Brother 8CAA19 Spread Spectrum Transmitter User Manual MFC 440CN UG US

Brother Industries, Ltd. Spread Spectrum Transmitter MFC 440CN UG US

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IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be

made from within that country.

By registering your product with Brother International Corporation, you will be recorded as the

original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt;

may support an insurance claim by you in the event of product loss covered by insurance; and,

will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your

convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function

Center needs. You can download the latest software documents and utilities, read FAQs and

troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com

Note

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade (for

Windows® only).

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax)

1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

(514) 685-4898 (fax)

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Please see "User manual 4[Short-Term Confidentiality].pdf" for FCC manual 

statements.

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common

technical questions and product information for all Brother products. This system is available 24

hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index

of fax back subjects.

In USA only: 1-800-521-2846

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iii

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother

retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,

or American Express credit card, you can order accessories directly from Brother. (In the USA,

you can visit us online for a complete selection of the Brother accessories and supplies that are

available for purchase.)

1Available in the USA and from November 2006 in Canada.

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description Item

Ink Cartridge Standard <black> LC51BK (Prints approx. 500 pages)

Ink Cartridge <cyan> (blue) LC51C (Prints approx. 400 pages)

Ink Cartridge <magenta> (red) LC51M (Prints approx. 400 pages)

Ink Cartridge <yellow> LC51Y (Prints approx. 400 pages)

Premium Glossy Photo Paper

(Letter size / 20 sheets)

(4"×6" size / 20 sheets)

BP61GLL 1

BP61GLP 1

Matte Inkjet Paper

(Letter size / 25 sheets)

BP60ML (USA only)

Inkjet Plain Paper

(Letter size / 250 sheets)

BP60PL (USA only)

Telephone Line Cord LG3077001 (USA only)

Telephone Handset

(MFC-665CW only)

LE5803016 (USA only)

Handset Curled Cord

(MFC-665CW only)

UL8019005 (USA only)

Cordless Handset

(MFC-845CW only)

BCL-D10

Battery

(MFC-845CW only)

BCL-BT10

User's Guide LP5196001 (English for USA and Canada)

LP3290002 (French for Canada)

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Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS

(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,

INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY

AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S

LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS

REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF

ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE

ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS

ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY

SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION

MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY

CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR

LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS

INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE

SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF

SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN

CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR

CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY

TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL

DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE

ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT

LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,

covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without

notice.

Brother reserves the right to make changes without notice in the specifications and materials

contained herein and shall not be responsible for any damages (including consequential) caused

by reliance on the materials presented, including but not limited to typographical and other errors

relating to the publication.

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Brother® One Year Limited Warranty and Replacement Service

(USA only)

Who is covered:

This limited warranty (“warranty”) is given

only to the original end-use/retail purchaser

(referred to in this warranty as “Original

Purchaser”) of the accompanying product,

consumables and accessories (collectively

referred to in this warranty as “this

Product”).

If you purchased a product from someone

other than an authorized Brother reseller in

the United States or if the product was used

(including but not limited to floor models or

refurbished product), prior to your

purchase you are not the Original

Purchaser and the product that you

purchased is not covered by this warranty.

What is covered:

This Product includes a Machine and

Consumable and Accessory Items.

Consumable and Accessory Items include

but are not limited to print heads, toner,

drums, ink cartridges, print cartridges, refill

ribbons, therma PLUS paper, thermal

paper, and the cordless handset battery.

Except as otherwise provided herein,

Brother warrants that the Machine and the

accompanying Consumable and

Accessory Items will be free from defects in

materials and workmanship, when used

under normal conditions.

This warranty applies only to products

purchased and used in the United States.

For products purchased in, but used

outside, the United States, this warranty

covers only warranty service within the

United States (and does not include

shipping outside the United States).

What is the length of the Warranty Periods:

Machines: one year from the original

purchase date.

Accompanying Consumable and

Accessory Items: 90 days from the original

purchase date or the rated life of

consumable, whichever comes first.

What is NOT covered:

This warranty does not cover:

1 Physical damage to this Product;

2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect

or accident (including but not limited to

transporting this Product without the proper

preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including

but not limited to damage resulting from

use of non Brother®-brand parts and

Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life; and,

5 Problems arising from other than defects in

materials or workmanship.

6 Normal Periodic Maintenance Items, such

as Paper Feeding Kit, Fuser and Laser

Units.

This limited warranty is VOID if this Product

has been altered or modified in any way

(including but not limited to attempted warranty

repair without authorization from Brother

and/or alteration/removal of the serial

number).

What to do if you think your Product is

eligible for warranty service:

Report your issue to either our Customer

Service Hotline at 1-800-284-4329 for Fax,

MFC and DCP and 1-800-276-7746 for

Printers, or to a Brother Authorized Service

Center within the applicable warranty

period. Supply Brother or the Brother

Authorized Service Center with a copy of your

dated bill of sale showing that this Product was

purchased within the U.S. For the name of

local Brother Authorized Service Center(s),

call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother

Authorized Service Center, you may be

required to deliver (by hand if you prefer) or

send the Product properly packaged, freight

prepaid, to the Authorized Service Center

together with a photocopy of your bill of sale.

You are responsible for the cost of

shipping, packing product, and insurance

(if you desire). You are also responsible for

loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your

Machine and/or accompanying Consumable

and Accessory Items is covered by this

warranty and if you first reported the problem

to Brother or an Authorized Service Center

within the applicable warranty period, Brother

or its Authorized Service Center will repair or

replace the Machine and/or accompanying

Consumable and Accessory Items at no

charge to you for parts or labor. The decision

as to whether to repair or replace the Machine

and/or accompanying Consumable and

Accessory Items is made by Brother in its sole

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discretion. Brother reserves the right to supply

a refurbished or remanufactured replacement

Machine and/or accompanying Consumable

and Accessory Items and use refurbished

parts provided such replacement products

conform to the manufacturer's specifications

for new product/parts. The repaired or

replacement Machine and/or accompanying

Consumable and Accessory Items will be

returned to you freight prepaid or made

available for you to pick up at a conveniently

located Authorized Service Center.

If the Machine and/or accompanying

Consumable and Accessory Items are not

covered by this warranty (either stage), you

will be charged for shipping the Machine

and/or accompanying Consumable and

Accessory Items back to you and charged for

any service and/or replacement parts/products

at Brother's then current published rates.

The foregoing are your sole (i.e., only) and

exclusive remedies under this warranty.

What happens when Brother elects to

replace your Machine:

When a replacement Machine is authorized by

Brother, and you have delivered the Machine

to an Authorized Service Center, the

Authorized Service Center will provide you

with a replacement Machine after receiving

one from Brother. If you are dealing directly

with Brother, Brother will send to you a

replacement Machine with the understanding

that you will, after receipt of the replacement

Machine, supply the required proof of

purchase information, together with the

Machine that Brother agreed to replace. You

are then expected to pack the Machine that

Brother agreed to replace in the package from

the replacement Machine and return it to

Brother using the pre-paid freight bill supplied

by Brother in accordance with the instructions

provided by Brother. Since you will be in

possession of two machines, Brother will

require that you provide a valid major credit

card number. Brother will issue a hold against

the credit card account number that you

provide until Brother receives your original

Product and determines that your original

Product is entitled to warranty coverage. Your

credit card will be charged up to the cost of a

new Product only if: (i) you do not return your

original Product to Brother within five (5)

business days; (ii) the problems with your

original Product are not covered by the limited

warranty; (iii) the proper packaging

instructions are not followed and has caused

damage to the product; or (iv) the warranty

period on your original Product has expired or

has not been sufficiently validated with a copy

of the proof of purchase (bill of sale). The

replacement Machine you receive (even if

refurbished or remanufactured) will be

covered by the balance of the limited warranty

period remaining on the original Product, plus

an additional thirty (30) days. You will keep the

replacement Machine that is sent to you and

your original Machine shall become the

property of Brother. Retain your original

Accessory Items and a copy of the return

freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or

loss of any equipment, media, programs or

data related to the use of this Product. Except

for that repair or replacement as described

above, Brother shall not be liable for any

direct, indirect, incidental or consequential

damages or specific relief. Because some

states do not allow the exclusion or limitation

of consequential or incidental damages, the

above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL

OTHER WARRANTIES, WRITTEN OR

ORAL, WHETHER EXPRESSED BY

AFFIRMATION, PROMISE, DESCRIPTION,

DRAWING, MODEL OR SAMPLE. ANY AND

ALL WARRANTIES OTHER THAN THIS

ONE, WHETHER EXPRESS OR IMPLIED,

INCLUDING IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE, ARE HEREBY

DISCLAIMED.

This Limited Warranty is the only warranty

that Brother is giving for this Product. It is

the final expression and the exclusive and

only statement of Brother's obligations to

you. It replaces all other agreements and

understandings that you may have with

Brother or its representatives.

This warranty gives you certain rights and

you may also have other rights that may

vary from state to state.

This Limited Warranty (and Brother's

obligation to you) may not be changed in

any way unless you and Brother sign the

same piece of paper in which we (1) refer

to this Product and your bill of sale date, (2)

describe the change to this warranty and

(3) agree to make that change.

Important:

We recommend that you keep all original

packing materials, in the event that you ship

this Product.

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vii

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother

International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair

this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited

Warranty does not include cleaning, consumables (including, without limitation, print cartridges,

print head, toner and drum) or damage caused by accident, neglect, misuse or improper

installation or operation, any damage caused from service, maintenance, modifications, or

tampering by anyone other than a Brother Authorized Service Representative, or from the use of

supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile

machine in excess of the specifications or with the Serial Number or Rating Label removed shall

be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In

order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight

prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your

Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable

models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the

Warranty. (Refer to your User's Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head

resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User's

Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING,

WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS

FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES

IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service

Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this

warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother

for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this

MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential,

exemplary, or punitive damages, including lost profits, arising from the use of or inability to use

the product, even if advised by the end user/purchaser of the possibility of such damages. Since

some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which

vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada.

For Technical Support or for the name and location of your nearest Authorized Service

Center call 1-877-BROTHER.

Internet support: support@brother.ca or browse

Brother's Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.

1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

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viii

Table of Contents

Section I General

1 General Information

Using the documentation.......................................................................................2

Symbols and conventions used in the documentation ....................................2

Accessing the Software User’s Guide and Network User’s Guide ........................2

Viewing Documentation...................................................................................2

Accessing Brother Support (For Windows®) .........................................................5

Control panel overview ..........................................................................................6

LCD display screen .........................................................................................9

Basic Operations ...........................................................................................10

2 Loading documents and paper

Loading documents .............................................................................................11

Using the ADF ...............................................................................................11

Using the scanner glass ................................................................................12

Scannable area .............................................................................................12

Acceptable paper and other media......................................................................13

Recommended media ...................................................................................13

Handling and using media .............................................................................13

Choosing the right media...............................................................................15

Loading paper and other media...........................................................................17

Loading envelopes and post cards................................................................19

Loading photo paper......................................................................................21

Removing small printouts from the machine .................................................22

Printable area ................................................................................................23

3 General setup

On/Off key............................................................................................................24

Turning the machine off.................................................................................24

Turning the machine on.................................................................................24

On/Off setting ......................................................................................................24

Mode Timer..........................................................................................................26

Paper settings......................................................................................................26

Paper Type ....................................................................................................26

Paper Size .....................................................................................................27

Volume Settings...................................................................................................27

Ring Volume ..................................................................................................27

Beeper Volume..............................................................................................27

Speaker Volume ............................................................................................28

Handset Volume (MFC-665CW only) ............................................................28

Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only) ...29

Setting Volume Amplify (MFC-665CW only) .................................................30

Automatic Daylight Savings Time........................................................................30

LCD display .........................................................................................................31

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LCD Contrast.................................................................................................31

Setting the backlight brightness.....................................................................31

Setting the Dim Timer for the backlight ........................................................31

Setting the Off Timer .....................................................................................31

Setting the Wallpaper ....................................................................................32

4 Security features

TX Lock

(MFC-440CN only) ...........................................................................................33

Setting and changing the TX Lock password ................................................33

Turning the TX Lock on/off ............................................................................34

Memory Security (MFC-665CW and MFC-845CW only).....................................34

Setting and changing the memory security password...................................35

Turning the memory security on/off ...............................................................35

Section II Fax

5 Sending a fax

Entering Fax mode ..............................................................................................38

Faxing from the ADF ....................................................................................38

Faxing from the scanner glass ......................................................................39

Faxing A4 size documents from the scanner glass.......................................39

Color fax transmission...................................................................................39

Canceling a fax in progress...........................................................................39

Broadcasting (Black & White only) ......................................................................40

Canceling a Broadcast in progress................................................................40

Additional sending operations..............................................................................41

Sending faxes using multiple settings ...........................................................41

Contrast.........................................................................................................41

Changing fax resolution.................................................................................41

Dual access (Black & White only)..................................................................42

Real time transmission ..................................................................................42

Overseas Mode .............................................................................................43

Delayed Faxing (Black & White only) ............................................................43

Delayed Batch Transmission (Black & White only) .......................................43

Checking and canceling waiting jobs.............................................................43

Setting your changes as a new default..........................................................44

Restoring all the settings to factory settings..................................................44

Sending a fax manually .................................................................................44

Sending a fax at the end of a conversation ...................................................44

Out of Memory message ...............................................................................45

6 Receiving a Fax

Receive modes....................................................................................................46

Choosing the Receive Mode .........................................................................46

Using receive modes ...........................................................................................48

Fax only.........................................................................................................48

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Fax/Tel...........................................................................................................48

Manual...........................................................................................................48

Message Center (MC) (MFC-665CW and MFC-845CW only) ......................48

External TAD (MFC-440CN only) ..................................................................48

Receive mode settings ........................................................................................49

Ring Delay .....................................................................................................49

F/T Ring Time (Fax/Tel mode only)...............................................................49

Easy Receive.................................................................................................50

Additional receiving operations............................................................................51

Printing a reduced incoming fax ....................................................................51

Receiving a fax at the end of a conversation.................................................51

Printing a fax from the memory .....................................................................51

7 Telephone Services and External devices

Voice operations..................................................................................................52

Making a telephone call (MFC-665CW and MFC-845CW only)....................52

Answering calls with the Speaker Phone

(MFC-665CW and MFC-845CW only).......................................................52

Hold (MFC-665CW and MFC-845CW only) ..................................................52

Tone or Pulse (Canada only).........................................................................53

Fax/Tel mode when the power key is on .......................................................53

Fax/Tel mode when the power key is off .......................................................53

Telephone services..............................................................................................54

Distinctive Ring..............................................................................................54

Caller ID.........................................................................................................56

Connecting an external TAD (telephone answering device)................................57

Connections...................................................................................................58

Recording outgoing message (OGM) on an external TAD............................59

Special line considerations ............................................................................59

Multi-line connections (PBX) .........................................................................61

External and extension phones ...........................................................................61

Connecting an external or extension telephone ............................................61

Using external and extension telephones......................................................61

Using a Non-Brother cordless external telephone

(MFC-440CN and MFC-665CW only) .......................................................62

Using remote codes.......................................................................................62

8 Dialing and storing numbers

How to Dial ..........................................................................................................63

Manual dialing ...............................................................................................63

Speed-Dialing ................................................................................................63

Search ...........................................................................................................63

Fax Redial .....................................................................................................64

Outgoing Call.................................................................................................64

Caller ID history .............................................................................................65

Storing numbers ..................................................................................................65

Storing a pause .............................................................................................65

Storing Speed-Dial numbers .........................................................................65

Changing Speed-Dial names or numbers .....................................................67

Setting up groups for broadcasting................................................................68

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Dialing Access codes and credit card numbers.............................................69

9 Message Center (MFC-665CW and MFC-845CW only)

Message Center mode ........................................................................................71

Setting up the Message Center.....................................................................71

Outgoing message (OGM) ............................................................................71

Fax/Tel OGM (Announcement) .....................................................................72

Activating Message Center mode..................................................................72

Managing your messages....................................................................................73

Message indicator .........................................................................................73

Playing voice messages................................................................................73

Erasing incoming messages..........................................................................73

Additional Message Center operations................................................................74

Setting maximum time for incoming messages .............................................74

Setting toll saver............................................................................................74

ICM Recording Monitor..................................................................................75

Recording a conversation (MFC-665CW only)..............................................75

10 Advanced fax operations (Black & White only)

Fax Forwarding....................................................................................................76

Paging .................................................................................................................77

Fax Storage .........................................................................................................78

Fax Preview (MFC-665CW and MFC-845CW only)............................................78

Setting Fax Preview.......................................................................................78

How to preview a fax .....................................................................................79

How to delete all faxes in the list ...................................................................79

How to print all faxes in the list ......................................................................79

PC Fax Receive...................................................................................................80

Changing the destination PC.........................................................................81

Turning off Advanced Fax Operations.................................................................81

Changing Advanced Fax Operations...................................................................82

Remote Retrieval.................................................................................................82

Setting a Remote Access Code.....................................................................82

Using your Remote Access Code..................................................................83

Remote Fax commands ................................................................................84

Retrieving fax messages ...............................................................................86

Changing your Fax Forwarding number ........................................................86

11 Printing Reports

Fax reports...........................................................................................................87

Transmission Verification Report...................................................................87

Fax Journal (activity report)...........................................................................87

Reports ................................................................................................................88

How to print a report......................................................................................88

12 Polling

Polling overview...................................................................................................89

Polling receive .....................................................................................................89

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Setup to receive polling .................................................................................89

Sequential polling

(Black & White only) ..................................................................................89

Polled transmit (Black & White only)....................................................................90

Set up for polled transmit...............................................................................90

Section III Copy

13 Making copies

How to copy.........................................................................................................92

Entering Copy mode......................................................................................92

Making a single copy .....................................................................................92

Making multiple copies ..................................................................................93

Stop copying..................................................................................................93

Copy settings.......................................................................................................93

Changing copy quality ...................................................................................93

Enlarging or reducing the image copied ........................................................94

Making N in 1 copies or a poster (page layout) ............................................94

Sorting copies using the ADF ........................................................................95

Adjusting Brightness, Contrast and Color......................................................96

Paper Options................................................................................................97

Setting your changes as new default.............................................................97

Restoring all the settings to factory settings ..................................................97

‘Out of Memory’ message....................................................................................98

Section IV Walk-up Photo Printing

14 PhotoCapture Center®

PhotoCapture Center® Operations ....................................................................100

Printing from a media card without a PC .....................................................100

Scanning to a media card without a PC ......................................................100

Using PhotoCapture Center® from your computer ......................................100

Using media cards.......................................................................................100

Media card folder structure..........................................................................100

Getting started ...................................................................................................101

Entering PhotoCapture mode ......................................................................102

Print Images.......................................................................................................102

View Photo(s) ..............................................................................................102

Print Index (Thumbnails) .............................................................................103

Print All Photos ............................................................................................103

Print Photos .................................................................................................104

DPOF printing..............................................................................................104

PhotoCapture Center® print settings .................................................................105

Print Quality .................................................................................................106

Paper options ..............................................................................................106

Adjusting Brightness, Contrast and Color....................................................106

Cropping ......................................................................................................108

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Borderless printing.......................................................................................108

Setting your changes as new default...........................................................108

Restoring all the settings to factory settings................................................108

Scan to Card .....................................................................................................109

Entering Scan mode....................................................................................109

How to scan to card.....................................................................................109

Understanding the Error Messages...................................................................110

15 PictBridge

Before Using PictBridge.....................................................................................111

PictBridge requirements ..............................................................................111

Using PictBridge ................................................................................................111

Setting your digital camera..........................................................................111

Printing Images..................................................................................................112

DPOF printing..............................................................................................113

Understanding the Error Messages...................................................................113

Section V Software

16 Software and Network features

Section VI Appendixes

A Safety and Legal

Choosing a location ...........................................................................................118

To use the machine safely.................................................................................119

Important safety instructions........................................................................123

Standard telephone and FCC Notices (These notices are in effect on models

sold and used in the United States only.)................................................125

Federal Communications Commission (FCC)

Declaration of Conformity (USA only)......................................................126

Industry Canada Compliance Statement (Canada only) .............................127

LAN connection ...........................................................................................127

Legal limitations for copying ........................................................................128

Trademarks .................................................................................................129

B Troubleshooting and Routine Maintenance

Troubleshooting ................................................................................................130

If you are having difficulty with your machine ..............................................130

Error messages .................................................................................................136

Transferring your faxes or Fax Journal report .............................................139

Document jam ............................................................................................140

Printer jam or paper jam..............................................................................141

Dial Tone ....................................................................................................142

Phone line interference................................................................................143

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xiv

Routine maintenance.........................................................................................143

Replacing the ink cartridges ........................................................................143

Cleaning the outside of the machine ...........................................................145

Cleaning the scanner...................................................................................146

Cleaning the machine printer platen............................................................147

Cleaning the paper pick-up roller.................................................................147

Cleaning the print head ...............................................................................148

Checking the print quality ............................................................................148

Checking the printing alignment ..................................................................149

Checking the ink volume .............................................................................150

Uninstalling and installing the handset and handset cradle

(MFC-665CW only)..................................................................................150

Uninstalling and installing the cradle and the bracket

(MFC-845CW only)..................................................................................152

Machine Information ..........................................................................................154

Checking the serial number.........................................................................154

Packing and shipping the machine....................................................................154

C Menu and Features

On-screen programming....................................................................................158

Memory storage...........................................................................................158

Menu keys .........................................................................................................158

Menu table...................................................................................................159

Entering Text ...............................................................................................174

D Specifications

General..............................................................................................................175

Print media.........................................................................................................177

Fax.....................................................................................................................178

Message Center (MFC-665CW and MFC-845CW only) ...................................180

Digital Cordless Handset (MFC-845CW only) ...................................................181

Cordless handset.........................................................................................181

Battery .........................................................................................................181

Battery cradle ..............................................................................................182

AC adapter ..................................................................................................182

Copy ..................................................................................................................183

PhotoCapture Center®.......................................................................................184

PictBridge ..........................................................................................................184

Scanner .............................................................................................................185

Printer ................................................................................................................186

Interfaces...........................................................................................................187

Computer requirements.....................................................................................188

Consumable items.............................................................................................189

Network (LAN) ...................................................................................................190

E Glossary

F Index

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Section I

General I

General Information 2

Loading documents and paper 11

General setup 24

Security features 33

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Using the

documentation 1

Thank you for buying a Brother machine!

Reading the documentation will help you

make the most of your machine.

Symbols and conventions

used in the documentation 1

The following symbols and conventions are

used throughout the documentation.

Accessing the

Software User’s Guide

and Network User’s

Guide 1

This User’s Guide does not contain all the

information about the machine such as how

to use the advanced features of the Fax,

Printer, Scanner, PC Fax and Network. When

you are ready to learn detailed information

about these operations, read the Software

User’s Guide and Network User’s Guide

that are on the CD-ROM.

Viewing Documentation 1

Viewing Documentation

(For Windows®)1

To view the documentation, from the Start

menu, point to Brother,MFC-XXXX (where

XXXX is your model name) from the

programs group, and then choose

User’s Guide.

If you have not installed the software, you can

find the documentation by following the

instructions below:

aTurn on your PC. Insert the Brother

CD-ROM into your CD-ROM drive.

bIf the model name screen appears, click

your model name.

General Information 1

Bold Bold typeface identifies specific

keys on the machine’s control

panel.

Italics Italicized typeface emphasizes

an important point or refers you

to a related topic.

Courier

New

Text in the Courier New font

identifies messages on the

LCD of the machine.

Warnings tell you what to do to

prevent possible personal injury.

Electrical Hazard icons alert you to

possible electrical shock.

Cautions specify procedures you

must follow or avoid to prevent

possible damage to the machine or

other objects.

Notes tell you how you should

respond to a situation that may arise

or give tips about how the operation

works with other features.

Improper Setup icons alert you to

devices and operations that are not

compatible with the machine.

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General Information

cIf the language screen appears, click

your language. The CD-ROM main

menu will appear.

Note

If this window does not appear, use

Windows® Explorer to run the setup.exe

program from the root directory of the

Brother CD-ROM.

dClick User’s Guide to view the

Software User’s Guide and Network

User’s Guide in HTML format.

How to find Scanning instructions 1

There are several ways you can scan

documents. You can find the instructions as

follows:

Software User’s Guide

Scanning

(For Windows® 98/98SE/Me/2000

Professional and Windows® XP)

ControlCenter3

(For Windows® 98/98SE/Me/2000

Professional and Windows® XP)

Network Scanning

PaperPort® SE with OCR User’s Guide

The complete ScanSoft® PaperPort® SE

with OCR User’s Guide can be viewed

from the Help selection in the ScanSoft®

PaperPort® SE with OCR application.

How to find Network setup

instructions (MFC-665CW only) 1

Your machine can be connected to a wireless

or wired network. You can find basic setup

instructions in the Quick Setup Guide. For

more information, or if your access point

supports SecureEasySetup™, please see

the Network User’s Guide on the CD-ROM.

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Chapter 1

Viewing Documentation

(For Macintosh®)1

aTurn on your Macintosh®. Insert the

Brother CD-ROM into your CD-ROM

drive. The following window will appear.

bDouble-click the Documentation icon.

cDouble-click your language folder.

dDouble-click the top page file to view the

Software User's Guide and Network

User's Guide in HTML format.

eClick the documentation you want to

read:

Software User’s Guide

Network User’s Guide

How to find Scanning instructions 1

There are several ways you can scan

documents. You can find the instructions as

follows:

Software User’s Guide

Scanning

(For Mac OS® X 10.2.4 or greater)

ControlCenter2

(For Mac OS® X 10.2.4 or greater)

Network Scanning

(For Mac OS® X 10.2.4 or greater)

Presto!® PageManager® User’s Guide

The complete Presto!® PageManager®

User’s Guide can be viewed from the Help

selection in the Presto!® PageManager®

application.

How to find Network setup

instructions (MFC-665CW and

MFC-845CW only) 1

Your machine can be connected to a wireless

or wired network. You can find basic setup

instructions in the Quick Setup Guide. For

more information, or if your access point

supports SecureEasySetup™, please see

the Network User’s Guide on the CD-ROM.

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General Information

Accessing Brother

Support

(For Windows®)1

You can find all the contacts you will need,

such as Web support (Brother Solutions

Center), Customer Service and Brother

Authorized Service Centers on page i and on

the Brother CD-ROM.

Click Brother Support on the main menu.

The following screen will appear:

To access our web site

(www.brother.com), click Brother Home

Page.

To view all Brother Numbers, including

Customer Service numbers for the USA

and Canada, click Support Information.

To access the USA Brother online

shopping mall (www.brothermall.com) for

additional product and services

information, click Brother Mall.com.

For the latest news and product support

information (http://solutions.brother.com),

click Brother Solutions Center.

To return to the main page, click Back or

If you have finished, click Exit.

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Chapter 1

Control panel overview 1

MFC-440CN 1

MFC-665CW 1

MFC-845CW 1

1213 1 2

11 10 9 8

12 1 2

11 10 9 8

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General Information

34 5

876

34 5

876

34 5

876

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Chapter 1

Note

Most of the illustrations in this User’s Guide show the MFC-440CN.

1 Dial Pad

Use these keys to dial telephone and fax

numbers and as a keyboard for entering

information into the machine.

(Canada only) The # key lets you temporarily

switch the dialing mode during a telephone call

from Pulse to Tone.

2 Fax and telephone keys

Search/Speed Dial (MFC-440CN)

Lets you look up and dial numbers that are

stored in the memory.

Redial/Pause

Redials the last 30 numbers called. It also

inserts a pause when programming quick

dial numbers.

Hook (MFC-440CN)

Press before dialing if you want to make

sure a fax machine will answer, and then

press Black Start or Color Start.

Also, press this key after picking up the

handset of an external telephone during the

F/T double/pseudo-ring.

Hold (MFC-665CW)

Lets you place telephone calls on hold.

Hold/Intercom (MFC-845CW)

Lets you place telephone calls on hold.

Also, press this key to speak on the

intercom or to transfer an incoming call to

the cordless handset.

3 Mode keys:

Fax

Lets you access Fax mode.

Scan

Lets you access Scan mode.

Copy

Lets you access Copy mode.

PhotoCapture

Lets you access PhotoCapture Center®

mode.

4 Menu keys:

Volume keys

In Fax mode, you can press these keys to

adjust the ring volume.

aSearch/Speed Dial (MFC-665CW and

MFC-845CW)

Lets you look up and dial numbers that are

stored in the memory.

d or c

Press to scroll backward or forward to a

menu selection.

aor b

Press to scroll through the menus and

options.

Menu

Access the main menu.

OK

Selects a setting.

Clear/Back

Press to cancel the current setting.

5 Start keys:

Color Start

Lets you start sending faxes or making

copies in full color. Also lets you start a

scanning operation (in color or black &

white, depending on the scanning setting in

the ControlCenter software).

Black Start

Lets you start sending faxes or making

copies in black & white. Also lets you start

a scanning operation (in color or black &

white depending on the scanning setting in

the ControlCenter software).

6 On/Off

You can turn the machine on or off.

7 Stop/Exit

Stops an operation or exits from a menu.

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General Information

8 LCD (liquid crystal display)

Displays messages on the screen to help you

set up and use your machine.

Also, you can adjust the angle of the LCD

display by lifting it.

9Ink

Lets you clean the print head, check the print

quality, and check the available ink volume.

10 Fax Preview (MFC-665CW and MFC-845CW)

Lets you preview incoming faxes on the LCD.

11 Message Center keys (MFC-665CW and

MFC-845CW only):

MC On/Off

Turns the Message Center on or off. Will

also flash if you have new messages.

Play/Record (MFC-665CW)

Plays voice messages stored in the

memory. Will also let you record telephone

calls.

Play (MFC-845CW)

Plays voice messages stored in memory.

Erase

Deletes voice messages.

12 Speaker Phone (MFC-665CW and

MFC-845CW)

Turns the speaker phone on or off.

13 Microphone (MFC-665CW and MFC-845CW)

Picks up your voice when you speak to another

party using Speaker Phone.

LCD display screen 1

The LCD shows the current machine status

when the machine is idle.

1 Current Receive Mode

Lets you see the current receive mode.

Fax (Fax only)

F/T (Fax/Tel)

TAD (External TAD) (MFC-440CN)

MC (Msg Ctr) (MFC-665CW and

MFC-845CW)

Mnl (Manual)

2Fax in the machine’s memory

Shows how many received faxes are in the

memory.

3Voice message in the machine’s memory.

(MFC-665CW and MFC-845CW)

Shows how many received voice messages

are in the memory.

4 Memory Status

Lets you see the available memory in the

machine.

5 Wireless Status (MFC-665CW and

MFC-845CW)

A four level indicator shows the current

wireless signal strength if you are using a

wireless connection.

6 Ink indicator

Lets you see the available ink volume.

0Max

245

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Chapter 1

Basic Operations 1

The following steps show how to change a

setting in the machine. In this example the

Mode Timer setting is changed from

2 minutes to 30 seconds.

aPress Menu.

bPress a or b to choose

General Setup.

cPress OK.

dPress a or b to choose Mode Timer.

ePress OK.

fPress a or b to choose 30 Secs.

gPress OK.

You can see the current setting on the

LCD:

hPress Stop/Exit.

OKSelect & Press

Fax

LAN

Print Reports

Machine Info.

General Setup

Paper Type

Paper Size

Plain Pap

General Setup

Volume

Select & Press

Letter

Mode Timer 2 Mins

OKSelect & Press

30 Secs

1 Min

2 Mins

5 Mins

Mode Timer

OKSelect & Press

Mode Timer

Paper Type

Paper Size

Volume

Secs

Plain Pap

General Setup

Letter

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Loading documents 2

You can send a fax, make copies, and scan

from the ADF (automatic document feeder)

and from the scanner glass.

Using the ADF 2

The ADF can hold up to 10 pages and feeds

each sheet individually. Use standard 20 lb

(80 g/m2) paper and always fan the pages

before putting them in the ADF.

Recommended environment 2

Document Sizes Supported 2

How to load documents 2

CAUTION

DO NOT pull on the document while it is

feeding.

DO NOT use paper that is curled, wrinkled,

folded, ripped, stapled, paper clipped,

pasted or taped.

DO NOT use cardboard, newspaper or

fabric.

Make sure documents written with ink are

completely dry.

aFan the pages well. Make sure you put

the documents face down, top edge

first in the ADF until you feel them touch

the feed roller.

bAdjust the paper guides to fit the width of

your documents.

cUnfold the ADF Document Output

Support Flap (1).

CAUTION

DO NOT leave thick documents on the

scanner glass. If you do this, the ADF may

jam.

Loading documents and paper 2

Temperature: 68 to 86°F (20 to 30°C)

Humidity: 50% to 70%

Paper: 20 lb LTR (80 g/m2 A4)

Length: 5.8 to 14 in.

(148 to 355.6 mm)

Width: 5.8 to 8.5 in.

(148 to 215.9 mm)

Weight: 17 to 24 lb (64 to 90 g/m2)

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Chapter 2

Using the scanner glass 2

You can use the scanner glass to fax, copy or

scan pages of a book or one page at a time.

Document Sizes Supported 2

How to load documents 2

Note

To use the scanner glass, the ADF must

be empty.

aLift the document cover.

bUsing the document guidelines on the

left, center the document face down on

the scanner glass.

cClose the document cover.

CAUTION

If you are scanning a book or thick

document, DO NOT slam the cover down or

press on it.

Scannable area 2

The scannable area depends on the settings

in the application you are using. The figures

below show the areas you cannot scan on

paper.

Length: Up to 11.7 in. (297 mm)

Width: Up to 8.5 in. (215.9 mm)

Weight: Up to 4.4 lb (2 kg)

Usage Document

Size

Top (1)

Bottom (2)

Left (3)

Right (4)

Fax Letter 0.12 in.

(3 mm)

0.16 in.

(4 mm)

A4 0.12 in.

(3 mm)

0.04 in.

(1 mm)

Copy Letter 0.12 in.

(3 mm)

0.12 in.

(3 mm)

A4 0.12 in.

(3 mm)

0.12 in.

(3 mm)

Scan Letter 0.12 in.

(3 mm)

0.12 in.

(3 mm)

A4 0.12 in.

(3 mm)

0in.

(0 mm)

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Loading documents and paper

Acceptable paper and

other media 2

The print quality can be affected by the type

of paper you are using in the machine.

To get the best print quality for the settings

you have chosen, always set the Paper Type

to match the type of paper you load.

You can use plain paper, inkjet paper (coated

paper), glossy paper, transparencies and

envelopes.

We recommend testing various paper types

before buying large quantities.

For best results, use Brother paper.

When you print on inkjet paper (coated

paper), transparencies and photo paper,

be sure to choose the proper media in the

‘Basic’ tab of the printer driver or in the

Paper Type setting of the menu (See

Paper Type on page 26).

When you print on Brother photo paper,

load the instruction sheet included with the

photo paper in the paper tray first, and

then put the photo paper on top of the

instruction sheet.

When you use transparencies or photo

paper, remove each sheet at once to

prevent smudging or paper jams.

Avoid touching the printed surface of the

paper immediately after printing; the

surface may not be completely dry and

may stain your fingers.

Recommended media 2

To get the best print quality, we suggest using

Brother paper. (See table below.)

We recommend using ‘3M Transparency

Film’ when you print on transparencies.

1Available in the USA and from November 2006 in

Canada.

Handling and using media 2

Store paper in its original packaging, and

keep it sealed. Keep the paper flat and

away from moisture, direct sunlight and

heat.

The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side.

Load photo paper with the shiny side

facing down.

Avoid touching either side of

transparencies because they absorb

water and perspiration easily, and this

may cause decreased output quality.

Transparencies designed for laser

printers/copiers may stain your next

document. Use only transparencies

recommended for inkjet printing.

Brother paper

Paper Type Item

Letter Plain BP60PL (USA only)

Letter Glossy Photo BP61GLL 1

Letter Inkjet (Matte) BP60ML (USA only)

4× 6 in. Glossy Photo BP61GLP 1

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Chapter 2

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or

irregularly shaped paper

1 0.08 in. (2 mm) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly

when stacked

• Paper made with a short grain

Paper capacity of the output paper

tray 2

Up to 50 sheets of 20 lb Letter or 80 g/m2A4

paper.

Transparencies or photo paper must be

picked up from the output paper tray one

page at a time to avoid smudging.

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Loading documents and paper

Choosing the right media 2

Paper type and size for each operation 2

Paper Type Paper Size Usage

Fax Copy Photo

Capture

Printer

Cut Sheet Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes Yes

A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes

Legal 8 1/2 × 14 in. (216 × 356 mm) Yes Yes – Yes

Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes

JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – – Yes

A5 5.8 × 8.3 in. (148 × 210 mm) – Yes – Yes

A6 4.1 × 5.8 in. (105 × 148 mm) – – – Yes

Cards Photo 4 × 6 in. (10 × 15 cm) – Yes Yes Yes

Photo L 3 1/2 × 5 in. (89 × 127 mm) – – – Yes

Photo 2L 5 × 7 in. (13 × 18 cm) – – Yes Yes

Index Card 5 × 8 in. (127 × 203 mm) – – – Yes

Post Card 1

3.9 × 5.8 in. (100 × 148 mm) – – – Yes

Post Card 2

(Double)

5.8 × 7.9 in. (148 × 200 mm) – – – Yes

Envelopes C5

Envelope

6.4 × 9 in. (162 × 229 mm) – – – Yes

Envelope

4.3 × 8.7 in. (110 × 220 mm) – – – Yes

COM-10 4 1/8 × 9 1/2 in. (105 × 241 mm) – – – Yes

Monarch 3 7/8 × 7 1/2 in. (98 × 191 mm) – – – Yes

JE4

Envelope

4.1 × 9.3 in. (105 × 235 mm) – – – Yes

Transparencies

Letter 8 1/2 × 11 in. (216 × 279 mm) – Yes – Yes

A4 8.3 × 11.7 in. (210 × 297 mm) – Yes – Yes

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Chapter 2

Paper weight, thickness and capacity 2

1Up to 50 sheets for Legal size paper 20 lb (80 g/m2).

Up to 100 sheets of 20 lb (80 g/m2) paper.

2For Photo 4"×6" and Photo L 3.5"×5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada).

(See Loading photo paper on page 21.)

Paper Type Weight Thickness No. of

sheets

Cut

Sheet

Plain Paper 17 to 32 lb (64 to 120 g/m2)0.003 to 0.006 in. (0.08 to 0.15 mm) 100 1

Inkjet Paper 17 to 53 lb (64 to 200 g/m2)0.003 to 0.01 in. (0.08 to 0.25 mm) 20

Glossy Paper Up to 58 lb (Up to 220 g/m2)Up to 0.01 in. (Up to 0.25 mm) 20

Cards Photo 4"×6" Up to 64 lb (Up to 240 g/m2)Up to 0.01 in. (Up to 0.28 mm) 20 2

Index Card Up to 32 lb (Up to 120 g/m2)Up to 0.006 in. (Up to 0.15 mm) 30

Post Card Up to 53 lb (Up to 200 g/m2)Up to 0.01 in. (Up to 0.23 mm) 30

Envelopes 20 to 25 lb (75 to 95 g/m2)Up to 0.02 in. (Up to 0.52 mm) 10

Transparencies – – 10

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Loading documents and paper

Loading paper and

other media 2

Note

To print on Photo (4"×6") or Photo L

(3.5"×5") paper, see Loading photo

paper on page 21.

aIf the paper support flap is open, close it,

and then pull the paper tray completely

out of the machine.

Lift the output paper tray cover (1).

bPress and slide the paper side guides

(1) and paper length guide (2) to fit the

paper size.

cFan the stack of paper well to avoid

paper jams and misfeeds.

Note

Always make sure that the paper is not

curled.

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Chapter 2

dGently put the paper into the paper tray

print side down and top edge first.

Check that the paper is flat in the tray.

Note

When you use Legal size paper, press

and hold the universal guide release

button as you slide out the front of the

paper tray.

eGently adjust the paper side guides with

both hands to the paper.

Make sure the paper side guides touch

the sides of the paper.

Note

Be careful that you do not push the paper

in too far; it may lift at the back of the tray

and cause feed problems.

fClose the output paper tray cover.

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Loading documents and paper

gSlowly push the paper tray completely

into the machine.

hWhile holding the paper tray in place,

pull out the paper support (1) until it

clicks and unfold the paper support

flap (2).

Note

Do not use the paper support flap for

Legal paper.

Loading envelopes and post

cards 2

About envelopes 2

Use envelopes that weigh from 20 to 25 lb

(75 to 95 g/m2).

Some envelopes need margin settings to

be set in the application. Make sure you

do a test print first.

CAUTION

Do not use any of the following types of

envelopes, as they will cause paper feed

problems:

• That are of a baggy construction.

• That are embossed (have raised writing

on them).

• That have clasps or staples.

• That are pre-printed on the inside.

Occasionally you may experience paper

feed problems caused by the thickness,

size and flap shape of the envelopes you

are using.

Glue Double flap

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Chapter 2

How to load envelopes and post cards2

aBefore loading, press the corners and

sides of the envelopes or post cards to

make them as flat as possible.

Note

If the envelopes or post cards are ‘double-

feeding’, put one envelope in the paper

tray at a time.

bPut the envelopes or post cards into the

paper tray with the address side down

and the leading edge in first as shown in

the illustration. Slide the paper side

guides (1) and paper length guide (2) to

fit the size of the envelopes or post

cards.

If you have problems when printing on

envelopes, try the following suggestions:2

aOpen the envelope flap.

bMake sure the open flap is either to the

side of the envelope or to the back edge

of the envelope when printing.

cAdjust the size and margin in your

application.

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Loading documents and paper

Loading photo paper 2

Note

In Canada, the photo bypass tray is

called the photo paper tray.

Use the photo bypass tray, which has been

assembled on the top of the output paper tray

cover, to print on photo 4"×6" and photo L

3.5"×5" size paper. When you use the photo

bypass tray, you do not have to take out the

paper that is in the tray beneath it.

aPress the photo bypass tray (1) release

button with your left thumb and push the

photo bypass tray backward until it

clicks into the photo printing position.

1 Photo Bypass Tray

bPress and slide the paper side

guides (1) and paper length guide (2) to

fit the paper size.

cPut the photo paper into the photo

bypass tray and gently adjust the paper

side guides to the paper.

Make sure the paper side guides touch

the sides of the paper.

Note

• Be careful that you do not push the paper

in too far; it may lift at the back of the tray

and cause feed problems.

• Always make sure that the paper is not

curled.

dWhen you have finished printing photos

return the photo bypass tray to the

normal printing position.

Press the photo bypass tray release

button with your left thumb and pull the

photo bypass tray forward until it clicks.

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Chapter 2

Removing small printouts

from the machine 2

When the machine ejects small paper onto

the output paper tray you may not be able to

reach it. Make sure printing has finished, and

then pull the tray completely out of the

machine.

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Loading documents and paper

Printable area 2

The printable area depends on the settings in the application you are using. The figures below

show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the

shaded areas when the Borderless print feature is available and turned on.

Note

The Borderless feature is not available for envelopes.

Cut Sheet Paper Envelopes

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

Envelopes 0.47 in. (12 mm) 0.95 in. (24 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

MFC-440CN_UG_US.book Page 23 Thursday, August 10, 2006 6:59 PM

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On/Off key 3

When the machine is idle, you can turn it on

and off by pressing the On/Off key.

Note

If you have connected an external

telephone or TAD, it is always available.

Turning the machine off 3

aPress and hold down the On/Off key

until the LCD shows Shutting Down.

The LCD light goes off.

Turning the machine on 3

aPress the On/Off key.

On/Off setting 3

You can customize the machine's On/Off

key. The factory setting is

Fax Receive:Off. Your machine will not

work when it is switched off, but it will clean

the print head periodically. If you turn this

setting to Fax Receive:On, you can

receive faxes or calls even when the machine

is switched off. (See On/Off key on this page.)

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose

On/Off Setting.

Press OK.

dPress a or b to choose

Fax Receive:On (or

Fax Receive:Off).

Press OK.

ePress Stop/Exit.

General setup 3

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General setup

1You cannot receive a fax with Black Start or

Color Start.

2You cannot receive a fax automatically if you have

set the receive mode to Fax/Tel.

3Set before you switch off the machine.

1You cannot receive a fax with Black Start or

Color Start.

2You can receive telephone calls by lifting the handset

(MFC-665CW) or using the cordless handset

(MFC-845CW).

3MFC-665CW

4When an external TAD is connected and Easy

Receive is turned on.

5You cannot receive a fax automatically if you have

set the receive mode to Fax/Tel (MFC-845CW).

6Set before you switch off the machine.

MFC-440CN

On/Off

setting

Receive

mode

Available operations

Fax

Receive:

Off

(factory

setting)

— No machine operations

will be available.

Fax

Receive:

Fax Only

External

TAD

Fax Receive

Easy Receive

Delayed Fax 3

Fax Forward 3

Paging 3

Fax Storage 3

PC Fax Receive 3

Remote Retrieval 3

Manual

Fax/Tel 2

Easy Receive

Delayed Fax 3

MFC-665CW and MFC-845CW

On/Off

setting

Receive

mode

Available operations

Fax

Receive:

Off

(factory

setting)

— No machine operations

will be available.

Fax

Receive:

Fax Only

Fax/Tel 3

Manual 4

Fax Receive

Easy Receive

Delayed Fax 6

Fax Forward 6

Paging 6

Fax Storage 6

Fax Preview

PC Fax Receive 6

Remote Retrieval 6

MC Fax Receive

Recording Incoming

Message

Easy Receive,

Delayed Fax 6

Fax Forward 6

Paging 6

Fax Storage 6

Fax Preview 6

PC Fax Receive 6

Remote Retrieval 6

Manual

Fax/Tel 5

Easy Receive

Delayed Fax 6

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Chapter 3

Mode Timer 3

The machine has four temporary mode keys

on the control panel: Fax,Scan,Copy and

PhotoCapture. You can change the amount

of time the machine takes after the last Scan,

Copy or PhotoCapture operation before it

returns to Fax mode. If you choose Off, the

machine stays in the mode you used last.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose Mode Timer.

Press OK.

dPress a or b to choose 0 Sec,

30 Secs,1 Min,2 Mins,5 Mins or

Off.

Press OK.

ePress Stop/Exit.

Paper settings 3

Paper Type 3

To get the best print quality, set the machine

for the type of paper you are using.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose Paper Type.

Press OK.

dPress a or b to choose Plain Paper,

Inkjet Paper,Brother Photo,

Other Photo or Transparency.

Press OK.

ePress Stop/Exit.

Note

The machine ejects paper with printed

surfaces face up onto the paper tray in

front of the machine. When you use

transparencies or glossy paper, remove

each sheet at once to prevent smudging

or paper jams.

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General setup

Paper Size 3

You can use five sizes of paper for printing

copies: Letter, Legal, A4, A5, and 4 ×6in.

(10 ×15 cm) and three sizes for printing

faxes: Letter, Legal and A4. When you

change the size of paper you load in the

machine, you will need to change the paper

size setting at the same time so your machine

can fit an incoming fax on the page.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose Paper Size.

Press OK.

dPress a or b to choose Letter,

Legal,A4,A5 or 4"×6".

Press OK.

ePress Stop/Exit.

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume lev-

els, from High to Off.

While in Fax mode , press d or

c to adjust the volume level. The LCD

shows the current setting, and each key

press will change the volume to the next level.

The machine will keep the new setting until

you change it.You can also change the

volume through the menu, by following the

instructions below:

Setting the Ring Volume from the

menu 3

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose Volume.

Press OK.

dPress a or b to choose Ring.

Press OK.

ePress a or b to choose Low,Med,

High or Off.

Press OK.

fPress Stop/Exit.

Beeper Volume 3

When the beeper is on, the machine will beep

when you press a key, make a mistake or

after you send or receive a fax.

You can choose a range of volume levels,

from High to Off.

aPress Menu.

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Chapter 3

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose Volume.

Press OK.

dPress a or b to choose Beeper.

Press OK.

ePress a or b to choose Low,Med,

High or Off

Press OK.

fPress Stop/Exit.

Speaker Volume 3

You can choose a range of speaker volume

levels, from High to Off.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose Volume.

Press OK.

dPress a or b to choose Speaker.

Press OK.

ePress a or b to choose Low,Med,

High or Off.

Press OK.

fPress Stop/Exit.

You can also adjust the speaker volume by

pressing Hook or Speaker Phone.

aPress Hook or Speaker Phone.

bPress d or c.

This setting will stay until you change it

again.

cPress Hook or Speaker Phone.

Note

(MFC-665CW and MFC-845CW only)

You can adjust the speaker volume while

you are listening to your outgoing

message (OGM) and incoming messages

(ICM’s) by pressing d or c.

Handset Volume (MFC-665CW

only) 3

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose Volume.

Press OK.

dPress a or b to choose Handset.

Press OK.

ePress a or b to choose Low or High.

Press OK.

fPress Stop/Exit.

Note

• You can adjust the handset volume any

time you are talking on the telephone.

There are two handset volume levels, Low

and High. The default setting is Low.

• Press d or c to adjust the volume

level. The LCD shows the setting you are

choosing. The new setting will remain until

you change it again.

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General setup

Choosing the Handset

Volume (For Volume Amplify)

(MFC-665CW only) 3

Before you begin to use the machine, you

must decide if you need to set the handset

volume to Volume Amplify On for a user

who is hearing-impaired. The AMPLIFY

volume level complies with FCC standards.

Volume Amplify Off

This default setting is appropriate if none of

the users are hearing-impaired. During a

conversation, users can press d or c

on the control panel to adjust the volume to

Low or High. When the handset is replaced,

the handset volume will remain until you

change it again.

Volume Amplify On - Temporary

This setting is appropriate if some of the

users are hearing-impaired. During a

conversation, users can press d or c

on the control panel to adjust the volume to

Low,High or Amplify. When the handset is

replaced, the handset volume returns to the

default setting of Low.

Volume Amplify:On - Permanent

Choose Volume Amplify On -

Permanent if all of the users are hearing-

impaired. During a conversation, users can

press d or c on the control panel to

adjust the volume to Low,High or Amplify.

When the handset is replaced, the handset

volume returns to the default setting of

Amplify.

Note

When you press d or c on the

control panel to adjust the volume, the

LCD shows the setting you are choosing.

Each key press changes the volume to the

next setting.

WARNING

It is important that you do NOT choose

Permanent unless ALL the users are

hearing-impaired. Otherwise, the default

setting of Amplify may damage the

hearing of some users.

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Chapter 3

Setting Volume Amplify

(MFC-665CW only) 3

Please carefully read Choosing the Handset

Volume (For Volume Amplify) (MFC-665CW

only) on page 29.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose Volume.

Press OK.

dPress a or b to choose

Volume Amplify.

Press OK.

eDo one of the following.

If none of the users are hearing-

impaired, press a or b to choose

Off, and then press OK and go to

step g.

If some or all of the users are

hearing-impaired, press a or b to

choose On, and then press OK.

fDo one of the following.

If all the users are hearing-impaired,

press a or b to choose

Permanent, and then press OK.

If only some of the users are hearing-

impaired, choose Temporary, and

then press OK.

gPress Stop/Exit.

Automatic Daylight

Savings Time 3

You can set the machine to change

automatically for daylight savings time. It will

reset itself forward one hour in the Spring and

backward one hour in the Fall. Make sure you

have set the correct date and time in the

Date/Time setting.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose

Auto Daylight.

Press OK.

dPress a or b to choose On (or Off).

Press OK.

ePress Stop/Exit.

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General setup

LCD display 3

LCD Contrast 3

You can adjust the LCD contrast for a sharper

and more vivid display. If you are having

difficulty reading the LCD, try changing the

contrast setting.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose

LCD Settings.

Press OK.

dPress a or b to choose

LCD Contrast.

Press OK.

ePress a or b to choose Light,Med or

Dark.

Press OK.

fPress Stop/Exit.

Setting the backlight

brightness 3

You can adjust the brightness of the LCD

backlight. If you are having difficulty reading

the LCD, try changing the brightness setting.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose

LCD Settings.

Press OK.

dPress a or b to choose Backlight.

Press OK.

ePress a or b to choose Light,Med or

Dark.

Press OK.

fPress Stop/Exit.

Setting the Dim Timer for the

backlight 3

You can set how long the LCD backlight stays

on after the last key press.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose

LCD Settings.

Press OK.

dPress a or b to choose Dim Timer.

Press OK.

ePress a or b to choose 10 Secs,

20 Secs,30 Secs or Off.

Press OK.

fPress Stop/Exit.

Setting the Off Timer 3

You can set how long the LCD stays on after

the last key press. This is a power saving

feature. The machine can print, scan and

receive faxes and voice calls when the LCD is

off.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose

LCD Settings.

Press OK.

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Chapter 3

dPress a or b to choose Off Timer.

Press OK.

ePress a or b to choose 1 Min,

2 Mins,3 Mins,5 Mins,10 Mins,

30 Mins or Off.

Press OK.

fPress Stop/Exit.

Note

When the display is off you can press any

key to turn it back on.

Setting the Wallpaper 3

You can change the wallpaper.

aPress Menu.

bPress a or b to choose

General Setup.

Press OK.

cPress a or b to choose

LCD Settings.

Press OK.

dPress a or b to choose Wallpaper.

Press OK.

ePress a or b to choose a wallpaper.

Press OK.

fPress Stop/Exit.

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TX Lock

(MFC-440CN only) 4

TX Lock lets you prevent unauthorized

access to the machine. You will not be able to

continue to schedule Delayed Faxes or

Polling jobs. However, any pre-scheduled

Delayed Faxes will be sent even if you turn on

TX Lock, so they will not be lost.

While TX Lock is On, the following operations

are available:

Receiving faxes

Fax Forwarding (If Fax Forwarding was

already On)

Remote retrieval (If Fax Storage was

already On)

PC Fax Receive (if PC Fax Receive was

already On)

While TX Lock is On, the following operations

are NOT available:

Sending faxes

Copying

PC printing

Scanning

PhotoCapture

Note

If you forget the TX Lock password,

please call Brother Customer Service.

Setting and changing the TX

Lock password 4

Note

If you have already set the password, you

will not need to set it again.

Setting up the password 4

aPress Menu.

bPress a or b to choose Fax.

Press OK.

cPress a or b to choose

Miscellaneous.

Press OK.

dPress a or b to choose TX Lock.

Press OK.

eEnter a 4-digit number for the password.

Press OK.

fWhen the LCD shows Verify:, re-

enter the password.

Press OK.

gPress Stop/Exit.

Changing the TX Lock password 4

aPress Menu.

bPress a or b to choose Fax.

Press OK.

cPress a or b to choose

Miscellaneous.

Press OK.

dPress a or b to choose TX Lock.

Press OK.

ePress a or b to choose

Set Password.

Press OK.

fEnter a 4-digit number for the current

password.

Press OK.

gEnter a 4-digit number for a new

password.

Press OK.

Security features 4

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Chapter 4

hWhen the LCD shows Verify:, re-

enter the password.

Press OK.

iPress Stop/Exit.

Turning the TX Lock on/off 4

Turning TX Lock on 4

aPress Menu.

bPress a or b to choose Fax.

Press OK.

cPress a or b to choose

Miscellaneous.

Press OK.

dPress a or b to choose TX Lock.

Press OK.

ePress a or b to choose Set TX Lock.

Press OK.

fEnter the registered 4-digit password.

Press OK.

The machine goes offline and the LCD

shows TX Lock Mode.

Turning TX Lock off 4

aPress Menu.

bEnter the registered 4-digit password.

Press OK.

TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD

shows Wrong Password and stays

offline. The machine will stay in TX Lock

mode until the registered password is

entered.

Memory Security

(MFC-665CW and

MFC-845CW only) 4

Memory Security lets you prevent

unauthorized access to the machine. You will

not be able to continue to schedule Delayed

Faxes or Polling jobs. However, any pre-

scheduled Delayed Faxes will be sent even if

you turn on Memory Security, so they will not

be lost.

While Memory Security is On, the following

operations are available:

Receiving faxes into memory (limited by

memory capacity)

Fax Forwarding (If Fax Forwarding was

already On)

Remote retrieval (If Fax Storage was

already On)

Cordless handset (MFC-845CW only)

• Making a call

• Receiving a call

• Viewing Caller ID (with subscriber

service)

While Memory Security is on, the following

operations are NOT available:

Printing received faxes

Sending faxes

Copying

PC printing

Scanning

PhotoCapture

PC Fax Receive

Cordless handset (MFC-845CW only)

• Intercom

• Transfer a call

• Register cordless handset

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Security features

Note

• To print the faxes in memory, turn off

Memory Security.

• You must turn off PC Fax Receive before

you can turn on Memory Security. (See

Turning off Advanced Fax

Operations on page 81.)

• If you forget the Memory Security

password, please call Brother Customer

Service.

Setting and changing the

memory security password 4

Note

If you have already set the password, you

will not need to set it again.

Setting a password for the first time 4

aPress Menu.

bPress a or b to choose Fax.

Press OK.

cPress a or b to choose

Miscellaneous.

Press OK.

dPress a or b to choose

Mem Security.

Press OK.

eEnter a 4-digit number for the password.

Press OK.

fWhen the LCD shows Verify:, re-

enter the password.

Press OK.

gPress Stop/Exit.

Changing your memory security

password 4

aPress Menu.

bPress a or b to choose Fax.

Press OK.

cPress a or b to choose

Miscellaneous.

Press OK.

dPress a or b to choose

Mem Security.

Press OK.

ePress a or b to choose

Set Password.

Press OK.

fEnter the registered 4-digit number for

the current password.

Press OK.

gEnter a 4-digit number for a new

password.

Press OK.

hWhen the LCD shows Verify:, re-

enter the new password.

Press OK.

iPress Stop/Exit.

Turning the memory security

on/off 4

Turning on the memory security lock 4

aPress Menu.

bPress a or b to choose Fax.

Press OK.

cPress a or b to choose

Miscellaneous.

Press OK.

dPress a or b to choose

Mem Security.

Press OK.

ePress a or b to choose

Set Security.

Press OK.

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Chapter 4

fEnter the registered 4-digit password.

Press OK.

The machine goes offline and the LCD

shows Secure Mode.

Note

If there is a power failure the data will stay

in memory for approximately 24 hours.

Turning off the memory security 4

aPress Menu.

bEnter the registered 4-digit password.

Press OK.

Memory Security is automatically turned

off.

Note

If you enter the wrong password, the LCD

shows Wrong Password and stays

offline. The machine will stay in Secure

mode until the registered password is

entered.

MFC-440CN_UG_US.book Page 36 Thursday, August 10, 2006 6:59 PM

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Brother 8CAA19 Spread Spectrum Transmitter User Manual MFC 440CN UG US

Brother Industries, Ltd. Spread Spectrum Transmitter MFC 440CN UG US

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