VTech Telecommunications 80-5656-01 Cordless Telephone Handset User Manual 2

VTech Telecommunications Ltd Cordless Telephone Handset 2

User Manual 2

10Handset operationMaking a callTo make a call:• Press PHONE/FLASH or SPEAKER, then enter the telephone number. To end a call:• Press OFF/CLEAR or return the handset in the telephone base or charger.On-hook dialing• Enter the telephone number, then press PHONE/FLASH or SPEAKER. Press MUTE/REMOVE or OFF/CLEAR at any time to make corrections as you are entering numbers. The screen displays the elapsed time as you talk (in hours, minutes and seconds).Handset speakerphoneDuring a call you can press SPEAKER to alternate between hands-free speakerphone and normal handset use. Press OFF/CLEAR to hang up. NOTE: If a headset is plugged into the handset, you will not be able to use the handset speakerphone.Answering a callTo answer a call:• Press PHONE/FLASH or SPEAKER. –OR–• Press any dial pad key (0-9, * or #).To end a call:• Press the OFF/CLEAR or return the handset in the telephone base or charger.Telephone operationNOTE: Pressing PHONE/FLASH to access services from your local telephone service provider will not affect the elapsed time.PHONE 0:00:30Elapsed timeSPEAKER 0:00:30Elapsed time
11Handset operationAuto offA call will be terminated automatically by placing the handset in the telephone base or charger.Last number redialTo view the dialed numbers:• Press REDIAL/PAUSE to display the most recently called number (up to 32 digits). • Press , or REDIAL/PAUSE repeatedly to view up to five recently called numbers. The handset will beep twice at the beginning and end of the list. Press OFF/CLEAR to exit.To redial a number:• Press PHONE/FLASH or SPEAKER to redial the displayed number. –OR–• Press PHONE/FLASH or SPEAKER then REDIAL/PAUSE to call the most recently called number (up to 32 digits).Press MUTE/REMOVE to delete the displayed number from the redial memory.Telephone operationREDIAL555-1234
12Handset operationHandset locatorThe handset locator feature is useful if you misplace a handset(s). To start the paging tone: • Press HANDSET LOCATOR at the telephone base. This starts the paging tone at the handset(s) for 60 seconds to help you locate the handset(s). NOTE: When paging, if you press OFF/CLEAR or MUTE/REMOVE on a handset, the ringer of the handset will be silent but the handset locator feature will not be cancelled.To stop the paging tone:• Press PHONE/FLASH, SPEAKER, or any dial pad key (0-9, *, or #) on the handset(s), –OR–• Press HANDSET LOCATOR on the telephone base.NOTE: The handset ringer volume also determines the level of the paging tone. If the handset ringer volume level is set to off, that handset will be silent for all calls and paging (page 19).Telephone operation**PAGING**
13Options while on callsVolume controlPress the VOLUME keys on the side of the handset to adjust listening volume. Each press of the button increases or decreases the volume.NOTES: 1. All volume settings, (normal handset, speakerphone, and headset) are independent.2. When the volume level has reached the minimum or maximum setting, you will hear two beeps.Call waitingIf you subscribe to call waiting service with your local telephone service provider, you will hear a beep if someone calls while you are already on a call. Press PHONE/FLASH to put your current call on hold and take the new call. You can press PHONE/FLASH at any time to switch back and forth between calls.Multiple handset use (Not applicable to TL72108)If a handset is already in use and you would like to join the call, press PHONE/FLASH or SPEAKER on another system handset.Press OFF/CLEAR or place the handset in the telephone base or charger to exit the call. The call will not be terminated until all handsets hang up.NOTE: A maximum of two handsets can be used at once on an outside call.Telephone operationVolume control
14Options while on callsLast number redialWhile on a call, you can press REDIAL/PAUSE to review the most recently called number. To return to your call, press REDIAL/PAUSE. If you do not press REDIAL/PAUSE within two seconds, the most recently called number displayed will be dialed automatically. NOTE: While on a call, only the most recently called number can be reviewed, and erasing the entry is not allowed. For more details about the redial memory, see page 11.MuteThe mute function allows you to silence the microphone. You can hear the caller, but the caller will not be able to hear you. To mute the call:• Press MUTE/REMOVE to silence the microphone. When mute is on, MUTED will display temporarily on the handset screen and MUTE will be shown until mute is turned off. To un-mute the call:• Press MUTE/REMOVE again and resume speaking. When mute is turned off, MICROPHONE ON will display temporarily on the handset screen.Temporary tone dialingIf you only have dial pulse (rotary service), you can temporarily switch to touch tone dialing during a call by pressing *. This can be useful if you need to send tone signals for access to answering systems or long-distance services.After you hang up or press PHONE/FLASH (to receive a call waiting call), the phone automatically returns to dial pulse (rotary) service.Telephone operationNOTE: You cannot press OFF/CLEAR to exit redial, directory or caller ID access without ending the call.
15Options while on callsDirectoryWhile on a call, you can press DIR to review the directory. To clear the entry from the display, press and hold OFF/CLEAR. To dial the displayed number, press MENU/SELECT.NOTE: While reviewing the directory on a call, editing an entry is not allowed. For more details about the directory, see page 24.Caller ID logWhile on a call, you can press CID to review the caller ID log. To dial the displayed number, press MENU/SELECT. To clear the entry from the display, press and hold OFF/CLEAR.NOTE: While reviewing the call log on a call, storing the caller ID number in the directory is not allowed. For more details about the call log, see page 30.Telephone operationPat Williams555-1234CHRISTINE SMITH908-555-0100NEW10:01 11/23 AM
16Intercom Use the intercom feature for conversation between handsets. This feature is not applicble to TL72108.Model TL722081. Press INT. The screen will show CALLING OTHER HANDSET. The destination handset will ring, and its screen will show OTHER HANDSET IS CALLING.2. On the ringing destination handset, press PHONE/FLASH, INT, SPEAKER, or any dial pad key (0-9, * or #) to answer the intercom call.Models TL72308/TL724081. Press INT. The screen of the originating handset will show INTERCOM TO:.2. Enter the handset number of the destination handset. The display will show CALLING HANDSET X. The destination handset will ring, and its screen will show HANDSET X IS CALLING.3. On the ringing destination handset, press PHONE/FLASH, INT, SPEAKER, or any dial pad key (0-9, * or #) to answer the intercom call.NOTES:1. Before the intercom call is answered, you can cancel the intercom call by pressing OFF/CLEAR or INT on the originating handset.2. If the destination handset is not answered within 100 seconds or if it is in the directory or call log mode, or out of range, the originating handset will show the message UNABLE TO CALL TRY AGAIN. 3. Pressing OFF/CLEAR or MUTE/REMOVE will temporarily silence the intercom ringer.To end the intercom call:• Press OFF/CLEAR or INT on either handset. -OR-• Place either handset in the charger or telephone base.Telephone operation
17Intercom call transfer Use the intercom feature to transfer an external call from one handset to another. This feature is not applicble to TL72108.Model TL722081. During a conversation with an external call, press INT. The external call is automatically placed on hold. The handset’s screen will show CALLING OTHER HANDSET. The destination handset will ring, and its screen will show OTHER HANDSET IS CALLING.2. On the ringing destination handset, press PHONE/FLASH, INT, SPEAKER, or any dial pad key (0-9, * or #) to answer the intercom call. You can now talk without the external caller hearing the conversation.3. Press OFF/CLEAR on the originating handset or place that handset in the telephone base or handset charger to complete the transfer. The originating handset’s screen will show CALL TRANSFERRED and the other handset will automatically be connected to the external call.NOTES:1. Before the intercom call is answered, you can cancel the transfer and return to the external call by pressing OFF/CLEAR, PHONE/FLASH, or INT on the originating handset.2. If the destination handset does not answer the intercom call within 100 seconds, or if the other handset is in the directory or call log mode, or out of range, the originating handset will show UNABLE TO CALL TRY AGAIN on its screen and will automatically return to the external call.3. You can switch between the intercom call and the outside call by pressing INT on the originating handset. The display will change between INTERCOM and OUTSIDE CALL to indicate which party is active.4. You can end the intercom call and return to the external call by pressing PHONE/FLASH on the originating handset.Telephone operation
18Intercom call transfer Models TL72308/TL724081. During a conversation with an external call, press INT. The external call is automatically placed on hold and TRANSFER TO: is displayed on the screen.2. Enter the destination handset number (1, 2, 3 or 4). The originating set’s screen will show CALLING HANDSET X. The destination handset will ring, and its screen will show HANDSET X IS CALLING.3. On the ringing destination handset, press PHONE/FLASH, INT, SPEAKER, or any dial pad key (0-9, * or #) to answer the intercom call. You can now talk without the external caller hearing the conversation.4. Press OFF/CLEAR on the originating handset or place that handset in the telephone base or handset charger to complete the transfer. The originating handset’s screen will show CALL TRANSFERRED and the other handset will automatically be connected to the external call.NOTES:1. Before the intercom call is answered, you can cancel the transfer and return to the external call by pressing OFF/CLEAR, PHONE/FLASH, or INT.2. If the destination handset does not answer the intercom call within 100 seconds, or if the other handset is in the directory or call log mode, or out of range, the originating handset will show UNABLE TO CALL TRY AGAIN on its screen and will automatically return to the external call.3. You can switch between the intercom call and the outside call by pressing INT on the originating handset. The display will change between INTERCOM and OUTSIDE CALL to indicate which party is active.4. You can end the intercom call and return to the external call by pressing PHONE/FLASH on the originating handset.Telephone operation
19Telephone operationHandset settingsUsing the feature menu, you can change settings to customize how the telephone works. 1. Press MENU/SELECT in idle mode to enter the feature menu.2. Use or to scroll to the feature to be changed. When scrolling through the menu, the top menu item is always highlighted with a > symbol.3. Press MENU/SELECT to select the highlighted item. NOTE: To cancel an operation, back up to the previous menu or exit the menu display, press OFF/CLEAR. Press and hold OFF/CLEAR to return to idle mode. Ringer volumeUsing this menu, you can set a ring volume level (1-6), or turn the ringer off. When the ringer is turned off, the will appear on the handset screen.To adjust the RINGER VOLUME:1. Press MENU/SELECT in idle mode to enter the feature menu.2. Use or to scroll to the >RINGER VOLUME menu, then press MENU/SELECT.3. Press or to sample each volume level.4. Press MENU/SELECT to save your preference and return to the feature menu. -OR-When the handset is in idle mode, press the VOLUME buttons on the right side of the handset to change ringer volume. NOTE: The ringer volume level also determines the ringer levels of intercom calls (pages 16-18) and the paging tone when initiating the handset locator feature (page 12). If the handset ringer volume level is set to off, that handset is silenced for all incoming calls and paging.RINGER VOLUME>DIRECTORYCALL LOG>RINGER VOLUMERINGER TONE>DIRECTORYCALL LOG
20Telephone operationHandset settingsRinger toneThis feature allows you to choose one of 10 ringer tones. To choose a ringer tone:1. Press MENU/SELECT in idle mode to enter the feature menu.2. Use or to scroll to the >RINGER TONE menu, then press MENU/SELECT.3. Press or to sample each ringer tone.4. Press MENU/SELECT to save your preference and return to the feature menu.Key toneThe handset is factory programmed to beep with each key press. If you turn off the KEY TONE, there will be no beeps when keys are pressed. To turn the KEY TONE on or off:1. Press MENU/SELECT in idle mode to enter the feature menu.2. Use or to scroll to the >KEY TONE menu, then press MENU/SELECT.3. Press or to select ON or OFF.4. Press MENU/SELECT to save your preference and return to the feature menu.RINGER TONE1>DIRECTORYCALL LOG>RINGER TONEKEY TONEKEY TONEON>DIRECTORYCALL LOG>KEY TONELANGUAGE
21Telephone operationHandset settingsLanguageIn this menu, you can select the language used for all screen displays. To select a language:1. Press MENU/SELECT in idle mode to enter the feature menu.2. Use or to scroll to the >LANGUAGE menu, then press MENU/SELECT.3. Press or to select ENGLISH, FRANCAIS or ESPANOL.4. Press MENU/SELECT to save your preference and return to the feature menu.LANGUAGEENGLISH>DIRECTORYCALL LOG >LANGUAGECLR VOICE MAIL
22Telephone operationHandset settingsVisual message waiting (voicemail) indicatorIf you subscribe to a voice mail service provided by your local telephone company, the visual message waiting indicator (VMWI) feature will provide visual indication when you have new voice mail messages - the VOICEMAIL light on the telephone base will flash, and NEW VOICE MAIL and the icon will appear on all handset screen(s). NOTE: This feature does not indicate new answering system messages recorded on your phone. Clear voice mail indication Use this feature when the telephone indicates that there is new voice mail but there is none (for example, when you have accessed your voice mail from a different telephone line while away from home). If there actually are new voice mail messages, your local telephone company will continue to send the signal to activate the visual message waiting indication.To manually turn off the new voice mail indication: 1. Press MENU/SELECT in idle mode to enter the feature menu.2. Use or to scroll to the >CLR VOICE MAIL menu, then press MENU/SELECT.3. Press MENU/SELECT again to turn the voice mail indication off, or press OFF/CLEAR to exit.NOTES: 1. Telephone company voice mail may alert you to new messages with stutter (broken) dial tone. Contact your telephone company for more details.2. This only turns off the displayed NEW VOICE MAIL message, icon and VOICEMAIL light; it does not delete your voice mail message(s).>DIRECTORYCALL LOG>CLR VOICE MAILDIAL TYPETURN INDICATOROFF?
23Telephone operationHandset settingsDial typeUsing this function, you can choose TONE or PULSE (rotary) dialing. The factory default setting is TONE. Change this to PULSE only if you do not have touch-tone dialing service.1. Press MENU/SELECT in idle mode to enter the feature menu.2. Use or to scroll to the >DIAL TYPE menu, press MENU/SELECT.3. Press the or to select TONE or PULSE. 4. Press MENU/SELECT to save your preference.NOTE: If you have more than one handset registered, dial type change made on any one handset will apply to all.Temporary ring silencingPress OFF/CLEAR or MUTE/REMOVE while the telephone is ringing to silence the ringer temporarily. This will silence the ringer without disconnecting the call. The next incoming call will ring normally at the preset volume.NOTE: If there is more than one handset in use, all handsets ring with an incoming call except those with the volume turned off. Pressing OFF/CLEAR or MUTE/REMOVE on one handset will only silence the ringer of that particular handset but the other handset(s) will continue to ring.DIAL TYPETONE>DIRECTORYCALL LOG>DIAL TYPEDIRECTORY
Directory24Pat Williams555-1234DirectoryShared directoryThe directory is stored in the telephone base, and is shared by all handsets. Changes made to the directory on any one handset will apply to all.NOTE: Only one handset can review the directory or caller ID log at a time. If another handset attempts to enter the directory, the screen will display NOT AVAILABLE AT THIS TIME.Memory capacityThe directory can store up to 50 entries, with a maximum of 15 alphanumeric characters (including spaces) and 30 digits. A convenient search feature can help you find and dial numbers quickly (page 28).If all memory locations are in use, the screen will display LIST FULL. You will not be able to store a new number until an existing one is deleted.Exiting the directoryPress OFF/CLEAR to cancel an operation, back up to the previous menu, or exit the menu display. Press and hold OFF/CLEAR to return to the idle mode.If you pause for too long while creating or reviewing an entry, the procedure will time out and you will have to begin again.
Directory25New directory entriesTo create and store a new directory entry1. Press MENU/SELECT in idle mode to enter the feature menu.2. Press MENU/SELECT again to enter the >DIRECTORY menu.3. Press to highlight STORE.4. Press MENU/SELECT5. Enter the telephone number when prompted. • Use the dial pad to enter up to 30 digits. – Press or to move the cursor to the left or right. – Press MUTE/REMOVE to erase numbers. – Press and hold REDIAL/PAUSE to enter a three-second dialing pause. -OR- • Copy a number from redial by pressing REDIAL/PAUSE then press or to locate the number to copy. Press MENU/SELECT to copy the number.6. Press MENU/SELECT to save the number in the display. The display will show ALREADY SAVED if the number is already in the directory. >DIRECTORY CALL LOG >STORE REVIEW >REVIEW STOREENTER NUMBER555-1234_
Directory26New directory entries7. Enter the name when prompted. • Use the dial pad to enter a name (up to 15 characters). Each time a key is pressed, the character on that key will be displayed. Additional key presses will produce other characters on that key. See the chart below. – Press or to move the cursor to the left or right. – Press MUTE/REMOVE to erase letters.DialKeyCharacters by number of key presses1234567890 0## , .- &‘? ! / ( )@11A B C 2 a b c3 d e f4 g h i5 j k l6 m n oS 7 p q8t u vZ 9 w xryszD E FG H IJ K LM N OP Q RT U VWspaceX Y23 4 5 6 7 8 98. Press MENU/SELECT to store your new directory entry. The name and the telephone number will then be shown on the screen. To change it later, see page 29.ENTER NAMEPat Williams_Pat Williams555-1234NOTE: The first word of every word will be capitalized. The remaining letters in a word begin with lower case letters shown in the chart to the right.
Directory27Directory reviewTo review directory entries1. Press DIR in idle mode to display the first listing in the directory. DIRECTORY EMPTY will be displayed if there are no directory entries. -OR- You can also display the first listing in the directory by first pressing MENU/SELECT twice, then press MENU/SELECT again to choose >REVIEW.2. Press or to browse through the directory. Entries will be displayed alphabetically by the first letter in the name. Andrew5556789Barbara5559876
Directory28Directory searchTo search by name1. Press DIR in idle mode to display the first listing in the directory. DIRECTORY EMPTY will be displayed if there are no directory entries. 2. When a name entry is displayed, press the dial pad keys (2-9) to start a quick name search. The directory will display the first name beginning with the first letter associated with the dial pad key, if there is an entry in the directory that begins with that letter.3. To see other names that start with the letters on the dial pad key, keep pressing the key. The names will be shown in alphabetical order.For example, if you have name entries Jennifer, Jessie, Kevin and Linda in your directory:• If you press 5 (JKL) once, you will see Jennifer.• If you press 5 (JKL) twice, you will see Jessie. • If you press 5 (JKL) three times, you will see Kevin. • If you press 5 (JKL) four times, you will see Linda. • If you press 5 (JKL) five times, you will see Jennifer again. NOTES: 1. If there is no name entry matching the first letter of the key you press, you will see a name entry that matches the second letter of the key.2. If you press a key (2-9) and there is no name entry to match those letters, the directory will show the entry that matches the next available letter in the directory.
Directory29To dial, delete or edit entriesTo dial, delete or edit a directory entry (name and number), the entry must be displayed on the handset. Use directory search (pages 27-28) to display an entry. Display dialTo dial a displayed number from the directory, press PHONE/FLASH or SPEAKER.To delete an entryWhen a directory entry is displayed, press MUTE/REMOVE to delete the displayed entry from the directory. Once deleted, an entry cannot be retrieved. To edit an entryWhen a directory entry is displayed: 1. Press MENU/SELECT to modify the entry. You will be prompted to EDIT NUMBER. • Press the dial pad keys to add digits. • Press MUTE/REMOVE to erase digits. • Press or to move the cursor. • Press and hold REDIAL/PAUSE to add a three-second pause if desired. • Press REDIAL/PAUSE, then or to scroll to a previously dialed number. Press MENU/SELECT to add the redial number to the entry. 2. Press MENU/SELECT. You will be prompted toYou will be prompted to EDIT NAME. • Press the dial pad keys to add characters (page 26). • Press MUTE/REMOVE to erase characters. • Press or to move the cursor.3. Press MENU/SELECT to confirm.Andrew5556789EDIT NUMBER555-1234EDIT NAMEAndyAndy5551234
30Caller ID operationCaller ID operationInformation about caller ID with call waitingThis product has a caller ID function with call waiting feature which works with service from your local telephone company.Caller ID with call waiting lets you see the name and telephone number of the caller before answering the telephone, even while on another call.It may be necessary to change your telephone service to use this feature. Contact your telephone company if: • You have both caller ID and call waiting, but as separate services (you may need combined service).• You have only caller ID service, or only call waiting service.• You do not have any caller ID or call waiting services. This product can be used with regular caller ID service, or this product’s other features can be used without subscribing to either caller ID or combined caller ID with call waiting service.There are fees for caller ID services. In addition, services may not be available in all areas.Depending on your service, you may see the caller’s number or the caller’s name and number. This product can provide information only if both you and the caller are in areas offering caller ID service and if both telephone companies use compatible equipment. The time and date are sent by the telephone company along with the call information.NOTE: Caller ID features will work only if both you and the caller are in areas offering caller ID service, and if both telephone companies use compatible equipment.CHRISTINE SMITH908-555-0100NEW10:01 11/23 AM
31Caller ID operationCaller ID operationHow the call log worksInformation about the last 50 incoming calls is stored in the call log. You can review the call log to find out who has called, easily return the call, or copy the caller’s name and number into your directory.When the call log is full, the oldest entry is deleted to make room for new incoming call information.If you answer a call before the information appears on the screen, it will not be saved in the call log.The call log is stored in the telephone base, and is shared by all handsets. Changes made at any one handset will be reflected in all.NOTE: Only one handset can review the caller ID log or directory at a time. If another handset attempts to enter the directory or caller ID log, it will display NOT AVAILABLE AT THIS TIME.Caller’s name Caller’s numberAppears when the call is missed and un-reviewedTime of callDate of callCHRISTINE SMITH908-555-0100NEW10:01 AM 11/23 CHRISTINE SMITH908-555-0100NEW10:01 11/23 AM
32Caller ID operationHANDSET 16 MISSED CALLS Caller ID operationMemory matchIf the incoming telephone number exactly matches a telephone number in your directory, the name that appears on the screen will match the corresponding name in your directory. For example, if Christine Smith calls, her name will appear as Chris if this is how you entered it into your directory.NOTE: The number shown by your caller ID will be in the format sent by the phone company. The phone company usually delivers ten-digit phone numbers (area code plus phone number). If the telephone number of the person calling does not exactly match a number in your directory, the name will appear as delivered by the phone company. For example if the phone company includes the area code and the directory number does not, the name will appear as delivered by the phone company.Missed calls indicatorWhen a handset is in idle mode and has calls that have not been reviewed, its screen will show XX MISSED CALLS. All entries which have not been reviewed will be counted as missed calls when the phone is idle. Each time a call log entry marked NEW is reviewed, the number of missed calls decreases by one. If you have too many missed calls and you do not want to review them one by one, but you still want to keep them in the call log, you can press and hold OFF/CLEAR for four seconds when the handset is idle. All the entries in the caller ID log will be considered old (have been reviewed), and the missed calls counter is reset to 0.Chris908-555-0100 NEW10:01 AM 11/23 Pat Williams555-1234NEW10:31 AM 11/23
33Caller ID operationHANDSET 16 MISSED CALLSPat Williams555-1234Chris Thompson908-555-0100Jeffrey Adams555-9876NEW10:21AM11/23 NEW10:11AM11/23 NEW10:31 AM 11/23 555-5555555-555-55551-555-555-55551-555-5555 The various dialing options are:To review the call logTo review the call log1. Press CID to review the call log. The call log displays the caller ID entries in reverse chronological order starting with the most recent call. -OR- You can also review the call log by pressing MENU/SELECT, then use or to scroll to the >CALL LOG, then press MENU/SELECT.2. Press or to scroll through the list as shown on the left.To dial from the call logWhile reviewing a call log entry: • Press PHONE/FLASH or SPEAKER to call the number as it is displayed in the call log. -OR-• Press # repeatedly to see the various dialing options (you can choose to dial with or without an area code, or with or without the 1), then press PHONE/FLASH or SPEAKER to place the call.NOTE: You may need to change how a caller ID number will be dialed if the entry is not displayed in the correct format. Caller ID numbers may appear with an area code which may not be required for local calls, or without a 1 which may be needed for long distance calls.Other options• Press MUTE/REMOVE to delete the displayed entry from the call log.• Press and hold MUTE/REMOVE to delete all entries from the call log. When asked to confirm, press MENU/SELECT to clear the call log of all entries, or press OFF/CLEAR to exit and leave all call log entries intact.• Press MENU/SELECT to copy this entry into your directory. If the name or number is not provided, you will be prompted to enter them (page 26). • Press OFF/CLEAR to exit the call log.NOTE: If both the name and number are not provided, UNABLE TO SAVE will be displayed.
34Answering system operationAnswering system operationMessage capacityThe answering system can record up to 99 messages, depending on the length of each message. Individual messages can be up to four minutes long, and the total maximum recording time is 14 minutes. Messages will remain available for replay until you delete them.Voice prompts Each time you press any answering system key, the answering system uses voice prompts to guide you. Message counterNumber of messages stored (or during playback, message number currently playing)
35Answering system operationDay & time announcementTo check day & timeYou can press CLOCK when the system is idle to hear the current day and time without changing it. To set day & timeBefore playing each message, the answering system announces the day and time the message was received. Follow the steps below to set the year, time and day, so messages are dated correctly. Each time you press SKIP or REPEAT, the year, hour, minute or day increases or decreases by one. Press and hold SKIP or REPEAT to increase or decrease the minutes or year by increments of ten. When you hear the correct setting, press CLOCK to move to the next setting. 1. Press CLOCK, the system will announce the current clock setting, then announces “To set the clock, press CLOCK.”2. Press CLOCK, The system will announce the current year setting, then announces “To change the year, press SKIP or REPEAT, to change the hour, press CLOCK.”.3. Press CLOCK, The system will announce the current hour setting, then announces “To change the hour, press SKIP or REPEAT, to change the minute, press CLOCK.”.4. Press CLOCK, The system will announce the current minute setting, then announces “To change the minute, press SKIP or REPEAT, to change the day, press CLOCK.”.5. Press CLOCK, The system will announce the current day setting, then announces “To change the day, press SKIP or REPEAT, press CLOCK when you are done”.6. Press CLOCK. The system announces the current clock setting.NOTES:1. If the clock was not set when the message was recorded, the system will announce "Time and day not set."2. Caller ID provides the time and date. Set the year so that the day of the week can be calculated from the caller ID information. After you set the time once, it will thereafter be set automatically with incoming caller ID information. The time will be set automatically only if you subscribe to caller ID service provided by your local telephone company (page 30).
36Answering system operationOutgoing announcementsOutgoing announcements are the messages callers hear when calls are answered by the answering system.The telephone is pre-set with an outgoing announcement. If the telephone is set up to record messages, it answers calls with “Hello. Please leave a message after the tone.” You can use this announcement, or replace it with your own recording.To play your outgoing announcementPress ANNC. then you will hear "Announcement. Press PLAY or press RECORD." Press PLAY/STOP to hear the outgoing announcement. Press ANNC to exit the announcement menu. To record your outgoing announcementPress ANNC. You will hear "Announcement. Press PLAY or press RECORD." Then press RECORD and begin speaking after you hear "Record after the tone. Press STOP when you are done." Speak facing the telephone base from about nine inches away. Press PLAY/STOP when you are done. Your recorded announcement will be played back. To listen to the recorded announcement again, press PLAY/STOP. To re-record a new announcement, press RECORD then follow the above steps. Press ANNC to exit the announcement menu. Elapsed time (in seconds) will be shown in the message window when recording. You can record an announcement up to 90 seconds long. Announcement shorter than two seconds long will not be recorded. To delete your outgoing announcementPress ANNC. You will hear “Announcement. Press PLAY or press RECORD." Then press PLAY/STOP to begin playback. Press DELETE during playback to delete your announcement. Press ANNC to exit the announcement menu. When your announcement is deleted, calls will be answered with the pre-set announcement described above.
37Answering system operation-OR-1. SETUPPress until desired feature is heard (see list at right).3. SETUP Press to set selection and move to next menu option.Changing feature optionsYou can change how the answering system operates. Press SETUP repeatedly to hear each feature. When you hear the feature you want to modify press SKIP or REPEAT to change the setting. Press SETUP to confirm your selection and move to the next menu option or press PLAY/STOP to confirm your selection and exit the menu. Feature options (Default settings underlined).System announces: Feature description:"Number of rings," current setting, then "To change the setting press SKIP or REPEAT; to continue setup, press SETUP." Options: 2/4/6/toll saverChoose number of rings before the system answers a call. When toll saver is active, the system answers after two rings if you have new messages, and after four rings if you have no new messages. When retrieving messages from a long-distance call, you may disconnect your call after three rings so that long distance charges will not be charged.NOTE:The message alert tone will beep only if all the conditions below are met: Answering system is on. Message alert tone setting is on. There are new messages. Pressing any telephone base key (except HANDSET LOCATOR) will temporarily silence the message alert tone. If you press DELETE in idle mode, there will be a voice prompt to direct you to press DELETE again to delete all old messages, the message alert tone will be temporarily silenced. The message alert tone will be re-activated with the next incoming message.Press until desired selection is heard.2. SKIP or REPEATPress to set selection and exit menu.PLAY/STOP“Base ringer,” current setting, then “To change the setting press SKIP or REPEAT; to continue setup, press SETUP.” Options: high/low/off"Remote access code," current setting, then "To change the setting press SKIP or REPEAT; to continue setup, press SETUP." Options: (select two-digit code) 19"Message alert tone," current setting, then "To change the setting press SKIP or REPEAT; to continue setup, press SETUP." Options: on/offChoose base ringer volume to high or low level, or turn the base ringer off.Select a two-digit number (10-99) for remote access from another telephone (page 42).NOTE: Press and hold SKIP or REPEAT to increase or decrease the remote access code number by increments of 10.When on, the telephone beeps every 10 seconds when there are new messages.

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