Brother 8CAA19 Spread Spectrum Transmitter User Manual MFC 440CN UG US

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Document ID	692782
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Document Description	User Manual 5
Short Term Confidential	No
Permanent Confidential	No
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Document Type	User Manual
Display Format	Adobe Acrobat PDF - pdf
Filesize	236.79kB (2959846 bits)
Date Submitted	2006-08-11 00:00:00
Date Available	2006-09-26 00:00:00
Creation Date	2006-08-11 16:25:53
Producing Software	Acrobat Distiller 6.0 (Windows)
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Document Title	MFC-440CN_UG_US.book
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Please see "User manual 4[Short-Term Confidentiality].pdf" for FCC manual statements.
MFC-440CN_UG_US.book Page 136 Thursday, August 10, 2006 6:59 PM
Error messages
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message
Cause
Action
Comm.Error
Poor phone line quality caused a
communication error.
Send the fax again or connect the machine
to another telephone line. If the problem
continues, call the telephone company and
ask them to check your phone line.
Connection Fail
You tried to poll a fax machine
Check the other fax machine's polling
that is not in Polled Waiting mode. setup.
Cover is Open
The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Print data is left in the machine's
memory.
Re-start printing from your computer.
Print data is left in the machine's
memory. The USB cable was
unplugged while the computer
was sending the data to the
machine.
Press Stop/Exit. The machine will cancel
the job and clear it from the memory. Try to
print again.
Disconnected
The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
Document Jam
The document was not inserted or
fed properly, or the document
scanned from the ADF was too
long.
See Using the ADF on page 11.
DR Mode in Use
The machine is set to Distinctive
Ring mode. You cannot change
the Receive Mode from Manual to
another mode.
Set Distinctive Ring to off. (See Turning off
Distinctive Ring on page 55.)
High Temperature
The print head is too warm.
Allow the machine to cool down.
Ink Empty
One or more of the ink cartridges Replace the ink cartridges. (See Replacing
is empty. The machine will stop all the ink cartridges on page 143.)
print operations. While memory is
available, black and white faxes
will be stored in the memory. If a
sending machine has a color fax,
the machine's ‘handshake’ will
ask that the fax be sent as black
and white. If the sending machine
has the ability to convert it, the
color fax will be stored in the
memory as a black and white fax.
Data Remaining
136
Color:Black
See Document jam on page 140.
MFC-440CN_UG_US.book Page 137 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
Error Message
Cause
Low Temperature
The print head is too cold.
Action
Allow the machine to warm up.
Media Error
The media card is either
corrupted, improperly formatted,
or there is a problem with the
media card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive by
putting in another media card that you
know is working.
Near Empty
One or more of the ink cartridges
are running out of ink. If a sending
machine has a color fax, the
machine's ‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the color
fax will be received into memory
as a black and white fax.
Order a new ink cartridge. (See Ordering
accessories and supplies on page iii.)
No Caller ID
There is no incoming call history.
You did not receive calls or you
have not subscribed to the Caller
ID service from your telephone
company.
If you want to use the Caller ID feature call
your telephone company. (See Caller ID
on page 56.)
No Cartridge
An ink cartridge is not installed
properly.
Reinstall the ink cartridge. (See Replacing
the ink cartridges on page 143.)
No File
The media card in the media drive
does not contain a .JPG file.
Put the correct media card into the slot
again.
No Paper Fed
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and
then press Black Start or Color Start.
„ Remove the paper and load it again
and then press Black Start or
Color Start.
The paper is jammed in the
machine.
See Printer jam or paper jam on page 141.
No Response/Busy
The number you dialed does not
answer or is busy.
Verify the number and try again.
Not Registered
You tried to access a Speed Dial
number that is not programmed.
Set up the Speed Dial number. (See
Storing Speed-Dial numbers on page 65.)
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Color:Black
MFC-440CN_UG_US.book Page 138 Thursday, August 10, 2006 6:59 PM
Error Message
Cause
Action
Out of Memory
The machine's memory is full.
Fax sending or copy operation in
progress
Do one of the following:
„ Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
„ Clear the data in the memory. To gain
extra memory, you can turn off
Advanced Fax Operation. (See Turning
off Advanced Fax Operations on
page 81.)
„ Print the faxes that are in the memory.
(See Printing a fax from the memory on
page 51.)
Printing operation in progress
Reduce print resolution. (For details, see
Printing for Windows® or Printing and
Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM.)
Paper Jam
Paper is jammed in the machine.
Unable to Change XX The machine has a mechanical
problem.
Unable to Clean XX
—OR—
Unable to Init. XX
Unable to Print XX
A foreign objects such as a clip or
ripped paper is in the machine.
Unable to Scan XX
Unable to use
Phone XX
Open the Jam Clear Cover (at the back of
the machine) and remove the jammed
paper. (See Printer jam or paper jam on
page 141.)
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
„ (MFC-440CN only)
See Transferring your faxes or Fax
Journal report on page 139 before
disconnecting the machine so you will
not lose any important messages.
Then, disconnect the machine from the
power for several minutes and then
reconnect it.
„ (MFC-665CW and MFC-845CW only)
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for approximately 24 hours
without losing faxes stored in the
memory. See Transferring your faxes
or Fax Journal report on page 139.)
Wrong Paper Size
Paper is not the correct size.
Load the correct size of paper (Letter,
Legal or A4), and then press Black Start
or Color Start.
Wrong USB device
A non-PictBridge compatible or
broken device has been
connected to the PictBridge port.
Unplug the device from the PictBridge port,
then press On/Off to turn the machine off
and then on again.
138
Color:Black
MFC-440CN_UG_US.book Page 139 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
Transferring your faxes or Fax
Journal report
Press a or b to choose
Fax Transfer.
Press OK.
Do one of the following:
„ If the LCD shows No Data, there are
no faxes left in the machine's
memory.
Press Stop/Exit.
„ Enter the fax number to which faxes
will be forwarded.
Press Black Start.
If the LCD shows:
„ Unable to Change XX
„ Unable to Clean XX
„ Unable to Init. XX
„ Unable to Print XX
„ Unable to Scan XX
„ Unable to use Phone XX
We recommend transferring your faxes to
another fax machine or to your PC. (See
Transferring faxes to another fax machine on
page 139 or Transferring faxes to your PC on
page 139.)
Transferring faxes to your PC
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
to another fax machine on page 140.)
Press Stop/Exit to interrupt the error
temporarily.
Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
see PC- FAX receiving for Windows® in
the Software User’s Guide on the
CD-ROM.)
Make sure you have set PC Fax
Receive on the machine. (See PC Fax
Receive on page 80.)
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
Do one of the following:
„ To transfer all faxes to your PC,
press 1. You will be asked if you want
a backup print.
„ To exit and leave the faxes in the
memory, press 2.
Press Stop/Exit.
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
Transferring faxes to another fax
machine
If you have not set up your Station ID, you
cannot enter fax transfer mode.
Press Stop/Exit to interrupt the error
temporarily.
Press Menu.
Press a or b to choose Service.
Press OK.
You can transfer the faxes from your
machine's memory to your PC.
Press a or b to choose
Data Transfer.
Press OK.
139
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MFC-440CN_UG_US.book Page 140 Thursday, August 10, 2006 6:59 PM
Transferring Fax Journal report to
another fax machine
Pull the jammed document up and to the
left.
Close the ADF cover.
If you have not set up your Station ID, you
cannot enter fax transfer mode.
Press Stop/Exit to interrupt the error
temporarily.
Press Menu.
Press a or b to choose Service.
Press OK.
Press a or b to choose
Data Transfer.
Press OK.
Press a or b to choose
Report Trans..
Press OK.
Enter the fax number to which Fax
Journal report will be forwarded.
Press Black Start.
Document jam
Note
To avoid document jams close the ADF
cover properly by pressing it down in the
center.
Document is jammed inside the ADF
unit
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
Document is jammed in the top of the
ADF unit
Take out any paper from the ADF that is
not jammed.
Open the ADF cover.
140
Color:Black
Press Stop/Exit.
Take out any paper from the ADF that is
not jammed.
Lift the document cover.
Close the document cover.
Pull the jammed document out to the
left.
Press Stop/Exit.
MFC-440CN_UG_US.book Page 141 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
Printer jam or paper jam
Take out the jammed paper depending on
where it is jammed in the machine.
Remove the Jam Clear Cover (1) from
the back of the machine. Pull the
jammed paper out of the machine.
Pull the paper tray (1) out of the
machine.
Pull out the jammed paper (1).
Reset the machine by lifting the scanner
cover from the front of the machine and
then closing it.
„ If you cannot remove the jammed
paper from the front of the machine,
or the error message still appears on
the LCD after you have removed the
jammed paper, please go to the next
step.
Put the Jam Clear Cover back on.
Make sure the cover is set properly.
141
Color:Black
MFC-440CN_UG_US.book Page 142 Thursday, August 10, 2006 6:59 PM
Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover (1) until it locks securely
into the open position.
Make sure that there is no jammed
paper left in the corners of the machine.
Push the paper tray firmly back into the
machine.
Note
Make sure you pull out the paper support
until it clicks.
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
142
Color:Black
Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
Dial Tone
Setting the dial tone to Detection will shorten
the dial detect pause.
Press Menu.
Press a or b to choose
Initial Setup.
Press OK.
Press a or b to choose Dial Tone.
Press OK.
Press a or b to choose Detection or
No Detection.
Press OK.
Press Stop/Exit.
MFC-440CN_UG_US.book Page 143 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
Phone line interference
If you are having problems sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
Press Menu.
Press a or b to choose Fax.
Press OK.
Press a or b to choose
Miscellaneous.
Press OK.
Press a or b to choose
Compatibility.
Press OK.
Press a or b to choose Normal (or
Basic).
„ Basic reduces the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
„ Normal sets the modem speed at
14400 bps. (factory setting)
Press OK.
Routine maintenance
Replacing the ink cartridges
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty and Black.
Pull the lock release lever down and
take out the ink cartridge for the color
shown on the LCD.
Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for color fax sending.
143
Color:Black
MFC-440CN_UG_US.book Page 144 Thursday, August 10, 2006 6:59 PM
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
Each color has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
Open the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
Remove the protective yellow cap (1).
brother
XXXX
Lift the lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
If you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
Did You Change Black) For each
new cartridge you installed, press
1 (Yes) to automatically reset the ink dot
counter for that color. If the ink cartridge
you installed is not a brand new one, be
sure to press 2 (No).
If you wait until the LCD shows
Near Empty and Ink Empty, the
machine will automatically reset the ink
dot counter.
Improper Setup
DO NOT touch the area shown in the
illustration below.
144
Color:Black
MFC-440CN_UG_US.book Page 145 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
Note
If the LCD shows No Cartridge after
you install the ink cartridges, check that
the ink cartridges are installed properly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly
recommend that you continue to use only
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend
the use of Genuine Brother Supplies.
Cleaning the outside of the
machine
CAUTION
If ink stains your skin or clothing, wash with
soap or detergent at once.
If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
145
Color:Black
MFC-440CN_UG_US.book Page 146 Thursday, August 10, 2006 6:59 PM
Cleaning the scanner
Clean the outside of the machine as
follows:
Pull the paper tray (1) completely out of
the machine.
Lift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with isopropyl alcohol on a soft
lint-free cloth.
Wipe the outside of the machine with a
soft cloth to remove dust.
Remove anything that is stuck inside the
paper tray.
Wipe the paper tray with a soft cloth to
remove dust.
Put the paper tray firmly back in the
machine.
146
Color:Black
In the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
MFC-440CN_UG_US.book Page 147 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
Cleaning the machine printer
platen
WARNING
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen (1).
Cleaning the paper pick-up
roller
Pull the paper tray completely out of the
machine.
Unplug the machine from the AC power
outlet and remove the Jam Clear
Cover (1).
If ink is scattered on or around the printer
platen wipe it off with a soft, dry, lint-free
cloth.
Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position.
Clean the machine printer platen (1).
Put the Jam Clear Cover back on.
Make sure the cover is set properly.
Put the paper tray firmly back in the
machine.
Re-connect the power cord.
147
Color:Black
MFC-440CN_UG_US.book Page 148 Thursday, August 10, 2006 6:59 PM
Cleaning the print head
To ensure the good print quality, the machine
will regularly clean the print head. You can
start the cleaning process manually if
needed.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colors at a time
(Cyan/Yellow/Magenta), or all four colors at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Press Ink.
Checking the print quality
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
Press a or b to choose Test Print.
Press OK.
Press a or b to choose
Print Quality.
Press OK.
Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
Check the quality of the four color blocks
on the sheet.
The LCD asks you if the print quality is
OK.
Do one of the following:
„ If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
check.
„ If you can see missing short lines as
shown below, press 2 to choose No.
Press a or b to choose Cleaning.
Press OK.
Press a or b to choose Black, Color
or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
Press Ink.
OK
Poor
Note
If you clean the print head at least five
times and the print has not improved, call
Brother Customer Service (See Brother
numbers on page i).
148
Color:Black
The LCD asks you if the print quality is
OK for black and three colors.
Press 1 (Yes) or 2 (No).
The LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
MFC-440CN_UG_US.book Page 149 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
After cleaning is finished, press
Color Start.
The machine starts printing the Print
Quality Check Sheet again and then
return to step e.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service (see
Brother numbers on page i).
Checking the printing
alignment
You may need to adjust the printing
alignment after transporting the machine if
your printed text becomes blurred or images
become faded.
Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
Do one of the following:
„ If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish the
Alignment Check.
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
Press Stop/Exit.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
Press a or b to choose Test Print.
Press OK.
Press a or b to choose Alignment.
Press OK.
Note
When a print head
nozzle is clogged
the printed
sample looks like
this.
Press Ink.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
149
Color:Black
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Checking the ink volume
Although an ink volume icon appears on the
LCD, you can use the Ink key to see a large
graph showing the ink that is left in each
cartridge.
Uninstalling and installing the
handset and handset cradle
(MFC-665CW only)
16
If you do not use the handset you can remove
the handset and handset cradle.
Press Ink.
Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
Uninstalling the handset and handset
cradle
Unplug the curled handset cord from the
machine.
Pull the tab (1) back and hold it in
position as you push the cradle (2) to the
back of the machine.
Press Stop/Exit.
Note
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh® in the
Software User’s Guide on the CD-ROM.)
150
Color:Black
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Troubleshooting and Routine Maintenance
Attach the side cover.
Installing the handset and handset
cradle
Remove the side cover.
Align the recessed arrows on the cradle
with those on the machine, and then
slide the cradle toward the front of the
machine until it clicks into place.
Connect the curled handset cord to the
machine.
Note
If you cannot open the cover with your
hand, use a coin to open it.
151
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Uninstalling and installing the
cradle and the bracket
(MFC-845CW only)
Uninstalling the cradle and the
bracket
Pull the tab (1) back and hold it in
position as you push the bracket (2) to
the back of the machine.
16
If you want to use the cordless handset
separately from the machine, you can
remove the cradle and the bracket.
Unplug the AC adapter from AC power
outlet.
Remove the AC adapter cord from the
guide on the side of the machine.
Press the tab (1) and lift the cradle (2).
Attach the side cover.
Installing the cradle and the bracket
Remove the side cover.
Note
If you cannot open the cover with your
hand, use a coin to open it.
152
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MFC-440CN_UG_US.book Page 153 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
Align the recessed arrows on the
bracket with those on the machine, and
then slide the bracket toward the front of
the machine until it clicks into place.
Push the cradle down.
Route the AC power cord through the
guide on the side of the machine.
Plug the AC adapter into the AC power
outlet.
Make sure you plug the connector into
the jack (1) and route the cable through
the hook (2) as shown below.
Press the tab (1) and place the front of
the cradle in position.
153
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MFC-440CN_UG_US.book Page 154 Thursday, August 10, 2006 6:59 PM
Machine Information
Checking the serial number
You can see the machine’s serial number on
the LCD.
Press a or b to choose
Machine Info..
Press OK.
Press a or b to choose Serial No..
Press OK.
Press Stop/Exit.
Color:Black
Packing and shipping
the machine
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
Press Menu.
154
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
Open the ink cartridge cover.
Install the yellow protective part, lift each
lock release lever and push it until it
clicks and then close the ink cartridge
cover.
Pull the lock release levers down and
take out all the ink cartridges. (See
Replacing the ink cartridges on
page 143.)
MFC-440CN_UG_US.book Page 155 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
CAUTION
Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3).
If your machine has a handset, remove
it and the handset curled cord.
(MFC-845CW) Rotate the machine’s
antenna to the down position.
If you are not able to find the yellow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective part or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
Unplug the machine from the AC power
outlet.
(MFC-845CW) Unplug the AC adapter
from the AC power outlet and remove
the AC adapter cord from the guide on
the side of the machine.
Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
155
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MFC-440CN_UG_US.book Page 156 Thursday, August 10, 2006 6:59 PM
Wrap the machine in the bag and put it
in the original carton with the original
packing material.
Pack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your ‘Exchange’ machine.
156
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MFC-440CN
MFC-440CN_UG_US.book Page 157 Thursday, August 10, 2006 6:59 PM
Troubleshooting and Routine Maintenance
MFC-665CW and MFC-845CW
(MFC-665CW) (MFC-845CW)
Close the carton and tape it shut.
157
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MFC-440CN_UG_US.book Page 158 Thursday, August 10, 2006 6:59 PM
Menu and Features
On-screen
programming
Menu keys
Access the main menu.
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Memory storage
Access the mode and its menu of
temporary settings.
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
Scroll through the current menu
level.
Go back to the previous menu level.
Go to the next menu level.
„ Go to the next menu level.
„ Accept an option.
„ Cancel the current operation.
„ Go back to the previous menu
level.
Note
During a power failure the MFC-665CW
and MFC-845CW will retain messages
that are in the memory for approximately
24 hours.
158
Color:Black
„ Stop the current operation.
MFC-440CN_UG_US.book Page 159 Thursday, August 10, 2006 6:59 PM
Menu and Features
Menu table
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu (
Level1
Level2
Level3
Options
Descriptions
Page
General Setup
Mode Timer
—
Off
Sets the time to return to
Fax mode.
26
Sets the type of paper in
the paper tray.
26
Sets the size of the paper
in the paper tray.
27
Adjusts the ring volume.
27
Adjusts the volume level
of the beeper.
27
Adjusts the speaker
volume.
28
Adjusts the handset
volume.
28
0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
Paper Type
—
Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Paper Size
—
Letter*
Legal
A4
A5
4"x6"
Volume
Ring
Off
Low
Med*
High
Beeper
Off
Low*
Med
High
Speaker
Off
Low
Med*
High
Handset
(MFC-665CW
only)
Low*
High
The factory settings are shown in Bold with an asterisk.
159
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MFC-440CN_UG_US.book Page 160 Thursday, August 10, 2006 6:59 PM
Level1
Level2
Level3
Options
Descriptions
Page
General Setup
Volume
(Continued)
On
(Permanent/
Temporary)
For the hearing-impaired,
you can set the volume to
the
Volume Amplify:On
setting on a permanent or
temporary basis.
30
(Continued)
Volume
Amplify
(MFC-665CW
only)
—
On
Changes for Daylight
Savings Time
automatically.
30
Customizes the On/Off
key to receive faxes even
in off mode.
24
Adjusts the contrast of the
LCD.
31
You can adjust the
brightness of the LCD
backlight.
31
You can set how long the
LCD backlight stays on
after the last key press.
31
You can set how long the
LCD stays on for after the
last key press.
31
Auto Daylight
Off*
Off*
On/Off Setting —
Fax Receive:On
Fax Receive:Off*
LCD Settings
LCD Contrast
Light
Med*
Dark
Backlight
Light*
Med
Dark
Dim Timer
Off
10 Secs
20 Secs
30 Secs*
Off Timer
Off*
1 Min
2 Mins
3 Mins
5 Mins
10 Mins
30 Mins
Echo Control
Wallpaper
—
You can choose the
wallpaper of the LCD.
32
—
level1
Adjusts the Echo Control
level.
See
Digital
Cordless
Handset
User’s
Guide
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
49
level2
level3
level4
Fax
Setup Receive
Ring Delay
(MFC-440CN
only)
4*
The factory settings are shown in Bold with an asterisk.
160
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MFC-440CN_UG_US.book Page 161 Thursday, August 10, 2006 6:59 PM
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Fax
Setup Receive
Ring Delay
(Continued)
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
49
(Continued)
Ring Delay
(MFC-665CW
and
MFC-845CW
only)
Cost saving feature: the
machine rings 2 times if
there are messages and 4
times if there are no
messages, so you can
hang up and not pay for
the call.
74
Sets the pseudo/doublering time in Fax/Tel mode.
49
Receives fax messages
without pressing the
Black Start or
Color Start key.
50
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
personalize these codes.
62
Reduces the size of
incoming faxes.
51
4*
Toll Saver
On
Off*
F/T Ring
Time
20 Sec*
30 Sec
40 Sec
70 Sec
Easy Receive
On*
Off
Semi
(MFC-665CW
and MFC-845CW
only)
Remote Codes
On*
(l51, #51)
Off
Set Quick-Dial
Auto
Reduction
On*
Speed-Dial
—
Stores Speed-Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
65
Setup Groups
—
Sets up a Group number
for Broadcasting.
68
Off
The factory settings are shown in Bold with an asterisk.
161
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MFC-440CN_UG_US.book Page 162 Thursday, August 10, 2006 6:59 PM
Level1
Level2
Fax
Report Setting Transmission
Level3
(Continued)
Options
Descriptions
Page
On
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
87
On+Image
Off*
Off+Image
Journal
Period
87
Off
Every 50 Faxes*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
Advanced Fax
Operation
Fwd/Page/
Store
Off*
Fax Forward
Paging
Fax Storage
Fax Preview
(MFC-665CW
and MFC-845CW
only)
Sets the machine to
forward fax messages, to
call your pager, to store
incoming faxes in the
memory (so you can
retrieve them while you
are away from your
machine), to preview
faxes or to send faxes to
your PC.
76
Set your own code for
Remote Retrieval.
82
PC Fax Receive
Remote
Access
Access Code:
Print Fax
—
Prints incoming faxes
stored in the memory.
51
—
Check which jobs are in
the memory and lets you
cancel chosen jobs.
43
Msg Ctr OGM
Play/Record or erase the
outgoing message.
71
Choose the maximum
length of incoming
messages.
74
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
75
---l
(Backup Print)
Remaining Jobs —
Setup Msg Ctr
(MFC-665CW
and MFC-845CW
only)
OGM
F/T OGM
ICM Max.Time
30 Sec*
60 Sec
120 Sec
180 Sec
ICM
Rec.Monitr
On*
Off
The factory settings are shown in Bold with an asterisk.
162
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MFC-440CN_UG_US.book Page 163 Thursday, August 10, 2006 6:59 PM
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Fax
Miscellaneous
TX Lock
(MFC-440CN
only)
—
Prohibits most operations
other than receiving faxes.
33
Mem Security
(MFC-665CW
and
MFC-845CW
only)
—
Prohibits most functions
except receiving faxes into
memory.
34
Compatibility
Normal*
Adjusts the transmissions
that are having problems.
143
Uses the Telephone
company's Distinctive
Ring subscriber service to
register the ring pattern
with the machine.
54
View or print a list of the
last 30 Caller IDs stored in
the memory.
56
Chooses the BOOT
method that best suits
your needs.
See
Network
User's
Guide on
the CDROM
(Continued)
Basic
Distinctive
Off*
Set (On)
Caller ID
Display#
Print Report
LAN
(MFC-440CN
only)
TCP/IP
BOOT Method
Auto*
Static
RARP
BOOTP
DHCP
IP Address
[000-255].
Enter the IP address.
[000-255].
[000-255].
[000-255]
Subnet Mask
[000-255].
Enter the Subnet mask.
[000-255].
[000-255].
[000-255]
Gateway
[000-255].
[000-255].
Enter the Gateway
address.
[000-255].
[000-255]
Node Name
BRN_XXXXXX
Enter the Node name.
WINS Config
Auto*
Chooses the WINS
configuration mode.
Static
WINS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
The factory settings are shown in Bold with an asterisk.
163
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MFC-440CN_UG_US.book Page 164 Thursday, August 10, 2006 6:59 PM
Level1
Level2
Level3
Options
Descriptions
Page
LAN
(MFC-440CN
only)
TCP/IP
DNS Server
(Primary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
See
Network
User's
Guide on
the CDROM
(Continued)
(Secondary)
000.000.000.000
(Continued)
APIPA
On*
Off
Setup Misc.
Ethernet
Auto*
100B-FD
Automatically allocates
the IP address from the
link-local address range.
Chooses the Ethernet link
mode.
100B-HD
10B-FD
10B-HD
Factory Reset
—
Yes
No
LAN
(MFC-665CW
and MFC-845CW
only)
TCP/IP(Wired)
BOOT Method
Auto*
Static
Restores all network
settings to the factory
default.
Chooses the BOOT
method that best suits
your needs.
RARP
BOOTP
DHCP
IP Address
[000-255].
Enter the IP address.
[000-255].
[000-255].
[000-255]
Subnet Mask
[000-255].
Enter the Subnet mask.
[000-255].
[000-255].
[000-255]
Gateway
[000-255].
[000-255].
Enter the Gateway
address.
[000-255].
[000-255]
Node Name
BRN_XXXXXX
Enter the Node name.
WINS Config
Auto*
Chooses the WINS
configuration mode.
Static
WINS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
The factory settings are shown in Bold with an asterisk.
164
Color:Black
Specifies the IP address
of the primary or
secondary server.
See
Network
User's
Guide on
the CDROM
MFC-440CN_UG_US.book Page 165 Thursday, August 10, 2006 6:59 PM
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
LAN
TCP/IP(Wired)
DNS Server
(MFC-665CW
and MFC-845CW
only)
(Continued)
(Primary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
See
Network
User's
Guide on
the CDROM
(Secondary)
000.000.000.000
(Continued)
APIPA
On*
Off
TCP/IP(WLAN)
BOOT Method
Auto*
Static
Automatically allocates
the IP address from the
link-local address range.
Chooses the BOOT
method that best suits
your needs.
RARP
BOOTP
DHCP
IP Address
[000-255].
Enter the IP address.
[000-255].
[000-255].
[000-255]
Subnet Mask
[000-255].
Enter the Subnet mask.
[000-255].
[000-255].
[000-255]
Gateway
[000-255].
[000-255].
Enter the Gateway
address.
[000-255].
[000-255]
Node Name
BRW_XXXXXX
Enter the Node name.
WINS Config
Auto*
Chooses the WINS
configuration mode.
Static
WINS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
DNS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
APIPA
On*
Off
Specifies the IP address
of the primary or
secondary server.
Specifies the IP address
of the primary or
secondary server.
Automatically allocates
the IP address from the
link-local address range.
The factory settings are shown in Bold with an asterisk.
165
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MFC-440CN_UG_US.book Page 166 Thursday, August 10, 2006 6:59 PM
Level1
Level2
Level3
Options
Descriptions
Page
LAN
(MFC-665CW
and MFC-845CW
only)
Setup WLAN
Setup Wizard
—
You can configure your
print server.
SecureEasySetup
—
You can configure the
wireless network easily.
See
Network
User's
Guide on
the CDROM
Status
—
You can see the current
wireless network status.
Signal
—
You can see the current
wireless network signal
strength.
SSID
—
You can see the current
SSID.
Comm. Mode
—
You can see the current
Communication Mode.
Auto*
Chooses the Ethernet link
mode.
(Continued)
WLAN Status
Setup Misc.
Wired LAN
100B-FD
100B-HD
10B-FD
10B-HD
Network I/F
—
Wired LAN*
WLAN
Factory Reset
—
Yes
No
Transmission
—
—
Help List
—
—
Quick-Dial
—
—
Fax Journal
—
—
User Settings
—
—
Network
Config
—
—
Machine Info.
Serial No.
—
Initial Setup
Receive Mode
—
Print Reports
You can choose the
network connection type.
Restores all wired and
wireless network settings
to the factory default.
Prints these lists and
reports.
88
—
Lets you check the serial
number of your machine.
154
Fax Only*
Choose the receive mode 46
that best suits your needs.
Fax/Tel
External TAD
(MFC-440CN
only)
Manual
Date/Time
—
—
The factory settings are shown in Bold with an asterisk.
166
Color:Black
Puts the date and time on
the LCD and in headings
of faxes you send.
See
Quick
Setup
Guide
MFC-440CN_UG_US.book Page 167 Thursday, August 10, 2006 6:59 PM
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Initial Setup
Station ID
—
Fax:
Set your name and fax
number to appear on each
page you fax.
See
Quick
Setup
Guide
(Continued)
Name:
Tone/Pulse
—
(Canada only)
Dial Tone
Tone*
Choose the dialing mode.
Pulse
—
Detection
No Detection*
You can shorten the dial
tone detect pause.
142
Register
Handset
(MFC-845CW
only)
—
—
Sets the machine to
register the cordless
handset.
See
Digital
Cordless
Handset
User’s
Guide
Local
Language
(MFC-440CN and
MFC-665CW
only)
—
English*
Allows you to change the
LCD language for your
country.
See
Quick
Setup
Guide
French
(Canada only)
The factory settings are shown in Bold with an asterisk.
Fax (
Level1
Level2
Level3
Options
Descriptions
Page
Fax Resolution
—
—
Standard*
Sets the resolution for
outgoing faxes.
41
Changes the lightness or
darkness of faxes you send.
41
You can dial by pressing only
a few keys (and Start).
63
Fine
S.Fine
Photo
Contrast
—
—
Auto*
Light
Dark
Speed-Dial
—
—
Alphabetical
Order
Numerical
Order
The factory settings are shown in Bold with an asterisk.
167
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MFC-440CN_UG_US.book Page 168 Thursday, August 10, 2006 6:59 PM
Level1
Level2
Level3
Options
Descriptions
Page
Outgoing Call
Make a Phone
Call
(MFC-665CW
and MFC-845CW
only)
—
—
You can choose a number
from the Outgoing Call
history and then make a
phone call to it, send a fax to
it, add it to Speed-Dial, or
delete it.
64
—
—
You can choose a number
from the Caller ID history and
then make a phone call to it,
send a fax to it, add it to
Speed-Dial, or delete it.
65
—
—
You can send the same fax
message to more than one
fax number.
40
—
On
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
43
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
43
You can send a fax without
using the memory.
42
Sets up your machine with
an document to be retrieved
by another fax machine.
90
Sets up your machine to poll
another fax machine.
89
If you are having difficulty
sending faxes overseas, set
this to On.
43
Adjust the scan area of the
scanner glass to the size of
the document.
39
You can save your fax
settings.
44
You can restore all the
settings to factory settings.
44
Send a fax
Add to SpeedDial
Delete
Caller ID hist. Make a Phone
Call
(MFC-665CW
and MFC-845CW
only)
Send a fax
Add to SpeedDial
Delete
Broadcasting
Add Number
Complete
Delayed Fax
—
Off*
Batch TX
—
—
On
Off*
Real Time TX
—
—
On
Off*
Polled TX
—
—
On
Off*
Polling RX
—
—
On
Off*
Overseas Mode
—
—
On
Off*
Scan Size
—
—
A4
Letter*
Set New Default —
—
Yes
No
Factory Reset
—
—
Yes
No
The factory settings are shown in Bold with an asterisk.
168
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MFC-440CN_UG_US.book Page 169 Thursday, August 10, 2006 6:59 PM
Menu and Features
Scan (
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to E-mail
—
—
—
You can scan a black & white
or a color document into your
E-mail application.
Scan to Image
—
—
—
You can scan a color picture
into your graphics
application.
See
Software
User's
Guide on
the CDROM
Scan to OCR
—
—
—
You can have your text
document converted to an
editable text file.
Scan to File
—
—
—
You can scan a black & white
or a color document into your
computer.
Scan to Card
(when a card is
inserted)
150 dpi Color*
PDF*/JPEG
(File Name)
300 dpi Color
PDF*/JPEG
XXXXXXXX
You can choose the scan
resolution, file format and
enter a file name for your
document.
600 dpi Color
PDF*/JPEG
200x100 dpi B/W
TIFF*/PDF
200 dpi B/W
TIFF*/PDF
109
The factory settings are shown in Bold with an asterisk.
169
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MFC-440CN_UG_US.book Page 170 Thursday, August 10, 2006 6:59 PM
Copy (
Level1
Level2
Level3
Options
Descriptions
Page
Quality
—
—
Fast
Choose the Copy resolution
for your type of document.
93
You can choose the
enlargement or reduction
ratio for your type of
document.
94
Choose the paper type that
matches the paper in the
tray.
97
Choose the paper size that
matches the paper in the
tray.
97
Adjusts the brightness of
copies.
96
Adjusts the contrast of
copies.
96
Normal*
Best
Enlarge/Reduce
—
—
50%
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 4"x6"iLTR
198% 4"x6"iA4
200%
Custom(25-400%)
Paper Type
—
—
Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Paper Size
—
—
Letter*
Legal
A4
A5
4"x6"
Brightness
—
—
Light
+2
+1
-1
-2
Dark
Contrast
—
—
+2
+1
-1
-2
The factory settings are shown in Bold with an asterisk.
170
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MFC-440CN_UG_US.book Page 171 Thursday, August 10, 2006 6:59 PM
Menu and Features
Level1
Level2
Level3
Color Adjust
Red
—
Options
+2
+1
Descriptions
Page
Adjusts the amount of Red
in copies.
96
-1
-2
Green
—
+2
+1
Adjusts the amount of
Green in copies.
-1
-2
Blue
—
+2
+1
Adjusts the amount of Blue
in copies.
-1
-2
Stack/Sort
—
—
Stack*
Sort
Page Layout
—
—
Off(1 in 1)*
2 in 1 (P)
You can choose to stack or
sort multiple copies.
95
You can make N in 1 or
Poster copies.
94
You can save your copy
settings.
97
You can restore all the
settings to factory settings.
97
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)
Set New
Default
—
Factory Reset
—
—
Yes
No
—
Yes
No
The factory settings are shown in Bold with an asterisk.
171
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MFC-440CN_UG_US.book Page 172 Thursday, August 10, 2006 6:59 PM
PhotoCapture (
Level1
Level2
Level3
Options
Descriptions
Page
View Photo(s)
—
—
See the print
settings table
below.
You can preview your
photos on the LCD.
102
Print Index
—
—
6 Images/Line
You can print a thumbnail
page.
103
Fast
5 Images/Line
Photo
Print All Photos —
—
See the print
settings table
below.
You can print all photos in
your media card.
103
—
—
See the print
settings table
below.
You can print an individual
image.
104
Option1
Option2
Option3
Option4
Descriptions
Page
Print Quality
Normal
—
—
Choose the print quality.
106
—
—
Choose the paper type.
106
(When A4 or
Letter is chosen)
—
Choose the paper and print
size.
106
—
Adjusts the brightness.
106
Print Photos
Print Settings
Photo*
Paper Type
Plain Paper
Inkjet Paper
Brother Photo
Other Photo*
Paper Size
Letter
4"x 6"*
5"x 7"
A4
4"x 3"
5"x 3.5"
6"x 4"
7"x 5"
8"x 6"
Max. Size*
Brightness
Light
—
+2
+1
-1
-2
Dark
The factory settings are shown in Bold with an asterisk.
172
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MFC-440CN_UG_US.book Page 173 Thursday, August 10, 2006 6:59 PM
Menu and Features
Option1
Contrast
Option2
+2
Option3
Option4
Descriptions
Page
—
—
Adjusts the contrast.
106
Adjusts the hue of the white
areas.
107
+1
-1
-2
True2Life
On
White Balance
+2
+1
Off*
-1
-2
Sharpness
+2
+1
Enhances the detail of the
image.
-1
-2
Color Density
+2
+1
Adjusts the total amount of
color in the image.
-1
-2
Cropping
On*
—
—
Crops the image around the
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
—
—
Expands the printable area 108
to fit the edges of the paper.
—
—
You can save your print
settings.
108
—
—
You can restore all the
settings to factory settings.
108
Off
Borderless
On*
Off
Set New
Default
Yes
Factory Reset
Yes
No
No
108
The factory settings are shown in Bold with an asterisk.
173
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MFC-440CN_UG_US.book Page 174 Thursday, August 10, 2006 6:59 PM
Entering Text
Press l, # or 0, repeatedly until you see the
special character or symbol you want.
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pad keys have three or four letters printed on
keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
By pressing the proper dial pad key
repeatedly, you can access the character you
want.
Press
Key
one
time
two
times
three
times
four
times
Putting spaces
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
174
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Special characters and symbols
Press l
for
(space) ! " # $ % & ' ( ) l
+,-./m
Press #
for
:;<=>?@[]^_
Press 0
for
ÉÀÈÊÎÇËÖ0
MFC-440CN_UG_US.book Page 175 Thursday, August 10, 2006 6:59 PM
Specifications
General
Memory Capacity
32 MB
ADF (automatic document
feeder)
Up to 10 pages
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
Paper: [20 lb (80 g/m2)] A4 or Letter size
Paper Tray
100 Sheets [20 lb (80 g/m2)]
Printer Type
Ink Jet
Print Method
Black:
Piezo with 94 × 1 nozzles
Color:
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) (MFC-440CN)
2.0 in. (50.8 mm) Color LCD
(MFC-665CW and MFC-845CW)
2.5 in. (63.5 mm) Color LCD
Power Source
AC 100 to 120V 50/60Hz
Power Consumption
(MFC-440CN)
Off Mode:
Average 4 W
Standby:
Average 6 W
Operating:
Average 31 W
(MFC-665CW)
Off Mode:
Average 6 W
Standby:
Average 8 W
Operating:
Average 34 W
(MFC-845CW)
Off Mode:
Average 6.5 W
Standby:
Average 9 W
Operating:
Average 34 W
175
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MFC-440CN_UG_US.book Page 176 Thursday, August 10, 2006 6:59 PM
Dimensions
(MFC-440CN)
14.6 in.
(370 mm)
7.1 in.
(180 mm)
15.7 in.
(398 mm)
13.8 in.
(351 mm)
17.4 in.
(443 mm)
(MFC-665CW)
14.6 in.
(370 mm)
7.1 in.
(180 mm)
15.7 in.
(398 mm)
13.8 in.
(351 mm)
18.4 in.
(468 mm)
17.4 in.
(443 mm)
(MFC-845CW)
14.6 in.
(370 mm)
7.1 in.
(180 mm)
Weight
13.8 in.
(351 mm)
18.7 in.
(476 mm)
17.4 in.
(443 mm)
MFC-440CN
17.9 lb (8.1 kg)
MFC-665CW
18.5 lb (8.4 kg)
MFC-845CW
19.2 lb (8.7 kg)
Noise
Operating:
50 dB or less 1
Temperature
Operating:
50° F to 95° F (10 to 35° C)
Best Print Quality:
68° F to 91° F (20 to 33° C)
Humidity
Operating:
20 to 80% (without condensation)
Best Print Quality:
20 to 80% (without condensation)
This depends on printing conditions.
176
Color:Black
15.7 in.
(398 mm)
MFC-440CN_UG_US.book Page 177 Thursday, August 10, 2006 6:59 PM
Specifications
Print media
Paper Input
Paper Tray
„ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper 2,
transparencies 1 2 and envelopes
„ Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo 2L 5"×7", Index card and Post card 3.
Width: 3.5 in. (89 mm) - 8.5 in. (216 mm)
Height: 5.0 in. (127 mm) - 14.0 in. (356 mm)
For more details, see Paper weight, thickness and
capacity on page 16.
„ Maximum paper tray capacity: Approx. 100 sheets of
20 lb (80 g/m2) plain paper
Photo Bypass Tray (USA)
Photo Paper Tray (Canada)
„ Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper 2
„ Paper size:
Photo 4×6 in. and Photo L 3.5×5 in.
Width: 3.5 in. (89 mm) - 4.0 in. (101.6 mm)
Height: 5.0 in. (127 mm) - 6.0 in. (152.4 mm)
„ Maximum paper tray capacity: Approx. 20 sheets
Paper Output
Up to 50 sheets of 20 lb (80 g/m2) plain paper (face up print
delivery to the output paper tray) 2
Use only transparencies recommended for inkjet printing.
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
See Paper type and size for each operation on page 15.
177
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MFC-440CN_UG_US.book Page 178 Thursday, August 10, 2006 6:59 PM
Fax
Compatibility
ITU-T Group 3
Coding System
MH/MR/MMR/JPEG
Modem Speed
Automatic Fallback
14400 bps
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Scanning Width
8.2 in. (208 mm)
Printing Width
8.03 in. (204 mm)
Gray Scale
256 levels
Polling Types
Standard, Sequential: (Black only)
Contrast Control
Automatic/Light/Dark
(manual setting)
„ Horizontal 203 dot/in. (8 dot/mm)
Resolution
„ Vertical
Standard
98 line/in. (3.85 line/mm) (Monochrome)
196 line/in. (7.7 line/mm) (Color)
Fine
196 line/in. (7.7 line/mm) (Monochrome/Color)
Photo
196 line/in. (7.7 line/mm) (Monochrome)
Superfine
392 line/in. (15.4 line/mm) (Monochrome)
Speed-Dial
Broadcasting
80 stations × 2 numbers
MFC-845CW
100 stations × 2 numbers
MFC-440CN,
MFC-665CW
210 stations
MFC-845CW
250 stations
Automatic Redial
1 time after 5 minutes
Auto Answer
0, 1, 2, 3 or 4 rings
Communication Source
Public switched telephone network.
178
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MFC-440CN,
MFC-665CW
MFC-440CN_UG_US.book Page 179 Thursday, August 10, 2006 6:59 PM
Specifications
Memory Transmission
Up to 480 1/400 2 pages
Out of Paper Reception
Up to 480 1/400 2 pages
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Black & White only
179
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MFC-440CN_UG_US.book Page 180 Thursday, August 10, 2006 6:59 PM
Message Center
(MFC-665CW and MFC-845CW only)
Message Center
Yes
ICM Recording Time
Max. 29 minutes / Max. 99 messages
(Max.180 secs / 1 message)
Toll Saver
Yes
Recording Conversation
(MFC-665CW only)
Yes
OGM
Yes
Recording OGM Time
20 secs
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MFC-440CN_UG_US.book Page 181 Thursday, August 10, 2006 6:59 PM
Specifications
Digital Cordless Handset (MFC-845CW only)
Cordless handset
Frequency
5.8 GHz
Technology
FHSS (Frequency Hopping Spread Spectrum)
Multi Handset Capability
Up to 4 handsets
Dimensions
6.06 in.
(154 mm)
1.24 in.
(31.6 mm)
Weight (including battery)
1.95 in.
(49.6 mm)
5.43 oz (154 g)
LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)
Charge Indicator
Yes (LED)
Full Charge Time
12 hours
While in Use (TALK)
4 hours 1
6 hours 2
While Not in Use (Standby) 200 hours
When Voice Enhance is set to On.
When Voice Enhance is set to Off.
Battery
Type
BCL-BT10
Rating
Ni-MH 3.6 V 730 mAh
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MFC-440CN_UG_US.book Page 182 Thursday, August 10, 2006 6:59 PM
Battery cradle
Dimensions
2.64 in.
(67 mm)
3.35 in. (85 mm)
Weight
2.53 oz (71.6 g)
Power Consumption
(during charge)
Charging:
Average 2 W
AC adapter
Color:Black
Type
BCL-ADA
Input
AC 100 to 240 V 50/60 Hz
Output
DC 11.0 V
182
2.72 in. (69 mm)
MFC-440CN_UG_US.book Page 183 Thursday, August 10, 2006 6:59 PM
Specifications
Copy
Color/Black
Yes/Yes
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Copy Width: Max. 8.26 in. (210 mm)
Copy Speed
MFC-440CN
Black: Up to 18 pages/minute (Letter paper) 1
Color: Up to 16 pages/minute (Letter paper) 1
MFC-665CW,
MFC-845CW
Black: Up to 20 pages/minute (Letter paper) 1
Color: Up to 18 pages/minute (Letter paper) 1
Multiple Copies
Stacks/Sorts up to 99 pages
Enlarge/Reduce
25% to 400% (in increments of 1%)
Resolution
(Black & White)
„ Scans up to 600×1200 dpi
„ Prints up to 1200×1200 dpi
(Color)
„ Scans up to 600×1200 dpi
„ Prints up to 600×1200 dpi
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
183
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MFC-440CN_UG_US.book Page 184 Thursday, August 10, 2006 6:59 PM
PhotoCapture Center®
Available Media
CompactFlash®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick®
Memory Stick Pro™
(Not available for music data with MagicGate™)
MultiMediaCard™
Secure Digital™
xD-Picture Card™ 1
File Extension
(Media Format)
DPOF, EXIF, DCF
(Image Format)
Photo Print:JPEG 2
Scan to Card:JPEG, PDF (Color)
TIFF, PDF (Black)
Color Enhancement
True2Life®
Number of Files
Up to 999 files in the media card (including the folder inside
media)
Folder
File must be in the 3rd folder level of the Media Card.
Borderless
Letter, A4, Photo 4" × 6", Photo 5" × 7" 3
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 1GB
xD-Picture Card™ Type H from 256MB to 1GB
Progressive JPEG format is not supported.
See Paper type and size for each operation on page 15.
PictBridge
Compatibility
Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
VIsit http://www.cipa.jp/pictbridge for more information.
Interface
184
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PictBridge (USB) Port
MFC-440CN_UG_US.book Page 185 Thursday, August 10, 2006 6:59 PM
Specifications
Scanner
Color/Black
Yes/Yes
TWAIN Compliant
Yes (Windows® 98/98SE/Me/2000 Professional/XP/
Windows® XP Professional x64 Edition)
Mac OS® X 10.2.4 or greater
WIA Compliant
Yes (Windows® XP 1)
Color Depth
36 bit color Processing (Input)
24 bit color Processing (Output)
(Actual Input: 30 bit color/Actual Output: 24 bit color
Resolution
Up to 19200 × 19200 dpi (interpolated) 2
Scanning Speed
Color: up to 5.66 sec.
Up to 600 × 2400 dpi (optical)
Black: up to 3.59 sec.
(Letter size at 100 × 100 dpi)
Document Size
ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Scanning Width
8.26 in. (210 mm)
Gray Scale
256 levels
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP (resolution up to 19200 × 19200 dpi
can be selected by using the Brother scanner utility)
185
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MFC-440CN_UG_US.book Page 186 Thursday, August 10, 2006 6:59 PM
Printer
Printer Driver
Windows® 98/98SE/Me/2000 Professional/XP/
Windows® XP Professional x64 Edition driver
supporting Brother Native Compression mode
Mac OS® X 10.2.4 or greater : Brother Ink Driver
Resolution
Up to 1200 × 6000 dpi 1
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed
MFC-440CN
Up to 25 pages/minute (Black) 2
Up to 20 pages/minute (Color) 2
MFC-665CW,
MFC-845CW
Printing Width
Up to 27 pages/minute (Black) 2
Up to 22 pages/minute (Color) 2
8.26 in. [8.5 in. (borderless) 3] 5
210 mm [216 mm (borderless) 3] 5
Disk-Based Fonts
35 TrueType
Borderless
Letter, A4, A6, Photo 4"×6", Index Card,
Photo L 3.5"×5", Photo 2L 5"×7", Post Card 4
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
Based on Brother standard pattern.
Letter size in draft mode.
When you set the Borderless feature to On.
See Paper type and size for each operation on page 15.
When printing on letter size paper.
186
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MFC-440CN_UG_US.book Page 187 Thursday, August 10, 2006 6:59 PM
Specifications
Interfaces
USB
A USB 2.0 interface cable that is no longer than 6 feet
(2.0 m). 1 2
LAN cable 3
Ethernet UTP cable category 5 or greater.
Wireless LAN
(MFC-665CW and MFC-845CW
only)
Your machine supports IEEE 802.11b/g wireless
communication with your wireless LAN using Infrastructure
mode or a wireless Peer-to-Peer connection in Ad-hoc
Mode. 4
Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
Third party USB ports are not supported for Macintosh®.
See the Network User's Guide on the CD-ROM for detailed network specifications.
A wireless network connection is supported only between the machine and an access point for PCs running Windows®
XP Professional ×64 Edition (Ad-hoc connection is not supported).
187
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MFC-440CN_UG_US.book Page 188 Thursday, August 10, 2006 6:59 PM
Computer requirements
Minimum System Requirements and Supported PC Software Functions
Computer Platform &
Operating System
Version
Supported
PC
Software
Functions
Interfaces
USB
Windows®
Operating
98, 98SE
Printing,
Me
PC Fax 4,
Systems 1
2000 Professional
Scanning,
Removable
XP Home
Disk 3
XP Professional
Minimum
Processor
Speed
Minimum Recommended Available Hard
RAM
RAM
Disk Space
Intel® Pentium® II
or equivalent
32MB
128MB
64MB
256MB
128MB
Ethernet
Wireless
for
Drivers
for
Applications
120MB
130MB
256MB
170MB
220MB
256MB
512MB
170MB
220MB
128MB
256MB
80MB
200MB
802.11 b/g
(MFC-665CW
and
MFC-845CW
only)
XP Professional
x64 Edition
AMD Opteron™
AMD Athlon™64
Intel® Xeon™ with
Intel® EM64T
Intel® Pentium® 4
with Intel® EM64T
Apple®
Macintosh®
Operating
Systems
OS X 10.2.4 Printing,
or greater
PC Fax
Send 4,
Scanning,
Removable
Disk 3
Microsoft® Internet Explorer 5 or
greater.
Third party USB ports are not
supported.
Removable disk is a function of
PhotoCapture Center®.
PC Fax supports black and white
faxing only.
A wireless network connection is
supported only between the machine
and an access point for PCs running
Windows® XP Professional ×64
Edition (Ad-hoc connection is not
supported).
188
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USB 2
Ethernet
PowerPC
G3/G4/G5,
Intel® Core™
Solo/Duo
350MHz
Wireless
802.11 b/g
(MFC-665CW
and
MFC-845CW
only)
For the latest driver updates, access the Brother Solutions Center at
http://solutions.brother.com/
MFC-440CN_UG_US.book Page 189 Thursday, August 10, 2006 6:59 PM
Specifications
Consumable items
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of
Ink Cartridge
The first time you install the ink cartridges the machine will use extra
ink to fill the ink delivery tubes. This is a one-time process that
enables high quality printing. Afterward, replacement ink cartridges
will print the specified number of pages.
Replacement Ink Cartridges
Standard Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5%
coverage
The above figures are based upon the following assumptions:
„ Continuous printing at a resolution of 600 × 600 dpi in normal
mode after installing new ink cartridge;
„ The printing frequency;
„ The number of pages printed;
„ Periodic, automatic, print head assembly cleaning (Your
machine will clean the print head assembly periodically. This
process will use a small amount of ink); and,
„ Ink remaining in cartridge identified as ‘empty’ (It is necessary to
leave a small amount of ink in the ink cartridge to prevent air
from drying out and damaging the print head assembly).
Replacement
Consumables
 LC51BK,  LC51C,
 LC51M,  LC51Y
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MFC-440CN_UG_US.book Page 190 Thursday, August 10, 2006 6:59 PM
Network (LAN)
LAN
You can connect your machine to a network for Network Printing,
Network Scanning and PC Fax Send and PC Fax Receive 1
(Windows® only). Also included is Brother BRAdmin Professional
Network Management software.
Support for
Windows® 98/98SE/Me/2000/XP/XP Professional x64 Edition
Mac OS® X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN) (MFC-665CW and MFC-845CW
only)
Protocols
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, WINS DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, TELNET, SNMP
Network Security
(MFC-665CW and
MFC-845CW only)
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK
(TKIP/AES)
SecureEasySetup™
(MFC-665CW and
MFC-845CW only)
Yes (simple setup with your SecureEasySetup™-capable access
point/router)
See the Computer Requirements chart on page 188.
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MFC-440CN_UG_US.book Page 191 Thursday, August 10, 2006 6:59 PM
Glossary
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another phone number on an existing
phone line. The Brother machine uses the
new number to simulate a dedicated fax
line.
191
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MFC-440CN_UG_US.book Page 192 Thursday, August 10, 2006 6:59 PM
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension phone
A telephone using the same line as your
fax but plugged into a separate wall jack.
External phone
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
192
Color:Black
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Gray scale
The shades of gray available for copying,
scanning and faxing photographs.
Group number
A combination of Speed-Dial numbers
that are stored in a Speed-Dial location for
Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during OnScreen Programming and shows the date
and time when the machine is idle.
Manual fax
Depending on your model, you can lift the
handset, cordless handset, or handset of
the external telephone or you can press
Hook or Speaker Phone to hear the
receiving fax machine answer before you
press Black Start or Color Start to begin
sending.
Menu mode
Programming mode for changing your
machine's settings.
MFC-440CN_UG_US.book Page 193 Thursday, August 10, 2006 6:59 PM
Glossary
OCR (optical character recognition)
The bundled ScanSoft® PaperPort® SE
with OCR or Presto!® PageManager®
software application converts an image of
text to text you can edit.
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
Paging
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence stored on SpeedDial numbers. Press Redial/Pause as
many times as needed for longer pauses.
PhotoCapture Center®
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone phone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Scan to Card
You can scan a black and white or color
document into a Media Card. Black and
white images can be in TIFF or PDF file
format and color images can be in PDF or
JPEG file format.
Search
An electronic, alphabetical listing of stored
Speed-Dial and Group numbers.
193
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MFC-440CN_UG_US.book Page 194 Thursday, August 10, 2006 6:59 PM
Speed-Dial
A pre-programmed number for easy
dialing. You must press
Search/Speed Dial, the two digit code,
and Black Start or Color Start to start the
dialing process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension phone by pressing this code
(# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
194
Color:Black
True2Life®
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
User Settings
A printed report that shows the current
settings of the machine.
MFC-440CN_UG_US.book Page 195 Thursday, August 10, 2006 6:59 PM
Index
Access codes, storing and dialing ............69
Accessories and supplies ......................... iii
ADF (automatic document feeder) .... 11, 38
Answering machine (TAD) .......................57
connecting ............................................58
Apple® Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Automatic
fax receive ............................................46
Easy Receive .....................................50
Broadcasting ............................................40
setting up Groups for ............................68
Brother
accessories and supplies ....................... iii
Brother numbers ...................................... i
Customer Service .................................... i
FAQs (frequently asked questions) ......... i
fax back system ...................................... ii
product support ........................................ i
Solutions Center ...................................... i
warranties .................................... iv, v, vii
Caller ID ...................................................56
print list .................................................57
view list .................................................56
Canceling
Fax Forwarding .............................. 81, 84
Fax Preview ................................... 81, 82
Fax Storage ..........................................81
jobs awaiting redial ...............................43
Paging ............................................ 81, 84
PC Fax Receive ............................. 81, 82
Cleaning
paper pick-up roller .............................147
print head ............................................148
printer platen .......................................147
scanner ...............................................146
Connecting
external TAD .........................................57
external telephone ................................ 61
two-line external TAD or telephone ...... 60
Consumable items ................................. 189
Control panel overview .............................. 6
ControlCenter
See Software User's Guide on the
CD-ROM. .................................................
Copy
brightness ............................................. 96
color saturation ..................................... 96
contrast ................................................ 96
enlarge/reduce ..................................... 94
enter Copy mode .................................. 92
multiple ................................................. 93
out of memory ...................................... 98
page layout (N in 1) .............................. 94
paper size ............................................. 97
paper type ............................................ 97
quality ................................................... 93
return to default .................................... 97
set new default ..................................... 97
single .................................................... 92
sort (ADF only) ..................................... 95
using ADF ............................................ 93
using scanner glass ............................. 12
Cordless handset (MFC-845CW only)
See Digital Cordless Handset
User’s Guide ......................................
Cordless phone ....................................... 62
Custom telephone features on a
single line .............................................. 133
Dialing
a pause ................................................ 65
Caller ID history .................................... 65
Groups ................................................. 40
manual ................................................. 63
Outgoing Call ....................................... 64
Speed-Dial ........................................... 63
Distinctive Ring ........................................ 54
setting ring pattern ............................... 55
turning off ............................................. 55
Document
loading ............................................ 11, 12
Dual Access ............................................ 42
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MFC-440CN_UG_US.book Page 196 Thursday, August 10, 2006 6:59 PM
Easy Receive ...........................................50
Envelopes ............................ 15, 16, 19, 20
Error messages on LCD ........................136
Comm. Error .......................................136
Ink Empty ............................................136
Near Empty .........................................137
No Paper Fed ......................................137
Not Registered ......................................63
Out of Memory ....................................138
while scanning a document ................98
Unable to Change ...............................138
Unable to Clean ..................................138
Unable to Init. ......................................138
Unable to Print ....................................138
Unable to Scan ...................................138
Unable to use Phone ..........................139
Extension telephone, using ......................62
External telephone, connecting ................61
Fax codes
changing ........................................ 62, 82
Fax Receive Code ................... 50, 61, 62
Remote Access Code ...........................82
Telephone Answer Code ............... 61, 62
using .....................................................62
Fax Forwarding
changing remotely .......................... 84, 86
programming a number .........................76
Fax Storage .............................................78
printing from memory ............................51
turning off ..............................................81
turning on ..............................................78
Fax, from PC
See Software User's Guide on the
CD-ROM. ..................................................
Fax, stand-alone
receiving ................................................46
at end of conversation ................. 48, 51
difficulties ................................ 130, 132
Easy Receive .....................................50
F/T Ring Time, setting ........................49
Fax Forwarding ..................................84
Fax Preview ................................ 78, 79
from extension phone ................. 61, 62
into PC ...............................................80
196
Color:Black
Paging ............................................... 77
phone line interference .................... 143
printing from memory ........................ 51
Receive Mode, choosing ................... 46
reducing to fit on paper ..................... 51
retrieving from a remote site ........ 84, 86
Ring Delay, setting ............................ 49
sending ........................................... 38, 89
at end of conversation ....................... 44
Broadcasting ..................................... 40
canceling from memory ..................... 43
color fax ............................................. 39
contrast ............................................. 41
delayed batch transmission ............... 43
delayed fax ........................................ 43
enter Fax mode ................................. 38
from memory (Dual Access) .............. 42
from scanner glass ............................ 39
manual .............................................. 44
overseas ............................................ 43
phone line interference .................... 143
Real Time Transmission .................... 42
Resolution ......................................... 41
return to factory setting ..................... 44
set new default .................................. 44
Fax/Tel mode
Announcement ..................................... 71
answering at extension phones ...... 61, 62
double-ringing (voice calls) ................... 49
F/T Ring Time ....................................... 49
Fax Receive Code .......................... 61, 62
Ring Delay ............................................ 49
Telephone Answer Code ................ 61, 62
FCC notices ........................................... 125
Gray scale ..................................... 178, 185
Groups for Broadcasting ......................... 68
HELP
LCD messages ................................... 158
using Menu keys ............................. 158
Menu Table ........................................ 159
Hook key ................................................... 8
MFC-440CN_UG_US.book Page 197 Thursday, August 10, 2006 6:59 PM
Ink cartridges
checking ink volume ...........................150
ink dot counter ....................................143
replacing .............................................143
Network
Printing
See Network User's Guide on the
CD-ROM. ..............................................
Scanning
See Software User's Guide on the
CD-ROM. ..............................................
Jams
document ............................................140
paper ...................................................140
On/Off key ............................................... 24
Out of Area (Caller ID) ............................. 56
Outgoing Message (Msg Ctr OGM) ......... 71
LCD (liquid crystal display) ....................158
Brightness ...................................... 31, 32
Contrast ................................................31
Dim Timer .............................................31
Help List ................................................88
Off Timer ...............................................31
Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Maintenance, routine .............................143
Manual
dialing ...................................................63
receive ..................................................46
transmission ..........................................44
Memory Security ......................................36
Memory Storage ....................................158
Message Center mode
erasing messages .................................73
Fax/Tel announcement (F/T OGM) .......72
outgoing message (Msg Ctr OGM) .......71
playing voice messages ........................73
recording a conversation ......................75
setting toll saver ....................................74
setting up ....................................... 71, 72
Mode, entering
Copy .....................................................92
Fax ........................................................38
PhotoCapture ..........................................8
Scan ........................................................8
Multi-line connections (PBX) ....................61
Packing the machine ............................. 154
Paging ..................................................... 77
Paper .........................................13, 19, 177
capacity ................................................ 16
loading ......................................17, 19, 21
printable area ....................................... 23
size ....................................................... 27
size of document .................................. 11
type ................................................ 15, 26
PaperPort® SE with OCR
See Software User's Guide on the
CD-ROM. .................................................
Phone line
connections .......................................... 58
difficulties ........................................... 132
interference ........................................ 143
multi-line (PBX) .................................... 61
roll over lines ........................................ 59
two-line phone system ......................... 59
Photo Bypass Tray (USA) ....................... 21
Photo Paper Tray (Canada) .................... 21
PhotoCapture Center®
Borderless .......................................... 108
CompactFlash® .................................. 100
Cropping ..................................... 106, 108
DPOF printing .................................... 104
from PC
See Software User's Guide on the
CD-ROM. ..............................................
Memory Stick Pro™ ........................... 100
Memory Stick® ................................... 100
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MFC-440CN_UG_US.book Page 198 Thursday, August 10, 2006 6:59 PM
MultiMediaCard™ ...............................100
Preview photos ...................................102
Print settings
Brightness ........................................106
Contrast ...........................................106
Paper & print size .............................106
Paper type ........................................106
Quality ..................................... 105, 106
Return to factory setting ...................108
Set new default ................................108
True2Life® ........................................107
Printing Index ......................................103
Printing photos ........................... 103, 104
Scan to Card .......................................109
SecureDigital™ ...................................100
specifications ......................................184
xD-Picture Card™ ...............................100
PictBridge
DPOF Printing .....................................113
Power failure ..........................................158
Presto!® PageManager®
See Help in Presto!® PageManager® to
access the User’s Guide on the CD-ROM.
Print
difficulties ................................... 130, 132
drivers .................................................186
fax from memory ...................................51
paper jams ..........................................141
report .....................................................88
resolution ............................................186
specifications ......................................186
Printing
index ...................................................103
on small paper ......................................22
photos ........................................ 103, 104
See Software User's Guide on the
CD-ROM. ..................................................
Programming your machine ...................158
Quick-Dial
Access codes and credit card numbers 69
Broadcasting .........................................40
using Groups ......................................40
Group dial
changing ..................................... 66, 67
setting up Groups for Broadcasting ...68
Search ...................................................63
Speed-Dial
198
Color:Black
changing ...................................... 66, 67
setting up by 2-digit location .............. 65
setting up from Caller ID history ........ 66
setting up from outgoing calls ........... 66
using .................................................. 63
Receive Mode ......................................... 46
External TAD ........................................ 46
Fax Only ............................................... 46
Fax/Tel ................................................. 46
Manual .................................................. 46
Redial/Pause ........................................... 64
Reducing
copies ................................................... 94
incoming faxes ..................................... 51
Remote Retrieval ..................................... 82
access code ................................... 82, 83
commands ............................................ 84
getting your faxes ................................. 86
Remote Setup
See Software User's Guide on the
CD-ROM. ..................................................
Reports .................................................... 87
Caller ID List ......................................... 57
Fax Journal ........................................... 88
Journal Period ................................... 87
Help List ............................................... 88
how to print ........................................... 88
Network Configuration .......................... 88
Quick-Dial List ...................................... 88
Transmission Verification ............... 87, 88
User Settings ........................................ 88
Resolution
copy .................................................... 183
fax ....................................................... 178
print .................................................... 186
scan .................................................... 185
setting for next fax ................................ 41
Ring Delay, setting .................................. 49
MFC-440CN_UG_US.book Page 199 Thursday, August 10, 2006 6:59 PM
Safety Instructions ........................ 119, 123
Scannable area ........................................12
Scanning
See Software User's Guide on the
CD-ROM. ..................................................
Serial Number
how to find
See inside front cover ............................
Shipping the machine ............................154
Speed-Dial
changing ........................................ 66, 67
dialing ...................................................63
storing ...................................................65
Volume, setting
beeper .................................................. 27
handset ................................................ 28
volume amplify
(for hearing -impaired) ....................... 29
ring ....................................................... 27
speaker ................................................ 28
TAD (telephone answering device),
external ....................................... 46, 57, 60
connecting ..................................... 57, 58
receive mode ................................. 46, 47
recording OGM .....................................59
with two-line jack ...................................60
Text, entering .........................................174
special characters ...............................174
Transferring your faxes or Fax
Journal report .........................................139
Transparencies ......................... 13, 16, 177
Troubleshooting .....................................130
checking ink volume ...........................150
document jam .....................................140
error messages on LCD ......................136
if you are having difficulty
copying ............................................134
document jam ..................................140
incoming calls ..................................133
Network ............................................135
phone line or connections ................132
PhotoCapture Center® .....................134
printing .............................................130
printing received faxes .....................132
receiving faxes .................................132
sending faxes ...................................133
software ...........................................134
paper jam ............................................141
True2Life®
PhotoCapture Center® ........................107
Two-line phone system ............................59
TX Lock ....................................................34
Warranties .................................................iv
Canada .................................................. vii
Notice-Disclaimer ...................................iv
USA .........................................................v
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM. .................
World Wide Web .........................................i
199
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