solution
• The Wi-Fi function is turned off.
• Turn on Wi-Fi. For more information,
see Turn on Wi-Fi.
• The connection settings for the
Wi-Fi network are incorrect.
• Check the Wi-Fi settings.
• The distance between the
device and the Wi-Fi access
point is too long.
• Try to move the device closer to the
Wi-Fi access point.
• An obstacle is blocking the
signal between the device and
the Wi-Fi access point.
• Check if there are any obstacles
between the device and the Wi-Fi
access point.
• The micro USB cable is
connected to the wrong micro
USB port (i.e. charging micro
USB port) on the docking
station.
• Disconnect the micro USB cable from
the docking station and connect it to
the data transfer micro USB port
marked with on the docking station.
Service and support
51
10 Technical data
Device
• Model color: dark grey pearl metallic and chrome
frame
• Slide switch type: International slide switch:
Record/Stop/Play/Rewind
• OS: Android 4.4.2
• CPU: Dual Core Cortex-A9 1.6 GHz
• RAM: 1GB DDR3
• Wi-Fi: IEEE 802.11b/g/n
802.11. a/b/g/n
• Bluetooth: 4.0
• Vibration module
• Anti-microbial housing parts
• Customizable function button
Docking station
• LAN connection
• Kensington Security Slot
• Removable magnetic inlay for use with case
Specifications
• Product dimensions (W×D×H):
SpeechAir: 62×127×15 mm / 2.4×5×0.6"
Docking station: 82×77×56 mm / 3.2×3×2.2"
• Weight:
SpeechAir: 116 g / 4.1 oz
Docking station: 264 g / 9.3 oz
Sensors:
• Light sensor
• Motion sensor
• Optical proximity sensor
Connectivity
•
•
•
•
Headphones: 3.5 mm / 1.4"
Microphone: 3.5 mm / 1.4"
USB: micro USB 2.0
Docking connector
Display
•
•
•
•
•
Type: IPS with 16 million colors
Touch screen
Scratch-resistant Gorilla glass
Diagonal screen size: 10.16 cm / 4"
Resolution: 800×480 px
Memory
• 1 GB RAM
• Total internal memory: 16 GB (available user memory
approx. 12 GB)
52
Technical data
Audio
• Recording format supported by OS: AMR, ACC
• Playback format supported by OS: MPEG (MP1, MP2,
MP3), WMA, WAV, APE, OGG (OGG, OGA), FLAC, AAC
(AAC, M4A)
• Built-in microphones: one dictation microphone
(directional), one 360° meeting microphone
(omnidirectional), one telephony microphone (VoIP)
Philips dictation recorder app
• Recording time: 1073 hrs (DS2), 117 hrs (WAV)
• Recording modes: DSS Pro (DS2/mono), PCM Voice
(WAV/mono)
• Bit rate: 28 kbit/s (DS2), 256 kbit/s (WAV)
• Sample rate: 16 kHz/16 bit (WAV), 16 kHz/16 bit
(DS2)
Sound
Front speaker:
• Speaker type: built-in rectangular dynamic speaker
• Speaker dimensions: 6×12 mm / 0.2×0.5"
Rear speaker:
• Speaker type: built-in rectangular dynamic speaker
• Speaker dimensions: 11×15 mm / 0.4×0.6"
Camera
• 5 Mpx
• Image formats supported by OS: JPG, JPEG, BMP, GIF,
PNG
• Autofocus
• Flash
Video
• Recording formats supported by OS: H.264/AVC (MOV,
3GP) 30 fps up to 1920×1088 px
• Playback formats supported by OS: MPEG-1/2 (DAT,
MPG, VOB, TS) 30 fps up to 1920×1088 px, MPEG4 (AVI,
MKV, MP4,MOV, 3GP) 30 fps up to 1920×1088 px, DIVX
(AVI, MKV, MP4, MOV, 3GP) 30 fps up to 1920×1088 px,
REAL MEDIA (RM, RMVB) 30 fps up to 1920×1088 px,
H.264 (AVI,MKV, MP4, MOV, 3GP, TS, FLV) 30 fps up to
1920×1088 px, H.264 MVC (AVI, MOV) 60 fps up to
1920×1088 px, VP8 (WEBM) 30 fps up to 1920×1088 px,
VC-1 (WMV, ASF, TS, MKV, AVI) 30 fps up to 1920×1088
px), H.263 (3GP, MOV, MP4) 30 fps up to 704×576 px,
Sorenson Spark (FLV) 30 fps up to 1920×1088 px, ON2
VP6 (AVI,FLV) 30 fps up to 1920×1088 px, Motion JPEG
(AVI, MOV) 30 fps up to 1920×1088 px
• Autofocus
• Flash
Barcode scanning
• 1D barcodes: Code 39, Code 93, Codabar, Code128,
Code 25, Code 11, MSI/Plessey, EAN, UPC
• 2D barcodes: QR code, Data Matrix code
Power
• Battery type: built-in rechargeable Li-ion battery
• Battery capacity: 2700mAh
• Battery lifetime: up to 12 hours of recording (DSS Pro
mode)
• Standby time: 97 hours
• Charging time (full charge): 3 hours
Security
• Real-time file encryption
• Encryption standard (Philips dictation recorder app):
Advanced Encryption Standard (AES) 256 bits
• Configurable security settings (with Software
Development Kit (SDK) or configuration software)
• Device lock with PIN code or password
• Lockable settings
Green specifications
• Compliant to 2011/65/EU (RoHS)
Operation conditions
• Temperature: 5° – 45° C/41° – 113° F
• Humidity: 10% – 90%, non-condensing
System requirements for
SpeechExec workflow software
• Processor: 1 GHz Intel® dual core or equivalent AMD
processor
• RAM: 1 GHz Intel® dual core or equivalent AMD
processor
• Free hard disk space: 100 MB for SpeechExec
installation, 1 GB (32 bit) or 2 GB (64 bit) for Microsoft
.NET 4.0 Framework Client Profile
• Operating systems: Windows 10/8/7 (32/64 bit)
• Free USB port
• Screen resolution: minimum 1024×768 px, maximum
3200×1800 px with a maximum display size of 150%
• Windows Media Player must be installed on a
Windows operating system
Accessories (optional)
•
•
•
•
Philips SpeechAir shock-proof case ACC1120
Philips telephone pickup microphone LFH9162
Philips meeting microphone LFH9172
Philips SDK for dictation hardware LFH7475
Technical data
53
54
Technical data
FCC Warning Statement
œ
Changes or modifications not expressly approved by the
party responsible for compliance could void the user’s
authority to operate the equipment.
This equipment has been tested and found to comply
with the limits for a Class B digital device, pursuant
to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful
interference in a residential installation. This equipment
generates uses and can radiate radio frequency energy
and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio
communications. However, there is no guarantee that
interference will not occur in a particular installation. If
this equipment does cause harmful interference to radio
or television reception, which can be determined by
turning the equipment off and on, the user is encouraged
to try to correct the interference by one or more of the
following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and
receiver.
• Connect the equipment into an outlet on a circuit
different from that to which the receiver is connected
• Consult the dealer or an experienced radio/TV
technician for help.
CE Declaration of Conformity
The conformity with the relevant EU directives is
confirmed by the CE mark.
Declaration of conformity
Speech Processing Solutions GmbH hereby declares that
the devices SpeechAir PSP1000 series fully comply with
the basic requirements and other relevant provisions of
directives 2006/95/EC, 2004/108/EC and 2009/125/EC.
A complete declaration of conformity for this product is
available at www.philips.com/dictation.
Neither Speech Processing Solutions GmbH nor its
affiliates shall be liable to the purchaser of this product
or third parties with respect to claims for damages,
losses, costs or expenses incurred by purchaser or
third parties as a result of an accident,misuse or abuse
of this product or unauthorized modifications, repair,
modification of the product or failure to meet the
operating and maintenance instructions provided by the
manufacturer.
MPEG Layer-3 audio coding technology licensed from
Fraunhofer IIS and Thomson Licensing.
This user manual is a document with no contractual
nature. We accept no liability for changes, mistakes or
printing errors.
Technical data
55
56
Technical data
Issue date 2016-05-02
Version 1.0
© 2016 Speech Processing Solutions GmbH. All rights reserved.
Specifications are subject to change without notice. Philips and the Philips shield emblem
are registered trademarks of Koninklijke Philips N.V. and are used by Speech Processing
Solutions GmbH under license from Koninklijke Philips N.V. All trademarks are the property
of their respective owners.
www.philips.com/dictation
Technical data
57

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