Brother 8CAA19 Spread Spectrum Transmitter User Manual MFC 440CN UG US

Brother Industries, Ltd. Spread Spectrum Transmitter MFC 440CN UG US

User Manual 5

136
Error messages B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message Cause Action
Comm.Error Poor phone line quality caused a
communication error. Send the fax again or connect the machine
to another telephone line. If the problem
continues, call the telephone company and
ask them to check your phone line.
Connection Fail You tried to poll a fax machine
that is not in Polled Waiting mode. Check the other fax machine's polling
setup.
Cover is Open The scanner cover is not closed
completely. Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed. Firmly close the ink cartridge cover until it
clicks.
Data Remaining Print data is left in the machine's
memory. Re-start printing from your computer.
Print data is left in the machine's
memory. The USB cable was
unplugged while the computer
was sending the data to the
machine.
Press Stop/Exit. The machine will cancel
the job and clear it from the memory. Try to
print again.
Disconnected The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
Document Jam The document was not inserted or
fed properly, or the document
scanned from the ADF was too
long.
See Using the ADF on page 11.
See Document jam on page 140.
DR Mode in Use The machine is set to Distinctive
Ring mode. You cannot change
the Receive Mode from Manual to
another mode.
Set Distinctive Ring to off. (See Turning off
Distinctive Ring on page 55.)
High Temperature The print head is too warm. Allow the machine to cool down.
Ink Empty One or more of the ink cartridges
is empty. The machine will stop all
print operations. While memory is
available, black and white faxes
will be stored in the memory. If a
sending machine has a color fax,
the machine's ‘handshake’ will
ask that the fax be sent as black
and white. If the sending machine
has the ability to convert it, the
color fax will be stored in the
memory as a black and white fax.
Replace the ink cartridges. (See Replacing
the ink cartridges on page 143.)
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Please see "User manual 4[Short-Term Confidentiality].pdf" for FCC manual statements.
Troubleshooting and Routine Maintenance
137
Low Temperature The print head is too cold. Allow the machine to warm up.
Media Error The media card is either
corrupted, improperly formatted,
or there is a problem with the
media card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive by
putting in another media card that you
know is working.
Near Empty One or more of the ink cartridges
are running out of ink. If a sending
machine has a color fax, the
machine's ‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the color
fax will be received into memory
as a black and white fax.
Order a new ink cartridge. (See Ordering
accessories and supplies on page iii.)
No Caller ID There is no incoming call history.
You did not receive calls or you
have not subscribed to the Caller
ID service from your telephone
company.
If you want to use the Caller ID feature call
your telephone company. (See Caller ID
on page 56.)
No Cartridge An ink cartridge is not installed
properly.
Reinstall the ink cartridge. (See Replacing
the ink cartridges on page 143.)
No File The media card in the media drive
does not contain a .JPG file.
Put the correct media card into the slot
again.
No Paper Fed The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
Refill the paper in the paper tray, and
then press Black Start or Color Start.
Remove the paper and load it again
and then press Black Start or
Color Start.
The paper is jammed in the
machine.
See Printer jam or paper jam on page 141.
No Response/Busy The number you dialed does not
answer or is busy.
Verify the number and try again.
Not Registered You tried to access a Speed Dial
number that is not programmed.
Set up the Speed Dial number. (See
Storing Speed-Dial numbers on page 65.)
Error Message Cause Action
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138
Out of Memory The machine's memory is full. Fax sending or copy operation in
progress
Do one of the following:
Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
Clear the data in the memory. To gain
extra memory, you can turn off
Advanced Fax Operation. (See Turning
off Advanced Fax Operations on
page 81.)
Print the faxes that are in the memory.
(See Printing a fax from the memory on
page 51.)
Printing operation in progress
Reduce print resolution. (For details, see
Printing for Windows® or Printing and
Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM.)
Paper Jam Paper is jammed in the machine. Open the Jam Clear Cover (at the back of
the machine) and remove the jammed
paper. (See Printer jam or paper jam on
page 141.)
Unable to Change XX
Unable to Clean XX
Unable to Init.
XX
Unable to Print XX
Unable to Scan XX
Unable to use
Phone XX
The machine has a mechanical
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, do one of the
following:
(MFC-440CN only)
See Transferring your faxes or Fax
Journal report on page 139 before
disconnecting the machine so you will
not lose any important messages.
Then, disconnect the machine from the
power for several minutes and then
reconnect it.
(MFC-665CW and MFC-845CW only)
Disconnect the machine from the
power for several minutes, then
reconnect it. (The machine can be
turned off for approximately 24 hours
without losing faxes stored in the
memory. See Transferring your faxes
or Fax Journal report on page 139.)
Wrong Paper Size Paper is not the correct size. Load the correct size of paper (Letter,
Legal or A4), and then press Black Start
or Color Start.
Wrong USB device A non-PictBridge compatible or
broken device has been
connected to the PictBridge port.
Unplug the device from the PictBridge port,
then press On/Off to turn the machine off
and then on again.
Error Message Cause Action
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Troubleshooting and Routine Maintenance
139
Transferring your faxes or Fax
Journal report B
If the LCD shows:
Unable to Change XX
Unable to Clean XX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
Unable to use Phone XX
We recommend transferring your faxes to
another fax machine or to your PC. (See
Transferring faxes to another fax machine on
page 139 or Transferring faxes to your PC on
page 139.)
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
to another fax machine on page 140.)
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
Transferring faxes to another fax
machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
aPress Stop/Exit to interrupt the error
temporarily.
bPress Menu.
cPress a or b to choose Service.
Press OK.
dPress a or b to choose
Data Transfer.
Press OK.
ePress a or b to choose
Fax Transfer.
Press OK.
fDo one of the following:
If the LCD shows No Data, there are
no faxes left in the machine's
memory.
Press Stop/Exit.
Enter the fax number to which faxes
will be forwarded.
gPress Black Start.
Transferring faxes to your PC B
You can transfer the faxes from your
machine's memory to your PC.
aPress Stop/Exit to interrupt the error
temporarily.
bMake sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
see PC- FAX receiving for Windows® in
the Software User’s Guide on the
CD-ROM.)
cMake sure you have set PC Fax
Receive on the machine. (See PC Fax
Receive on page 80.)
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
dDo one of the following:
To transfer all faxes to your PC,
press 1. You will be asked if you want
a backup print.
To exit and leave the faxes in the
memory, press 2.
ePress Stop/Exit.
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140
Transferring Fax Journal report to
another fax machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
aPress Stop/Exit to interrupt the error
temporarily.
bPress Menu.
cPress a or b to choose Service.
Press OK.
dPress a or b to choose
Data Transfer.
Press OK.
ePress a or b to choose
Report Trans..
Press OK.
fEnter the fax number to which Fax
Journal report will be forwarded.
gPress Black Start.
Document jam B
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
Document is jammed in the top of the
ADF unit B
aTake out any paper from the ADF that is
not jammed.
bOpen the ADF cover.
cPull the jammed document up and to the
left.
dClose the ADF cover.
ePress Stop/Exit.
Note
To avoid document jams close the ADF
cover properly by pressing it down in the
center.
Document is jammed inside the ADF
unit B
aTake out any paper from the ADF that is
not jammed.
bLift the document cover.
cPull the jammed document out to the
left.
dClose the document cover.
ePress Stop/Exit.
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Troubleshooting and Routine Maintenance
141
Printer jam or paper jam B
Take out the jammed paper depending on
where it is jammed in the machine.
aPull the paper tray (1) out of the
machine.
bPull out the jammed paper (1).
cReset the machine by lifting the scanner
cover from the front of the machine and
then closing it.
If you cannot remove the jammed
paper from the front of the machine,
or the error message still appears on
the LCD after you have removed the
jammed paper, please go to the next
step.
dRemove the Jam Clear Cover (1) from
the back of the machine. Pull the
jammed paper out of the machine.
ePut the Jam Clear Cover back on.
Make sure the cover is set properly.
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142
fUsing both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover (1) until it locks securely
into the open position.
Make sure that there is no jammed
paper left in the corners of the machine.
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
gLift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
hPush the paper tray firmly back into the
machine.
Note
Make sure you pull out the paper support
until it clicks.
Dial Tone B
Setting the dial tone to Detection will shorten
the dial detect pause.
aPress Menu.
bPress a or b to choose
Initial Setup.
Press OK.
cPress a or b to choose Dial Tone.
Press OK.
dPress a or b to choose Detection or
No Detection.
Press OK.
ePress Stop/Exit.
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Troubleshooting and Routine Maintenance
143
Phone line interference B
If you are having problems sending or
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
aPress Menu.
bPress a or b to choose Fax.
Press OK.
cPress a or b to choose
Miscellaneous.
Press OK.
dPress a or b to choose
Compatibility.
Press OK.
ePress a or b to choose Normal (or
Basic).
Basic reduces the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
Normal sets the modem speed at
14400 bps. (factory setting)
Press OK.
fPress Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for color fax sending.
Routine maintenance B
Replacing the ink cartridges B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
aOpen the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty and Black.
bPull the lock release lever down and
take out the ink cartridge for the color
shown on the LCD.
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144
cOpen the new ink cartridge bag for the
color shown on the LCD, and then take
out the ink cartridge.
dRemove the protective yellow cap (1).
Improper Setup
DO NOT touch the area shown in the
illustration below.
Note
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
eEach color has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
fLift the lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
gIf you replaced an ink cartridge, the LCD
may ask you to verify that it was a brand
new one. (For example,
Did You Change Black) For each
new cartridge you installed, press
1(Yes) to automatically reset the ink dot
counter for that color. If the ink cartridge
you installed is not a brand new one, be
sure to press 2 (No).
If you wait until the LCD shows
Near Empty and Ink Empty, the
machine will automatically reset the ink
dot counter.
1
M
brother
XXXX
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Troubleshooting and Routine Maintenance
145
Note
If the LCD shows No Cartridge after
you install the ink cartridges, check that
the ink cartridges are installed properly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly
recommend that you continue to use only
Genuine Brother Brand replacement ink
cartridges. Use or attempted use of
potentially incompatible ink and/or
cartridges in the Brother machine may
cause damage to the machine and/or may
result in unsatisfactory print quality. Our
warranty coverage does not apply to any
problem that is caused by the use of
unauthorized third party ink and/or
cartridges. To protect your investment and
obtain premium performance from the
Brother machine, we strongly recommend
the use of Genuine Brother Supplies.
Cleaning the outside of the
machine B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
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146
Clean the outside of the machine as
follows: B
aPull the paper tray (1) completely out of
the machine.
bWipe the outside of the machine with a
soft cloth to remove dust.
cRemove anything that is stuck inside the
paper tray.
dWipe the paper tray with a soft cloth to
remove dust.
ePut the paper tray firmly back in the
machine.
Cleaning the scanner B
aLift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with isopropyl alcohol on a soft
lint-free cloth.
bIn the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
1
1
2
3
1
2
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Troubleshooting and Routine Maintenance
147
Cleaning the machine printer
platen B
WARNING
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen (1).
If ink is scattered on or around the printer
platen wipe it off with a soft, dry, lint-free
cloth.
aUsing both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position.
bClean the machine printer platen (1).
Cleaning the paper pick-up
roller B
aPull the paper tray completely out of the
machine.
bUnplug the machine from the AC power
outlet and remove the Jam Clear
Cover (1).
cClean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
dPut the Jam Clear Cover back on.
Make sure the cover is set properly.
ePut the paper tray firmly back in the
machine.
fRe-connect the power cord.
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148
Cleaning the print head B
To ensure the good print quality, the machine
will regularly clean the print head. You can
start the cleaning process manually if
needed.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colors at a time
(Cyan/Yellow/Magenta), or all four colors at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
aPress Ink.
bPress a or b to choose Cleaning.
Press OK.
cPress a or b to choose Black,Color
or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
Note
If you clean the print head at least five
times and the print has not improved, call
Brother Customer Service (See Brother
numbers on page i).
Checking the print quality B
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
aPress Ink.
bPress a or b to choose Test Print.
Press OK.
cPress a or b to choose
Print Quality.
Press OK.
dPress Color Start.
The machine begins printing the Print
Quality Check Sheet.
eCheck the quality of the four color blocks
on the sheet.
fThe LCD asks you if the print quality is
OK.
Do one of the following:
If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
check.
If you can see missing short lines as
shown below, press 2 to choose No.
gThe LCD asks you if the print quality is
OK for black and three colors.
Press 1 (Yes) or 2 (No).
hThe LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
OK Poor
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Troubleshooting and Routine Maintenance
149
iAfter cleaning is finished, press
Color Start.
The machine starts printing the Print
Quality Check Sheet again and then
return to step e.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service (see
Brother numbers on page i).
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Note
Checking the printing
alignment B
You may need to adjust the printing
alignment after transporting the machine if
your printed text becomes blurred or images
become faded.
aPress Ink.
bPress a or b to choose Test Print.
Press OK.
cPress a or b to choose Alignment.
Press OK.
dPress Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
eCheck the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
fDo one of the following:
If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish the
Alignment Check.
If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
gFor 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
hFor 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
iPress Stop/Exit.
i
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
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Checking the ink volume B
Although an ink volume icon appears on the
LCD, you can use the Ink key to see a large
graph showing the ink that is left in each
cartridge.
aPress Ink.
bPress a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
cPress Stop/Exit.
Note
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh® in the
Software User’s Guide on the CD-ROM.)
Uninstalling and installing the
handset and handset cradle
(MFC-665CW only) 16
If you do not use the handset you can remove
the handset and handset cradle.
Uninstalling the handset and handset
cradle B
aUnplug the curled handset cord from the
machine.
bPull the tab (1) back and hold it in
position as you push the cradle (2) to the
back of the machine.
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151
cAttach the side cover.
Installing the handset and handset
cradle B
aRemove the side cover.
Note
If you cannot open the cover with your
hand, use a coin to open it.
bAlign the recessed arrows on the cradle
with those on the machine, and then
slide the cradle toward the front of the
machine until it clicks into place.
cConnect the curled handset cord to the
machine.
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152
Uninstalling and installing the
cradle and the bracket
(MFC-845CW only) 16
Uninstalling the cradle and the
bracket B
If you want to use the cordless handset
separately from the machine, you can
remove the cradle and the bracket.
aUnplug the AC adapter from AC power
outlet.
bRemove the AC adapter cord from the
guide on the side of the machine.
cPress the tab (1) and lift the cradle (2).
dPull the tab (1) back and hold it in
position as you push the bracket (2) to
the back of the machine.
eAttach the side cover.
Installing the cradle and the bracket B
aRemove the side cover.
Note
If you cannot open the cover with your
hand, use a coin to open it.
1
2
1
2
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Troubleshooting and Routine Maintenance
153
bAlign the recessed arrows on the
bracket with those on the machine, and
then slide the bracket toward the front of
the machine until it clicks into place.
cMake sure you plug the connector into
the jack (1) and route the cable through
the hook (2) as shown below.
dPress the tab (1) and place the front of
the cradle in position.
ePush the cradle down.
fRoute the AC power cord through the
guide on the side of the machine.
gPlug the AC adapter into the AC power
outlet.
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Machine Information B
Checking the serial number B
You can see the machine’s serial number on
the LCD.
aPress Menu.
bPress a or b to choose
Machine Info..
Press OK.
cPress a or b to choose Serial No..
Press OK.
dPress Stop/Exit.
Packing and shipping
the machine B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
aOpen the ink cartridge cover.
bPull the lock release levers down and
take out all the ink cartridges. (See
Replacing the ink cartridges on
page 143.)
cInstall the yellow protective part, lift each
lock release lever and push it until it
clicks and then close the ink cartridge
cover.
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Troubleshooting and Routine Maintenance
155
CAUTION
If you are not able to find the yellow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective part or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
dUnplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
eUnplug the machine from the AC power
outlet.
f(MFC-845CW) Unplug the AC adapter
from the AC power outlet and remove
the AC adapter cord from the guide on
the side of the machine.
gUsing both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
hLift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3).
iIf your machine has a handset, remove
it and the handset curled cord.
j(MFC-845CW) Rotate the machine’s
antenna to the down position.
MFC-440CN_UG_US.book Page 155 Thursday, August 10, 2006 6:59 PM
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156
kWrap the machine in the bag and put it
in the original carton with the original
packing material.
lPack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your ‘Exchange’ machine.
MFC-440CN
MFC-440CN_UG_US.book Page 156 Thursday, August 10, 2006 6:59 PM
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Troubleshooting and Routine Maintenance
157
MFC-665CW and MFC-845CW
mClose the carton and tape it shut.
(MFC-665CW) (MFC-845CW)
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158
C
On-screen
programming C
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Memory storage C
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
Note
During a power failure the MFC-665CW
and MFC-845CW will retain messages
that are in the memory for approximately
24 hours.
Menu keys C
Menu and Features C
Access the main menu.
Access the mode and its menu of
temporary settings.
a
b
Scroll through the current menu
level.
dGo back to the previous menu level.
cGo to the next menu level.
Go to the next menu level.
Accept an option.
Cancel the current operation.
Go back to the previous menu
level.
Stop the current operation.
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Menu and Features
159
Menu table C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu ( ) C
Level1 Level2 Level3 Options Descriptions Page
General Setup Mode Timer —Off
0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
Sets the time to return to
Fax mode.
26
Paper Type —Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Sets the type of paper in
the paper tray.
26
Paper Size —Letter*
Legal
A4
A5
4"x6"
Sets the size of the paper
in the paper tray.
27
Volume Ring Off
Low
Med*
High
Adjusts the ring volume. 27
Beeper Off
Low*
Med
High
Adjusts the volume level
of the beeper.
27
Speaker Off
Low
Med*
High
Adjusts the speaker
volume.
28
Handset
(MFC-665CW
only)
Low*
High
Adjusts the handset
volume.
28
The factory settings are shown in Bold with an asterisk.
MFC-440CN_UG_US.book Page 159 Thursday, August 10, 2006 6:59 PM
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160
General Setup
(Continued)
Volume
(Continued)
Volume
Amplify
(MFC-665CW
only)
On
(Permanent/
Temporary)
Off*
For the hearing-impaired,
you can set the volume to
the
Volume Amplify:On
setting on a permanent or
temporary basis.
30
Auto Daylight —On
Off*
Changes for Daylight
Savings Time
automatically.
30
On/Off Setting
—
Fax Receive:On
Fax Receive:Off
*
Customizes the On/Off
key to receive faxes even
in off mode.
24
LCD Settings LCD Contrast Light
Med*
Dark
Adjusts the contrast of the
LCD.
31
Backlight Light*
Med
Dark
You can adjust the
brightness of the LCD
backlight.
31
Dim Timer Off
10 Secs
20 Secs
30 Secs*
You can set how long the
LCD backlight stays on
after the last key press.
31
Off Timer Off*
1Min
2Mins
3Mins
5Mins
10 Mins
30 Mins
You can set how long the
LCD stays on for after the
last key press.
31
Wallpaper — You can choose the
wallpaper of the LCD.
32
Echo Control —level1
level2
level3
level4
Adjusts the Echo Control
level.
See
Digital
Cordless
Handset
User’s
Guide
Fax Setup Receive Ring Delay
(MFC-440CN
only)
0
1
2
3
4*
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
49
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
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Menu and Features
161
Fax
(Continued)
Setup Receive
(Continued)
Ring Delay
(MFC-665CW
and
MFC-845CW
only)
Ring Delay
0
1
2
3
4*
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
49
Toll Saver
On
Off*
Cost saving feature: the
machine rings 2 times if
there are messages and 4
times if there are no
messages, so you can
hang up and not pay for
the call.
74
F/T Ring
Time
20 Sec*
30 Sec
40 Sec
70 Sec
Sets the pseudo/double-
ring time in Fax/Tel mode.
49
Easy Receive On*
Off
Semi
(MFC-665CW
and MFC-845CW
only)
Receives fax messages
without pressing the
Black Start or
Color Start key.
50
Remote Codes On*
(l51, #51)
Off
Allows you to answer all
calls at an extension or
external phone and use
codes to turn the machine
on or off. You can
personalize these codes.
62
Auto
Reduction
On*
Off
Reduces the size of
incoming faxes.
51
Set Quick-Dial
Speed-Dial — Stores Speed-Dial
numbers, so you can dial
by pressing only a few
keys (and Start).
65
Setup Groups — Sets up a Group number
for Broadcasting.
68
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
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162
Fax
(Continued)
Report Setting
Transmission On
On+Image
Off*
Off+Image
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
87
Journal
Period
Off
Every 50 Faxes
*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
87
Advanced Fax
Operation
Fwd/Page/
Store
Off*
Fax Forward
Paging
Fax Storage
Fax Preview
(MFC-665CW
and MFC-845CW
only)
PC Fax Receive
Sets the machine to
forward fax messages, to
call your pager, to store
incoming faxes in the
memory (so you can
retrieve them while you
are away from your
machine), to preview
faxes or to send faxes to
your PC.
76
Remote
Access
Access Code:
---l
Set your own code for
Remote Retrieval.
82
Print Fax
(Backup Print)
— Prints incoming faxes
stored in the memory.
51
Remaining Jobs
— — Check which jobs are in
the memory and lets you
cancel chosen jobs.
43
Setup Msg Ctr
(MFC-665CW
and MFC-845CW
only)
OGM Msg Ctr OGM
F/T OGM
Play/Record or erase the
outgoing message.
71
ICM Max.Time 30 Sec*
60 Sec
120 Sec
180 Sec
Choose the maximum
length of incoming
messages.
74
ICM
Rec.Monitr
On*
Off
Allows you to turn the
speaker volume for voice
messages as they come in
On or Off.
75
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
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Menu and Features
163
Fax
(Continued)
Miscellaneous TX Lock
(MFC-440CN
only)
— Prohibits most operations
other than receiving faxes.
33
Mem Security
(MFC-665CW
and
MFC-845CW
only)
— Prohibits most functions
except receiving faxes into
memory.
34
Compatibility
Normal*
Basic
Adjusts the transmissions
that are having problems.
143
Distinctive Off*
Set (On)
Uses the Telephone
company's Distinctive
Ring subscriber service to
register the ring pattern
with the machine.
54
Caller ID Display#
Print Report
View or print a list of the
last 30 Caller IDs stored in
the memory.
56
LAN
(MFC-440CN
only)
TCP/IP BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the BOOT
method that best suits
your needs.
See
Network
User's
Guide on
the CD-
ROM
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
Node Name BRN_XXXXXX Enter the Node name.
WINS Config Auto*
Static
Chooses the WINS
configuration mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
MFC-440CN_UG_US.book Page 163 Thursday, August 10, 2006 6:59 PM
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164
LAN
(MFC-440CN
only)
(Continued)
TCP/IP
(Continued)
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
See
Network
User's
Guide on
the CD-
ROM
APIPA On*
Off
Automatically allocates
the IP address from the
link-local address range.
Setup Misc. Ethernet Auto*
100B-FD
100B-HD
10B-FD
10B-HD
Chooses the Ethernet link
mode.
Factory Reset —Yes
No
Restores all network
settings to the factory
default.
LAN
(MFC-665CW
and MFC-845CW
only)
TCP/IP(Wired) BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the BOOT
method that best suits
your needs.
See
Network
User's
Guide on
the CD-
ROM
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
Node Name BRN_XXXXXX Enter the Node name.
WINS Config Auto*
Static
Chooses the WINS
configuration mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
MFC-440CN_UG_US.book Page 164 Thursday, August 10, 2006 6:59 PM
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Menu and Features
165
LAN
(MFC-665CW
and MFC-845CW
only)
(Continued)
TCP/IP(Wired)
(Continued)
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
See
Network
User's
Guide on
the CD-
ROM
APIPA On*
Off
Automatically allocates
the IP address from the
link-local address range.
TCP/IP(WLAN) BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the BOOT
method that best suits
your needs.
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet mask.
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
Node Name BRW_XXXXXX Enter the Node name.
WINS Config Auto*
Static
Chooses the WINS
configuration mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP address
of the primary or
secondary server.
APIPA On*
Off
Automatically allocates
the IP address from the
link-local address range.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
MFC-440CN_UG_US.book Page 165 Thursday, August 10, 2006 6:59 PM
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166
LAN
(MFC-665CW
and MFC-845CW
only)
(Continued)
Setup WLAN Setup Wizard — You can configure your
print server.
See
Network
User's
Guide on
the CD-
ROM
SecureEasySetup
— You can configure the
wireless network easily.
WLAN Status Status — You can see the current
wireless network status.
Signal — You can see the current
wireless network signal
strength.
SSID — You can see the current
SSID.
Comm. Mode — You can see the current
Communication Mode.
Setup Misc. Wired LAN Auto*
100B-FD
100B-HD
10B-FD
10B-HD
Chooses the Ethernet link
mode.
Network I/F —Wired LAN*
WLAN
You can choose the
network connection type.
Factory Reset —Yes
No
Restores all wired and
wireless network settings
to the factory default.
Print Reports Transmission — — Prints these lists and
reports.
88
Help List ——
Quick-Dial ——
Fax Journal ——
User Settings ——
Network
Config
——
Machine Info. Serial No. — — Lets you check the serial
number of your machine.
154
Initial Setup Receive Mode —Fax Only*
Fax/Tel
External TAD
(MFC-440CN
only)
Manual
Choose the receive mode
that best suits your needs.
46
Date/Time — — Puts the date and time on
the LCD and in headings
of faxes you send.
See
Quick
Setup
Guide
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
MFC-440CN_UG_US.book Page 166 Thursday, August 10, 2006 6:59 PM
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Menu and Features
167
Fax ( ) C
Initial Setup
(Continued)
Station ID —Fax:
Name:
Set your name and fax
number to appear on each
page you fax.
See
Quick
Setup
Guide
Tone/Pulse
(Canada only)
—Tone*
Pulse
Choose the dialing mode.
Dial Tone —Detection
No Detection*
You can shorten the dial
tone detect pause.
142
Register
Handset
(MFC-845CW
only)
— — Sets the machine to
register the cordless
handset.
See
Digital
Cordless
Handset
User’s
Guide
Local
Language
(MFC-440CN and
MFC-665CW
only)
(Canada only)
—English*
French
Allows you to change the
LCD language for your
country.
See
Quick
Setup
Guide
Level1 Level2 Level3 Options Descriptions Page
Fax Resolution
——Standard*
Fine
S.Fine
Photo
Sets the resolution for
outgoing faxes.
41
Contrast ——Auto*
Light
Dark
Changes the lightness or
darkness of faxes you send.
41
Speed-Dial ——Alphabetical
Order
Numerical
Order
You can dial by pressing only
a few keys (and Start).
63
The factory settings are shown in Bold with an asterisk.
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
MFC-440CN_UG_US.book Page 167 Thursday, August 10, 2006 6:59 PM
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168
Outgoing Call Make a Phone
Call
(MFC-665CW
and MFC-845CW
only)
Send a fax
Add to Speed-
Dial
Delete
— — You can choose a number
from the Outgoing Call
history and then make a
phone call to it, send a fax to
it, add it to Speed-Dial, or
delete it.
64
Caller ID hist.
Make a Phone
Call
(MFC-665CW
and MFC-845CW
only)
Send a fax
Add to Speed-
Dial
Delete
— — You can choose a number
from the Caller ID history and
then make a phone call to it,
send a fax to it, add it to
Speed-Dial, or delete it.
65
Broadcasting Add Number
Complete
— — You can send the same fax
message to more than one
fax number.
40
Delayed Fax ——On
Off*
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
43
Batch TX ——On
Off*
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
43
Real Time TX ——On
Off*
You can send a fax without
using the memory.
42
Polled TX ——On
Off*
Sets up your machine with
an document to be retrieved
by another fax machine.
90
Polling RX ——On
Off*
Sets up your machine to poll
another fax machine.
89
Overseas Mode ——On
Off*
If you are having difficulty
sending faxes overseas, set
this to On.
43
Scan Size ——A4
Letter*
Adjust the scan area of the
scanner glass to the size of
the document.
39
Set New Default
——Yes
No
You can save your fax
settings.
44
Factory Reset ——Yes
No
You can restore all the
settings to factory settings.
44
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
MFC-440CN_UG_US.book Page 168 Thursday, August 10, 2006 6:59 PM
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Menu and Features
169
Scan ( ) C
Level1 Option1 Option2 Option3 Descriptions Page
Scan to E-mail
— — — You can scan a black & white
or a color document into your
E-mail application.
See
Software
User's
Guide on
the CD-
ROM
Scan to Image — — — You can scan a color picture
into your graphics
application.
Scan to OCR — — — You can have your text
document converted to an
editable text file.
Scan to File — — — You can scan a black & white
or a color document into your
computer.
Scan to Card
(when a card is
inserted)
150 dpi Color*
300 dpi Color
600 dpi Color
200x100 dpi B/W
200 dpi B/W
PDF*/JPEG
PDF*/JPEG
PDF*/JPEG
TIFF*/PDF
TIFF*/PDF
(File Name)
XXXXXXXX
You can choose the scan
resolution, file format and
enter a file name for your
document.
109
The factory settings are shown in Bold with an asterisk.
MFC-440CN_UG_US.book Page 169 Thursday, August 10, 2006 6:59 PM
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170
Copy ( ) C
Level1 Level2 Level3 Options Descriptions Page
Quality ——Fast
Normal*
Best
Choose the Copy resolution
for your type of document.
93
Enlarge/Reduce
——50%
69% A4iA5
78% LGLiLTR
83% LGLiA4
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 4"x6"
i
LTR
198% 4"x6"
i
A4
200%
Custom(25-400%)
You can choose the
enlargement or reduction
ratio for your type of
document.
94
Paper Type ——Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
Transparency
Choose the paper type that
matches the paper in the
tray.
97
Paper Size ——Letter*
Legal
A4
A5
4"x6"
Choose the paper size that
matches the paper in the
tray.
97
Brightness — — Adjusts the brightness of
copies.
96
Contrast — — Adjusts the contrast of
copies.
96
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
Light
Dark
+2
+1
-1
-2
MFC-440CN_UG_US.book Page 170 Thursday, August 10, 2006 6:59 PM
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Menu and Features
171
Color Adjust Red — Adjusts the amount of Red
in copies.
96
Green — Adjusts the amount of
Green in copies.
Blue — Adjusts the amount of Blue
in copies.
Stack/Sort ——Stack*
Sort
You can choose to stack or
sort multiple copies.
95
Page Layout ——Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)
You can make N in 1 or
Poster copies.
94
Set New
Default
——Yes
No
You can save your copy
settings.
97
Factory Reset ——Yes
No
You can restore all the
settings to factory settings.
97
Level1 Level2 Level3 Options Descriptions Page
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
+2
+1
-1
-2
+2
+1
-1
-2
MFC-440CN_UG_US.book Page 171 Thursday, August 10, 2006 6:59 PM
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172
PhotoCapture ( ) C
Print Settings
Level1 Level2 Level3 Options Descriptions Page
View Photo(s) — — See the print
settings table
below.
You can preview your
photos on the LCD.
102
Print Index ——6 Images/Line
Fast
5 Images/Line
Photo
You can print a thumbnail
page.
103
Print All Photos
— — See the print
settings table
below.
You can print all photos in
your media card.
103
Print Photos — — See the print
settings table
below.
You can print an individual
image.
104
Option1 Option2 Option3 Option4 Descriptions Page
Print Quality Normal
Photo*
— — Choose the print quality. 106
Paper Type Plain Paper
Inkjet Paper
Brother Photo
Other Photo*
— — Choose the paper type. 106
Paper Size Letter
4"x 6"*
5"x 7"
A4
(When A4 or
Letter is chosen)
4"x 3"
5"x 3.5"
6"x 4"
7"x 5"
8"x 6"
Max. Size*
— Choose the paper and print
size.
106
Brightness — — Adjusts the brightness. 106
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
Light
Dark
MFC-440CN_UG_US.book Page 172 Thursday, August 10, 2006 6:59 PM
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Menu and Features
173
Contrast — — Adjusts the contrast. 106
True2Life On
Off*
White Balance Adjusts the hue of the white
areas.
107
Sharpness Enhances the detail of the
image.
Color Density Adjusts the total amount of
color in the image.
Cropping On*
Off
— — Crops the image around the
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
108
Borderless On*
Off
— — Expands the printable area
to fit the edges of the paper.
108
Set New
Default
Yes
No
— — You can save your print
settings.
108
Factory Reset Yes
No
— — You can restore all the
settings to factory settings.
108
Option1 Option2 Option3 Option4 Descriptions Page
The factory settings are shown in Bold with an asterisk.
+2
+1
-1
-2
+2
+1
-1
-2
+2
+1
-1
-2
+2
+1
-1
-2
MFC-440CN_UG_US.book Page 173 Thursday, August 10, 2006 6:59 PM
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174
Entering Text C
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most dial
pad keys have three or four letters printed on
keys. The keys for 0,# and l do not have
printed letters because they are used for
special characters.
By pressing the proper dial pad key
repeatedly, you can access the character you
want.
Putting spaces C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
Special characters and symbols C
Press l,# or 0, repeatedly until you see the
special character or symbol you want.
Press
Key
one
time
two
times
three
times
four
times
2ABC2
3DEF3
4GH I 4
5JKL5
6MNO6
7PQRS
8TUV8
9WX Y Z
Press lfor (space) ! " # $ % & ' ( ) l
+ , - . / m
Press #for : ; < = > ? @ [ ] ^ _
Press 0for É À È Ê Î Ç Ë Ö 0
MFC-440CN_UG_US.book Page 174 Thursday, August 10, 2006 6:59 PM
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175
D
General D
Specifications D
Memory Capacity 32 MB
ADF (automatic document
feeder)
Up to 10 pages
Temperature: 68°F - 86°F (20°C - 30°C)
Humidity: 50% - 70%
Paper: [20 lb (80 g/m2)] A4 or Letter size
Paper Tray 100 Sheets [20 lb (80 g/m2)]
Printer Type Ink Jet
Print Method Black:
Color:
Piezo with 94 × 1 nozzles
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) (MFC-440CN)
2.0 in. (50.8 mm) Color LCD
(MFC-665CW and MFC-845CW)
2.5 in. (63.5 mm) Color LCD
Power Source AC 100 to 120V 50/60Hz
Power Consumption (MFC-440CN)
Off Mode:
Standby:
Operating:
Average 4 W
Average 6 W
Average 31 W
(MFC-665CW)
Off Mode:
Standby:
Operating:
Average 6 W
Average 8 W
Average 34 W
(MFC-845CW)
Off Mode:
Standby:
Operating:
Average 6.5 W
Average 9 W
Average 34 W
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176
1This depends on printing conditions.
Dimensions (MFC-440CN) D
(MFC-665CW) D
(MFC-845CW) D
Weight MFC-440CN 17.9 lb (8.1 kg)
MFC-665CW 18.5 lb (8.4 kg)
MFC-845CW 19.2 lb (8.7 kg)
Noise Operating: 50 dB or less 1
Temperature Operating:
Best Print Quality:
50°F to 95°F (10 to 35°C)
68°F to 91°F (20 to 33°C)
Humidity Operating:
Best Print Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
(180 mm)
7.1 in.
(398 mm)
15.7 in. (351 mm)
13.8 in.
(370 mm)
14.6 in.
(443 mm)
17.4 in.
18.4 in.
15.7 in. 13.8 in.
17.4 in.
(468 mm)
(398 mm) (351 mm)
14.6 in.
(370 mm)
(443 mm)
7.1 in.
(180 mm)
(476 mm)
18.7 in.
14.6 in.
(370 mm)
7.1 in.
(180 mm)
15.7 in.
(398 mm)
17.4 in.
(443 mm)
13.8 in.
(351 mm)
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Specifications
177
Print media D
1Use only transparencies recommended for inkjet printing.
2For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3See Paper type and size for each operation on page 15.
Paper Input Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper), glossy paper 2,
transparencies 12
and envelopes
Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo 2L 5"×7", Index card and Post card 3.
Width: 3.5 in. (89 mm) - 8.5 in. (216 mm)
Height: 5.0 in. (127 mm) - 14.0 in. (356 mm)
For more details, see Paper weight, thickness and
capacity on page 16.
Maximum paper tray capacity: Approx. 100 sheets of
20 lb (80 g/m2) plain paper
Photo Bypass Tray (USA)
Photo Paper Tray (Canada)
Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper 2
Paper size:
Photo 4×6 in. and Photo L 3.5×5 in.
Width: 3.5 in. (89 mm) - 4.0 in. (101.6 mm)
Height: 5.0 in. (127 mm) - 6.0 in. (152.4 mm)
Maximum paper tray capacity: Approx. 20 sheets
Paper Output Up to 50 sheets of 20 lb (80 g/m2) plain paper (face up print
delivery to the output paper tray) 2
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178
Fax D
Compatibility ITU-T Group 3
Coding System MH/MR/MMR/JPEG
Modem Speed Automatic Fallback
14400 bps
Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Scanning Width 8.2 in. (208 mm)
Printing Width 8.03 in. (204 mm)
Gray Scale 256 levels
Polling Types Standard, Sequential: (Black only)
Contrast Control Automatic/Light/Dark
(manual setting)
Resolution Horizontal 203 dot/in. (8 dot/mm)
Vertical
Standard
98 line/in. (3.85 line/mm) (Monochrome)
196 line/in. (7.7 line/mm) (Color)
Fine
196 line/in. (7.7 line/mm) (Monochrome/Color)
Photo
196 line/in. (7.7 line/mm) (Monochrome)
Superfine
392 line/in. (15.4 line/mm) (Monochrome)
Speed-Dial MFC-440CN,
MFC-665CW
80 stations × 2 numbers
MFC-845CW 100 stations × 2 numbers
Broadcasting 3MFC-440CN,
MFC-665CW
210 stations
MFC-845CW 250 stations
Automatic Redial 1 time after 5 minutes
Auto Answer 0, 1, 2, 3 or 4 rings
Communication Source Public switched telephone network.
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Specifications
179
1‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
2‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
3Black & White only
Memory Transmission Up to 480 1/400 2 pages
Out of Paper Reception Up to 480 1/400 2 pages
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180
Message Center
(MFC-665CW and MFC-845CW only) D
Message Center Yes
ICM Recording Time Max. 29 minutes / Max. 99 messages
(Max.180 secs / 1 message)
Toll Saver Yes
Recording Conversation
(MFC-665CW only) Yes
OGM Yes
Recording OGM Time 20 secs
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Specifications
181
Digital Cordless Handset (MFC-845CW only) D
Cordless handset D
1When Voice Enhance is set to On.
2When Voice Enhance is set to Off.
Battery D
Frequency 5.8 GHz
Technology FHSS (Frequency Hopping Spread Spectrum)
Multi Handset Capability Up to 4 handsets
Dimensions
Weight (including battery) 5.43 oz (154 g)
LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange)
Charge Indicator Yes (LED)
Full Charge Time 12 hours
While in Use (TALK) 4 hours 1
6 hours 2
While Not in Use (Standby) 200 hours
Type BCL-BT10
Rating Ni-MH 3.6 V 730 mAh
6.06 in.
(154 mm)
1.24 in.
(31.6 mm) 1.95 in.
(49.6 mm)
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182
Battery cradle D
AC adapter D
Dimensions
Weight 2.53 oz (71.6 g)
Power Consumption
(during charge) Charging: Average 2 W
Type BCL-ADA
Input AC 100 to 240 V 50/60 Hz
Output DC 11.0 V
2.64 in.
(67 mm)
3.35 in. (85 mm) 2.72 in. (69 mm)
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Specifications
183
Copy D
1Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
Color/Black Yes/Yes
Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Copy Width: Max. 8.26 in. (210 mm)
Copy Speed MFC-440CN Black: Up to 18 pages/minute (Letter paper) 1
Color: Up to 16 pages/minute (Letter paper) 1
MFC-665CW,
MFC-845CW Black: Up to 20 pages/minute (Letter paper) 1
Color: Up to 18 pages/minute (Letter paper) 1
Multiple Copies Stacks/Sorts up to 99 pages
Enlarge/Reduce 25% to 400% (in increments of 1%)
Resolution (Black & White)
Scans up to 600×1200 dpi
Prints up to 1200×1200 dpi
(Color)
Scans up to 600×1200 dpi
Prints up to 600×1200 dpi
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184
PhotoCapture Center®
D
1xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 1GB
xD-Picture Card™ Type H from 256MB to 1GB
2Progressive JPEG format is not supported.
3See Paper type and size for each operation on page 15.
PictBridge D
Available Media CompactFlash®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick®
Memory Stick Pro™
(Not available for music data with MagicGate™)
MultiMediaCard™
Secure Digital™
xD-Picture Card™ 1
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print:JPEG 2
Scan to Card:JPEG, PDF (Color)
TIFF, PDF (Black)
Color Enhancement True2Life®
Number of Files Up to 999 files in the media card (including the folder inside
media)
Folder File must be in the 3rd folder level of the Media Card.
Borderless Letter, A4, Photo 4" × 6", Photo 5" × 7" 3
Compatibility Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
VIsit http://www.cipa.jp/pictbridge for more information.
Interface PictBridge (USB) Port
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Specifications
185
Scanner D
1Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP (resolution up to 19200 × 19200 dpi
can be selected by using the Brother scanner utility)
Color/Black Yes/Yes
TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP/
Windows® XP Professional x64 Edition)
Mac OS® X 10.2.4 or greater
WIA Compliant Yes (Windows® XP 1)
Color Depth 36 bit color Processing (Input)
24 bit color Processing (Output)
(Actual Input: 30 bit color/Actual Output: 24 bit color
Resolution Up to 19200 × 19200 dpi (interpolated) 2
Up to 600 × 2400 dpi (optical)
Scanning Speed Color: up to 5.66 sec.
Black: up to 3.59 sec.
(Letter size at 100 × 100 dpi)
Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm)
ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm)
Scanner Glass Width: Max. 8.5 in. (215.9 mm)
Scanner Glass Height: Max. 11.7 in. (297 mm)
Scanning Width 8.26 in. (210 mm)
Gray Scale 256 levels
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186
Printer D
1Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
2Based on Brother standard pattern.
Letter size in draft mode.
3When you set the Borderless feature to On.
4See Paper type and size for each operation on page 15.
5When printing on letter size paper.
Printer Driver Windows® 98/98SE/Me/2000 Professional/XP/
Windows® XP Professional x64 Edition driver
supporting Brother Native Compression mode
Mac OS® X 10.2.4 or greater : Brother Ink Driver
Resolution Up to 1200 × 6000 dpi 1
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed MFC-440CN Up to 25 pages/minute (Black) 2
Up to 20 pages/minute (Color) 2
MFC-665CW,
MFC-845CW Up to 27 pages/minute (Black) 2
Up to 22 pages/minute (Color) 2
Printing Width 8.26 in. [8.5 in. (borderless) 3]5
210 mm [216 mm (borderless) 3]5
Disk-Based Fonts 35 TrueType
Borderless Letter, A4, A6, Photo 4"×6", Index Card,
Photo L 3.5"×5", Photo 2L 5"×7", Post Card 4
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Specifications
187
Interfaces D
1Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2Third party USB ports are not supported for Macintosh®.
3See the Network User's Guide on the CD-ROM for detailed network specifications.
4A wireless network connection is supported only between the machine and an access point for PCs running Windows®
XP Professional ×64 Edition (Ad-hoc connection is not supported).
USB A USB 2.0 interface cable that is no longer than 6 feet
(2.0 m). 12
LAN cable 3Ethernet UTP cable category 5 or greater.
Wireless LAN
(MFC-665CW and MFC-845CW
only)
Your machine supports IEEE 802.11b/g wireless
communication with your wireless LAN using Infrastructure
mode or a wireless Peer-to-Peer connection in Ad-hoc
Mode. 4
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188
Computer requirements D
Minimum System Requirements and Supported PC Software Functions
Computer Platform &
Operating System
Version
Supported
PC
Software
Functions
Interfaces
Minimum
Processor
Speed
Minimum
RAM
Recommended
RAM
Available Hard
Disk Space
for
Drivers
for
Applications
Windows
®
Operating
Systems
1
98, 98SE
Printing,
PC Fax
4
,
Scanning,
Removable
Disk
3
USB
Ethernet
Wireless
802.11 b/g
5
(
MFC-665CW
and
MFC
-
845CW
only)
Intel
®
Pentium
®
II
or equivalent
32MB 128MB 120MB 130MB
Me
2000 Professional
64MB 256MB
XP Home
XP Professional
128MB 256MB 170MB 220MB
XP Professional
x64 Edition
AMD Opteron™
AMD Athlon™64
Intel
®
Xeon™ with
Intel
®
EM64T
Intel
®
Pentium
®
4
with Intel
®
EM64T
256MB 512MB 170MB 220MB
Apple
®
Macintosh
®
Operating
Systems
OS X 10.2.4
or greater
Printing,
PC Fax
Send
4
,
Scanning,
Removable
Disk
3
USB 2
Ethernet
Wireless
802.11 b/g
(
MFC-665CW
and
MFC
-
845CW
only)
PowerPC
G3/G4/G5,
Intel® Core™
Solo/Duo
350MHz
128MB 256MB 80MB 200MB
1Microsoft® Internet Explorer 5 or
greater.
2Third party USB ports are not
supported.
3Removable disk is a function of
PhotoCapture Center®.
4PC Fax supports black and white
faxing only.
5A wireless network connection is
supported only between the machine
and an access point for PCs running
Windows® XP Professional ×64
Edition (Ad-hoc connection is not
supported).
For the latest driver updates, access the Brother Solutions Center at
http://solutions.brother.com/
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Specifications
189
Consumable items D
Ink The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of
Ink Cartridge
The first time you install the ink cartridges the machine will use extra
ink to fill the ink delivery tubes. This is a one-time process that
enables high quality printing. Afterward, replacement ink cartridges
will print the specified number of pages.
Replacement Ink Cartridges
Standard Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5%
coverage
The above figures are based upon the following assumptions:
Continuous printing at a resolution of 600 × 600 dpi in normal
mode after installing new ink cartridge;
The printing frequency;
The number of pages printed;
Periodic, automatic, print head assembly cleaning (Your
machine will clean the print head assembly periodically. This
process will use a small amount of ink); and,
Ink remaining in cartridge identified as ‘empty’ (It is necessary to
leave a small amount of ink in the ink cartridge to prevent air
from drying out and damaging the print head assembly).
Replacement
Consumables
<Black> LC51BK, <Cyan> LC51C,
<Magenta> LC51M, <Yellow> LC51Y
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190
Network (LAN) D
1See the Computer Requirements chart on page 188.
LAN You can connect your machine to a network for Network Printing,
Network Scanning and PC Fax Send and PC Fax Receive 1
(Windows® only). Also included is Brother BRAdmin Professional
Network Management software.
Support for Windows® 98/98SE/Me/2000/XP/XP Professional x64 Edition
Mac OS® X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN) (MFC-665CW and MFC-845CW
only)
Protocols TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, WINS DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, TELNET, SNMP
Network Security
(MFC-665CW and
MFC-845CW only)
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK
(TKIP/AES)
SecureEasySetup™
(MFC-665CW and
MFC-845CW only)
Yes (simple setup with your SecureEasySetup™-capable access
point/router)
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191
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
Glossary E
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another phone number on an existing
phone line. The Brother machine uses the
new number to simulate a dedicated fax
line.
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192
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension phone
A telephone using the same line as your
fax but plugged into a separate wall jack.
External phone
A telephone that is plugged into the EXT
jack of your machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Receive Code
Press this code (l 51) when you answer
a fax call on an extension or external
phone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Gray scale
The shades of gray available for copying,
scanning and faxing photographs.
Group number
A combination of Speed-Dial numbers
that are stored in a Speed-Dial location for
Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Manual fax
Depending on your model, you can lift the
handset, cordless handset, or handset of
the external telephone or you can press
Hook or Speaker Phone to hear the
receiving fax machine answer before you
press Black Start or Color Start to begin
sending.
Menu mode
Programming mode for changing your
machine's settings.
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Glossary
193
OCR (optical character recognition)
The bundled ScanSoft® PaperPort® SE
with OCR or Presto!® PageManager®
software application converts an image of
text to text you can edit.
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
Paging
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence stored on Speed-
Dial numbers. Press Redial/Pause as
many times as needed for longer pauses.
PhotoCapture Center®
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (---l) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone phone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Scan to Card
You can scan a black and white or color
document into a Media Card. Black and
white images can be in TIFF or PDF file
format and color images can be in PDF or
JPEG file format.
Search
An electronic, alphabetical listing of stored
Speed-Dial and Group numbers.
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194
Speed-Dial
A pre-programmed number for easy
dialing. You must press
Search/Speed Dial, the two digit code,
and Black Start or Color Start to start the
dialing process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external device or
answering machine to the EXT. jack of
your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension phone by pressing this code
(#51).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
True2Life®
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
User Settings
A printed report that shows the current
settings of the machine.
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Index
195
F
A
Access codes, storing and dialing ............69
Accessories and supplies ......................... iii
ADF (automatic document feeder) .... 11,38
Answering machine (TAD) .......................57
connecting ............................................58
Apple® Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Automatic
fax receive ............................................46
Easy Receive .....................................50
B
Broadcasting ............................................40
setting up Groups for ............................68
Brother
accessories and supplies ....................... iii
Brother numbers ...................................... i
Customer Service .................................... i
FAQs (frequently asked questions) .........i
fax back system ...................................... ii
product support ........................................i
Solutions Center ...................................... i
warranties .................................... iv,v,vii
C
Caller ID ...................................................56
print list .................................................57
view list .................................................56
Canceling
Fax Forwarding .............................. 81,84
Fax Preview ................................... 81,82
Fax Storage ..........................................81
jobs awaiting redial ...............................43
Paging ............................................ 81,84
PC Fax Receive ............................. 81,82
Cleaning
paper pick-up roller .............................147
print head ............................................148
printer platen .......................................147
scanner ...............................................146
Connecting
external TAD .........................................57
external telephone ................................ 61
two-line external TAD or telephone ...... 60
Consumable items ................................. 189
Control panel overview .............................. 6
ControlCenter
See Software User's Guide on the
CD-ROM. .................................................
Copy
brightness ............................................. 96
color saturation ..................................... 96
contrast ................................................ 96
enlarge/reduce ..................................... 94
enter Copy mode .................................. 92
multiple ................................................. 93
out of memory ...................................... 98
page layout (N in 1) .............................. 94
paper size ............................................. 97
paper type ............................................ 97
quality ................................................... 93
return to default .................................... 97
set new default ..................................... 97
single .................................................... 92
sort (ADF only) ..................................... 95
using ADF ............................................ 93
using scanner glass ............................. 12
Cordless handset (MFC-845CW only)
See Digital Cordless Handset
User’s Guide ......................................
Cordless phone ....................................... 62
Custom telephone features on a
single line .............................................. 133
D
Dialing
a pause ................................................ 65
Caller ID history .................................... 65
Groups ................................................. 40
manual ................................................. 63
Outgoing Call ....................................... 64
Speed-Dial ........................................... 63
Distinctive Ring ........................................ 54
setting ring pattern ............................... 55
turning off ............................................. 55
Document
loading ............................................11,12
Dual Access ............................................ 42
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196
E
Easy Receive ...........................................50
Envelopes ............................ 15,16,19,20
Error messages on LCD ........................136
Comm. Error .......................................136
Ink Empty ............................................136
Near Empty .........................................137
No Paper Fed ......................................137
Not Registered ......................................63
Out of Memory ....................................138
while scanning a document ................98
Unable to Change ...............................138
Unable to Clean ..................................138
Unable to Init. ......................................138
Unable to Print ....................................138
Unable to Scan ...................................138
Unable to use Phone ..........................139
Extension telephone, using ......................62
External telephone, connecting ................61
F
Fax codes
changing ........................................ 62,82
Fax Receive Code ...................50,61,62
Remote Access Code ...........................82
Telephone Answer Code ............... 61,62
using .....................................................62
Fax Forwarding
changing remotely .......................... 84,86
programming a number .........................76
Fax Storage .............................................78
printing from memory ............................51
turning off ..............................................81
turning on ..............................................78
Fax, from PC
See Software User's Guide on the
CD-ROM. ..................................................
Fax, stand-alone
receiving ................................................46
at end of conversation ................. 48,51
difficulties ................................ 130,132
Easy Receive .....................................50
F/T Ring Time, setting ........................49
Fax Forwarding ..................................84
Fax Preview ................................ 78,79
from extension phone ................. 61,62
into PC ...............................................80
Paging ............................................... 77
phone line interference .................... 143
printing from memory ........................ 51
Receive Mode, choosing ................... 46
reducing to fit on paper ..................... 51
retrieving from a remote site ........84,86
Ring Delay, setting ............................ 49
sending ...........................................38,89
at end of conversation ....................... 44
Broadcasting ..................................... 40
canceling from memory ..................... 43
color fax ............................................. 39
contrast ............................................. 41
delayed batch transmission ............... 43
delayed fax ........................................ 43
enter Fax mode ................................. 38
from memory (Dual Access) .............. 42
from scanner glass ............................ 39
manual .............................................. 44
overseas ............................................ 43
phone line interference .................... 143
Real Time Transmission .................... 42
Resolution ......................................... 41
return to factory setting ..................... 44
set new default .................................. 44
Fax/Tel mode
Announcement ..................................... 71
answering at extension phones ......61,62
double-ringing (voice calls) ................... 49
F/T Ring Time ....................................... 49
Fax Receive Code ..........................61,62
Ring Delay ............................................ 49
Telephone Answer Code ................61,62
FCC notices ........................................... 125
G
Gray scale .....................................178,185
Groups for Broadcasting ......................... 68
H
HELP
LCD messages ................................... 158
using Menu keys ............................. 158
Menu Table ........................................ 159
Hook key ................................................... 8
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197
I
Ink cartridges
checking ink volume ...........................150
ink dot counter ....................................143
replacing .............................................143
J
Jams
document ............................................140
paper ...................................................140
L
LCD (liquid crystal display) ....................158
Brightness ...................................... 31,32
Contrast ................................................31
Dim Timer .............................................31
Help List ................................................88
Off Timer ...............................................31
M
Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Maintenance, routine .............................143
Manual
dialing ...................................................63
receive ..................................................46
transmission ..........................................44
Memory Security ......................................36
Memory Storage ....................................158
Message Center mode
erasing messages .................................73
Fax/Tel announcement (F/T OGM) .......72
outgoing message (Msg Ctr OGM) .......71
playing voice messages ........................73
recording a conversation ......................75
setting toll saver ....................................74
setting up ....................................... 71,72
Mode, entering
Copy .....................................................92
Fax ........................................................38
PhotoCapture ..........................................8
Scan ........................................................8
Multi-line connections (PBX) ....................61
N
Network
Printing
See Network User's Guide on the
CD-ROM. ..............................................
Scanning
See Software User's Guide on the
CD-ROM. ..............................................
O
On/Off key ............................................... 24
Out of Area (Caller ID) ............................. 56
Outgoing Message (Msg Ctr OGM) ......... 71
P
Packing the machine ............................. 154
Paging ..................................................... 77
Paper .........................................13,19,177
capacity ................................................ 16
loading ......................................17,19,21
printable area ....................................... 23
size ....................................................... 27
size of document .................................. 11
type ................................................15,26
PaperPort® SE with OCR
See Software User's Guide on the
CD-ROM. .................................................
Phone line
connections .......................................... 58
difficulties ........................................... 132
interference ........................................ 143
multi-line (PBX) .................................... 61
roll over lines ........................................ 59
two-line phone system ......................... 59
Photo Bypass Tray (USA) ....................... 21
Photo Paper Tray (Canada) .................... 21
PhotoCapture Center®
Borderless .......................................... 108
CompactFlash®.................................. 100
Cropping .....................................106,108
DPOF printing .................................... 104
from PC
See Software User's Guide on the
CD-ROM. ..............................................
Memory Stick Pro™ ........................... 100
Memory Stick®................................... 100
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198
MultiMediaCard™ ...............................100
Preview photos ...................................102
Print settings
Brightness ........................................106
Contrast ...........................................106
Paper & print size .............................106
Paper type ........................................106
Quality ..................................... 105,106
Return to factory setting ...................108
Set new default ................................108
True2Life®........................................107
Printing Index ......................................103
Printing photos ........................... 103,104
Scan to Card .......................................109
SecureDigital™ ...................................100
specifications ......................................184
xD-Picture Card™ ...............................100
PictBridge
DPOF Printing .....................................113
Power failure ..........................................158
Presto!® PageManager®
See Help in Presto!® PageManager® to
access the User’s Guide on the CD-ROM.
Print
difficulties ................................... 130,132
drivers .................................................186
fax from memory ...................................51
paper jams ..........................................141
report .....................................................88
resolution ............................................186
specifications ......................................186
Printing
index ...................................................103
on small paper ......................................22
photos ........................................ 103,104
See Software User's Guide on the
CD-ROM. ..................................................
Programming your machine ...................158
Q
Quick-Dial
Access codes and credit card numbers 69
Broadcasting .........................................40
using Groups ......................................40
Group dial
changing ..................................... 66,67
setting up Groups for Broadcasting ...68
Search ...................................................63
Speed-Dial
changing ......................................66,67
setting up by 2-digit location .............. 65
setting up from Caller ID history ........ 66
setting up from outgoing calls ........... 66
using .................................................. 63
R
Receive Mode ......................................... 46
External TAD ........................................ 46
Fax Only ............................................... 46
Fax/Tel ................................................. 46
Manual .................................................. 46
Redial/Pause ........................................... 64
Reducing
copies ................................................... 94
incoming faxes ..................................... 51
Remote Retrieval ..................................... 82
access code ...................................82,83
commands ............................................ 84
getting your faxes ................................. 86
Remote Setup
See Software User's Guide on the
CD-ROM. ..................................................
Reports .................................................... 87
Caller ID List ......................................... 57
Fax Journal ........................................... 88
Journal Period ................................... 87
Help List ............................................... 88
how to print ........................................... 88
Network Configuration .......................... 88
Quick-Dial List ...................................... 88
Transmission Verification ...............87,88
User Settings ........................................ 88
Resolution
copy .................................................... 183
fax ....................................................... 178
print .................................................... 186
scan .................................................... 185
setting for next fax ................................ 41
Ring Delay, setting .................................. 49
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199
S
Safety Instructions ........................ 119,123
Scannable area ........................................12
Scanning
See Software User's Guide on the
CD-ROM. ..................................................
Serial Number
how to find
See inside front cover ............................
Shipping the machine ............................154
Speed-Dial
changing ........................................ 66,67
dialing ...................................................63
storing ...................................................65
T
TAD (telephone answering device),
external .......................................46,57,60
connecting ..................................... 57,58
receive mode ................................. 46,47
recording OGM .....................................59
with two-line jack ...................................60
Text, entering .........................................174
special characters ...............................174
Transferring your faxes or Fax
Journal report .........................................139
Transparencies .........................13,16,177
Troubleshooting .....................................130
checking ink volume ...........................150
document jam .....................................140
error messages on LCD ......................136
if you are having difficulty
copying ............................................134
document jam ..................................140
incoming calls ..................................133
Network ............................................135
phone line or connections ................132
PhotoCapture Center®.....................134
printing .............................................130
printing received faxes .....................132
receiving faxes .................................132
sending faxes ...................................133
software ...........................................134
paper jam ............................................141
True2Life®
PhotoCapture Center®........................107
Two-line phone system ............................59
TX Lock ....................................................34
V
Volume, setting
beeper .................................................. 27
handset ................................................ 28
volume amplify
(for hearing -impaired) ....................... 29
ring ....................................................... 27
speaker ................................................ 28
W
Warranties .................................................iv
Canada ..................................................vii
Notice-Disclaimer ...................................iv
USA .........................................................v
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM. .................
World Wide Web .........................................i
MFC-440CN_UG_US.book Page 199 Thursday, August 10, 2006 6:59 PM
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