Continental Automotive Systems 137830 Tachograph User Manual Manual part5

Continental Automotive Systems, Inc. Tachograph Manual part5

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91Trailer management When the DVIR is complete, tap Done. RoadLog displays the Resources screen.Removing a TrailerTo remove a trailer from RoadLog’s database, tap More from the Driver Overview screen. RoadLog displays the Driver Overview Options screen.Tap Resources. RoadLog displays the Resources screen. Tap Trailers. RoadLog displays the Current Trailers List screen showing the attached trailers.Tap on the trailer you want to remove and then tap Remove. RoadLog displays the Confirm DVIR Data screen – before removing a trailer, you must perform a post-trip inspection and create a DVIR for it. When the DVIR is complete, tap Finish. RoadLog displays the Current Trailer List screen, showing the newly added trailer in the Current trailers list.For the DVIR procedure see Creating DVIRs.

92Shipment Documents management 8. Shipment Documents managementRoadLog allows Drivers to include Shipping Documents such as Bills of Lading, Manifest Numbers, or Pro documents, as part of your data record. Whenever a Shipment Document is added or removed, the Driver must add or remove it from RoadLog’s database. RoadLog allows you to assign up to five Shipment Documents per trip. To add a shipment to RoadLog’s database, tap More from the Driver Overview screen. RoadLog displays the Driver Overview Options screen. Tap Resources. RoadLog displays the Resources screen.Tap Shipment Documents. RoadLog displays the Current Documents List screen.Tap Add to add a new Shipment Document for the trip. RoadLog displays the Add Shipment Document screen.Tap on the Shipment document number field. RoadLog displays the Keyboard screen. Type the first character(s) of the shipment document ID you want to add.RoadLog uses its auto-complete feature to suggest a Shipment Document number from the available shipment documents in its memory. If the Shipment Document you want to add is different than the suggested one, tap List to view other pre-stored Shipment Document numbers matching the typed characters. Pick the correct Shipment Document ID and tap Go. If no list of Shipment Documents has been entered from Fleet Software, or if the Shipment Document you wish to add is not in the stored list, tap Back to go to the Keyboard screen. Type in the complete document number and then tap Go to continue. RoadLog displays the Add Shipment Document screen. If the ID is correct, tap Add. RoadLog displays the Current Documents List screen, showing the newly added shipment document.When the Current Documents List is complete, tap Done. RoadLog returns to the Resources screen.To remove a Shipment Document from the Resources screen, tap on Shipment Documents. Highlight the document you want to remove, and tap Remove. When finished, tap Done to return to the Resources screen.Current Shipment Documents Add Shipment DocumentsCurrent Shipment Documents

93Supporting Documents 9. Supporting DocumentsRoadLog allows you to create different types of Supporting Documents such as fuel receipts, meal receipts and vehicle wash receipts. Predefined types of Supporting Documents can be created in the Fleet Software and transferred to RoadLog via data upload from the Fleet Key, other Supporting Document types can be created, as needed, in RoadLog.Supporting Documents are created both automatically by RoadLog as well as manually by the Driver. Supporting Documents are stored as data records in RoadLog and are also printed out from RoadLog’s built-in thermal printer.Whenever the Driver creates a Supporting Document for the trip, it must be added to RoadLog’s database. Generating a Supporting Document AutomaticallyRoadLog automatically generates Supporting Documents in the following circumstances:The Driver performs a roadside inspection.ORThe Driver performs a post-trip inspection DVIR and reports the defects found.

94Supporting Documents Generating a Supporting Document ManuallyTo manually generate a Supporting Document and add it to RoadLog’s database, tap More from the Driver Overview screen. RoadLog displays the Driver Overview Options screen. Tap Resources. RoadLog displays the Resources screen.Tap Supporting Documents. RoadLog displays the Supporting Documents screen.Tap Generate Supporting Documents. RoadLog displays the Generate Supporting Document screen.Tap on the Activity Type field. RoadLog displays the Keyboard screen. Type in the first character(s) of the Activity Type you wish to link to the supported document.RoadLog uses its auto-complete feature to suggest an activity from the available Supporting Documents Activities List in its memory. If the activity you want to add is different than the suggested one, tap List to view other pre-stored Supporting Documents activities matching the typed characters. Tap on the selected activity, and then tap Go.If no list of Supporting Document activities has been entered from Fleet Software, or if the Supporting Document activity you wish to add is not in the stored list, tap Back to go to the Keyboard screen. Type in the complete Activity Type name and then tap Go to continue. RoadLog displays the Generate Supporting Document screen. If the Activity Type is correct, tap Generate.The Supporting Document for the selected Activity Type is added to the RoadLog’s database. RoadLog prints the Supporting Document while displaying the Printing in Progress screen. Once the printing is complete, the SD Generation Completed screen is displayed.Tap OK. RoadLog displays the Supporting Documents screen.If you want to view the Supporting Documents generated, tap View Supporting Documents from the Supporting Documents screen. RoadLog displays View Supporting Documents screen.Generate Supporting DocumentsSupporting DocumentsPrinting in progressView Supporting Documents

95Supporting Documents Select the Supporting Document you want to view by tapping it. Once a document is selected, tap View Details. RoadLog displays the View SD Details screen.Tap Print to print the Supporting Document details or Back to return to the Supporting Documents screen.Veiw SD Details

96Vehicle Inspection Reports: Creating DVIRs 10. Vehicle Inspection Reports: Creating DVIRsPerforming DVIRsRoadLog allows you to create the legally required Driver Vehicle Inspection Reports (DVIR) for the following vehicle assets: • Tractor inspection• Trailer inspectionPre-trip and post-trip inspections can be performed. You can also view the recorded inspection reports.RoadLog automatically prompts the Driver to perform a pre-trip inspection in the following circumstances:• A Driver logs in• A logged-in user changes duty status to Driver• A trailer is attached to the vehicleThe Confirm DVIR Data screen will appear automatically whenever any of the three actions above occurs.Pre-trip InspectionYou are required to check the safety of the vehicle before driving and to check whether any defects recorded during the previous post-trip inspection have been fixed. You must then record the results of your inspction in a Pre-trip DVIR.Creating a Pre-trip DVIRWhen the Driver logs in and selects the Driving status, RoadLog prompts the user to perform a pre-trip DVIR for the vehicle and current trailer(s). At the start of the pre-trip DVIR, RoadLog displays the Confirm DVIR Data screen. After checking the vehicle location and odometer reading, tap Next to continue with the DVIR pre-trip inspection. RoadLog displays the DVIR Menu screen.Confrim DVIR Data

97Vehicle Inspection Reports: Creating DVIRs From the DVIR Menu screen, follow the DVIR procedure as described in Creating a Post-trip DVIR, below. Once all pre-trip DVIRs are submitted, the log in process is completed. RoadLog displays the Login Completion screen. Remove the Driver Key and tap OK. RoadLog displays the Driver Overview screen.Creating a Post-trip DVIRA post-trip inspection requires that you check Assets (vehicle and current trailer(s)) and sub-assemblies at the end of a trip. If defects are noticed, they must be recorded manually in RoadLog.RoadLog automatically prompts the Driver to perform a post-trip inspection when:• A Driver logs out of the system• Drivers change their status to either Personal Use or Sleeper Berth• A Trailer is detached from the VehicleThe post-trip DVIR inspection begins at the Confirm DVIR Data screen:Check the Vehicle location and odometer. Edit the location if required.Note: If the system is not receiving a clear GPS signal, you may have to enter your location manually. You can enter your location by tapping the Location field. When you tap the field, the Keyboard comes up. Type in the location and tap Go.Tap Next to continue. RoadLog displays the DVIR Menu screen that shows the assigned assets list (vehicle and current trailer(s)).If you are not detaching any trailers and want to skip the post-trip inspection, tap Skip. Note: If you are detaching any trailer(s), you must perform a DVIR.Tap Next to perform DVIR post-trip inspection. RoadLog displays the DVIR Menu screen.Login CompletionConfrim DVIR DataDVIR AssetsDVIR Menu

98Vehicle Inspection Reports: Creating DVIRs The DVIR Menu screen provides a list of the assigned assets (tractor and current trailer(s)). The Assets in bold text have a viewable DVIR, indicating that a post-trip inspection was already performed. Assets that are not in bold text do not have reviewable DVIRs. The Driver must select them and create a DVIR:Use the up and down arrows to scroll through the Asset list.Tap each unchecked Asset, one at a time, to confirm its status or create a DVIR.Tap No Defects to create a DVIR with no defects for the selected Asset.Tap Add Defects to create a DVIR with defects for the selected Asset.Tap Edit Defects to edit existing DVIR defects previously recorded.Tap Skip to skip the post-trip inspection of the selected Asset.Tap Cancel to end the DVIR.Note: The DVIR Carry Over screen will appear if an Asset defect recorded in the previous post-trip inspection was not corrected during the most recent pre-trip inspection. Use the up and down arrows to scroll through the existing post-trip inspection reports, tap Next, and RoadLog will automatically add the previously recorded defects to the current report. RoadLog will then return to the DVIR Menu screen.Assigning Defects to a Part in the DVIRTo create a new DVIR for the selected Asset from the DVIR Menu screen, tap Add Defects. RoadLog displays the DVIR Creation screen listing the predefined parts for this Asset.Use the up and down arrows to scroll through the parts list. Select the defective part from the list and tap Edit to assign defects to it. Note: Part lists are created in the RoadLog Fleet Software, but you may add another part if it does not appear on your list. DVIR Carry OverDVIR CreationDVIR Assets

99Vehicle Inspection Reports: Creating DVIRs To create a new part in the list, tap on the Other Part field. RoadLog displays the Keyboard screen. Enter the first letter(s) of the defective component and then tap List. A Parts List screen containing the predefined parts that match the typed characters will appear. If the part you wish to add does not appear in the stored list, enter the part’s name in its entirety, and then tap Go. The DVIR Creation screen is displayed, highlighting the newly added part. Once you have selected or added the defective part, tap Edit. RoadLog displays the DVIR Defect Details screen.Use the up and down arrows to scroll through the DVIR Defects Details list. Tap on and highlight the defect you want to assign to the selected part. Note: Defect lists are created in the RoadLog Fleet Software. You may select a defect from the list or add another defect if it does not appear on your list. To create a new defect in the list, tap on the “Other Defect” field. RoadLog displays the Keyboard screen. Enter the first letter(s) of the defect detail and then tap List. A Defects List screen containing the predefined defects for the part matching the typed characters will appear. If the defect you wish to add is not in the stored list, enter the full name of the defect, and then tap Go. The DVIR Defect Details screen, with the “Other Defect” field complete, is displayed. Tap Add to add the new defect to the list. Once you finish adding new defective part types to the list, tap Done. RoadLog displays the DVIR Menu screen. Complete your DVIR using the new defect listing(s) you’ve created.When all applicable defects for the part have been entered, tap Done. RoadLog displays the DVIR Creation screen. Defective parts are now in bold. Repeat these steps for any remaining defective parts.Perform post-trip inspections for the remaining assets. Once all assets are checked and entries completed, tap Next. New Part AddedDVIR Defect DetailsDVIR Creation

100Vehicle Inspection Reports: Creating DVIRs RoadLog displays the DVIR Summary screen where you can review each DVIR item. If editing is needed, tap Back to return to the DVIR Menu screen.DVIR SummaryTo view items listed in the DVIR Summary screen, use the up and down arrows to scroll through the assets. Use the left and right arrows to scroll through the individual DVIR Summary for each asset.Tap Next to continue. RoadLog displays Submit DVIR screen. For each Asset, select the appropriate checkbox for Repaired, Repairs not necessary, Safe to operate, or Unsafe to operate. You can add notes by tapping in the Repair notes and Approval notes fields. When you tap the field, RoadLog displays the Keyboard screen. Type in notes and tap Go.Each time you complete a DVIR for an asset, tap Finish:Note: If there are more assets to be reviewed, RoadLog automatically displays the DVIR Summary screen for the next asset.Printing a DVIR To print a DVIR, tap More from the DVIR Summary screen, then tap Print from the DVIR Summary (more) screen.Tap Report Defects from the DVIR Summary (More) screen to associate a Supporting Document with this DVIR.To submit each DVIR from the DVIR Summary screen, tap Next, then tap Finish from the Submit DVIR screen.RoadLog prints the DVIR, along with the Supporting Document for this activity. During printing, RoadLog displays the Printing in Progress screen. To cancel printing, tap Abort.DVIR SummaryRepair Notes/Approval NotesDVIR Summary (More) Printing in ProgressSubmit DVIR

101Vehicle Inspection Reports: Creating DVIRs Once the printing finishes, the DVIR Summary screen will appear.Tap Finish to complete the DVIR.Viewing Driver Vehicle Inspection Reports (DVIR)RoadLog allows you to view the most recent Driver Vehicle Inspection Report for each of the assigned assets.From the Menu screen, tap DVIR overview.OrFrom the or Driver Overview screen tap View DVIR.RoadLog displays the DVIR Summary screen. To view, Print and Report Defects from the DVIR reports, follow the procedures from DVIR Summary and Printing a DVIR.For the procedure on printing see Printing a DVIR.Driver OverviewDVIR Summary

102Enabling/Disabling Exemptions 11. Enabling/Disabling ExemptionsAccording to the US HOS regulations, a Driver is permitted to take exemptions from HOS rules in the following circumstances: • Emergency conditions• Adverse driving conditions• 16-hour extension (This exception is applicable only for property-carrying vehicles)• 100 mile radius for CDL drivers• 150 mile radius for non-CDL drivers• Personal Use Exemptions are stopped and started by the Driver and may also be automatically deactivated by RoadLog under specific conditions.To enter an exemption in RoadLog, tap Driver Options from the Driver Overview Options screen. RoadLog displays the Driver Options screen.Tap Take Exemption. RoadLog displays the Exemptions screen. Select the exemption you wish to take from the radio button list.To add a remark related to the selected exemption, tap on the remarks field. RoadLog displays the Keyboard screen. Enter the remark and tap Go. RoadLog displays the Exemption screen with the typed remark.Press Start to activate the exemption. RoadLog returns to the Driver Options screen. If you wish to stop a current exemption, tap Stop.Automatic deactivation of ExemptionsRoadLog will automatically deactivate the exemptions in the following instances: The Emergency exemption will end when the Driver changes duty status to Off Duty or Sleeper Berth. Driver Overview Driver OptionsExemptions

103Enabling/Disabling Exemptions The Adverse driving condition exemption will end when the Driver fulfills the HOS daily reset condition.The 100 and 150 air-miles radius exemptions will end when the vehicle exceeds the prescribed radius, when the Driver logs out, or when the Driver changes duty status to Personal Use.The 16-hour extension exemption will end when the Driver fulfills the HOS daily reset condition.Note: The 16-hour exemption is designed for one-day “duty tours.” The duty tour is the interval between the time a Driver comes On Duty and is released from duty on a daily basis. This period begins and ends at the Driver’s normal work reporting location and may only be used following 10 or more consecutive hours off-duty, 10 or more consecutive hours in the sleeper berth, or a combination of 10 or more consecutive hours Off Duty and Sleeper Berth time.Disabling the 100 or 150 Air-miles Radius ExemptionsThe 100 or 150 air-miles radius exemptions can only be disabled automatically by RoadLog in the following circumstances:• The 100 or 150 air-miles radius is exceeded by the vehicle’s distance traveled.• The Driver logs out.• The Driver changes status to Personal Use.

104Adding a Pre-Trip or Post-Trip Activity 12. Adding a Pre-Trip or Post-Trip ActivityThe Driver has the option of extending the On Duty time frame at the beginning of the current log in session by adding a pre-trip activity or at the end of the trip by adding a post-trip activity function. To add a pre-trip or post-trip activity from the Driver Overview Options screen, tap Driver Options. RoadLog displays the Driver Options screen.Depending on your choice, tap Pre-Trip Activity or Post-Trip Activity. RoadLog displays the appropriate screen.Tap on the arrows for each field to select the Start Date and Start time Hour and Minutes for the Activity using the drop-down menus. Select AM or PM using the radio buttons.Note: If the entered start time or end time overlaps with a preceding log in session, RoadLog displays the Invalid Date/Time screen. Tap OK. The Pre-Trip or Post-Trip Activity screen will be displayed again. Enter a valid start time and tap OK. RoadLog displays the Confirm Pre-Trip or Confirm Post-Trip Activity screen.Tap Yes to confirm the pre-trip or post-trip activity. RoadLog displays the Driver Options screen.Driver Overview Driver OptionsPost-Trip ActivityConfirm Post-Trip ActivityPre-Trip ActivityConfirm Pre-Trip Activity

105Performing a Roadside Inspection 13. Performing a Roadside InspectionRoadLog features a roadside inspection function that allows authorized inspection personnel to retrieve the recorded logbooks of the logged in Drivers’ last 7 or 8 days schedule in print or electronic format. Retrieving and Printing DVIR ReportsTo retrieve logbook records from the Driver Overview Options screen, tap Roadside Inspection. RoadLog displays the Roadside Inspection screen.Tap DVIR to display the DVIR Roadside Inspection screen. Tap Print. RoadLog prints the last recorded DVIR report for each of the current assets while displaying the Printing in Progress screen. Note: For an explanation of the print out, see DVIR Report printout. Driver Overview Roadside InspectionDVIR Roadside Inspection

106Performing a Roadside Inspection Retrieving, Printing and Transferring HOS logsTo perform an inspection of the HOS Logs from the Roadside Inspection screen, tap HOS Logs. RoadLog displays the HOS Logs Roadside Inspection screen.Using the radio buttons, select the name of the Driver that you’ll perform a roadside inspection for. Tap USB Transfer to transfer the HOS Log file to a USB flash drive.RoadLog displays the Insert USB Flash Drive screen.Insert a USB flash drive into the USB port to perform the RODS data transfer. After the transfer is complete, RoadLog displays the Data Download Completed screen.Note: To enable data transfer, the USB must be formatted in the FAT32 file system.Tap OK, and remove the USB key from the slot.Note: The file that is transferred in the Roadside Inspection is the RODS data (Record Of Duty Status) text data file. No other data is transferred.To print the chosen Driver’s daily Log from the HOS Logs Roadside Inspection screen, Tap Print. RoadLog prints the logs for the last 7 or 8 days (based on the Driver’s schedule), while displaying the Printing in Progress screen. Roadside InspectionInsert USB Flash DriveHOS Logs Roadside InspectionHOS Logs Roadside Inspection Printing in progress

107Company Log Out from RoadLog 14. Company Log Out from RoadLog When a company isn’t using a RoadLog, the company should log out. RoadLog data recorded while the company was logged in is not available to other companies that log in afterwards.Note: Before going on to company log out, all logged-in Drivers must log out from RoadLog, in order to save their RODS data to their Driver Keys. After a company logs out from a RoadLog device, its Drivers can no longer save their RODS data from RoadLog to their Driver Keys.To log out the company, insert the company’s Fleet Key. RoadLog displays the Fleet Key Options screen.Tap Logout. RoadLog displays the Company Logout Options screen.Tap Logout with Data Download to save company data from RoadLog to the Fleet Key (If RoadLog detects the Fleet Key is full and unable to store additional data, you may only select Logout without Data Download). RoadLog displays the Fleet Key Files Download screen. Use the up and down arrows to view the Fleet Key Files Download file choices. It is recommended that you download all files.Select the files to be downloaded and tap Download. RoadLog displays the Transfer in Progress screen during data transfer and the Data Download Completed screen when data transfer is complete.Remove the Fleet Key. RoadLog displays the Successful Logout screen.Tap OK. RoadLog displays the Settings screen.Notes: If you try to log out the company while a Driver is still logged in, RoadLog displays the Driver Logged In screen. Fleet Key OptionsFleet Key Files Download Transfer in ProgressCompany Logout Options

108Software Updates 15. Software UpdatesYou can update RoadLog’s software by transferring an update package from a Driver or Fleet key. See details on how to transfer the update package onto a Driver or Fleet Key in the RoadLog Fleet Software manual: Transferring an Update to RoadLog. To perform a RoadLog software update, insert a Driver Key or Fleet Key that contains the software update package into the USB port. RoadLog displays the SW Update screen.Tap Install to start the updating process. Once the installation is complete, RoadLog will automatically reboot and display the start up screen. After RoadLog completes the reboot, the software update becomes effective.Note: If a data transfer error is detected, RoadLog will display the SW Update Error screen. In this case, tap OK. If the inserted flash drive is the Driver Key, RoadLog will display the Driver Key Options screen. If the inserted flash drive is the Fleet Key, RoadLog will display the Select Key Role screen. Tap the Home icon or remove the inserted Key to go to the Driver Overview screen.Software UpdateSelect Key RoleSoftware Update Error

109Diagnostic Warning Screens 16. Diagnostic Warning ScreensRoadLog runs automatic diagnostic checks to detect and report failures that affect its performance. When failures are detected, RoadLog displays relevant warning screens. The warnings RoadLog may issue regarding Driver compliance and device operations are described in the chart below. Steps you can take to resolve the problems detected are also provided.Screen Meaning Action requiredThe daily On Duty time rule has been broken.Take the required rest time before coming back on duty.Check the Driver Overview screen for the remaining rest time available to you.The weekly On Duty time rule has been broken. The week refers to the preceding seven or eight days, depending on the schedule assigned for the Driver.Take the required rest time before coming back on duty.Check the Driver Overview screen for the remaining rest time available to you.

110Diagnostic Warning Screens Screen Meaning Action requiredThe Driving Time limit has been exceeded.Take the required rest time.Check the Driver Overview screen for the rest time available to you before Driving again.Although the Driver has exceeded the Driving Time limit, the vehicle is still in motion. Stop the vehicle as soon as possible and take the required rest time.RoadLog detects a daily On Duty time violation for this Driver while the vehicle is in motion, or RoadLog detects a weekly On Duty time violation for this Driver while the vehicle is in motion.Stop the vehicle as soon as possible and take the required rest time.

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