Palm 850 PDA Phone With GSM/GPRS/EDGE and Bluetooth User Manual 2 of 4

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YOUR PHONE

CHAPTER

Your Treo 680 is compatible with select

TTY devices. You can connect a TTY/TDD

machine to your Treo 680 through the

headset jack, but you cannot use your

headset jack with a headset while this

mode is enabled. Please check with the

manufacturer of your TTY device for

connectivity information and to ensure that

the TTY device supports digital wireless

transmission.

To use TTY, you may need to make

additional arrangements with Cingular

Wireless. Please contact Cingular

Wireless’s customer service department

for more information.

1Press Phone .

2Select the Dial Pad tab.

3Enter #*TTY.

4Press Send .

5When a message appears indicating

that TTY is enabled, select OK. To

disable TTY, repeat these steps.

What are all those

icons?

You can monitor the status of several items

using icons in the title bar in the Phone

application:

TIP

A red T appears at the top of the Phone

screen to indicate that TTY is enabled.

YOUR PHONE

CHAPTER

Your phone is on and you are in

a Cingular Wireless coverage

area. If you are outside a

coverage area, No Service or No

Service—SOS Only appears

instead. No Service means that

there is no coverage at all and

No Service—SOS Only means

that you can call only

emergency numbers, such as

911. When you turn off your

phone, Phone Off appears.

Call forwarding is active.

Your phone is on. The bars

display the signal strength. The

stronger the signal, the more

bars that appear. If you are

outside a coverage area, no bars

appear.

Your phone is on and a GPRS or

EDGE network is within range,

but you are not actively

transmitting data. You can still

make and receive calls.

Your phone is on and a GPRS or

EDGE data connection is active.

You may not be able to receive

calls when you are actively

transmitting data. If you make a

call, the data transmission is

automatically interrupted, and

you must manually resume the

data connection when you end

the call.

You have new voicemail

messages. You can select this

icon to retrieve your messages.

You have a new alert, such as a

Calendar alarm or a new text

message. To view the alert,

press and hold Center or

select the icon. See Viewing

and using the alerts.

The Bluetooth wireless

technology icon appears in gray

when this feature is off, in blue

when this feature is on, and in

reverse blue when your Treo

680 is communicating with

another Bluetooth device.

YOUR PHONE

CHAPTER

This icon replaces the Bluetooth

icon when your Treo 680 is

connected to a Bluetooth

hands-free device. This icon

appears in dark blue when a call

is in progress and in light blue

when a call is not in progress.

This icon replaces the Bluetooth

icon when your Treo 680 is

connected to your computer

using a dial-up networking

(DUN) connection.

Your battery is partially drained.

When the battery drains to 20%

of its capacity, the icon changes

from blue to red. At 10% of its

capacity, you begin to receive

warning messages, and at 5%

of its capacity, the Treo 680

beeps (if the Ringer switch is in

the Sound On position) and the

icon changes from red to clear.

Your battery is being charged.

The lightning bolt turns from red

to green when the battery is

fully charged and your Treo 680

remains connected to the

charger.

Your battery is fully charged and

your Treo 680 is not connected

to the charger.

You have new text or

multimedia messages. The

number next to the icon

indicates the number of unread

messages in your Inbox. You

can select this icon to retrieve

your messages.

You have new email messages.

The number next to the icon

indicates the number of unread

messages in your Inbox. If you

set up multiple email accounts

on your Treo 680, this number

reflects only the account that

you most recently accessed.

You can select this icon to

retrieve your messages.

YOUR PHONE

CHAPTER

KEY

TERM

GPRS (General Packet Radio

Service) A mobile connectivity technology

that provides persistent data connections.

(Additional charges may apply.)

KEY

TERM

EDGE (Enhanced Data rate for GSM

Evolution) An enhanced version of GPRS

that delivers data speeds that are up to three

times faster than standard GPRS connections.

(Additional charges may apply.)

DID

YOU

KNOW

You can tap the Bluetooth

icon to quickly turn Bluetooth wireless

features on and off.

TIP

To display the remaining battery power,

tap the battery icon at the top of the screen.

CHAPTER

Your email and other

messages

You already know how efficient email and messaging are for staying in

touch. Now your Palm®Treo™ 680 smart device brings you a new level

of convenience: email on the go. Enjoy the ease and speed

of communicating with friends, family, and colleagues anywhere you

can access the Cingular Wireless data network.

You can send photos to your friends and family, or create Microsoft

Word or Excel files and send them to your colleagues. You can also

receive attachments to view and edit at your convenience.

Benefits

•Access email on the go

•Send and receive photos, sound files,

Word and Excel files, and more

•Save messages from your computer to

view at a convenient time

In this chapter

Which email application should I use? . . . . . . . . . . . . . . . . . . . . . . . 81

The VersaMail application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Xpress Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

GoodLink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

Which email

application should I

use?

Your Treo 680 includes three email

applications: the VersaMail® application

(called Email in Applications View), the

Xpress Mail application, and the

GoodLink™ application (GetGood). You can

also access web-based email, like Yahoo!

Mail or Hotmail, from the web browser on

your Treo.

NOTE You must activate data services on

your Cingular Wireless account before you

can use email on your Treo 680.

TIP

An email application is not an email

provider. An email application just transfers

messages from an account that you have

already set up with a provider.

KEY

TERM

Email provider The service you

use to send and receive email. Your email

provider’s name appears between the @

symbol and the dot in your email address.

I want to…

Then choose this app…

Access an email account that’s set up on my Mac

computer

✔

Check fee-based Internet mail, such as Yahoo! Mail Plus ✔✔*

Access email from an existing account without extra

software or account sign-up

✔

* You must set up a corporate Xpress Mail account before you enter settings for an

Internet mail account.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

Access Contacts on my device to address email

messages

✔✔

Use the Cingular Xpress Mail website to check email from

multiple email addresses, from any computer connected

to the Internet

✔

Access email from up to three email accounts ✔✔

Access email from up to eight email accounts ✔

Work with email messages when I’m not connected to

the Internet (for example, when I’m on a plane)

✔✔✔

Access my corporate directory to address email

messages

✔✔

Access my corporate email on my desktop computer

instead on the server (requires desktop software

installation and maintaining an always-on connection

between your computer and the Internet)

✔

Access my corporate email using my IT department’s

GoodLink server software

✔

Sync my email and organizer info with my company’s

Exchange Server (using Microsoft Exchange ActiveSync®)

✔✔✔

Sync my email with my company’s Domino server ✔✔

I want to…

Then choose this app…

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

NOTE To use GoodLink, your company

must have a Good server installed (sold

separately).

The VersaMail

application

Before you can use VersaMail, you need to

enter your email account settings. If you

have multiple email accounts, you must

enter settings for each email account.

After you enter your email account

settings, see the User Guide for the

VersaMail Application on your computer for

info on sending and receiving messages

and customizing your VersaMail settings.

Windows: Start>Programs>Palm

Mac: Insert the Palm Installation CD and

click the link to the User Guide for the

VersaMail Application in the

Documentation folder.

How do I get started?

1If either of the following is true, read the

User Guide for the VersaMail

Application on your computer:

•You used the VersaMail application on

your previous Palm OS® device, and

you want to transfer those settings to

your Treo 680.

•You plan to use VersaMail to access

an email account on a Microsoft

Exchange ActiveSync server, a Lotus

Use the Advanced Encryption Standard (AES) while

sending and receiving email

✔✔

Use Secure Sockets Layer (SSL) while sending and

receiving messages

✔✔✔

I want to…

Then choose this app…

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

Notes server, or a Microsoft MAPI

server.

2If your email provider is listed in the

following table, then skip to Setting up

VersaMail to work with common

providers.

3If your email provider’s name is not

listed, then you need to obtain the

following info from your system

administrator or ISP, and then skip to

Setting up VersaMail to work with other

providers:

•Mail protocol: POP or IMAP

•Incoming and outgoing mail server

names, such as mail.myisp.com

•Incoming and outgoing mail server

port numbers, such as 110 (incoming

POP), 143 (incoming IMAP), or 25

(outgoing POP or IMAP)

•(If necessary) Security settings: APOP,

ESMTP, SSL

Setting up VersaMail to work with

common providers

1Press Applications and select

Email to open the VersaMail

application.

NOTE If you do not see the Email

icon, then you need to install VersaMail

from the Palm Installation CD. See

Installing bonus software from the CD for

additional info.

•Adelphia •EarthLink

•Airmail.net •Gmail

•AOL •Hughes Direcway

•Apple.Mac •Juno

•AT&T (mMode

& Worldnet)

•Mail.com

•Mediacom

•Bell South •NetZero

•Cablevision •Qwest

(select areas)

•Charter

•Comcast •RCN

•CompuServe •SBC

(select areas)

•Concentric •Speakeasy

•Covad •USA.net

•Cox

(East,Central,

& West)

•Verizon DSL

•Yahoo!

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

2If prompted to select an initial setup

option, select Continue.

3Make up a name that describes this

account and enter it in the Account

Name field. For example, Work Email.

4Select the Mail Service pick list, and

then select your email provider, such as

EarthLink, and then select Next.

5Enter the username for your email

account. Your username usually appears

before the @ symbol in your email

address.

NOTE For some email providers, such as

Gmail, your username is your entire email

address. Check with your email provider if

you are not sure what to enter as your

username.

6Select the Password box, enter your

email account password, select OK, and

then select Next.

7Select Next, and then select Done.

Setting up VersaMail to work with other

providers

1Press Applications and select

Email to open the VersaMail

application.

NOTE If you do not see the Email

icon, then you need to install VersaMail

from the Palm Installation CD. See

Installing bonus software from the CD for

additional info.

2If prompted to select an initial setup

option, then select Continue.

3Make up a name that describes this

account and enter it in the Account

Name field. For example, Work Email.

4Select the Mail Service pick list, and

then select Other.

TIP

To enter settings for another email

account, open the Accounts menu and select

Account Setup.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

5Select the Protocol pick list, select POP

or IMAP (based on the info you got from

your system administrator or ISP), and

then select Next.

6Enter the username for your email

account. Your username usually appears

before the @ symbol in your email

address.

NOTE For some email providers, such as

Gmail, your username is your entire email

address. Check with your email provider if

you are not sure what to enter as your

username.

7Select the Password box, enter your

email account password, select OK, and

then select Next.

8Enter your email address and the

names of the incoming and outgoing

mail servers, and then select Next.

9If your system administrator or ISP

provided port numbers or security

settings, select Advanced, and then

enter those settings.

10 Select Done.

Creating and sending messages

1From the Inbox, select New.

2Begin entering one of the following for

the addressee:

•Email address

•First name

•Last name

TIP

You can also select Advanced to set more

options for incoming and outgoing messages.

TIP

If you enter address info that matches one

or more of your contacts, VersaMail displays

the matching contacts. To accept a

suggestion, select the correct contact. To

send to a different address, keep entering the

email address or name.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

3Enter the subject and message text.

4Select one of the following:

Send: Connects and sends all

messages immediately. If the message

cannot be sent for any reason, the

message is stored in your Outbox.

Outbox: Puts the message in the

Outbox to send later.

Drafts: Saves the message so you can

continue working on it at another time.

Adding attachments to your messages

You can attach several types of files to your

email messages.

Attaching photos and videos

1Create the message to which you want

to attach the photo or video.

2On the New Message screen, select

the red paper clip icon in the

upper-right corner.

TIP

To move between fields, press Up or

Down on the 5-way.

DID

YOU

KNOW

VersaMail makes up to five

attempts to send a message; if it is still not

successful, an alert message appears and you

must try to manually send the message again.

TIP

To remove an attachment, select the file in

the Attachments box, and then select

Delete.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

3From the Ty p e pick list, select Photo/

Video.

4On the Select Media screen, select the

Album pick list to go to the album

containing the photo or video you want,

and then check the box to the left of the

photo or video.

5Select Done.

Attaching ringtones

1Create the message to which you want

to attach the ringtone.

2On the New Message screen, select

the red paper clip icon in the

upper-right corner.

3From the Ty p e pick list, select Sounds.

4Select the ringtone you want, and then

select Insert.

5Select Done.

Attaching Word, Excel, PowerPoint, and

PDF files

1Create the message to which you want

to attach the file.

2On the New Message screen, select

the red paper clip icon in the

upper-right corner.

3From the Ty p e pick list, select

Documents.

4Select the file you want on the

Documents screen.

5Select Done.

TIP

To attach more than one file to a message,

repeat steps 3 and 4.

TIP

Ringtones that are copy-protected appear

in the Sounds application with a lock icon. You

can use these ringtones on your phone, but

you cannot send them as attachments.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

Attaching other types of files

1Create the message to which you want

to attach the item.

2On the New Message screen, select

the red paper clip icon in the

upper-right corner.

3From the Ty p e pick list, select the type

of file to attach—for example, Address,

Appointment, or Memo/Text.

4Select the item you want from the list in

the Ty p e box.

5Select Done.

Receiving and viewing messages

1From any mailbox, select Get or Get &

Send.

2From the Inbox, select the message you

want to view.

3If a large incoming message is

truncated, select More .

4Select Done.

Replying to or forwarding messages

When you respond to messages, you can

select whether to include the original text

(see Customizing your email settings).

TIP

When viewing a message, tap the scroll

arrows at the top of the screen to view the

previous or next message.

DID

YOU

KNOW

The VersaMail application

sends all messages as plain text only, with all

HTML tags stripped, even if you are

forwarding or replying to a message that was

originally received as HTML.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

1From the Inbox or another folder, open

the message you want to respond to.

2In Message View, select Reply. Select

whether to reply to just the sender or to

reply to both the sender and all

addressees on the message.

3Enter your reply.

4Select Send.

Viewing attachments

There are a number of attachment types

you can open with the built-in software

on your Treo 680 (for example, Microsoft

Word, Excel, PowerPoint, and PDF files;

ringtones; and photos).

1From any folder, open the message with

the attachment you want to view.

Messages with downloaded

attachments appear with a paper clip

icon to the left of the message icon.

2Tap the attachment name at the bottom

of the message screen to view it in the

default viewer on your Treo 680.

3When you finish with the attachment,

select Done to return to the

Attachments dialog box.

TIP

You can also tap the folder icon to the left

of the attachment name to open a menu of

tasks you can do with the attachment,

including View, Install, or Unzip, depending on

the attachment file type; Save to card to save

the attachment to an expansion card; or select

Viewer to select the application you want to

use to view the attachment.

TIP

If an attachment is not downloaded

because it is larger than your maximum

message size, the paper clip icon does not

appear, and the attachment does not display

at the bottom of the message screen. Select

More to download and display any

attachments.

TIP

You can also tap the folder icon to the left

of the attachment name to open a menu of

tasks you can do with the attachment,

including View, Install, or Unzip, depending on

the attachment file type; Save to card to save

the attachment to an expansion card; or select

Viewer to select the application you want to

use to view the attachment.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

NOTE If there is no Done button, press

Applications and select Email to

return to the account’s Inbox.

Managing your messages

The status icons that appear near the

messages in your Inbox indicate the

following:

You can rearrange the message list to

make it easier to find and view messages.

•In the Inbox, select Sort, and then

select one of the following: Sort by

Date, Sort by Name, Sort by Subject.

•To quickly switch between folders in list

view, select the folder pick list at the

top of the screen and select the desired

folder.

Deleting selected messages from the

Inbox

When you delete a message from the

Inbox, it moves to the Trash folder.

1Select the bullet next to the icon of each

message that you want to delete. To

select adjacent messages, drag the

stylus so it touches the bullet to the left

of each message. Lift the stylus and

drag again to select more adjacent

messages.

2Press Menu .

3Select Delete on the Message menu.

4If a confirmation dialog box appears,

select OK to confirm deletion.

Deleting messages by date

You can quickly delete a group of

messages by selecting a range of dates.

1Press Menu .

2Select Delete Old on the Message

menu.

The message is unread when the

subject appears in bold.

The message includes an

attachment.

The message includes a meeting

invitation.

This message has high priority.

TIP

To delete a single message, select the

envelope icon next to the message, and then

select Delete from the list.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

3Select the folder and a date range for

the messages you want to delete.

4Select OK.

5If a confirmation dialog box appears,

select OK to confirm deletion.

Switching accounts

If you create more than one email account

in VersaMail, you need to switch from

account to account to get, send, and

otherwise manage the messages in each

account.

1Press Menu .

2Select Accounts, and then select an

account.

Customizing your email settings

You can customize the VersaMail settings

for each individual email account on your

Treo. The preferences you set apply only to

the email account you are currently

viewing. If you have multiple accounts,

configure each account separately.

You can set up a schedule to automatically

retrieve email messages; set preferences

for how and when messages are retrieved;

add a signature to an outgoing message;

and more. For complete information on all

of the email settings you can customize,

see the User Guide for the VersaMail

Application on your computer.

Windows: Start>Programs>Palm

Mac: Insert the Palm Installation CD and

click the link to the User Guide for the

VersaMail Application in the

Documentation folder.

Scheduling Auto Sync

You can set up VersaMail to automatically

download new email messages to your

Treo 680 with the Auto Sync feature.

TIP

To empty (or purge) the Trash folder, open

the Message menu and select Empty Trash.

DID

YOU

KNOW

If you assigned VersaMail to a

quick button, you can press that button

repeatedly to switch between your different

email accounts.

TIP

You need to set up a separate Auto Sync

schedule for each email account. This feature

may not work with email accounts that require

VPN connection.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

1Press Menu .

2Select Options, and then select

Preferences.

3Select Auto Sync.

4Check the Auto-sync box.

5Select the Every pick list and select the

time interval, from 5 minutes to

12 hours.

NOTE If you set a more frequent interval,

you may need to recharge your Treo battery

more often.

6Select the Start Time and End Time

boxes, and then select the hour, the

minute, and AM or PM to enter the time

for the first and last Auto Sync to take

place. Select OK.

7Select the days you want the schedule

to be active. You can choose any

number of days, but you can set up only

one schedule for each email account.

8Select OK, and then select Get Mail.

Selecting alert tones

When you schedule Auto Sync for a given

account, you can choose a sound—such as

a bird, a phone, or an alarm—to let you

know when new email arrives.

1From any mailbox screen, press

Menu .

2Select Options, and then select

Preferences.

3Select Alerts.

4Check the Alert me of new mail box.

TIP

After you set up a scheduled Auto Sync

and select Get Mail, from then on, only new

messages are retrieved during Auto Sync.

TIP

To receive notifications of successful Auto

Sync retrievals only, uncheck the Alert me of

auto sync failures box. Leave the box

checked if you want to receive notifications of

both successful and failed Auto Sync

retrievals.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

5Select the Alert Sound pick list, and

then select a sound. Your Treo plays a

brief demo of the sound.

6Select OK.

Setting preferences for getting messages

1From any mailbox screen, press

Menu .

2Select Options, and then select

Preferences.

3Select Incoming.

4Set any of the following preferences,

and then select OK.

Get: Indicates whether to get message

subjects only or entire messages.

Ask Every Time: Indicates if you want

to see a dialog box for selecting

subjects only or entire messages each

time you retrieve email. If the box is

unchecked, messages are retrieved

according to the option you select in the

Get pick list.

Unread messages (IMAP accounts

only): Downloads only unread mail to

your Treo 680. If you don’t check this

box and you select Get & Send, all the

messages on your mail server are

downloaded to your Inbox, including

messages you’ve read.

Mail from last: Gets messages sent

within the number of days you specify.

TIP

The POP protocol does not support

retrieval of unread mail only from the server. If

you have a POP email account, VersaMail

downloads all messages regardless of

whether you have read them, and regardless

of whether the Unread messages box is

checked.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

Download attachments: Automatically

downloads files attached to email,

except for attachments that exceed the

maximum message size.

Maximum message size: Sets the

maximum size of an incoming email

message. Enter the size in kilobytes

(KB). The default is 5KB, but you can

enter any size up to 2048KB

[approximately 2 megabytes (MB)],

including attachments. The maximum

message size that you can retrieve is

60KB for the body text and

approximately 5MB of total data for any

attachments.

Message Format: Sets the format for

messages you retrieve.

•HTML: Displays messages sent in

HTML format with basic formatting

intact and displays other messages as

plain text.

•Text: Displays all messages as plain

text, regardless of the format in which

they were sent.

Attaching a signature to a message

You can attach a personal signature, with

info like your company’s address and

phone numbers, to the bottom of all

messages you send.

1From any mailbox screen, press

Menu .

2Select Options, and then select

Preferences.

3Select Signature.

4Check the Attach Signature box.

5Enter your signature information, and

then select OK.

Working with Microsoft Exchange

ActiveSync

Microsoft Exchange ActiveSync works with

the VersaMail, Calendar, and Contacts apps

on your Treo 680 to directly access

corporate groupware information on a

Microsoft Exchange 2003 server. You can

synchronize business email, calendar, and

contact info with the Exchange 2003

server from your Treo 680 without using a

desktop computer.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

When you create a Microsoft Exchange

ActiveSync account in the VersaMail

application, your email, calendar, and

contact info sync directly with the

Exchange Server; information does not

sync with the desktop software application

on your computer, such as Microsoft

Outlook or Palm Desktop software. Other

information that is stored on your

computer, such as tasks and memos,

continues to synchronize with your desktop

software.

For complete info on using a Microsoft

Exchange ActiveSync account, see the

User Guide for the VersaMail Application

on your computer.

Windows: Start > Programs > Palm

Mac: Insert the Palm Installation CD and

click the link to the User Guide for the

VersaMail Application in the

Documentation folder.

Xpress Mail

Xpress Mail works with your existing

corporate and personal email accounts to

transfer messages to your Treo 680. To

access your corporate email, the Xpress

Mail desktop must be running and your

computer must be connected to your mail

server.

To use Xpress Mail to access email on your

Treo 680, you must first do the following:

•Enter your email account info on the

Cingular Xpress Mail website from your

computer.

•Download and install the Xpress Mail

desktop software on the computer

where you access your email.

•Set up the Xpress Mail desktop

software.

•Install the Xpress Mail software on your

Treo.

•Set up Xpress Mail on your Treo to work

with your email account.

For detailed instructions on setting up and

using Xpress Mail, visit: www.palm.com/

mytreo680cingular

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

GoodLink

You can install the optional GoodLink

application for secure, real-time access to

your Microsoft Outlook email, calendar,

contacts, tasks, and notes. GoodLink offers

real-time push synchronization of email and

personal info; as messages are received on

the server, they are automatically

downloaded to your Treo 680. GoodLink

also offers attachment viewing through the

Documents application on your Treo 680

and integration with your corporate Global

Address List (GAL).

Your corporate email system must use

GoodLink with your Microsoft Exchange

Server in order for you to use GoodLink on

your Treo. Contact your system

administrator for information about setting

up GoodLink and using it. For more

information, visit www.good.com.

1Press Applications and select Get

Good .

2Follow the onscreen instructions to

download and install the software.

Messaging

You can use the Messaging application to

exchange brief text messages (SMS) and

multimedia messages (MMS) with other

devices and email addresses that support

these forms of messaging. Before you use

your Treo to send or receive messages,

refer to your service plan for pricing and

availability of messaging services.

Creating and sending a text message

Each text message can have up to

160 characters. Messages with more than

160 characters are automatically split into

several messages. (If you send a text

message to an email address, the email

address is deducted from the

160-character count.)

DID

YOU

KNOW

You can address messages to

multiple recipients by separating the

addresses with a comma. If you address a

single message to three people, you will be

billed for three messages.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

1Press Applications and select

Messaging .

2Select New.

3Select the To field to address the

message:

•Press Center . If the recipient’s

name appears in the list of recent

addresses, select it from the list.

•If the recipient is in your Contacts list,

enter the first initial and last name (no

spaces), and then select the

recipient’s phone number or email

address, depending on where you

want to send the message.

•If the recipient’s name isn’t in the list

of recent addresses or your Contacts

list, enter the phone number or email

address.

NOTE Sending text messages to land line

phones may not be supported.

4Enter your message or select

QuickText to insert predefined

phrases. To insert emoticons, select .

NOTE Some symbols can’t be used in text

messages. The Messaging application

automatically replaces invalid characters.

5Select Send.

DID

YOU

KNOW

You can page someone to call

you by sending them a blank text message.

TIP

If you see numbers when you expect to

see letters (or the other way around), you

need to turn Option Lock on by pressing

Option twice or turn it off by pressing Option

once.

TIP

To add a new QuickText phrase, select

Edit QuickText from the list.

TIP

Select Save as Draft to save a draft of the

message without sending it. To access the

draft, select the category pick list at the top of

the screen and select Drafts.

YOUR EMAIL AND OTHER MESSAGES

CHAPTER

Creating and sending a multimedia

message

Multimedia messages consist of text,

photos, videos, and sounds presented as

one or more slides. Even if your Tr e o 6 8 0

does not include a camera, you can still

send, receive, and view photos and videos.

You can include any of the following items:

1Press Applications and select

Messaging .

2Select New.

3Select Add Media.

4Select the To field to address the

message with up to 25 addresses:

•Press Center . If the recipient’s

name appears in the list of recent

addresses, select it from the list.

•If the recipient is in your Contacts list,

enter the first initial and last name (no

spaces), and then select the

recipient’s phone number or email

address.

•If the recipient’s name is not in the list

of recent addresses or your Contacts

list, enter the phone number or email

address.

5Enter a subject.

6Select the image placeholder, and then

select one of the following:

Attach image: Insert one photo or

video from your Treo 680 or an

expansion card.

Take new picture: Take a picture with

the built-in camera and add it to the

message (camera model only).

KEY

TERM

Slide A collection of text, pictures,

videos, and sounds that are grouped together

within a multimedia message. During

playback, all the items within a particular slide

appear on the same screen. If a multimedia

message contains multiple slides, each slide

can be viewed separately during playback.

Item Supported File Types

Pictures JPEG, GIF, WBMP

Videos MPEG4, 3GGP, 3GPP2

Ringtones MIDI

Sound clips AMR, QCELP

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Take new video: Capture a short video

with the built-in camcorder and add it to

the message (camera model only).

7(Optional) Select Sound , and then

select one of the following:

Record new: Record a sound clip of up

to 1 minute.

Attach voice memo: Select a memo

you recorded in the Voice Memo

application.

Attach ringtone: Select a ringtone.

8Enter a text message or caption.

9Select Add slide to insert additional

slides.

10 (Optional) Select Preview to view the

message as the recipient will see it.

11 (Optional) Press Menu , and then

select High Priority from the Compose

menu to mark the message as urgent.

12 Select Send.

Receiving messages

When your phone is turned on and is in an

area of wireless coverage, you

automatically receive new text messages.

For multimedia messages, you can set

your Treo 680 to automatically download

new messages or to notify you that a

message is ready to be downloaded (see

Customizing your Messaging settings). You

can also configure how your Treo 680

notifies you when a new message arrives

(see Selecting Messaging alert tones).

TIP

When creating a message, you can

preview or delete an item. Highlight the item,

press Center on the 5-way, and then select

Remove, View, or Play.

DID

YOU

KNOW

You can send a contact or

calendar entry. Select the entry, open the

Record menu, select Send, and then select

Messaging.

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The new message alert may include any of

the following buttons:

•OK: Dismisses the alert and places the

message in your Inbox.

•Reply: Opens Chat View, where you

can reply with a text message. To send

an MMS reply, select Add from Chat

View.

•Call Back: Dials the sender’s phone

number.

•Go To Msg: Opens the message so you

can view its full contents.

•Delete: Moves the message from your

Inbox to the Deleted folder.

Using links in messages

When you receive a text message that

contains a telephone number, email

address, or URL, you can dial the number,

send an email message, or go to the web

page immediately.

1Press Applications and select

Messaging .

2Select the message that contains the

link you want to use.

3Select the phone number, email

address, or URL (appears as underlined

blue text).

Your Treo automatically launches the

appropriate application from the link.

TIP

When you receive a message, you can

also press Send to call the sender.

TIP

If you have multiple alerts, the Alert dialog

box displays all your pending alerts. Select an

item’s description to jump to that item, or

check the box to clear that item. To view all

your pending alerts from any screen on your

Treo 680, press and hold Center on the 5-way.

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Viewing/playing a multimedia message

1Press Applications and select

Messaging .

2Select the message you want to view.

3If there are sounds or multiple slides,

playback begins immediately.

4Do any of the following:

•Use the onscreen controls to scroll to

other slides and messages.

•To save a sound, press Menu , and

select Save Sound from the

Message menu. You can access

saved sounds later by pressing

Applications and selecting

Sounds or Voice Memo .

•To save a picture, press Menu ,

and select Save Picture from the

Message menu. You can access

saved pictures later by pressing

Applications and selecting

Pics&Videos .

•To copy the text, use the stylus to

highlight the text, then press Menu

, select Edit, and then select

Copy.

•To stop playback of a message, select

Play/Stop.

•To view message details, press Menu

and select Message Details from

the Message menu.

•To save a calendar or contact entry,

open the message details. You can

access saved entries later by pressing

Applications and selecting

Calendar or Contacts

(depending on the type of entry you

saved).

5Select OK.

Arranging your messages

You can rearrange the messages in any

folder by using the Sort command.

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1Press Applications and select

Messaging .

2Select the folder list in the title bar and

select the folder you want to sort.

3Press Menu .

4Select View, and then select Sort by

Name or Sort by Date.

Deleting messages

You can delete several messages at once

from any folder by using the Purge

command.

1Press Applications and select

Messaging .

2Select the folder list in the title bar and

select the folder that contains the

messages you want to delete.

3Press Menu .

4Select Purge from the Message menu.

5Select the Purge pick list, and then

select an option.

6Select OK.

Chatting with Messaging

When you exchange more than one

message with a single contact, the

messages you exchange with that person

are grouped into a chat session. When you

select a chat session from your message

list, the upper part of Chat View displays all

messages you’ve exchanged with this

contact, and the lower part provides an

entry area.

TIP

To delete an individual message, highlight

it in the message list, and then select Delete.

DID

YOU

KNOW

You can send and receive text

messages even while you are on a phone call.

This is easiest when using a hands-free device

or the speakerphone.

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You can carry on multiple chats at the same

time and easily switch between them,

using the pick list at the top of the screen.

1Press Applications and select

Messaging .

2Do one of the following:

Start a new chat: Select a message

and reply to it.

Continue an existing chat: Select a

message that displays the Chat

icon.

3Enter your message.

4Select Send.

Customizing your Messaging settings

1Press Applications and select

Messaging .

2Press Menu .

3From the Options menu, select

Preferences.

4On the Messages tab, set any of the

following preferences for your individual

messages:

TIP

To find a chat you had with someone, open

your Messaging Inbox and select a chat

session.

TIP

Pale gray text indicates that a message is

pending or enroute.

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Create new messages as: Indicates

whether text or multimedia messaging

is the default format for a new

message.

Request Receipts (MMS only):

Indicates whether you want to receive a

confirmation when an outgoing MMS

message is delivered.

Confirm message deletions: Indicates

whether you want deletion confirmation

prompts to appear.

Privacy Mode (hide text): Indicates

whether you want the body text to

appear in the alert when you receive a

new message, or whether you want the

alert to hide the text and prompt you to

go to the message.

Message validity period: Indicates

how long you want an outgoing

message to be valid.

5Select the Chat tab and set any of the

following preferences for chat sessions.

Create chats from messages: Indicate

when you want to group messages

from the same person into a chat.

Show timestamps in chats: Indicate

whether you want to see the local date

and time the message was sent next to

each message.

Display my name in chat window as:

Enter the name you want to use as the

label for your messages in Chat View.

Label color: Select a color to

differentiate your messages from the

sender’s messages while in Chat View.

Use color for: Indicate whether you

want both your name and message text

in the selected label color, or only your

name.

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6Select the Network tab and set any of

the following preferences for network

connections.

Automatically collect MMS

messages: Indicate whether you want

to download multimedia messages

automatically.

Even when roaming: Indicate whether

you want to automatically receive

multimedia messages while roaming.

Network Configuration: Indicate if you

want to use Automatic or Manual

message retrieval. If you select Manual,

select Edit and enter Cingular

Wireless’s settings.

NOTE We recommend that you do not

change the Network Configuration

settings.

7Select OK.

Selecting Messaging alert tones

1Press Applications and select

Messaging .

2Press Menu .

3Select Options, and then select Alerts.

4Select the Application pick list and

select Messaging.

DID

YOU

KNOW

Your Treo includes a silent alert

that can vibrate even when the Ringer switch

is set to Sound Off.

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5Select the Volume pick list and select

the volume level.

6Select the Vibrate pick list and select

when you want your Treo 680 to vibrate.

7Select the Message Tone pick list and

select a tone for incoming message

alerts for a message alert.

8Check the boxes if you want to see

onscreen alerts when a new message

arrives and when a message you sent is

received.

9Select Done.

What are all those icons?

The message descriptions in the Inbox,

Outbox, and Sent folders show the

message status:

•Unread messages appear in bold.

•Read messages appear in plain text.

•Urgent messages appear with a red

exclamation point (!).

The following icons show the message

type and additional status info:

TIP

By default, the Messaging app shows the

Inbox folder. To view a different folder, select

the folder list in the title bar and select a

different folder from the list.

A text message

A chat session

A multimedia message that is ready

for you to download

A multimedia message that is fully

downloaded

A multimedia message that is fully

downloaded and contains sound

A voicemail page

A message that is waiting to be

sent

A receipt, which you requested,

confirming delivery of the message

An outgoing message with an error

DID

YOU

KNOW

If you are outside a coverage

area or if your phone is turned off, outgoing

messages go into the Outbox. When you

return to a coverage area or turn your phone

on, your pending messages are automatically

sent and transferred to the Sent folder.

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Your connections to the web

and wireless devices

You use the web for many things: driving directions, shopping,

news, web-based email. Now, with the Cingular Wireless

network and the built-in web browser, you can take the web

with you almost anywhere.

The built-in Bluetooth® feature of your Palm®Treo™ 680 smart

device helps you easily set up wireless connections to a

number of devices, so you can enjoy the convenience of

cable-free connectivity. You can also use your Treo 680 to

connect your computer to the Internet and to share contacts or

your favorite photos with other people.

Benefits

•Carry the web with you

•Store web pages for offline

viewing

•Connect to Bluetooth headsets

and car kits

•Connect your computer to the

Internet through your Treo 680

In this chapter

Web browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Connecting your computer to the Internet through your Treo . . . . . 119

Connections with Bluetooth devices . . . . . . . . . . . . . . . . . . . . . . . . 122

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Web browser

The Blazer® web browser on your Treo

provides quick and easy access to web

pages. You can view most sites you use on

your computer, including those with

security and advanced features, such as

JavaScript and frames. To browse the web,

you must activate data services from

Cingular Wireless.

Viewing a web page

To make viewing web pages on your Treo a

better experience, the web browser

reformats web pages into a single column

and resizes images. In this format—called

Optimized Mode—you can see most

content without scrolling left or right. You

can also switch to Wide Page Mode if you

like.

DID

YOU

KNOW

The security certificates and

128-bit Secure Sockets Layer (SSL) encryption

let you visit secure websites, like ones for

banking and using email. Some secure sites

also require specific browsers, so those may

not work with your web browser.

DID

YOU

KNOW

The web browser supports

JavaScript, SSL strong encryption, and

cookies, but does not support plug-ins (such

as Flash or Shockwave) or Java applets.

DID

YOU

KNOW

You can send email from a

web page on your Treo. Email addresses

appear as links on web pages. After you

configure an email application on your Treo,

you can select an email address link to create

a message to the selected address.

Optimized Mode

Wide Page Mode

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1Press Applications and select Web

to open the Blazer web browser. If

necessary, select Ye s to turn on your

phone, and Ye s to connect to the

Internet.

If you do not see either of these icons

in the title bar, data services are

not available in your current location and

you cannot connect to the Internet.

2Enter a web page address (URL) in the

Address Bar and select Go.

NOTE If you browse to a secure web

page, a lock icon appears in the

Address Bar.

3Do any of the following to navigate

within the web page:

View a page in wide layout format (as

on your computer): Press Menu ,

select Options, and then select Wide

Page Mode.

Scroll through the page: In Optimized

Mode (the default format) press Up

or Down . In Wide Page Mode, use all

buttons on the 5-way to scroll in

any direction.

Follow a link to another web page: In

Optimized Mode, highlight the link by

pressing Left or Right and then

press Center to go to the selected

page. In Wide Page Mode, use the

stylus to select a link.

Submit a form: Enter the info and then

select the onscreen button to submit

the form. If the form doesn’t have an

onscreen button, press Return .

4Use the 5-way to access any of

the following icons in the title bar:

TIP

To adjust the font size, open the Options

menu and select Font. To fit more text on the

screen, select Small. To make the text easier

to read, select Large.

Goes to your home page.

Opens a dialog box where you

can enter a web address or view

a list of recently viewed web

pages.

Goes back in order through

pages you viewed.

Goes forward in order through

pages you viewed.

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Creating a bookmark

With bookmarks, you can instantly access

a web page without entering the address

every time. The web browser can store up

to 100 bookmarks or saved pages, allowing

you to open your favorite web pages

quickly. Note that a bookmark is different

from a saved page and different from a

favorite (see Defining favorite buttons).

1Go to the page you want to bookmark.

2Press Menu .

3Select Add Bookmark from the Page

menu.

4Change the entries in the Name and

Description fields.

5Select OK, and then select OK again.

Saving a page

You can use the web browser to save a

page for offline viewing, so you don’t need

a wireless connection to view it later.

1Go to the page you want to save.

2Press Menu .

3Select Save Page from the Page menu.

4Select OK, and then select OK again.

Viewing bookmarks or saved pages

Bookmarks and saved pages both appear in

Bookmarks View. Saved pages are

indicated by a small triangle in the

upper-right corner of the bookmark.

Gets the latest version of the

current web page. This is

sometimes called refreshing the

web page.

Opens a list where you can

select Fast mode (no images or

style sheets) or Normal mode

(with images and style sheets).

DID

YOU

KNOW

The predefined bookmarks

take you to pages that are optimized for your

Treo.

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1Select the Bookmarks View icon.

2Select the bookmark or saved page you

want to view.

Editing or deleting a bookmark or saved

page

1In Bookmarks View, press Menu .

2Select Edit Bookmarks from the

Bookmarks menu.

3Select the bookmark you want to edit or

delete.

4Enter the desired changes or select

Delete.

5Select OK.

Arranging bookmarks and saved pages

Bookmarks View has ten pages where you

can store and arrange bookmarks and

saved pages in a way that works for you.

For example, you can store travel links on

one bookmark page, stock links on another,

and business links on a third page.

DID

YOU

KNOW

You can make Bookmarks

View the default view when you open the

browser. Open the Options menu and select

Preferences. Select the Start With pick list

and select Bookmarks.

TIP

To go back to the last web page you

viewed without selecting a bookmark, select

Page View.

TIP

If you can’t edit, delete, or beam a

bookmark, it is probably locked and these

actions are prohibited.

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1In Bookmarks View, press Menu .

2Select Edit Bookmarks from the

Bookmarks menu.

3Enter a title for this page of bookmarks.

4Use the stylus to drag and drop a

bookmark into the desired slot. You can

move a bookmark within the current

page or move it to a different bookmark

page by dragging and dropping it on one

of the Bookmark Page icons at the

bottom of the screen.

5Select OK.

Downloading files from a web page

The web browser lets you download files

that are recognized by one of the

applications on your Treo 680. When you

download a file, you can open it in the

application that recognizes the file. For

example, if you download an MP3 file, you

can listen to it later in the Pocket Tunes™

application. If a file is not recognized by any

application on your Treo 680 you cannot

open it on your Treo. You can, however,

download the file to an expansion card,

transfer it to your computer using an

expansion card reader (sold separately),

and view it on your computer.

You can download files such as new

applications and choose to play or save

music and video files in many popular

formats—provided that the website

permits the downloading of files:

Item Supported File Types

Pictures JPEG, WBMP, GIF,

animated GIF

Videos MP4, 3G2, ASF, WMV

Ringtones MIDI, AAC

Music MP3, WMA

TIP

You can also access software and other

downloads using the Downloads bookmark.

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1Go to the page with the link to the file

you want to download.

2Do one of the following:

•In Optimized Mode, press Left or

Right to highlight the link to the

file, and then press Center .

•In Wide Page Mode, tap the link with

your stylus.

3If prompted, select what you want to do

with the file: Play, Save To Device, or

Save To Card.

4Select Ye s .

Streaming files from a web page

The web browser lets you stream files that

are recognized by one of the applications

on your Treo 680. For example, you can

choose to play music and video files in

many popular formats (MP3, WMA, WMV).

1When the web browser recognizes

streamed content on a web page, it

displays a Play icon. To view or

listen to the streamed content, select

Play .

2Once streaming begins, playback starts

automatically. Use the following

controls when viewing or listening:

•Select to return to the web page

containing the streamed content.

•Select or press Center to

pause playback.

•Select or press Center to

resume playback after pausing.

•A few seconds after playback begins,

the toolbar is hidden and you can view

the content on the full screen. Press

Up or Down to display the

toolbar; press Up or Down

again to hide the toolbar again.

•Press the Volume button on the side

of your Treo 680 to adjust the volume.

Copying text from a web page

You can copy text from a web page and

paste it into other applications.

TIP

You can also save an image from a web

page by tapping and holding it with the stylus.

TIP

The web browser recognizes streamed

content that is not supported by any of the

applications on your Treo 680, and it displays a

Media type not supported message.

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1Use the stylus to highlight the text you

want to copy.

2Press Menu .

3Select Edit, and then select Copy.

4Go to the app in which you want to

paste the text and position the cursor

where you want to paste the text.

5Press Menu .

6Select Edit, and then select Paste.

Returning to recently viewed pages

The History list stores the addresses of the

last 100 pages you visited. Items in the

History list are sorted chronologically.

1In Page View, press Menu .

2Select History from the Page menu.

3Select the web page you want to load.

Finding text on a web page

1In Page View, press Menu .

2Select Find Text on Page from the

Page menu.

3Enter the text you want to find.

4Check or uncheck the Wrap Search box

to indicate whether you want the search

to wrap from the end of the page to the

beginning when the end is reached.

5Select Find to start the search.

Customizing your web browser settings

1In Page View, press Menu .

2Select Options, and then select

Preferences.

3Select Page and set any of the following

preferences:

Start With: Determines which view

appears when you open the browser.

DID

YOU

KNOW

If the web browser does not

recognize a phone number as dialable, you

can copy the phone number (as text) and

paste it into the Dial Pad (see Dialing from a

web page or message).

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Home Page: Sets the page that appears

when you select .

Restore Default: Selects the original

home page, if you changed it.

Show Address Bar: Sets whether the

web address appears in Page View.

When it is visible, you can select the

pick list to go to a previously viewed

page or enter a URL directly from Page

View.

4Select General and set any of the

following preferences:

Auto-complete: Determines whether

the web browser suggests text, based

on your previous entries, when you

begin entering info.

Disable cookies: Determines whether

websites can store personalized info on

your Treo. Some sites do not work

properly if you select this option.

Disable JavaScript: Bypasses

JavaScript elements on the web pages

you view.

Tap and Drag: Determines whether

dragging the stylus selects text or

scrolls through the content of the page.

Normal mode/Fast mode: Determines

whether a web page appears as

designed (Normal mode) or with some

of the items removed for faster display.

Selecting Fast mode gives you the

following options:

•Disable cascading style sheets:

Determines whether style sheets are

applied when you load a web page.

When style sheets are disabled,

pages download faster, but you may

lose some of the formatting.

•Don’t download images!

Determines whether images appear

KEY

TERM

Cascading Style Sheets (CSS) A

file that governs design elements of a web

page, such as its fonts, colors, and layout.

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when you load a web page. If you

select not to view images, you can

still see any image by selecting the

placeholder box on the web page.

5Select Advanced and set any of the

following preferences:

Set memory limit for storing pages:

Sets the amount of memory used for

your cache. Pages are cached so that

they load faster the next time you view

them.

Cookies: Indicates how much memory

is being used by cookies. To free up this

memory, select Clear Cookies.

Cache: Indicates how much memory is

being used by your cache to store

recent pages and history. To free up this

memory, select Clear Cache.

Clear cache on exit: Determines

whether the cache clears each time you

exit the web browser.

Set Proxy: Sets up a proxy server to

access the Internet. If your connection

requires a proxy server, please contact

your Internet service provider or IT

administrator for this information.

6Select OK.

Connecting your

computer to the

Internet through

your Treo

Dial-up networking (DUN) is the feature

that converts your Treo 680 into a modem

so that you can access the Internet from

your computer. If your computer is enabled

TIP

Lots of pretty graphics slowing you down?

Browse the web faster by enabling the Don’t

download images! option.

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with Bluetooth wireless technology, you

can set up your Treo 680 as a wireless

modem using the built-in Bluetooth

technology.

The following procedures describe the

process of setting up your Treo 680 as a

wireless modem using the built-in

Bluetooth technology.

Creating a partnership between your Treo

and your computer

1Make sure that your computer’s

Bluetooth setting is on and that your

computer is ready to create a Bluetooth

partnership. Check the documentation

that came with your computer to find

and change these settings.

2On your Treo 680, press Applications

and select Bluetooth .

3Select Bluetooth On if it is not already

selected, and then select Setup

Devices.

4Select Tru s t e d D e v i c e s .

5Select Add Device. The discovery icon

appears, indicating that the discovery

process is active.

6Select your computer from the Tr u s t e d

Devices list, and then select OK.

7Make up a passkey, enter it on the

Bluetooth Security screen, and then

select OK. The passkey can be up to 16

numbers.

NOTE You need this passkey in the next

step, so be sure to write it down exactly.

We recommend that you use a passkey of

16 numbers, where possible, to improve

the security of your Treo. The longer the

passkey, the more difficult it is for the

passkey to be deciphered.

TIP

If your computer is not enabled with

Bluetooth wireless technology, you need to

purchase a wireless Bluetooth adapter

accessory for your computer to use this

feature.

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8Enter the same passkey on your

computer when prompted.

9Select Done, and then select Done

again to return to the Bluetooth screen.

Setting up your computer for a Bluetooth

DUN connection

Follow the instructions from the

manufacturer of your Bluetooth adapter to

enable DUN.

Accessing the Internet using a Bluetooth

DUN connection

The steps for accessing the Internet on

your computer may vary depending on your

operating system and how Bluetooth

wireless technology is set up on your

computer—for example, if it is built-in

versus if you are using a Bluetooth adapter.

If you need additional info, check your

computer’s documentation for how to set

up Bluetooth technology to access the

Internet using a DUN connection.

BEFORE YOU BEGIN Verify that DUN is

enabled on your computer. See the

documentation that came with your

computer for details.

1Open the Bluetooth application on your

computer and let it locate the Treo you

paired it with in the previous procedure.

2Double-click the icon or option

representing your Treo 680. Your

computer connects to your Treo 680

and shows that DUN services are

available.

3Double-click the DUN icon.

4Enter the following settings:

•Dial: *99***1#

•User Name:

WAP@CINGULARGPRS.COM

•Password: CINGULAR1

5Click Dial. Once the connection is

successfully established, you can

browse the Internet on your computer

or download your email.

TIP

You may need to use a virtual private

network (VPN) to access corporate email.

Check with your system administrator for

more information.

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6Look for a network connection icon in

the taskbar at the bottom of your

computer screen to verify that you are

connected.

NOTE When a DUN connection is active,

you cannot use data services on your Treo

680. For example, you cannot browse the

Web, or send or receive email messages.

Also, any scheduled automatic email

retrievals do not take place. You can,

however, use other wireless features of

your Treo 680, such as making and

receiving phone calls or sending and

receiving text messages.

Terminating a Bluetooth DUN Internet

session

It is important to end a Bluetooth DUN

session after you finish using it. Ending the

DUN session lets you use the wireless

features of your Treo 680 that require a

data connection, it frees up the Bluetooth

feature so that you can connect to other

Bluetooth devices, and it optimizes battery

life, too.

1On your computer, right-click the icon or

option representing your Treo 680.

2Click Disconnect.

Connections with

Bluetooth devices

With the built-in Bluetooth wireless

technology on your Treo, you can connect

to a number of Bluetooth devices,

including a hands-free device such as a

headset or car kit, a printer, or a GPS

receiver, as well as to other Treo 680s and

handhelds that are equipped with

Bluetooth wireless technology. If your

TIP

If you get a message asking whether you

want your computer to remember the dial text

for this connection, we recommend that you

say yes. This avoids errors and the

inconvenience of entering the dial text for

every session.

DID

YOU

KNOW

You can check the status of the

connection by right-clicking the Bluetooth

network icon in the taskbar.

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computer is enabled with Bluetooth

wireless technology, you can also

synchronize wirelessly or use your phone

to connect your computer to the Internet.

You can create a list of Bluetooth devices

that you trust to communicate with your

Treo. When communicating with trusted

devices, your Treo skips the discovery

process and creates a secure link as long

as the device is within range. Bluetooth

range is up to 30 feet depending on

environmental conditions, including

obstacles, radio interference from nearby

electronic equipment, and other factors.

When you configure a hands-free device,

as described previously in Connecting to a

Bluetooth hands-free device, the

hands-free device automatically appears in

your Trusted Devices list. Follow the steps

in this section to add other devices to your

Trusted Devices list, such as a friend’s

handheld.

Requesting a connection with another

Bluetooth device

1Press Applications and select

Bluetooth .

2Select Bluetooth On.

3(Optional) Enter a device name that

identifies your Treo 680 when it is

discovered by other Bluetooth devices.

NOTE Use the same device name for all

your Bluetooth connections. If you change

the device name, you need to recreate any

partnerships you already created.

4Select Setup Devices.

5Select Tru s t e d D e v i c e s .

DID

YOU

KNOW

Your Treo does not support

wireless connections to Bluetooth stereo

headphones.

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6Select Add Device. The Discovery icon

appears, indicating that the discovery

process is active.

7Select the Show pick list and select

Nearby devices.

8If the device you want to add doesn’t

appear on the Discovery Results list,

make sure that the other device is ready

to receive a connection request (see the

device’s documentation), and then

select Find More on your Treo to search

again.

9Enter the same passkey on your Treo

680 and on the Bluetooth device, and

select OK.

IMPORTANT Some Bluetooth devices

have a preset passkey; if so, you can find

the passkey in the documentation for that

device. Other devices provide a screen

where you enter a passkey that you make

up. In either case, you must use the same

passkey on both your Treo 680 and the

other Bluetooth device. We recommend

that where possible, you make up a

passkey of 16 alphanumeric characters

(letters and numerals only) to improve the

security of your Treo. The longer the

passkey, the more difficult it is for the

passkey to be deciphered.

10 Select Done.

Accepting a connection from another

Bluetooth device

1Press Applications and select

Bluetooth .

TIP

For the Treo 680 to be visible to Bluetooth

devices, the Bluetooth setting must be set to

On and visibility must be set to Visible or

Temporary.

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2Select Bluetooth On.

3(Optional) Enter a device name that

identifies your Treo 680 when it is

discovered by other Bluetooth devices.

NOTE Use the same device name for all

your Bluetooth connections. If you change

the device name, you need to recreate any

partnerships you already created.

4Select the Visibility pick list and select

one of the following:

Visible: Enables Bluetooth devices that

are not on your Trusted Devices list to

request a connection with your Treo

680. Your Treo 680 remains accessible

to other devices until you turn this

option off. After you’re done using this

setting, remember to change it back to

Hidden.

Temporary: Enables Bluetooth devices

that are not on your Trusted Devices list

to request a connection with your Treo

680 during the next two minutes. Your

Treo 680 reverts to the Hidden setting

and becomes inaccessible to other

devices after two minutes.

Hidden: Allows only devices with which

you have previously formed a partnership

to request a connection with your Treo 680.

New devices cannot request a connection.

5Enter the same passkey on your Treo

680 and on the Bluetooth device.

IMPORTANT Some Bluetooth devices,

such as headsets and GPS receivers, have

a preset passkey; if so, you can find the

passkey in the documentation for that

device. Other devices provide a screen

where you enter a passkey that you make

TIP

Use the Visible option only when you need

your Treo 680 to be accessible for an

extended period of time. For short term

accessibility, use the Temporary option.

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up. In either case, you must use the same

passkey on both your Treo and the other

Bluetooth device. We recommend that

where possible, you make up a passkey of

16 alphanumeric characters (letters and

numerals only) to improve the security of

your Treo. The longer the passkey, the

more difficult it is for the passkey to be

deciphered.

6(Optional) Check the Add to trusted

device list box if you want to form a

partnership with the requesting device.

7Select OK.

CHAPTER

Your photos, videos, and

music

Do you have a wallet bulging with photos of friends, family, pets,

and your most recent vacation?

Are you tired of carrying both your MP3 player and your phone?

Your Palm

Treo

™

680 smart device solves both problems. You can

keep your favorite photos right on your Treo—videos, too. And

there's no need to carry an expensive MP3 player; you can play

music on your Treo. Simply transfer songs onto your Treo or an

expansion card and then listen through your stereo headphones

(cards and headphones sold separately).

Benefits

•Never be far from your favorite

people, places, and songs

•Arrange your photos, videos, and

songs

•No separate photo viewer, MP3,

CD, or mini-disc player required

In this chapter

Camera. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Pictures & Videos. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Pocket Tunes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

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Camera

Your Treo 680 comes with an easy-to-use,

built-in, VGA camera with 2x digital zoom

(camera version only). You can use the

camera to take and view pictures and

videos and send them to your friends and

family. To add a personal touch to your

Treo, use your pictures as your wallpaper

for the Main tab in the Phone application

and as caller ID images.

If your Treo 680 doesn’t have a built-in

camera, the sections in this chapter about

taking pictures and videos don’t apply to

you. But you can still receive and view

pictures and videos, send pictures and

videos to other people as email

attachments or multimedia messages

(MMS), and use pictures to personalize

your Treo 680 (such as wallpaper or picture

caller ID; see Assigning a caller ID photo

for details). You can also move pictures and

videos to a computer by synchronizing your

Treo 680 with your computer.

Taking a picture

You can store pictures on your Treo 680 or

on an expansion card.

1Press Applications and select

Camera .

2By default, the Camera application

stores pictures you take in the PALM

folder on your expansion card (if a card

is inserted). Otherwise, Camera stores

pictures in the PALM album on your

Treo. To store a picture in a different

location, select one of the following:

<Album name>: Stores the picture in

the selected album. The storage

location is based on the location of the

album (Treo 680 or expansion card).

New Albums: Opens a dialog box

where you can enter an album name

and select the storage location

(Treo 680 or expansion card).

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3Find your subject in the screen on your

Treo (the lens is on the back of your

Treo).

4(Optional) To get a close-up of your

subject, press Up to select 2x. Press

Down to return to 1x.

5Press Center to capture the

picture.

6Do any of the following:

TIP

The default camera resolution is VGA (640

x 480) and it also supports QVGA (320 x 240)

resolution. To view these settings before you

take a picture, press Menu.

Saves the picture in the location

you selected in step 2.

Deletes the picture.

Opens a dialog box where you

can select how you want to send

the picture: Messaging,

Bluetooth, or Email. The receiving

device must support the method

you select.

Lets you add a voice caption.

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Recording a video

You can store videos on your Treo 680 or

on an expansion card.

1Press Applications and select

Camera .

2Select Camcorder .

3By default, the Camera application

stores videos you record in the PALM

folder on your expansion card (if a card

is inserted). Otherwise, Camera stores

pictures in the PALM album on your

Treo. To store a video in a different

location, select one of the following:

<Album name>: Stores the video in the

selected album. The storage location is

based on the location of the album

(Treo 680 or expansion card).

New Albums: Opens a dialog box

where you can enter an album name

and select the storage location

(Treo 680 or expansion card).

TIP

To add an audio caption later, open the

picture and then select Audio Caption from

the Photo menu.

DID

YOU

KNOW

You can personalize a picture.

Open the Photo menu, select Draw on, and

then use the drawing tools to add your own

personal touch. When you save the picture,

you can replace the original or save a copy.

TIP

The video recording screen displays the

approximate recording time you have left

based on the space available on your Treo 680

or expansion card. Actual recording time may

vary depending on how fast you are moving,

how many colors you are recording, and so

on.

TIP

The default camcorder resolution is CIF

(352 x 288) and it also supports QCIF (176 x

144). To view these settings before you

capture a video, press Menu.

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4Find your subject in the screen on your

Treo (the lens is on the back of your

Treo).

5Press Center to start recording.

6After you finish recording, press

Center again to stop.

7Select any of the following:

Customizing your Camera settings

You can customize the built-in camera’s

settings for your Treo 680.

1Go to Camera View or Camcorder

View .

2Press Menu . If you are in Camera

View, the Photo Settings screen

appears. If you are in Camcorder View,

the Video Settings screen appears.

Plays the video, so you can

review it.

Saves the video in the location

you selected in step 2.

Deletes the video.

Opens a dialog box where you

can select how you want to send

the video: Messaging, Bluetooth,

or Email. The receiving device

must support the method you

select and video messages.

Opens a dialog box where you

can adjust the volume during

playback.

TIP

During playback, tap and drag the

progress indicator bar to jump to a different

section of the video. Select Pause to pause

video playback.

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3Set any of the following preferences:

Effects: Sets the color palette for the

current picture or video. You cannot

change an item’s palette after you take

the picture or video.

Prompt sound: (Pictures only) Sets the

sound that plays before you take

the picture.

Shutter sound: Determines whether a

sound plays when you take a picture.

Microphone: (Videos only) Turns the

microphone on and off so that you can

record videos with or without sound.

Resolution: Sets the default size for

newly captured pictures or videos.

Date stamp: (Pictures only) Determines

whether the date the picture is taken

appears on your pictures.

Review photos/videos: Determines

whether you can review pictures or

videos before saving them and how

quickly they are automatically saved.

Auto naming: Assigns a name to a

series of pictures to be captured, such

as Seattle001, Seattle002, and so on.

4Select Done.

Pictures & Videos

Viewing a picture

In addition to viewing the pictures you

capture with the built-in camera, you can

view pictures captured on many popular

digital cameras or downloaded from the

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Internet. Your Treo 680 supports the

following picture formats:

•JPG

•TIF

•BMP

•GIF

1Press Applications and select

Pics&Videos .

2Select the album that contains the

picture you want to see.

3Select the picture you want to view.

4Press Right or Left to scroll to the

next item in the album.

5If the picture has a voice caption, select

to hear it.

6Tap the picture or press Center to

return to Thumbnail View.

Viewing a video

In addition to viewing the videos you

capture with the built-in camera, you can

view videos captured on many popular

digital cameras. Your Treo 680 supports the

following types of video files:

•3GP (with H.263 video and AMR audio)

•3G2 (with MPEG-4 video and QCELP

audio)

•MP4 (with MPEG-4/H.264 video and

MP3/AAC/AAC+ audio)

•MPG (with MPEG-1 video and MPEG-1

audio)

•M4V (with MPEG-4/H.264 video and

MP3/AAC/AAC+ audio)

TIP

To view an album from an expansion card,

insert the card and select the album from the

Album list. If the items on the card are not

grouped into albums, select the card name

from the list.

DID

YOU

KNOW

To see the outer edges of a

picture that may not be visible, use the stylus

to tap and drag the picture in any direction.

TIP

In Thumbnail View, you can group photos

or videos to more easily locate them. Select

one of the grouping options from the View

menu.

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•ASF (with MPEG-4 video and

IMA-ADPCM audio)

•AVI (with MJPEG video and PCM audio)

1Press Applications and select

Pics&Videos .

2Select the album that contains the video

you want to see.

3Select the video you want to view.

Playback begins automatically.

4Hold down Right or Left to seek

within the current video, or press Right

or Left to scroll to the next item in

the album.

5Press Center to return to

Thumbnail View.

Viewing a slide show

1Press Applications and select

Pics&Videos .

2Select the album you want to view.

3Press Menu , select Options, and

then select Auto-hide Toolbar Off if

you want to see the toolbar.

4Press Space to start the slide

show.

5Press Center to return to the

previous view.

Sending pictures or videos

You can send pictures or videos to an

email address or to other devices that

support picture and video messaging.

1From the Album list, select the album

that contains the picture(s) or video(s)

you want to send.

2Select Send .

DID

YOU

KNOW

If you pause video playback

and then close the video, the video starts

where you left off the next time you play it.

TIP

To set slide show options such as

background music and transitions, open the

Options menu and select Slideshow

Setting. Keep in mind that background music

overrides audio captions when you’re running

a slide show. Background music for a slide

show also overrides any music that might be

playing using the Pocket Tunes application on

your Treo 680.

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3Select the pictures or videos to send, or

select Select All to send the entire

album. (A + appears next to selected

items.)

4Select Send.

5Select how you want to send the

picture or video: Messaging,

Bluetooth, or Email.

Copying a picture or video

You can copy pictures or videos into

another album. You can also copy pictures

and videos between your Treo 680 and an

expansion card.

1From the Album list, select the album

that contains the picture(s) or video(s)

you want to copy.

2Press Menu .

3Select Copy to from the Photo (or

Video) menu.

4Select the pictures or videos to copy, or

select Select All to copy the entire

album. (A + appears next to selected

items.)

5Select Copy.

6Select the Copy items to pick list and

select whether you want to copy the

selected items to your device or to an

expansion card.

DID

YOU

KNOW

You cannot send copyrighted

pictures or videos that appear with a Lock icon

in Thumbnail View or in the Picture list.

+ sign

indicates a

picture is

selected

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7Select the Into album pick list and

select the album you want to copy the

selected items to.

8Select Copy.

Organizing pictures and videos

1Open the album you want to organize.

2Press Menu .

3Select Album, and then select Add to

album or Remove from album.

4Select the pictures or videos to add or

remove, or select Select All to add or

remove the entire album. (A + indicates

that you want to add the item. An X

indicates that you want to remove the

item.)

5Select Add or Remove.

Saving a picture as wallpaper

You can select a picture to use as wallpaper

for the Main tab in the Phone application.

1Display the picture you want to save as

wallpaper.

2Press Menu .

3Select Options, and then select Save

as Wallpaper.

4When the confirmation message

appears, confirm by selecting Ye s , or

decline by selecting No.

TIP

You can also move pictures and videos

between albums. Open the Photo (or Video)

menu and select Move to. The remaining

steps are the same as copying pictures, but

use the Move commands instead of the Copy

commands.

DID

YOU

KNOW

You can also open the Album

list from Camera View or Camcorder View by

selecting the icon in the lower-left corner.

TIP

Install the Palm® Files application from the

Palm Software Installation CD to easily

browse and manage files on an expansion

card.

TIP

To change the name, add a caption, or

view other picture or video information,

highlight (or open) the item, open the Photo

(or Video) menu, and select Details.

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Adding a picture to a contact entry

1Display the picture you want to add to a

contact.

2Press Menu .

3Select Options, and then select Save

as Contact.

4Select the contact you want to add this

picture to.

Rotating a picture

1Display the picture you want to rotate.

2Press Menu .

3Select Rotate from the Photo menu.

4Select the orientation.

Deleting a picture or video

1Open the album that contains the

picture(s) or video(s) you want to delete.

2Press Menu .

3Select Delete from the Photo (or

Video) menu.

4Select the pictures or videos that you

want to delete, or select Select All to

delete the entire album. (An X appears

next to selected items.)

5Select Delete.

6Select Delete to confirm the deletion.

Viewing pictures and videos on your

computer

When you synchronize your Treo 680, your

pictures and videos are copied to your

desktop computer. You can view pictures in

JPEG format and videos in MPEG-4 format

(3G2 file extension). You can email them to

friends using your desktop email

application.

BEFORE YOU BEGIN To view and edit

videos you captured on your Treo 680 on

your computer, you must first install

QuickTime from the Palm Software

Installation CD.

On a Windows computer, you can view

and edit synchronized pictures and videos

in the Palm Media desktop application.

Open Palm®Desktop software and click

TIP

You can also highlight a picture or video in

Thumbnail View, and then press Backspace to

delete the highlighted item.

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the Media icon. You can refer to the

Palm Desktop Online Help for information

about using the Palm Media desktop

application.

Pocket Tunes

You can listen to music through the

speaker on the back of your Treo 680 or

through a stereo headset or headphones

(stereo headphone adapter or 2.5mm

stereo headphone or headset required,

sold separately). To listen to music on your

Treo 680, you need to convert the music

files into MP3 format using Windows

Media Player (Windows computers) or

iTunes (Mac computers), and then transfer

the music files to your Treo 680 or an

expansion card. After you transfer the

music files, you can play them using Pocket

Tunes on your Treo 680.

Setting up Windows Media Player for

MP3

On a Windows computer, you need to set

Windows Media Player to save your music

files in MP3 format in order for the files to

be compatible with Pocket Tunes.

1Connect your Treo 680 to your

computer with the sync cable.

2Press Applications and select

pTunes .

3On your computer, open Windows

Media Player, and then click the

full-screen icon in the upper-right

corner to maximize the window.

4Click To o l s , and then click Options.

TIP

You can upgrade Pocket Tunes to a version

that supports more music file formats (such as

WMA); supports subscription music; and

includes additional features. For more info,

visit www.pocket-tunes.com/palm.

DID

YOU

KNOW

If a call comes in when you’re

listening to music, you can take the call and

the music pauses automatically. After you

finish the call, the music starts again.

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5Click the Rip Music tab, click the

Format pick list, and then select mp3.

Click OK.

6Click To o l s , and then click Options.

7Click the Devices tab, select Palm

Handheld from the Devices list, and

then click Properties.

8Click the Quality tab, uncheck the

Convert files as required by this

handheld (recommended) box. Click

Apply.

9Click OK, and then click OK again.

You now have set up Windows Media

Player to transfer MP3 files to the Pocket

Tunes application on your Treo 680.

Setting up iTunes for MP3

On a Mac, use iTunes (included with OS X)

to convert music from a CD to MP3 format.

For more information on using the iTunes

software, see the documentation that

came with your Mac.

1On your Mac, open iTunes.

2Select Preferences.

Click

Properties

Select your

Treo 680

Uncheck

box

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3Click the Advanced button at the top of

the window, and then click Importing.

4Click the Import Using pop-up menu

and select MP3 Encoder.

5Click the Setting pop-up menu and

select Good Quality.

Transferring MP3 files from your computer

If your MP3 files are already on your

computer’s hard drive, you just need to

transfer them onto your Treo 680 to listen

to them with Pocket Tunes.

If an expansion card is inserted into the

Treo 680, Windows Media Player copies

the MP3 files to the expansion card. If you

don’t have an expansion card inserted, the

MP3 files are copied to your Treo.

IMPORTANT You must synchronize your

Treo 680 with your computer at least once

before you can transfer MP3 files from

your computer.

BEFORE YOU BEGIN On a Mac, you need

an expansion card (sold separately) to

listen to music on your Treo. You cannot

transfer MP3 files from your Mac directly

onto your Treo.

1Connect your Treo to your computer

with the USB sync cable.

2On your Treo 680, press Applications

and select pTunes .

3If you are transferring MP3 files from a

Mac, insert an expansion card into your

Treo. This step is optional for Windows

users.

4Do one of the following:

Windows: Open Windows Media

Player on your computer. Select the

Sync tab, and then select Palm

Handheld from the drop-down list.

Select Start Sync. The files are

transferred to your Treo 680.

NOTE Do not press the sync button on

your cable. Windows Media Player

transfers the files, so there’s no need to do

anything.

TIP

Mac If you want greater control over the

file size and sound quality of your MP3 files,

select Custom from the Setting pop-up

menu.

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Mac: Drag and drop the MP3 files onto

the Send To Handheld droplet in the

Palm folder. Select your device name,

the file name, and the destination (card).

Click OK. Synchronize your Treo with

your computer. Be patient; transferring

music to an expansion card can take

several minutes.

Transferring music from a CD to your

Tr e o 6 8 0

If your songs are on a CD and you want to

listen to them on your Treo 680, you need

to convert them to MP3 format on your

computer before you transfer the files to

your Treo 680.

WINDOWS ONLY

1On your computer, open Windows

Media Player.

2Insert the music CD into your

computer’s CD drive.

3Select the Rip tab.

4Select the tracks you want to convert to

MP3.

5Select Rip Music.

6Transfer the MP3 files to your Treo 680

as described in Transferring MP3 files

from your computer.

MAC ONLY

1On your Mac, open iTunes.

2Insert the music CD into the CD drive

on your Mac.

3Check the boxes next to the tracks you

want to convert to MP3.

4Click the Import button in the

upper-right corner of the iTunes window.

5When the songs are finished importing,

click the Eject Disk button in the

lower-right corner of the iTunes window.

TIP

You can also use a card reader accessory

(sold separately) to transfer MP3 files from

your computer to your expansion card. Create

a Music_Audio folder in the root directory of

the card, and store your MP3 files in this

folder.

YOUR PHOTOS, VIDEOS, AND MUSIC

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6Transfer the MP3 files to your Treo 680

as described in Transferring MP3 files

from your computer.

Listening to music on your Treo

CAUTION Protect your hearing. Listening

to this device at full volume for a long

period of time can damage your hearing.

1Make sure the Ringer switch is set to

the Sound On position. See Silencing

sounds for more information.

2Press Applications and select

pTunes .

3Use the 5-way to access any of

the following icons:

Play: Plays or resumes playback of

the current song.

Next song: Plays the next song.

Previous song: Plays the previous

song.

Choose song: Displays a list of

songs to choose from.

Pause: Pauses playback.

NOTE To adjust the volume during

playback, press the Volume button on the

side of your Treo.

TIP

You can change the settings on your Treo

so that pressing and holding the Side button

opens Pocket Tunes. See Reassigning buttons

for details.

DID

YOU

KNOW

You can also press Space to

pause and resume playback, as well as use

the 5-way to navigate among songs or pause

and resume playback.

song Next

song

Volume

Choose

song

Progress

indicator Play/Pause

YOUR PHOTOS, VIDEOS, AND MUSIC

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Pocket Tunes continues playing until it

reaches the end of your list or until you

select Pause . Music continues to play

even if you switch to another application or

turn off your screen. If you want to stop

playing music when you exit Pocket Tunes,

open the Background Prefs menu and

uncheck the Enable background play box,

and then select OK.

Creating a playlist

If you want to play a group of songs in a

particular order, you can create a playlist.

1Press Applications and select

pTunes .

2Press Menu .

3Select Actions, and then select

Manage Playlists.

4Select New, and then enter a name for

the playlist.

5Select Add Song. Select the songs you

want to include on the playlist.

6Select Save List.

Editing a playlist

1Press Applications and select

pTunes .

2Press Menu .

3Select Actions, and then select

Manage Playlists.

4Highlight a playlist, and then select Edit.

TIP

To play songs from a playlist, open Pocket

Tunes, select Choose Songs, and then select

Playlists. Select the playlist you want to play,

and then select All.

YOUR PHOTOS, VIDEOS, AND MUSIC

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5Do any of the following:

•To delete a song from the playlist,

select the song and then select

Remove.

•To add a song, select Add Song,

check a song’s box, and then

select Done.

•To move a song up or down one slot,

select a song and then select Up or

Down.

6Select Save List.

TIP

To delete a playlist, select Manage

Playlists from the Actions menu, select the

playlist, and then select Delete List. Select

Ye s to confirm the deletion.

YOUR PHOTOS, VIDEOS, AND MUSIC

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Your personal information

organizer

Say good-bye to paper calendars and throw away those

scribbled to-do lists. Your Palm®Treo™ 680 smart device is all

you need to organize your personal information and keep it with

you wherever you go.

You never lose your information, even if your battery is

completely drained. All of your personal info is backed up each

time you synchronize, and your info is kept private when you

use the security features on your Treo. Also, you can easily

share info with others electronically.

Benefits

•Track current, future, and past

appointments

•Make to-do lists that get done

•Set reminders for appointments,

birthdays, important tasks, and

•Before you call your friend in

London, check the time first

In this chapter

Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

YOUR PERSONAL INFORMATION ORGANIZER

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Calendar

Calendar is a powerful organizer application

that helps you manage your schedule. You

can view your calendar by day, week, or

month, or as an agenda list that combines

your Tasks list and email notifications with

your appointments. Schedule repeating

meetings or a block of vacation time by

creating an event that repeats at an interval

you specify. Color-code your appointments

by category and add notes with helpful

information.

Displaying your calendar

Press Calendar repeatedly to cycle

through the various views:

Agenda View: Shows your daily

schedule, the number of unread email

messages, and any items on your Tasks

list that are overdue or due today. If

there’s room, Agenda View also lists

events on future dates.

Day View: Shows your daily schedule

one day at a time.

Week View: Shows your schedule for

an entire week. The time frames are

based on the Start Time and End Time

settings in Calendar Preferences.

Month View: Shows your schedule for

a whole month.

In most Calendar views, you can do the

following:

•Open the Options menu and select

Year View to view a calendar for an

entire year.

•Use the 5-way to go to another

day, week, month, or year —based on

the current view. (Not available in

Agenda View.)

DID

YOU

KNOW

If your company uses

Microsoft Exchange Server 2003, you may be

able to wirelessly synchronize Calendar

events directly with the server. See Working

with Microsoft Exchange ActiveSync for

information.

YOUR PERSONAL INFORMATION ORGANIZER

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CHAPTER

•Select Go To, and then select a date

from the calendar. (Not available in

Agenda View.)

Creating an event

1Press Calendar until Day View

appears.

2Select Go To and then select the

desired day.

3Select New.

4Using the keyboard, enter a starting

hour and minute for the event, such as

545 for 5:45.

5Select the End Time box and enter the

ending hour and minute for the event.

6To assign a time zone to the event,

select the Time Zone pick list and

select a city in the time zone you want.

7Select OK.

8Enter a description for the event.

IMPORTANT If you use Palm Desktop

software, do not add time zones to your

events. Palm Desktop does not support

time zones.

If you use Microsoft Outlook, you can use

the time zone feature, but you must install

the conduit that came with your Treo 680

(or a subsequent update) on all the

computers with which you sync your Treo

680. Chapura PocketMirror and other

earlier Microsoft Outlook conduits do not

support time zones.

TIP

If you have several appointments to enter,

it’s more efficient to use Palm®Desktop

software or Microsoft Outlook on your

computer and then synchronize your Treo 680

with your computer. For more information,

see Synchronizing information—the basics.

Selected

day

Selected

date

YOUR PERSONAL INFORMATION ORGANIZER

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CHAPTER

Adding an alarm to an event

1In Calendar, select the event.

2Select Details.

3Check the Alarm box and select the

number of minutes, hours, or days

before the event you would like to

receive the alarm.

4Select OK.

Creating an untimed event

An untimed event, such as a holiday or

deadline, does not occur at a particular

time.

1Press Calendar until you are in Day

View.

2Press Left or Right to go to the

date of the event.

3Make sure no times are highlighted.

TIP

To automatically assign a time zone to your

events, open the Options menu, select

Preferences, and check the New events use

time zones box. All your new events will be

assigned to your local time zone (existing

events aren’t affected), and you can change

the time zone setting for individual events.

TIP

If you want your events with time zones to

stay at the same time in Calendar, regardless

of the time zone you are in, go to Date & Time

Preferences, select the Automatically set

pick list, and select Date and time. If you

select Date, time and time zone, the event

time shifts if you travel to a different time

zone. See Setting the date and time for

information.

TIP

The alarm for untimed events is defined by

minutes, days, or hours before midnight of the

date of the event.

DID

YOU

KNOW

When an alarm occurs, the

Alert dialog box displays all your pending

alerts. Select an alert description to jump to

that item, or check the box to clear that alert.

Type of time

units

Number of

time units

YOUR PERSONAL INFORMATION ORGANIZER

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CHAPTER

4Enter a description for the event.

A diamond appears next to the

description of an untimed event.

Scheduling a repeating event

1Create an event, and then select it.

2Select Details.

3Select the Repeat pick list, and then

select a repeat interval. If the interval

you need doesn’t appear on the list,

select Other to define a custom

interval.

4Select OK.

TIP

To enter a birthday or anniversary, add this

info to the person’s Contacts entry and it

automatically appears in your Calendar.

TIP

To enter a holiday, create an untimed

event. Then, from the Details screen, select

Every year as the repeat interval.

DID

YOU

KNOW

If you sync with Microsoft

Outlook and your events include other people,

a With field appears in the Details dialog box

and your attendee info appears in this field

after you sync.

This icon

indicates a

repeating

event.

YOUR PERSONAL INFORMATION ORGANIZER

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CHAPTER

Color-coding your schedule

Use color-coding to quickly spot various

types of events. For example, make

appointments with family green,

coworkers blue, and friends red. Follow

these steps to create a category and

assign it a color code.

1In Day View, select an event description

or select an empty time slot.

2Select Details.

3Select the Category pick list and select

Edit Categories.

4Do one of the following:

•To create a new category, select New

and then enter a category name.

•To add a color to an existing category,

select a category and select Edit.

5Select the color you want to give this

category, and then select OK.

6(Optional) Repeat steps 4 and 5 to add

or edit more categories.

7Select OK two more times.

Now that the categories are set up with

colors, you can assign categories to your

events to color-code them. See the next

section for details.

Changing or deleting an event

1Select the event you want to edit or

delete.

2Select Details.

3In addition to the settings covered

earlier in this chapter, you can also

change any of the following settings:

Date and Time: Displays when the

event takes place. Change these

settings to reschedule the event.

Location: Provides a description of

where the event takes place.

Category: Sets the color-coded

category for this event.

Note : Provides space for you to

enter additional text.

Delete: Removes the event from your

calendar.

4Select OK.

TIP

To save memory, you can purge your old

events. Open the Record menu and select

Purge. Select the Delete events older than

pick list and select a time frame. Select OK.

YOUR PERSONAL INFORMATION ORGANIZER

154

CHAPTER

Customizing display options for your

calendar

1Press Menu .

2Select Options, and then select

Display Options.

3Select the Default View pick list and

select the view you want to see when

you open Calendar.

4Select Agenda and set any of the

following options:

Show Due Tasks: The tasks that are

due today and the tasks that are

overdue appear in Agenda View.

Show Messages: The number of read

and unread email messages displays in

Agenda View.

Background: A favorite photo becomes

the Agenda View background. Check

the Background box, select the image

placeholder, and then select a photo.

Adjust the fade setting so that the text

is easy to read against the photo.

5Select Day and set any of the following

options:

Show Category List: The Category pick

list appears in Day View.

Show Time Bars: The time bars appear

in Day View to show the duration of an

event and to illustrate event conflicts.

Compress Day View: When this box is

unchecked, all time slots appear on the

screen. When this box is checked, start

and end times appear for each event,

but blank time slots near the bottom of

the screen disappear to minimize

scrolling.

Show Category Column: The

color-coded category marker appears

between the time and the description to

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