Brother 8CAA19 Spread Spectrum Transmitter User Manual MFC 440CN UG US

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Document ID	692779
Application ID	+tlPuFqbtHXyWOMb5wylcg==
Document Description	User Manual 2
Short Term Confidential	No
Permanent Confidential	No
Supercede	No
Document Type	User Manual
Display Format	Adobe Acrobat PDF - pdf
Filesize	241.11kB (3013815 bits)
Date Submitted	2006-08-11 00:00:00
Date Available	2006-09-26 00:00:00
Creation Date	2006-08-11 16:21:58
Producing Software	Acrobat Distiller 6.0 (Windows)
Document Lastmod	2006-08-11 16:31:20
Document Title	MFC-440CN_UG_US.book
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Document Author:	layout

Please see "User manual 4[Short-Term Confidentiality].pdf" for FCC manual
statements.
MFC-440CN_UG_US.book Page i Thursday, August 10, 2006 6:59 PM
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product should you lose your receipt;
„ may support an insurance claim by you in the event of product loss covered by insurance; and,
„ will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at
http://www.brother.com/registration/
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. You can download the latest software documents and utilities, read FAQs and
troubleshooting tips, and learn how to get the most from your Brother product.
http://solutions.brother.com
Note
• You can check here for Brother driver updates.
• To keep your machine performance up to date, check here for the latest firmware upgrade (for
Windows® only).
For Customer Service
In USA:
1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada:
1-877-BROTHER (voice)
(514) 685-4898 (fax)
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Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get instant answers to common
technical questions and product information for all Brother products. This system is available 24
hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index
of fax back subjects.
In USA only:
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1-800-521-2846
MFC-440CN_UG_US.book Page iii Thursday, August 10, 2006 6:59 PM
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (In the USA,
you can visit us online for a complete selection of the Brother accessories and supplies that are
available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada:
1-877-BROTHER (voice)
Description
Item
Ink Cartridge Standard 
LC51BK (Prints approx. 500 pages)
Ink Cartridge  (blue)
LC51C (Prints approx. 400 pages)
Ink Cartridge  (red)
LC51M (Prints approx. 400 pages)
Ink Cartridge 
LC51Y (Prints approx. 400 pages)
Premium Glossy Photo Paper
(Letter size / 20 sheets)
BP61GLL 1
(4"×6" size / 20 sheets)
BP61GLP 1
Matte Inkjet Paper
BP60ML (USA only)
(Letter size / 25 sheets)
Inkjet Plain Paper
BP60PL (USA only)
(Letter size / 250 sheets)
Telephone Line Cord
LG3077001 (USA only)
Telephone Handset
LE5803016 (USA only)
(MFC-665CW only)
Handset Curled Cord
UL8019005 (USA only)
(MFC-665CW only)
Cordless Handset
BCL-D10
(MFC-845CW only)
Battery
BCL-BT10
(MFC-845CW only)
User's Guide
LP5196001 (English for USA and Canada)
LP3290002 (French for Canada)
Available in the USA and from November 2006 in Canada.
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Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
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Brother® One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
„ This limited warranty (“warranty”) is given
only to the original end-use/retail purchaser
(referred to in this warranty as “Original
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this
Product”).
„ If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
What is covered:
„ This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges, refill
ribbons, therma PLUS paper, thermal
paper, and the cordless handset battery.
„ Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying
Consumable
and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
„ This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty Periods:
„ Machines: one year from the original
purchase date.
„ Accompanying
Consumable
and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What is NOT covered:
This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);
3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother®-brand parts and
Consumable and Accessory Items);
4 Consumable and Accessory Items that
expired in accordance with a rated life; and,
5 Problems arising from other than defects in
materials or workmanship.
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329 for Fax,
MFC and DCP and 1-800-276-7746 for
Printers, or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-800-521-2846.
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole
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period on your original Product has expired or
discretion. Brother reserves the right to supply
has not been sufficiently validated with a copy
a refurbished or remanufactured replacement
of the proof of purchase (bill of sale). The
Machine and/or accompanying Consumable
replacement Machine you receive (even if
and Accessory Items and use refurbished
refurbished or remanufactured) will be
parts provided such replacement products
covered by the balance of the limited warranty
conform to the manufacturer's specifications
period remaining on the original Product, plus
for new product/parts. The repaired or
an additional thirty (30) days. You will keep the
replacement Machine and/or accompanying
replacement Machine that is sent to you and
Consumable and Accessory Items will be
your original Machine shall become the
returned to you freight prepaid or made
property of Brother. Retain your original
available for you to pick up at a conveniently
Accessory Items and a copy of the return
located Authorized Service Center.
freight bill, signed by the courier.
If the Machine and/or accompanying
Limitations:
Consumable and Accessory Items are not
covered by this warranty (either stage), you
Brother is not responsible for damage to or
will be charged for shipping the Machine
loss of any equipment, media, programs or
and/or accompanying Consumable and
data related to the use of this Product. Except
Accessory Items back to you and charged for
for that repair or replacement as described
any service and/or replacement parts/products
above, Brother shall not be liable for any
at Brother's then current published rates.
direct, indirect, incidental or consequential
The foregoing are your sole (i.e., only) and
damages or specific relief. Because some
states do not allow the exclusion or limitation
exclusive remedies under this warranty.
of consequential or incidental damages, the
What happens when Brother elects to
above limitation may not apply to you.
replace your Machine:
THIS WARRANTY IS GIVEN IN LIEU OF ALL
When a replacement Machine is authorized by
OTHER WARRANTIES, WRITTEN OR
Brother, and you have delivered the Machine
ORAL,
WHETHER
EXPRESSED
BY
to an Authorized Service Center, the
AFFIRMATION, PROMISE, DESCRIPTION,
Authorized Service Center will provide you
DRAWING, MODEL OR SAMPLE. ANY AND
with a replacement Machine after receiving
ALL WARRANTIES OTHER THAN THIS
one from Brother. If you are dealing directly
ONE, WHETHER EXPRESS OR IMPLIED,
with Brother, Brother will send to you a
INCLUDING IMPLIED WARRANTIES OF
replacement Machine with the understanding
MERCHANTABILITY AND FITNESS FOR A
that you will, after receipt of the replacement
PARTICULAR PURPOSE, ARE HEREBY
Machine, supply the required proof of
DISCLAIMED.
purchase information, together with the
„ This Limited Warranty is the only warranty
Machine that Brother agreed to replace. You
that Brother is giving for this Product. It is
are then expected to pack the Machine that
the final expression and the exclusive and
Brother agreed to replace in the package from
only statement of Brother's obligations to
the replacement Machine and return it to
you. It replaces all other agreements and
Brother using the pre-paid freight bill supplied
understandings that you may have with
by Brother in accordance with the instructions
Brother or its representatives.
provided by Brother. Since you will be in
possession of two machines, Brother will
„ This warranty gives you certain rights and
require that you provide a valid major credit
you may also have other rights that may
card number. Brother will issue a hold against
vary from state to state.
the credit card account number that you
„ This Limited Warranty (and Brother's
provide until Brother receives your original
obligation to you) may not be changed in
Product and determines that your original
any way unless you and Brother sign the
Product is entitled to warranty coverage. Your
same piece of paper in which we (1) refer
credit card will be charged up to the cost of a
to this Product and your bill of sale date, (2)
new Product only if: (i) you do not return your
describe the change to this warranty and
original Product to Brother within five (5)
(3) agree to make that change.
business days; (ii) the problems with your
Important:
original Product are not covered by the limited
We recommend that you keep all original
warranty; (iii) the proper packaging
packing materials, in the event that you ship
instructions are not followed and has caused
this Product.
damage to the product; or (iv) the warranty
© 2003, 2006 Brother International Corporation
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MFC-440CN_UG_US.book Page vii Thursday, August 10, 2006 6:59 PM
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother
International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair
this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited
Warranty does not include cleaning, consumables (including, without limitation, print cartridges,
print head, toner and drum) or damage caused by accident, neglect, misuse or improper
installation or operation, any damage caused from service, maintenance, modifications, or
tampering by anyone other than a Brother Authorized Service Representative, or from the use of
supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile
machine in excess of the specifications or with the Serial Number or Rating Label removed shall
be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In
order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight
prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your
Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable
models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the
Warranty. (Refer to your User's Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head
resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User's
Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING,
WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES
IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized Service
Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this
warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother
for any failure of the MFC/Facsimile machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential,
exemplary, or punitive damages, including lost profits, arising from the use of or inability to use
the product, even if advised by the end user/purchaser of the possibility of such damages. Since
some Provinces do not allow the above limitation of liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights which
vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout Canada.
For Technical Support or for the name and location of your nearest Authorized Service
Center call 1-877-BROTHER.
Internet support: support@brother.ca or browse
Brother's Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
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Table of Contents
Section I
General
General Information
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................2
Viewing Documentation ...................................................................................2
Accessing Brother Support (For Windows®) .........................................................5
Control panel overview ..........................................................................................6
LCD display screen .........................................................................................9
Basic Operations ...........................................................................................10
Loading documents and paper
Loading documents .............................................................................................11
Using the ADF ...............................................................................................11
Using the scanner glass ................................................................................12
Scannable area .............................................................................................12
Acceptable paper and other media......................................................................13
Recommended media ...................................................................................13
Handling and using media .............................................................................13
Choosing the right media...............................................................................15
Loading paper and other media...........................................................................17
Loading envelopes and post cards ................................................................19
Loading photo paper......................................................................................21
Removing small printouts from the machine .................................................22
Printable area ................................................................................................23
General setup
On/Off key............................................................................................................24
Turning the machine off.................................................................................24
Turning the machine on.................................................................................24
On/Off setting ......................................................................................................24
Mode Timer..........................................................................................................26
Paper settings......................................................................................................26
Paper Type ....................................................................................................26
Paper Size .....................................................................................................27
Volume Settings...................................................................................................27
Ring Volume ..................................................................................................27
Beeper Volume..............................................................................................27
Speaker Volume ............................................................................................28
Handset Volume (MFC-665CW only) ............................................................28
Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only) ...29
Setting Volume Amplify (MFC-665CW only) .................................................30
Automatic Daylight Savings Time ........................................................................30
LCD display .........................................................................................................31
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LCD Contrast................................................................................................. 31
Setting the backlight brightness.....................................................................31
Setting the Dim Timer for the backlight ........................................................ 31
Setting the Off Timer ..................................................................................... 31
Setting the Wallpaper .................................................................................... 32
Security features
TX Lock
(MFC-440CN only) ........................................................................................... 33
Setting and changing the TX Lock password ................................................ 33
Turning the TX Lock on/off ............................................................................ 34
Memory Security (MFC-665CW and MFC-845CW only)..................................... 34
Setting and changing the memory security password ................................... 35
Turning the memory security on/off ............................................................... 35
Section II Fax
Sending a fax
Entering Fax mode .............................................................................................. 38
Faxing from the ADF .................................................................................... 38
Faxing from the scanner glass ......................................................................39
Faxing A4 size documents from the scanner glass ....................................... 39
Color fax transmission ................................................................................... 39
Canceling a fax in progress ........................................................................... 39
Broadcasting (Black & White only) ......................................................................40
Canceling a Broadcast in progress................................................................40
Additional sending operations.............................................................................. 41
Sending faxes using multiple settings ........................................................... 41
Contrast .........................................................................................................41
Changing fax resolution................................................................................. 41
Dual access (Black & White only)..................................................................42
Real time transmission .................................................................................. 42
Overseas Mode ............................................................................................. 43
Delayed Faxing (Black & White only) ............................................................ 43
Delayed Batch Transmission (Black & White only) ....................................... 43
Checking and canceling waiting jobs............................................................. 43
Setting your changes as a new default.......................................................... 44
Restoring all the settings to factory settings .................................................. 44
Sending a fax manually ................................................................................. 44
Sending a fax at the end of a conversation ................................................... 44
Out of Memory message ............................................................................... 45
Receiving a Fax
Receive modes .................................................................................................... 46
Choosing the Receive Mode .........................................................................46
Using receive modes ........................................................................................... 48
Fax only .........................................................................................................48
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Fax/Tel...........................................................................................................48
Manual...........................................................................................................48
Message Center (MC) (MFC-665CW and MFC-845CW only) ......................48
External TAD (MFC-440CN only) ..................................................................48
Receive mode settings ........................................................................................49
Ring Delay .....................................................................................................49
F/T Ring Time (Fax/Tel mode only) ...............................................................49
Easy Receive.................................................................................................50
Additional receiving operations............................................................................51
Printing a reduced incoming fax ....................................................................51
Receiving a fax at the end of a conversation.................................................51
Printing a fax from the memory .....................................................................51
Telephone Services and External devices
Voice operations ..................................................................................................52
Making a telephone call (MFC-665CW and MFC-845CW only) ....................52
Answering calls with the Speaker Phone
(MFC-665CW and MFC-845CW only).......................................................52
Hold (MFC-665CW and MFC-845CW only) ..................................................52
Tone or Pulse (Canada only).........................................................................53
Fax/Tel mode when the power key is on .......................................................53
Fax/Tel mode when the power key is off .......................................................53
Telephone services..............................................................................................54
Distinctive Ring ..............................................................................................54
Caller ID.........................................................................................................56
Connecting an external TAD (telephone answering device)................................57
Connections...................................................................................................58
Recording outgoing message (OGM) on an external TAD ............................59
Special line considerations ............................................................................59
Multi-line connections (PBX) .........................................................................61
External and extension phones ...........................................................................61
Connecting an external or extension telephone ............................................61
Using external and extension telephones......................................................61
Using a Non-Brother cordless external telephone
(MFC-440CN and MFC-665CW only) .......................................................62
Using remote codes.......................................................................................62
Dialing and storing numbers
How to Dial ..........................................................................................................63
Manual dialing ...............................................................................................63
Speed-Dialing ................................................................................................63
Search ...........................................................................................................63
Fax Redial .....................................................................................................64
Outgoing Call.................................................................................................64
Caller ID history .............................................................................................65
Storing numbers ..................................................................................................65
Storing a pause .............................................................................................65
Storing Speed-Dial numbers .........................................................................65
Changing Speed-Dial names or numbers .....................................................67
Setting up groups for broadcasting................................................................68
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Dialing Access codes and credit card numbers............................................. 69
Message Center (MFC-665CW and MFC-845CW only)
Message Center mode ........................................................................................ 71
Setting up the Message Center .....................................................................71
Outgoing message (OGM) ............................................................................ 71
Fax/Tel OGM (Announcement) .....................................................................72
Activating Message Center mode..................................................................72
Managing your messages.................................................................................... 73
Message indicator ......................................................................................... 73
Playing voice messages ................................................................................ 73
Erasing incoming messages..........................................................................73
Additional Message Center operations................................................................74
Setting maximum time for incoming messages ............................................. 74
Setting toll saver ............................................................................................ 74
ICM Recording Monitor.................................................................................. 75
Recording a conversation (MFC-665CW only).............................................. 75
10
Advanced fax operations (Black & White only)
Fax Forwarding.................................................................................................... 76
Paging .................................................................................................................77
Fax Storage .........................................................................................................78
Fax Preview (MFC-665CW and MFC-845CW only) ............................................ 78
Setting Fax Preview....................................................................................... 78
How to preview a fax ..................................................................................... 79
How to delete all faxes in the list ...................................................................79
How to print all faxes in the list ......................................................................79
PC Fax Receive................................................................................................... 80
Changing the destination PC.........................................................................81
Turning off Advanced Fax Operations .................................................................81
Changing Advanced Fax Operations...................................................................82
Remote Retrieval ................................................................................................. 82
Setting a Remote Access Code.....................................................................82
Using your Remote Access Code..................................................................83
Remote Fax commands ................................................................................ 84
Retrieving fax messages ............................................................................... 86
Changing your Fax Forwarding number ........................................................ 86
11
Printing Reports
Fax reports...........................................................................................................87
Transmission Verification Report...................................................................87
Fax Journal (activity report) ........................................................................... 87
Reports ................................................................................................................88
How to print a report ...................................................................................... 88
12
Polling
Polling overview................................................................................................... 89
Polling receive .....................................................................................................89
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Setup to receive polling .................................................................................89
Sequential polling
(Black & White only) ..................................................................................89
Polled transmit (Black & White only)....................................................................90
Set up for polled transmit...............................................................................90
Section III Copy
13
Making copies
How to copy .........................................................................................................92
Entering Copy mode ......................................................................................92
Making a single copy .....................................................................................92
Making multiple copies ..................................................................................93
Stop copying..................................................................................................93
Copy settings .......................................................................................................93
Changing copy quality ...................................................................................93
Enlarging or reducing the image copied ........................................................94
Making N in 1 copies or a poster (page layout) ............................................94
Sorting copies using the ADF ........................................................................95
Adjusting Brightness, Contrast and Color......................................................96
Paper Options................................................................................................97
Setting your changes as new default.............................................................97
Restoring all the settings to factory settings ..................................................97
‘Out of Memory’ message....................................................................................98
Section IV Walk-up Photo Printing
14
PhotoCapture Center®
PhotoCapture Center® Operations ....................................................................100
Printing from a media card without a PC .....................................................100
Scanning to a media card without a PC ......................................................100
Using PhotoCapture Center® from your computer ......................................100
Using media cards.......................................................................................100
Media card folder structure ..........................................................................100
Getting started ...................................................................................................101
Entering PhotoCapture mode ......................................................................102
Print Images.......................................................................................................102
View Photo(s) ..............................................................................................102
Print Index (Thumbnails) .............................................................................103
Print All Photos ............................................................................................103
Print Photos .................................................................................................104
DPOF printing ..............................................................................................104
PhotoCapture Center® print settings .................................................................105
Print Quality .................................................................................................106
Paper options ..............................................................................................106
Adjusting Brightness, Contrast and Color....................................................106
Cropping ......................................................................................................108
xii
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MFC-440CN_UG_US.book Page xiii Thursday, August 10, 2006 6:59 PM
Borderless printing....................................................................................... 108
Setting your changes as new default........................................................... 108
Restoring all the settings to factory settings ................................................ 108
Scan to Card .....................................................................................................109
Entering Scan mode .................................................................................... 109
How to scan to card..................................................................................... 109
Understanding the Error Messages ...................................................................110
15
PictBridge
Before Using PictBridge..................................................................................... 111
PictBridge requirements .............................................................................. 111
Using PictBridge ................................................................................................ 111
Setting your digital camera .......................................................................... 111
Printing Images.................................................................................................. 112
DPOF printing.............................................................................................. 113
Understanding the Error Messages ...................................................................113
Section V Software
16
Software and Network features
Section VI Appendixes
Safety and Legal
Choosing a location ........................................................................................... 118
To use the machine safely................................................................................. 119
Important safety instructions........................................................................123
Standard telephone and FCC Notices (These notices are in effect on models
sold and used in the United States only.) ................................................ 125
Federal Communications Commission (FCC)
Declaration of Conformity (USA only)...................................................... 126
Industry Canada Compliance Statement (Canada only) ............................. 127
LAN connection ........................................................................................... 127
Legal limitations for copying ........................................................................128
Trademarks ................................................................................................. 129
Troubleshooting and Routine Maintenance
Troubleshooting ................................................................................................ 130
If you are having difficulty with your machine .............................................. 130
Error messages ................................................................................................. 136
Transferring your faxes or Fax Journal report ............................................. 139
Document jam ............................................................................................ 140
Printer jam or paper jam .............................................................................. 141
Dial Tone ....................................................................................................142
Phone line interference................................................................................ 143
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MFC-440CN_UG_US.book Page xiv Thursday, August 10, 2006 6:59 PM
Routine maintenance.........................................................................................143
Replacing the ink cartridges ........................................................................143
Cleaning the outside of the machine ...........................................................145
Cleaning the scanner...................................................................................146
Cleaning the machine printer platen ............................................................147
Cleaning the paper pick-up roller.................................................................147
Cleaning the print head ...............................................................................148
Checking the print quality ............................................................................148
Checking the printing alignment ..................................................................149
Checking the ink volume .............................................................................150
Uninstalling and installing the handset and handset cradle
(MFC-665CW only)..................................................................................150
Uninstalling and installing the cradle and the bracket
(MFC-845CW only)..................................................................................152
Machine Information ..........................................................................................154
Checking the serial number .........................................................................154
Packing and shipping the machine ....................................................................154
Menu and Features
On-screen programming....................................................................................158
Memory storage...........................................................................................158
Menu keys .........................................................................................................158
Menu table...................................................................................................159
Entering Text ...............................................................................................174
Specifications
General ..............................................................................................................175
Print media.........................................................................................................177
Fax.....................................................................................................................178
Message Center (MFC-665CW and MFC-845CW only) ...................................180
Digital Cordless Handset (MFC-845CW only) ...................................................181
Cordless handset.........................................................................................181
Battery .........................................................................................................181
Battery cradle ..............................................................................................182
AC adapter ..................................................................................................182
Copy ..................................................................................................................183
PhotoCapture Center® .......................................................................................184
PictBridge ..........................................................................................................184
Scanner .............................................................................................................185
Printer ................................................................................................................186
Interfaces ...........................................................................................................187
Computer requirements .....................................................................................188
Consumable items .............................................................................................189
Network (LAN) ...................................................................................................190
Glossary
Index
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MFC-440CN_UG_US.book Page 1 Thursday, August 10, 2006 6:59 PM
Section I
General
General Information
Loading documents and paper
General setup
Security features
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11
24
33
MFC-440CN_UG_US.book Page 2 Thursday, August 10, 2006 6:59 PM
General Information
Using the
documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation
The following symbols and conventions are
used throughout the documentation.
Bold
Italics
Courier
New
Viewing Documentation
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Viewing Documentation
(For Windows®)
Text in the Courier New font
identifies messages on the
LCD of the machine.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
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This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide
that are on the CD-ROM.
Bold typeface identifies specific
keys on the machine’s control
panel.
Warnings tell you what to do to
prevent possible personal injury.
Accessing the
Software User’s Guide
and Network User’s
Guide
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guide.
If you have not installed the software, you can
find the documentation by following the
instructions below:
Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
If the model name screen appears, click
your model name.
MFC-440CN_UG_US.book Page 3 Thursday, August 10, 2006 6:59 PM
General Information
If the language screen appears, click
your language. The CD-ROM main
menu will appear.
PaperPort® SE with OCR User’s Guide
„ The complete ScanSoft® PaperPort® SE
with OCR User’s Guide can be viewed
from the Help selection in the ScanSoft®
PaperPort® SE with OCR application.
How to find Network setup
instructions (MFC-665CW only)
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
Note
If this window does not appear, use
Windows® Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
Click User’s Guide to view the
Software User’s Guide and Network
User’s Guide in HTML format.
How to find Scanning instructions
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
„ Scanning
(For Windows® 98/98SE/Me/2000
Professional and Windows® XP)
„ ControlCenter3
(For Windows® 98/98SE/Me/2000
Professional and Windows® XP)
„ Network Scanning
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MFC-440CN_UG_US.book Page 4 Thursday, August 10, 2006 6:59 PM
Chapter 1
Viewing Documentation
(For Macintosh®)
Presto!® PageManager® User’s Guide
Turn on your Macintosh®. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
„ The complete Presto!® PageManager®
User’s Guide can be viewed from the Help
selection in the Presto!® PageManager®
application.
How to find Network setup
instructions (MFC-665CW and
MFC-845CW only)
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. For
more information, or if your access point
supports SecureEasySetup™, please see
the Network User’s Guide on the CD-ROM.
Double-click the Documentation icon.
Double-click your language folder.
Double-click the top page file to view the
Software User's Guide and Network
User's Guide in HTML format.
Click the documentation you want to
read:
„ Software User’s Guide
„ Network User’s Guide
How to find Scanning instructions
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
„ Scanning
(For Mac OS® X 10.2.4 or greater)
„ ControlCenter2
(For Mac OS® X 10.2.4 or greater)
„ Network Scanning
(For Mac OS® X 10.2.4 or greater)
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MFC-440CN_UG_US.book Page 5 Thursday, August 10, 2006 6:59 PM
General Information
Accessing Brother
Support
(For Windows®)
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center), Customer Service and Brother
Authorized Service Centers on page i and on
the Brother CD-ROM.
„ Click Brother Support on the main menu.
The following screen will appear:
„ To access our web site
(www.brother.com), click Brother Home
Page.
„ To view all Brother Numbers, including
Customer Service numbers for the USA
and Canada, click Support Information.
„ To access the USA Brother online
shopping mall (www.brothermall.com) for
additional product and services
information, click Brother Mall.com.
„ For the latest news and product support
information (http://solutions.brother.com),
click Brother Solutions Center.
„ To return to the main page, click Back or
If you have finished, click Exit.
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MFC-440CN_UG_US.book Page 6 Thursday, August 10, 2006 6:59 PM
Chapter 1
Control panel overview
MFC-440CN
MFC-665CW
11
13
12
10 9
MFC-845CW
11
13
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12
10 9
MFC-440CN_UG_US.book Page 7 Thursday, August 10, 2006 6:59 PM
General Information
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MFC-440CN_UG_US.book Page 8 Thursday, August 10, 2006 6:59 PM
Chapter 1
Note
Most of the illustrations in this User’s Guide show the MFC-440CN.
Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
(Canada only) The # key lets you temporarily
switch the dialing mode during a telephone call
from Pulse to Tone.
Fax and telephone keys
„ Search/Speed Dial (MFC-440CN)
Lets you look up and dial numbers that are
stored in the memory.
„ Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when programming quick
dial numbers.
„ Hook (MFC-440CN)
Press before dialing if you want to make
sure a fax machine will answer, and then
press Black Start or Color Start.
Also, press this key after picking up the
handset of an external telephone during the
F/T double/pseudo-ring.
„ Hold (MFC-665CW)
Lets you place telephone calls on hold.
„ Hold/Intercom (MFC-845CW)
Lets you place telephone calls on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
„
„
„
„
„
„
„
Fax
Scan
Lets you access Scan mode.
„
Color Start
Lets you start sending faxes or making
copies in full color. Also lets you start a
scanning operation (in color or black &
white, depending on the scanning setting in
the ControlCenter software).
Lets you access Fax mode.
„
d c
In Fax mode, you can press these keys to
adjust the ring volume.
a Search/Speed Dial (MFC-665CW and
MFC-845CW)
Lets you look up and dial numbers that are
stored in the memory.
d or c
Press to scroll backward or forward to a
menu selection.
a or b
Press to scroll through the menus and
options.
Menu
Access the main menu.
OK
Selects a setting.
Clear/Back
Press to cancel the current setting.
Start keys:
„
Mode keys:
„
Menu keys:
„ Volume keys
Black Start
Lets you start sending faxes or making
copies in black & white. Also lets you start
a scanning operation (in color or black &
white depending on the scanning setting in
the ControlCenter software).
On/Off
You can turn the machine on or off.
Stop/Exit
Stops an operation or exits from a menu.
Copy
Lets you access Copy mode.
„
PhotoCapture
Lets you access PhotoCapture Center®
mode.
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MFC-440CN_UG_US.book Page 9 Thursday, August 10, 2006 6:59 PM
General Information
LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
Also, you can adjust the angle of the LCD
display by lifting it.
LCD display screen
The LCD shows the current machine status
when the machine is idle.
Ink
Lets you clean the print head, check the print
quality, and check the available ink volume.
10 Fax Preview (MFC-665CW and MFC-845CW)
Lets you preview incoming faxes on the LCD.
11 Message Center keys (MFC-665CW and
MFC-845CW only):
„
MC On/Off
Turns the Message Center on or off. Will
also flash if you have new messages.
„ Play/Record (MFC-665CW)
Plays voice messages stored in the
memory. Will also let you record telephone
calls.
„ Play (MFC-845CW)
Plays voice messages stored in memory.
„ Erase
Deletes voice messages.
12 Speaker Phone (MFC-665CW and
MFC-845CW)
Turns the speaker phone on or off.
13 Microphone (MFC-665CW and MFC-845CW)
Picks up your voice when you speak to another
party using Speaker Phone.
2 3
4 5 6
Current Receive Mode
Lets you see the current receive mode.
„ Fax (Fax only)
„ F/T (Fax/Tel)
„ TAD (External TAD) (MFC-440CN)
„ MC (Msg Ctr) (MFC-665CW and
MFC-845CW)
„ Mnl (Manual)
Fax in the machine’s memory
Shows how many received faxes are in the
memory.
Voice message in the machine’s memory.
(MFC-665CW and MFC-845CW)
Shows how many received voice messages
are in the memory.
Memory Status
Lets you see the available memory in the
machine.
Wireless Status (MFC-665CW and
MFC-845CW)
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
Max
Ink indicator
Lets you see the available ink volume.
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MFC-440CN_UG_US.book Page 10 Thursday, August 10, 2006 6:59 PM
Chapter 1
Basic Operations
The following steps show how to change a
setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
OK
Press OK.
Press a or b to choose Mode Timer.
MENU
General Setup
Mode Timer
Paper Type
Paper Size
Volume
Select & Press
2 Mins
Plain Pap
Letter
OK
Press OK.
Press a or b to choose 30 Secs.
MENU
Mode Timer
30 Secs
1 Min
2 Mins
5 Mins
Select & Press
10
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General Setup
Mode Timer
Paper Type
Paper Size
Volume
Select & Press
Press a or b to choose
General Setup.
General Setup
Fax
LAN
Print Reports
Machine Info.
Select & Press
MENU
Press Menu.
MENU
OK
Press OK.
You can see the current setting on the
LCD:
Press Stop/Exit.
30 Secs
Plain Pap
Letter
OK
MFC-440CN_UG_US.book Page 11 Thursday, August 10, 2006 6:59 PM
Loading documents and paper
Loading documents
How to load documents
DO NOT pull on the document while it is
feeding.
Recommended environment
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
Humidity:
50% to 70%
Paper:
20 lb LTR (80 g/m2 A4)
Document Sizes Supported
5.8 to 14 in.
(148 to 355.6 mm)
Width:
5.8 to 8.5 in.
(148 to 215.9 mm)
Weight:
DO NOT use cardboard, newspaper or
fabric.
„ Make sure documents written with ink are
completely dry.
68 to 86° F (20 to 30° C)
Length:
17 to 24 lb (64 to 90
CAUTION
The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard 20 lb
(80 g/m2) paper and always fan the pages
before putting them in the ADF.
Temperature:
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF
Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
Adjust the paper guides to fit the width of
your documents.
Unfold the ADF Document Output
Support Flap (1).
g/m2)
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
11
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MFC-440CN_UG_US.book Page 12 Thursday, August 10, 2006 6:59 PM
Chapter 2
Using the scanner glass
You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.
Document Sizes Supported
Length:
Up to 11.7 in. (297 mm)
Width:
Up to 8.5 in. (215.9 mm)
Weight:
Up to 4.4 lb (2 kg)
How to load documents
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.
Scannable area
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
Note
To use the scanner glass, the ADF must
be empty.
Lift the document cover.
Using the document guidelines on the
left, center the document face down on
the scanner glass.
Usage
Document Top (1)
Size
Bottom (2)
Left (3)
Right (4)
Fax
Letter
0.12 in.
(3 mm)
0.16 in.
(4 mm)
A4
0.12 in.
(3 mm)
0.04 in.
(1 mm)
Letter
0.12 in.
(3 mm)
0.12 in.
(3 mm)
A4
0.12 in.
(3 mm)
0.12 in.
(3 mm)
Letter
0.12 in.
(3 mm)
0.12 in.
(3 mm)
A4
0.12 in.
(3 mm)
0 in.
(0 mm)
Copy
Scan
12
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Close the document cover.
MFC-440CN_UG_US.book Page 13 Thursday, August 10, 2006 6:59 PM
Loading documents and paper
Acceptable paper and
other media
The print quality can be affected by the type
of paper you are using in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
Recommended media
To get the best print quality, we suggest using
Brother paper. (See table below.)
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
We recommend testing various paper types
before buying large quantities.
„ When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the proper media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu (See
Paper Type on page 26).
„ When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.
„ When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Brother paper
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
For best results, use Brother paper.
Paper Type
Item
Letter Plain
BP60PL (USA only)
Letter Glossy Photo
BP61GLL 1
Letter Inkjet (Matte)
BP60ML (USA only)
4 × 6 in. Glossy Photo
BP61GLP 1
Available in the USA and from November 2006 in
Canada.
Handling and using media
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
„ The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.
„ Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
13
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MFC-440CN_UG_US.book Page 14 Thursday, August 10, 2006 6:59 PM
Chapter 2
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
0.08 in. (2 mm) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.
„ Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
14
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MFC-440CN_UG_US.book Page 15 Thursday, August 10, 2006 6:59 PM
Loading documents and paper
Choosing the right media
Paper type and size for each operation
Paper Type
Cut Sheet
Cards
Envelopes
Paper Size
Usage
Fax
Copy
Photo
Capture
Printer
Letter
8 1/2 × 11 in. (216 × 279 mm)
Yes
Yes
Yes
Yes
A4
8.3 × 11.7 in. (210 × 297 mm)
Yes
Yes
Yes
Yes
Legal
8 1/2 × 14 in. (216 × 356 mm)
Yes
Yes
–
Yes
Executive
7 1/4 × 10 1/2 in. (184 × 267 mm) –
–
–
Yes
JIS B5
7.2 × 10.1 in. (182 × 257 mm)
–
–
–
Yes
A5
5.8 × 8.3 in. (148 × 210 mm)
–
Yes
–
Yes
A6
4.1 × 5.8 in. (105 × 148 mm)
–
–
–
Yes
Photo
4 × 6 in. (10 × 15 cm)
–
Yes
Yes
Yes
Photo L
3 1/2 × 5 in. (89 × 127 mm)
–
–
–
Yes
Photo 2L
5 × 7 in. (13 × 18 cm)
Yes
–
–
Yes
Index Card 5 × 8 in. (127 × 203 mm)
–
–
–
Yes
Post Card 1 3.9 × 5.8 in. (100 × 148 mm)
–
–
–
Yes
Post Card 2
(Double)
5.8 × 7.9 in. (148 × 200 mm)
–
–
–
Yes
C5
Envelope
6.4 × 9 in. (162 × 229 mm)
–
–
–
Yes
DL
Envelope
4.3 × 8.7 in. (110 × 220 mm)
–
–
–
Yes
Yes
COM-10
4 1/8 × 9 1/2 in. (105 × 241 mm)
–
–
–
Monarch
3 7/8 × 7 1/2 in. (98 × 191 mm)
–
–
–
Yes
JE4
Envelope
4.1 × 9.3 in. (105 × 235 mm)
–
–
–
Yes
8 1/2 × 11 in. (216 × 279 mm)
–
Yes
–
Yes
8.3 × 11.7 in. (210 × 297 mm)
–
Yes
–
Yes
Transparencies Letter
A4
15
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MFC-440CN_UG_US.book Page 16 Thursday, August 10, 2006 6:59 PM
Chapter 2
Paper weight, thickness and capacity
Paper Type
Weight
Cut
Sheet
17 to 32 lb (64 to 120 g/m2)
Plain Paper
Inkjet Paper
Glossy Paper
Cards
Thickness
No. of
sheets
0.003 to 0.006 in. (0.08 to 0.15 mm)
100 1
0.003 to 0.01 in. (0.08 to 0.25 mm)
20
2)
Up to 0.01 in. (Up to 0.25 mm)
20
17 to 53 lb (64 to 200 g/m )
Up to 58 lb (Up to 220 g/m
Photo 4"×6"
Up to 64 lb (Up to 240
Index Card
Up to 32 lb (Up to 120 g/m2) Up to 0.006 in. (Up to 0.15 mm)
Post Card
Envelopes
Transparencies
g/m2
) Up to 0.01 in. (Up to 0.28 mm)
20 2
30
Up to 53 lb (Up to 200 g/m
Up to 0.01 in. (Up to 0.23 mm)
30
2)
20 to 25 lb (75 to 95 g/m
Up to 0.02 in. (Up to 0.52 mm)
10
–
–
10
2)
g/m2).
Up to 50 sheets for Legal size paper 20 lb (80
For Photo 4"×6" and Photo L 3.5"×5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada).
(See Loading photo paper on page 21.)
Up to 100 sheets of 20 lb (80 g/m2) paper.
16
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MFC-440CN_UG_US.book Page 17 Thursday, August 10, 2006 6:59 PM
Loading documents and paper
Loading paper and
other media
Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
Note
To print on Photo (4"×6") or Photo L
(3.5"×5") paper, see Loading photo
paper on page 21.
If the paper support flap is open, close it,
and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).
Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure that the paper is not
curled.
17
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MFC-440CN_UG_US.book Page 18 Thursday, August 10, 2006 6:59 PM
Chapter 2
Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
Gently adjust the paper side guides with
both hands to the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
18
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Close the output paper tray cover.
MFC-440CN_UG_US.book Page 19 Thursday, August 10, 2006 6:59 PM
Loading documents and paper
Slowly push the paper tray completely
into the machine.
Loading envelopes and post
cards
About envelopes
„ Use envelopes that weigh from 20 to 25 lb
(75 to 95 g/m2).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
CAUTION
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
Double flap
Note
Do not use the paper support flap for
Legal paper.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
19
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MFC-440CN_UG_US.book Page 20 Thursday, August 10, 2006 6:59 PM
Chapter 2
How to load envelopes and post cards
Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
If you have problems when printing on
envelopes, try the following suggestions:
Open the envelope flap.
Adjust the size and margin in your
application.
Note
If the envelopes or post cards are ‘doublefeeding’, put one envelope in the paper
tray at a time.
Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge in first as shown in
the illustration. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.
20
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Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
MFC-440CN_UG_US.book Page 21 Thursday, August 10, 2006 6:59 PM
Loading documents and paper
Loading photo paper
Note
In Canada, the photo bypass tray is
called the photo paper tray.
Put the photo paper into the photo
bypass tray and gently adjust the paper
side guides to the paper.
Make sure the paper side guides touch
the sides of the paper.
Use the photo bypass tray, which has been
assembled on the top of the output paper tray
cover, to print on photo 4"×6" and photo L
3.5"×5" size paper. When you use the photo
bypass tray, you do not have to take out the
paper that is in the tray beneath it.
Press the photo bypass tray (1) release
button with your left thumb and push the
photo bypass tray backward until it
clicks into the photo printing position.
Note
• Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
• Always make sure that the paper is not
curled.
When you have finished printing photos
return the photo bypass tray to the
normal printing position.
Press the photo bypass tray release
button with your left thumb and pull the
photo bypass tray forward until it clicks.
Photo Bypass Tray
Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
21
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MFC-440CN_UG_US.book Page 22 Thursday, August 10, 2006 6:59 PM
Chapter 2
Removing small printouts
from the machine
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
22
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MFC-440CN_UG_US.book Page 23 Thursday, August 10, 2006 6:59 PM
Loading documents and paper
Printable area
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Cut Sheet Paper
Envelopes
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
Envelopes
0.47 in. (12 mm)
0.95 in. (24 mm)
0.12 in. (3 mm)
0.12 in. (3 mm)
Note
The Borderless feature is not available for envelopes.
23
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MFC-440CN_UG_US.book Page 24 Thursday, August 10, 2006 6:59 PM
General setup
On/Off key
When the machine is idle, you can turn it on
and off by pressing the On/Off key.
Note
24
Color:Black
Press and hold down the On/Off key
until the LCD shows Shutting Down.
The LCD light goes off.
Turning the machine on
Press the On/Off key.
On/Off setting
You can customize the machine's On/Off
key. The factory setting is
Fax Receive:Off. Your machine will not
work when it is switched off, but it will clean
the print head periodically. If you turn this
setting to Fax Receive:On, you can
receive faxes or calls even when the machine
is switched off. (See On/Off key on this page.)
If you have connected an external
telephone or TAD, it is always available.
Turning the machine off
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose
On/Off Setting.
Press OK.
Press a or b to choose
Fax Receive:On (or
Fax Receive:Off).
Press OK.
Press Stop/Exit.
MFC-440CN_UG_US.book Page 25 Thursday, August 10, 2006 6:59 PM
General setup
MFC-440CN
On/Off
setting
MFC-665CW and MFC-845CW
Receive
mode
Fax
—
Receive:
Off
Available operations
On/Off
setting
No machine operations
will be available.
Fax
—
Receive:
Off
(factory
setting)
Receive
mode
Available operations
No machine operations
will be available.
(factory
setting)
Fax
Fax Only
Receive:
External
On 1
TAD
Manual
Fax/Tel
Fax Receive
Easy Receive
Delayed Fax 3
Fax Forward 3
Paging 3
Fax Storage 3
PC Fax Receive 3
Remote Retrieval 3
Fax
Fax Only
Receive:
Fax/Tel 3
On 1 2
Manual 4
Easy Receive
Delayed Fax 3
You cannot receive a fax with Black Start or
Color Start.
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
Set before you switch off the machine.
Fax Receive
Recording Incoming
Message
Easy Receive,
Delayed Fax 6
Fax Forward 6
Paging 6
Fax Storage 6
Fax Preview 6
PC Fax Receive 6
Remote Retrieval 6
MC
Manual
Fax/Tel
Fax Receive
Easy Receive
Delayed Fax 6
Fax Forward 6
Paging 6
Fax Storage 6
Fax Preview
PC Fax Receive 6
Remote Retrieval 6
Easy Receive
Delayed Fax 6
You cannot receive a fax with Black Start or
Color Start.
You can receive telephone calls by lifting the handset
(MFC-665CW) or using the cordless handset
(MFC-845CW).
MFC-665CW
When an external TAD is connected and Easy
Receive is turned on.
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel (MFC-845CW).
Set before you switch off the machine.
25
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MFC-440CN_UG_US.book Page 26 Thursday, August 10, 2006 6:59 PM
Chapter 3
Mode Timer
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
PhotoCapture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last.
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose Mode Timer.
Press OK.
Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
Press Stop/Exit.
26
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Paper settings
Paper Type
To get the best print quality, set the machine
for the type of paper you are using.
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose Paper Type.
Press OK.
Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
Press OK.
Press Stop/Exit.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
MFC-440CN_UG_US.book Page 27 Thursday, August 10, 2006 6:59 PM
General setup
Paper Size
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 4 × 6 in.
(10 × 15 cm) and three sizes for printing
faxes: Letter, Legal and A4. When you
change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time so your machine
can fit an incoming fax on the page.
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose Paper Size.
Press OK.
Press a or b to choose Letter,
Legal, A4, A5 or 4"×6".
Press OK.
Press Stop/Exit.
Volume Settings
Ring Volume
You can choose a range of ring volume levels, from High to Off.
While in Fax mode
, press
d or
to adjust the volume level. The LCD
shows the current setting, and each key
press will change the volume to the next level.
The machine will keep the new setting until
you change it.You can also change the
volume through the menu, by following the
instructions below:
Setting the Ring Volume from the
menu
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose Volume.
Press OK.
Press a or b to choose Ring.
Press OK.
Press a or b to choose Low, Med,
High or Off.
Press OK.
Press Stop/Exit.
Beeper Volume
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
Press Menu.
27
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MFC-440CN_UG_US.book Page 28 Thursday, August 10, 2006 6:59 PM
Chapter 3
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose Volume.
Press OK.
Press a or b to choose Beeper.
Press OK.
Press a or b to choose Low, Med,
High or Off
Press OK.
Note
(MFC-665CW and MFC-845CW only)
You can adjust the speaker volume while
you are listening to your outgoing
message (OGM) and incoming messages
(ICM’s) by pressing d or c
Handset Volume (MFC-665CW
only)
Press Stop/Exit.
Speaker Volume
Press Menu.
Press a or b to choose
General Setup.
Press OK.
You can choose a range of speaker volume
levels, from High to Off.
Press a or b to choose Volume.
Press OK.
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose Handset.
Press OK.
Press a or b to choose Low or High.
Press OK.
Press a or b to choose Volume.
Press OK.
Press Stop/Exit.
Press a or b to choose Speaker.
Press OK.
Press a or b to choose Low, Med,
High or Off.
Press OK.
Press Stop/Exit.
You can also adjust the speaker volume by
pressing Hook or Speaker Phone.
Press Hook or Speaker Phone.
Press d or c
This setting will stay until you change it
again.
Press Hook or Speaker Phone.
28
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Note
• You can adjust the handset volume any
time you are talking on the telephone.
There are two handset volume levels, Low
and High. The default setting is Low.
• Press d or c
to adjust the volume
level. The LCD shows the setting you are
choosing. The new setting will remain until
you change it again.
MFC-440CN_UG_US.book Page 29 Thursday, August 10, 2006 6:59 PM
General setup
Choosing the Handset
Volume (For Volume Amplify)
(MFC-665CW only)
Before you begin to use the machine, you
must decide if you need to set the handset
volume to Volume Amplify On for a user
who is hearing-impaired. The AMPLIFY
volume level complies with FCC standards.
Volume Amplify Off
This default setting is appropriate if none of
the users are hearing-impaired. During a
conversation, users can press d or c
on the control panel to adjust the volume to
Low or High. When the handset is replaced,
the handset volume will remain until you
change it again.
Note
When you press d or c
on the
control panel to adjust the volume, the
LCD shows the setting you are choosing.
Each key press changes the volume to the
next setting.
WARNING
It is important that you do NOT choose
Permanent unless ALL the users are
hearing-impaired. Otherwise, the default
setting of Amplify may damage the
hearing of some users.
Volume Amplify On - Temporary
This setting is appropriate if some of the
users are hearing-impaired. During a
conversation, users can press d or c
on the control panel to adjust the volume to
Low, High or Amplify. When the handset is
replaced, the handset volume returns to the
default setting of Low.
Volume Amplify:On - Permanent
Choose Volume Amplify On Permanent if all of the users are hearingimpaired. During a conversation, users can
press d or c
on the control panel to
adjust the volume to Low, High or Amplify.
When the handset is replaced, the handset
volume returns to the default setting of
Amplify.
29
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MFC-440CN_UG_US.book Page 30 Thursday, August 10, 2006 6:59 PM
Chapter 3
Setting Volume Amplify
(MFC-665CW only)
Please carefully read Choosing the Handset
Volume (For Volume Amplify) (MFC-665CW
only) on page 29.
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Automatic Daylight
Savings Time
You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date/Time setting.
Press Menu.
Press a or b to choose Volume.
Press OK.
Press a or b to choose
Volume Amplify.
Press OK.
Press a or b to choose
Auto Daylight.
Press OK.
Do one of the following.
„ If none of the users are hearingimpaired, press a or b to choose
Off, and then press OK and go to
step g.
„ If some or all of the users are
hearing-impaired, press a or b to
choose On, and then press OK.
Press a or b to choose On (or Off).
Press OK.
Press Stop/Exit.
Do one of the following.
„ If all the users are hearing-impaired,
press a or b to choose
Permanent, and then press OK.
„ If only some of the users are hearingimpaired, choose Temporary, and
then press OK.
Press Stop/Exit.
30
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Press a or b to choose
General Setup.
Press OK.
MFC-440CN_UG_US.book Page 31 Thursday, August 10, 2006 6:59 PM
General setup
LCD display
LCD Contrast
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
Press a or b to choose Light, Med or
Dark.
Press OK.
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose
LCD Settings.
Press OK.
Press a or b to choose Dim Timer.
Press OK.
Press a or b to choose 10 Secs,
20 Secs, 30 Secs or Off.
Press OK.
Press Stop/Exit.
Setting the Off Timer
Press Menu.
You can set how long the LCD stays on after
the last key press. This is a power saving
feature. The machine can print, scan and
receive faxes and voice calls when the LCD is
off.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose
LCD Settings.
Press OK.
Press a or b to choose Backlight.
Press OK.
Press Menu.
Press Stop/Exit.
Setting the backlight
brightness
Setting the Dim Timer for the
backlight
Press a or b to choose
LCD Contrast.
Press OK.
Press Stop/Exit.
Press a or b to choose
General Setup.
Press OK.
You can set how long the LCD backlight stays
on after the last key press.
Press a or b to choose
LCD Settings.
Press OK.
Press a or b to choose Light, Med or
Dark.
Press OK.
Press Menu.
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose
LCD Settings.
Press OK.
31
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MFC-440CN_UG_US.book Page 32 Thursday, August 10, 2006 6:59 PM
Chapter 3
Press a or b to choose Off Timer.
Press OK.
Press a or b to choose 1 Min,
2 Mins, 3 Mins, 5 Mins, 10 Mins,
30 Mins or Off.
Press OK.
Press Stop/Exit.
Note
When the display is off you can press any
key to turn it back on.
Setting the Wallpaper
You can change the wallpaper.
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose
LCD Settings.
Press OK.
Press a or b to choose Wallpaper.
Press OK.
Press a or b to choose a wallpaper.
Press OK.
Press Stop/Exit.
32
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MFC-440CN_UG_US.book Page 33 Thursday, August 10, 2006 6:59 PM
Security features
TX Lock
(MFC-440CN only)
Setting up the password
TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
TX Lock, so they will not be lost.
While TX Lock is On, the following operations
are available:
„ Receiving faxes
„ Fax Forwarding (If Fax Forwarding was
already On)
„ Remote retrieval (If Fax Storage was
already On)
„ PC Fax Receive (if PC Fax Receive was
already On)
While TX Lock is On, the following operations
are NOT available:
„ Scanning
Note
If you forget the TX Lock password,
please call Brother Customer Service.
Enter a 4-digit number for the password.
Press OK.
When the LCD shows Verify:, reenter the password.
Press OK.
Press Stop/Exit.
Press Menu.
Press a or b to choose Fax.
Press OK.
Press a or b to choose
Miscellaneous.
Press OK.
Press a or b to choose TX Lock.
Press OK.
Press a or b to choose
Set Password.
Press OK.
Enter a 4-digit number for the current
password.
Press OK.
Enter a 4-digit number for a new
password.
Press OK.
„ PhotoCapture
Note
If you have already set the password, you
will not need to set it again.
Press a or b to choose
Miscellaneous.
Press OK.
Press a or b to choose TX Lock.
Press OK.
„ PC printing
Setting and changing the TX
Lock password
Press a or b to choose Fax.
Press OK.
„ Copying
Press Menu.
Changing the TX Lock password
„ Sending faxes
33
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MFC-440CN_UG_US.book Page 34 Thursday, August 10, 2006 6:59 PM
Chapter 4
When the LCD shows Verify:, reenter the password.
Press OK.
Press Stop/Exit.
Turning the TX Lock on/off
Turning TX Lock on
Memory Security
(MFC-665CW and
MFC-845CW only)
Press Menu.
Press a or b to choose Fax.
Press OK.
While Memory Security is On, the following
operations are available:
„ Receiving faxes into memory (limited by
memory capacity)
Press a or b to choose
Miscellaneous.
Press OK.
„ Fax Forwarding (If Fax Forwarding was
already On)
Press a or b to choose TX Lock.
Press OK.
„ Remote retrieval (If Fax Storage was
already On)
Press a or b to choose Set TX Lock.
Press OK.
Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
„ Cordless handset (MFC-845CW only)
• Making a call
Turning TX Lock off
Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.
Press Menu.
• Receiving a call
• Viewing Caller ID (with subscriber
service)
While Memory Security is on, the following
operations are NOT available:
„ Printing received faxes
„ Sending faxes
Enter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
„ Copying
„ PC printing
„ Scanning
„ PhotoCapture
„ PC Fax Receive
„ Cordless handset (MFC-845CW only)
• Intercom
• Transfer a call
• Register cordless handset
34
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MFC-440CN_UG_US.book Page 35 Thursday, August 10, 2006 6:59 PM
Security features
Note
• To print the faxes in memory, turn off
Memory Security.
• You must turn off PC Fax Receive before
you can turn on Memory Security. (See
Turning off Advanced Fax
Operations on page 81.)
• If you forget the Memory Security
password, please call Brother Customer
Service.
Setting and changing the
memory security password
Note
Press a or b to choose
Miscellaneous.
Press OK.
Press a or b to choose
Mem Security.
Press OK.
Press a or b to choose
Set Password.
Press OK.
Enter the registered 4-digit number for
the current password.
Press OK.
Enter a 4-digit number for a new
password.
Press OK.
When the LCD shows Verify:, reenter the new password.
Press OK.
Press Stop/Exit.
Press Menu.
Press a or b to choose Fax.
Press OK.
Turning on the memory security lock
Press a or b to choose
Mem Security.
Press OK.
Enter a 4-digit number for the password.
Press OK.
When the LCD shows Verify:, reenter the password.
Press OK.
Press Stop/Exit.
Changing your memory security
password
Press Menu.
Turning the memory security
on/off
Press a or b to choose
Miscellaneous.
Press OK.
Press a or b to choose Fax.
Press OK.
If you have already set the password, you
will not need to set it again.
Setting a password for the first time
Press Menu.
Press a or b to choose Fax.
Press OK.
Press a or b to choose
Miscellaneous.
Press OK.
Press a or b to choose
Mem Security.
Press OK.
Press a or b to choose
Set Security.
Press OK.
35
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MFC-440CN_UG_US.book Page 36 Thursday, August 10, 2006 6:59 PM
Chapter 4
Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows Secure Mode.
Note
If there is a power failure the data will stay
in memory for approximately 24 hours.
Turning off the memory security
Press Menu.
Enter the registered 4-digit password.
Press OK.
Memory Security is automatically turned
off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.
36
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