Continental Automotive Systems 137830 Tachograph User Manual Manual part5

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Document ID	2448715
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Document Description	Manual part5
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Document Type	User Manual
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Date Submitted	2014-11-19 00:00:00
Date Available	2014-11-19 00:00:00
Creation Date	2014-11-19 11:28:46
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Trailer management
When the DVIR is complete, tap Done. RoadLog displays
the Resources screen.
Removing a Trailer
To remove a trailer from RoadLog’s database, tap More from
the Driver Overview screen. RoadLog displays the Driver
Overview Options screen.
Tap Resources. RoadLog displays the Resources screen.
Tap Trailers. RoadLog displays the Current Trailers List
screen showing the attached trailers.
Tap on the trailer you want to remove and then tap Remove.
RoadLog displays the Confirm DVIR Data screen – before
removing a trailer, you must perform a post-trip inspection
and create a DVIR for it.
When the DVIR is complete, tap Finish. RoadLog displays
the Current Trailer List screen, showing the newly added
trailer in the Current trailers list.
For the DVIR procedure see Creating DVIRs.
91
Shipment Documents management
8.
Shipment Documents
management
RoadLog allows Drivers to include Shipping Documents
such as Bills of Lading, Manifest Numbers, or Pro
documents, as part of your data record. Whenever a
Shipment Document is added or removed, the Driver must
add or remove it from RoadLog’s database. RoadLog allows
you to assign up to five Shipment Documents per trip.
To add a shipment to RoadLog’s database, tap More from
the Driver Overview screen. RoadLog displays the Driver
Overview Options screen.
Tap Resources. RoadLog displays the Resources screen.
Tap Shipment Documents. RoadLog displays the Current
Documents List screen.
Tap Add to add a new Shipment Document for the trip.
RoadLog displays the Add Shipment Document screen.
Current Shipment Documents
Tap on the Shipment document number field. RoadLog
displays the Keyboard screen. Type the first character(s) of
the shipment document ID you want to add.
RoadLog uses its auto-complete feature to suggest a
Shipment Document number from the available shipment
documents in its memory. If the Shipment Document you
want to add is different than the suggested one, tap List to
view other pre-stored Shipment Document numbers
matching the typed characters. Pick the correct Shipment
Document ID and tap Go.
If no list of Shipment Documents has been entered from
Fleet Software, or if the Shipment Document you wish to
add is not in the stored list, tap Back to go to the Keyboard
screen. Type in the complete document number and then
tap Go to continue.
RoadLog displays the Add Shipment Document screen. If
the ID is correct, tap Add. RoadLog displays the Current
Documents List screen, showing the newly added shipment
document.
When the Current Documents List is complete, tap Done.
RoadLog returns to the Resources screen.
To remove a Shipment Document from the Resources
screen, tap on Shipment Documents. Highlight the
document you want to remove, and tap Remove. When
finished, tap Done to return to the Resources screen.
92
Current Shipment Documents
Add Shipment Documents
Supporting Documents
9.
Supporting
Documents
RoadLog allows you to create different types of Supporting
Documents such as fuel receipts, meal receipts and vehicle
wash receipts. Predefined types of Supporting Documents
can be created in the Fleet Software and transferred to
RoadLog via data upload from the Fleet Key, other
Supporting Document types can be created, as needed, in
RoadLog.
Supporting Documents are created both automatically by
RoadLog as well as manually by the Driver.
Supporting Documents are stored as data records in
RoadLog and are also printed out from RoadLog’s built-in
thermal printer.
Whenever the Driver creates a Supporting Document for the
trip, it must be added to RoadLog’s database.
Generating a Supporting Document
Automatically
RoadLog automatically generates Supporting Documents in
the following circumstances:
The Driver performs a roadside inspection.
OR
The Driver performs a post-trip inspection DVIR and reports
the defects found.
93
Supporting Documents
Generating a Supporting Document
Manually
To manually generate a Supporting Document and add it to
RoadLog’s database, tap More from the Driver Overview
screen. RoadLog displays the Driver Overview Options
screen.
Tap Resources. RoadLog displays the Resources screen.
Tap Supporting Documents. RoadLog displays the
Supporting Documents screen.
Tap Generate Supporting Documents. RoadLog displays
the Generate Supporting Document screen.
Supporting Documents
Tap on the Activity Type field. RoadLog displays the
Keyboard screen.
Type in the first character(s) of the Activity Type you wish to
link to the supported document.
RoadLog uses its auto-complete feature to suggest an
activity from the available Supporting Documents Activities
List in its memory. If the activity you want to add is different
than the suggested one, tap List to view other pre-stored
Supporting Documents activities matching the typed
characters.
Generate Supporting Documents
Tap on the selected activity, and then tap Go.
If no list of Supporting Document activities has been entered
from Fleet Software, or if the Supporting Document activity
you wish to add is not in the stored list, tap Back to go to
the Keyboard screen. Type in the complete Activity Type
name and then tap Go to continue. RoadLog displays the
Generate Supporting Document screen. If the Activity
Type is correct, tap Generate.
The Supporting Document for the selected Activity Type is
added to the RoadLog’s database. RoadLog prints the
Supporting Document while displaying the Printing in
Progress screen. Once the printing is complete, the SD
Generation Completed screen is displayed.
Printing in progress
Tap OK. RoadLog displays the Supporting Documents
screen.
If you want to view the Supporting Documents generated,
tap View Supporting Documents from the Supporting
Documents screen. RoadLog displays View Supporting
Documents screen.
94
View Supporting Documents
Supporting Documents
Select the Supporting Document you want to view by
tapping it. Once a document is selected, tap View Details.
RoadLog displays the View SD Details screen.
Tap Print to print the Supporting Document details or Back
to return to the Supporting Documents screen.
Veiw SD Details
95
Vehicle Inspection Reports: Creating DVIRs
10. Vehicle Inspection
Reports: Creating
DVIRs
Performing DVIRs
RoadLog allows you to create the legally required Driver
Vehicle Inspection Reports (DVIR) for the following vehicle
assets:
• Tractor inspection
• Trailer inspection
Pre-trip and post-trip inspections can be performed. You
can also view the recorded inspection reports.
RoadLog automatically prompts the Driver to perform a pretrip inspection in the following circumstances:
• A Driver logs in
• A logged-in user changes duty status to Driver
• A trailer is attached to the vehicle
The Confirm DVIR Data screen will appear
automatically whenever any of the three actions above
occurs.
Pre-trip Inspection
You are required to check the safety of the vehicle before
driving and to check whether any defects recorded during
the previous post-trip inspection have been fixed. You must
then record the results of your inspction in a Pre-trip DVIR.
Creating a Pre-trip DVIR
When the Driver logs in and selects the Driving status,
RoadLog prompts the user to perform a pre-trip DVIR for
the vehicle and current trailer(s). At the start of the pre-trip
DVIR, RoadLog displays the Confirm DVIR Data screen.
After checking the vehicle location and odometer reading,
tap Next to continue with the DVIR pre-trip inspection.
RoadLog displays the DVIR Menu screen.
96
Confrim DVIR Data
Vehicle Inspection Reports: Creating DVIRs
From the DVIR Menu screen, follow the DVIR procedure as
described in Creating a Post-trip DVIR, below.
Once all pre-trip DVIRs are submitted, the log in process is
completed. RoadLog displays the Login Completion
screen.
Remove the Driver Key and tap OK. RoadLog displays the
Driver Overview screen.
DVIR Menu
Creating a Post-trip DVIR
A post-trip inspection requires that you check Assets
(vehicle and current trailer(s)) and sub-assemblies at the end
of a trip. If defects are noticed, they must be recorded
manually in RoadLog.
RoadLog automatically prompts the Driver to perform a
post-trip inspection when:
• A Driver logs out of the system
• Drivers change their status to either Personal Use or
Sleeper Berth
• A Trailer is detached from the Vehicle
The post-trip DVIR inspection begins at the Confirm DVIR
Data screen:
Check the Vehicle location and odometer. Edit the location if
required.
Note: If the system is not receiving a clear GPS signal,
you may have to enter your location manually.
You can enter your location by tapping the Location field.
When you tap the field, the Keyboard comes up. Type in the
location and tap Go.
Confrim DVIR Data
Tap Next to continue. RoadLog displays the DVIR Menu
screen that shows the assigned assets list (vehicle and
current trailer(s)).
If you are not detaching any trailers and want to skip the
post-trip inspection, tap Skip.
Note: If you are detaching any trailer(s), you must
perform a DVIR.
DVIR Assets
Tap Next to perform DVIR post-trip inspection. RoadLog
displays the DVIR Menu screen.
97
Login Completion
Vehicle Inspection Reports: Creating DVIRs
The DVIR Menu screen provides a list of the assigned
assets (tractor and current trailer(s)). The Assets in bold text
have a viewable DVIR, indicating that a post-trip inspection
was already performed.
Assets that are not in bold text do not have reviewable
DVIRs. The Driver must select them and create a DVIR:
Use the up and down arrows to scroll through the Asset list.
DVIR Assets
Tap each unchecked Asset, one at a time, to confirm its
status or create a DVIR.
Tap No Defects to create a DVIR with no defects for the
selected Asset.
Tap Add Defects to create a DVIR with defects for the
selected Asset.
Tap Edit Defects to edit existing DVIR defects previously
recorded.
Tap Skip to skip the post-trip inspection of the selected
Asset.
Tap Cancel to end the DVIR.
Note: The DVIR Carry Over screen will appear if an
Asset defect recorded in the previous post-trip
inspection was not corrected during the most recent
pre-trip inspection. Use the up and down arrows to
scroll through the existing post-trip inspection reports,
tap Next, and RoadLog will automatically add the
previously recorded defects to the current report.
RoadLog will then return to the DVIR Menu screen.
DVIR Carry Over
Assigning Defects to a Part in the DVIR
To create a new DVIR for the selected Asset from the DVIR
Menu screen, tap Add Defects. RoadLog displays the
DVIR Creation screen listing the predefined parts for this
Asset.
Use the up and down arrows to scroll through the parts list.
Select the defective part from the list and tap Edit to assign
defects to it.
Note: Part lists are created in the RoadLog Fleet
Software, but you may add another part if it does not
appear on your list.
98
DVIR Creation
Vehicle Inspection Reports: Creating DVIRs
To create a new part in the list, tap on the Other Part field.
RoadLog displays the Keyboard screen. Enter the first
letter(s) of the defective component and then tap List. A
Parts List screen containing the predefined parts that match
the typed characters will appear.
If the part you wish to add does not appear in the stored list,
enter the part’s name in its entirety, and then tap Go. The
DVIR Creation screen is displayed, highlighting the newly
added part.
New Part Added
Once you have selected or added the defective part, tap
Edit. RoadLog displays the DVIR Defect Details screen.
Use the up and down arrows to scroll through the DVIR
Defects Details list. Tap on and highlight the defect you
want to assign to the selected part.
Note: Defect lists are created in the RoadLog Fleet
Software. You may select a defect from the list or add
another defect if it does not appear on your list.
DVIR Defect Details
To create a new defect in the list, tap on the “Other Defect”
field. RoadLog displays the Keyboard screen.
Enter the first letter(s) of the defect detail and then tap List.
A Defects List screen containing the predefined defects for
the part matching the typed characters will appear.
If the defect you wish to add is not in the stored list, enter
the full name of the defect, and then tap Go. The DVIR
Defect Details screen, with the “Other Defect” field
complete, is displayed. Tap Add to add the new defect to
the list.
Once you finish adding new defective part types to the list,
tap Done.
RoadLog displays the DVIR Menu screen. Complete your
DVIR using the new defect listing(s) you’ve created.
When all applicable defects for the part have been entered,
tap Done. RoadLog displays the DVIR Creation screen.
Defective parts are now in bold. Repeat these steps for any
remaining defective parts.
Perform post-trip inspections for the remaining assets. Once
all assets are checked and entries completed, tap Next.
DVIR Creation
99
Vehicle Inspection Reports: Creating DVIRs
RoadLog displays the DVIR Summary screen where you
can review each DVIR item. If editing is needed, tap Back to
return to the DVIR Menu screen.
DVIR Summary
To view items listed in the DVIR Summary screen, use the
up and down arrows to scroll through the assets.
DVIR Summary
Submit DVIR
Use the left and right arrows to scroll through the individual
DVIR Summary for each asset.
Tap Next to continue. RoadLog displays Submit DVIR
screen.
For each Asset, select the appropriate checkbox for
Repaired, Repairs not necessary, Safe to operate, or
Unsafe to operate.
You can add notes by tapping in the Repair notes and
Approval notes fields. When you tap the field, RoadLog
displays the Keyboard screen. Type in notes and tap Go.
Repair Notes/Approval Notes
Each time you complete a DVIR for an asset, tap Finish:
Note: If there are more assets to be reviewed,
RoadLog automatically displays the DVIR Summary
screen for the next asset.
Printing a DVIR
To print a DVIR, tap More from the DVIR Summary screen,
then tap Print from the DVIR Summary (more) screen.
Tap Report Defects from the DVIR Summary (More)
screen to associate a Supporting Document with this DVIR.
To submit each DVIR from the DVIR Summary screen, tap
Next, then tap Finish from the Submit DVIR screen.
RoadLog prints the DVIR, along with the Supporting
Document for this activity. During printing, RoadLog displays
the Printing in Progress screen. To cancel printing, tap
Abort.
100
DVIR Summary (More)
Printing in Progress
Vehicle Inspection Reports: Creating DVIRs
Once the printing finishes, the DVIR Summary screen will
appear.
Tap Finish to complete the DVIR.
Viewing Driver Vehicle Inspection Reports
(DVIR)
Driver Overview
RoadLog allows you to view the most recent Driver Vehicle
Inspection Report for each of the assigned assets.
From the Menu screen, tap DVIR overview.
Or
From the or Driver Overview screen tap View DVIR.
RoadLog displays the DVIR Summary screen. To view, Print
and Report Defects from the DVIR reports, follow the
procedures from DVIR Summary and Printing a DVIR.
For the procedure on printing see Printing a DVIR.
101
DVIR Summary
Enabling/Disabling Exemptions
11. Enabling/Disabling
Exemptions
According to the US HOS regulations, a Driver is permitted
to take exemptions from HOS rules in the following
circumstances:
• Emergency conditions
• Adverse driving conditions
• 16-hour extension (This exception is applicable only for
property-carrying vehicles)
• 100 mile radius for CDL drivers
• 150 mile radius for non-CDL drivers
• Personal Use
Exemptions are stopped and started by the Driver and may
also be automatically deactivated by RoadLog under specific
conditions.
To enter an exemption in RoadLog, tap Driver Options from
the Driver Overview Options screen. RoadLog displays the
Driver Options screen.
Driver Overview
Tap Take Exemption. RoadLog displays the Exemptions
screen.
Select the exemption you wish to take from the radio button
list.
To add a remark related to the selected exemption, tap on
the remarks field. RoadLog displays the Keyboard screen.
Enter the remark and tap Go. RoadLog displays the
Exemption screen with the typed remark.
Press Start to activate the exemption. RoadLog returns to
the Driver Options screen.
If you wish to stop a current exemption, tap Stop.
Automatic deactivation of Exemptions
RoadLog will automatically deactivate the exemptions in the
following instances:
The Emergency exemption will end when the Driver changes
duty status to Off Duty or Sleeper Berth.
102
Exemptions
Driver Options
Enabling/Disabling Exemptions
The Adverse driving condition exemption will end when the
Driver fulfills the HOS daily reset condition.
The 100 and 150 air-miles radius exemptions will end when
the vehicle exceeds the prescribed radius, when the Driver
logs out, or when the Driver changes duty status to Personal
Use.
The 16-hour extension exemption will end when the Driver
fulfills the HOS daily reset condition.
Note: The 16-hour exemption is designed for one-day
“duty tours.” The duty tour is the interval between the
time a Driver comes On Duty and is released from
duty on a daily basis. This period begins and ends at
the Driver’s normal work reporting location and may
only be used following 10 or more consecutive hours
off-duty, 10 or more consecutive hours in the sleeper
berth, or a combination of 10 or more consecutive
hours Off Duty and Sleeper Berth time.
Disabling the 100 or 150 Air-miles
Radius Exemptions
The 100 or 150 air-miles radius exemptions can only be
disabled automatically by RoadLog in the following
circumstances:
• The 100 or 150 air-miles radius is exceeded by the
vehicle’s distance traveled.
• The Driver logs out.
• The Driver changes status to Personal Use.
103
Adding a Pre-Trip or Post-Trip Activity
12. Adding a Pre-Trip or
Post-Trip Activity
The Driver has the option of extending the On Duty time
frame at the beginning of the current log in session by
adding a pre-trip activity or at the end of the trip by adding a
post-trip activity function.
To add a pre-trip or post-trip activity from the Driver
Overview Options screen, tap Driver Options. RoadLog
displays the Driver Options screen.
Depending on your choice, tap Pre-Trip Activity or Post-Trip
Activity. RoadLog displays the appropriate screen.
Driver Overview
Driver Options
Post-Trip Activity
Pre-Trip Activity
Confirm Post-Trip Activity
Confirm Pre-Trip Activity
Tap on the arrows for each field to select the Start Date and
Start time Hour and Minutes for the Activity using the dropdown menus. Select AM or PM using the radio buttons.
Note: If the entered start time or end time overlaps with a
preceding log in session, RoadLog displays the Invalid
Date/Time screen. Tap OK. The Pre-Trip or Post-Trip
Activity screen will be displayed again. Enter a valid start
time and tap OK. RoadLog displays the Confirm Pre-Trip
or Confirm Post-Trip Activity screen.
Tap Yes to confirm the pre-trip or post-trip activity. RoadLog
displays the Driver Options screen.
104
Performing a Roadside Inspection
13. Performing a Roadside
Inspection
RoadLog features a roadside inspection function that allows
authorized inspection personnel to retrieve the recorded
logbooks of the logged in Drivers’ last 7 or 8 days schedule
in print or electronic format.
Retrieving and Printing DVIR Reports
To retrieve logbook records from the Driver Overview
Options screen, tap Roadside Inspection. RoadLog
displays the Roadside Inspection screen.
Tap DVIR to display the DVIR Roadside Inspection screen.
Tap Print. RoadLog prints the last recorded DVIR report for
each of the current assets while displaying the Printing in
Progress screen.
Driver Overview
Note: For an explanation of the print out, see DVIR
Report printout.
DVIR Roadside Inspection
105
Roadside Inspection
Performing a Roadside Inspection
Retrieving, Printing and Transferring
HOS logs
To perform an inspection of the HOS Logs from the
Roadside Inspection screen, tap HOS Logs. RoadLog
displays the HOS Logs Roadside Inspection screen.
Using the radio buttons, select the name of the Driver that
you’ll perform a roadside inspection for.
Tap USB Transfer to transfer the HOS Log file to a USB
flash drive.
Roadside Inspection
HOS Logs Roadside Inspection
RoadLog displays the Insert USB Flash Drive screen.
Insert a USB flash drive into the USB port to perform the
RODS data transfer. After the transfer is complete, RoadLog
displays the Data Download Completed screen.
Note: To enable data transfer, the USB must be
formatted in the FAT32 file system.
Tap OK, and remove the USB key from the slot.
Note: The file that is transferred in the Roadside
Inspection is the RODS data (Record Of Duty Status)
text data file. No other data is transferred.
Insert USB Flash Drive
To print the chosen Driver’s daily Log from the HOS Logs
Roadside Inspection screen, Tap Print. RoadLog prints the
logs for the last 7 or 8 days (based on the Driver’s schedule),
while displaying the Printing in Progress screen.
HOS Logs Roadside Inspection
106
Printing in progress
Company Log Out from RoadLog
14. Company Log Out
from RoadLog
When a company isn’t using a RoadLog, the company
should log out. RoadLog data recorded while the company
was logged in is not available to other companies that log in
afterwards.
Note: Before going on to company log out, all loggedin Drivers must log out from RoadLog, in order to save
their RODS data to their Driver Keys. After a company
logs out from a RoadLog device, its Drivers can no
longer save their RODS data from RoadLog to their
Driver Keys.
To log out the company, insert the company’s Fleet Key.
RoadLog displays the Fleet Key Options screen.
Tap Logout. RoadLog displays the Company Logout
Options screen.
Tap Logout with Data Download to save company data
from RoadLog to the Fleet Key (If RoadLog detects the Fleet
Key is full and unable to store additional data, you may only
select Logout without Data Download). RoadLog displays
the Fleet Key Files Download screen.
Fleet Key Options
Company Logout Options
Fleet Key Files Download
Transfer in Progress
Use the up and down arrows to view the Fleet Key Files
Download file choices. It is recommended that you
download all files.
Select the files to be downloaded and tap Download.
RoadLog displays the Transfer in Progress screen during
data transfer and the Data Download Completed screen
when data transfer is complete.
Remove the Fleet Key. RoadLog displays the Successful
Logout screen.
Tap OK. RoadLog displays the Settings screen.
Notes: If you try to log out the company while a Driver
is still logged in, RoadLog displays the Driver Logged
In screen.
107
Software Updates
15. Software Updates
You can update RoadLog’s software by transferring an
update package from a Driver or Fleet key. See details on
how to transfer the update package onto a Driver or Fleet
Key in the RoadLog Fleet Software manual: Transferring an
Update to RoadLog.
To perform a RoadLog software update, insert a Driver Key
or Fleet Key that contains the software update package into
the USB port. RoadLog displays the SW Update screen.
Tap Install to start the updating process. Once the
installation is complete, RoadLog will automatically reboot
and display the start up screen. After RoadLog completes
the reboot, the software update becomes effective.
Note: If a data transfer error is detected, RoadLog will
display the SW Update Error screen. In this case, tap
OK. If the inserted flash drive is the Driver Key,
RoadLog will display the Driver Key Options screen.
If the inserted flash drive is the Fleet Key, RoadLog will
display the Select Key Role screen.
Software Update
Tap the Home icon or remove the inserted Key to go to the
Driver Overview screen.
Select Key Role
108
Software Update Error
Diagnostic Warning Screens
16. Diagnostic Warning
Screens
RoadLog runs automatic diagnostic checks to detect and
report failures that affect its performance. When failures are
detected, RoadLog displays relevant warning screens.
The warnings RoadLog may issue regarding Driver
compliance and device operations are described in the chart
below.
Steps you can take to resolve the problems detected are
also provided.
Screen
Meaning
Action required
The daily On Duty time rule has
been broken.
Take the required rest time
before coming back on duty.
Check the Driver Overview
screen for the remaining rest
time available to you.
109
The weekly On Duty time rule
has been broken.
Take the required rest time
before coming back on duty.
The week refers to the
preceding seven or eight days,
depending on the schedule
assigned for the Driver.
Check the Driver Overview
screen for the remaining rest
time available to you.
Diagnostic Warning Screens
Screen
Meaning
Action required
The Driving Time limit has been
exceeded.
Take the required rest time.
Check the Driver Overview
screen for the rest time available
to you before Driving again.
110
Although the Driver has
exceeded the Driving Time limit,
the vehicle is still in motion.
Stop the vehicle as soon as
possible and take the required
rest time.
RoadLog detects a daily On
Duty time violation for this Driver
while the vehicle is in motion, or
RoadLog detects a weekly On
Duty time violation for this Driver
while the vehicle is in motion.
Stop the vehicle as soon as
possible and take the required
rest time.

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