Samsung Electronics Co SLM4075FW Mono Laser Multifuction Printer User Manual
Samsung Electronics Co Ltd Mono Laser Multifuction Printer
Contents
- 1. Users Manual 1
- 2. Users Manual 2
- 3. Users Manual 3
- 4. Users Manual 4
Users Manual 2
Basic printing Using a favorite setting To use a saved setting, select it in the Favorites tab. The machine is now set to print according to the settings you have selected.To delete saved settings, select it in the Favorites tab and click Delete. The Favorites option, which is visible on each preferences tab except for the Samsung tab, allows you to save the current preferences for future use. To save a Favorites item, follow these steps: 12 Change the settings as needed on each tab. Click Save. Using help Enter a name for the item in the Favorites input box. Click the option you want to know on the Printing Preferences window and press F1 on your keyboard. Enter name and description, and then select the desired icon. Click OK. When you save Favorites, all current driver settings are saved. 2. Menu Overview and Basic Setup 56 Basic printing Setting Eco mode on the control panel 13 Eco printing • The settings set from the machine’s driver override the settings on the control panel. The Eco function cuts toner consumption and paper usage. The Eco function allows you to save print resources and lead you to eco-friendly printing. • Accessing menus may differ from model to model (see "Accessing the menu" on page 30 or "Control panel overview" on page 22). If you press the Eco button from the control panel, Eco mode is enabled. The default setting of Eco mode is duplex printing (long edge), multiple pages per side (2-up), skip blank pages, and toner save. Some features may not be available depending on model. • Double-sided printing (long edge) feature is only available for duplex models (see "Variety feature" on page 9). • Depending on the printer driver you use, skip blank pages may not work properly. If skip blank pages feature does not work properly, set the feature from the Easy Eco Driver (see "Easy Eco Driver" on page 291). • It may be necessary to press OK to navigate to lower-level menus for some models. Select (Menu) > System Setup > Machine Setup > Eco Settings on the control panel. Or press Eco on the control panel. Select the option you want and press OK. • You can set the eco value from Device Settings in Samsung Easy Printer Manager program. Default Mode: Select this to turn on or off the Eco mode. Off: Set the Eco mode off. On: Set the Eco mode on. • For Windows and Mac users, you set from Samsung Easy Printer Manager > (Switch to advanced mode) > Device Settings, see "Device Settings" on page 298. If you set the Eco mode on with a password from the SyncThru™ Web Service (Settings tab > Machine Settings > System > Eco Settings) or Samsung Easy Printer Manager (Device Settings > Eco), the On force message appears. You have to enter the password to change the Eco mode status. 2. Menu Overview and Basic Setup 57 Basic printing • Change Template: Follow the settings from Syncthru™ Web Service or Samsung Easy Printer Manager. Before you select this item, you must set the eco function in SyncThru™ Web Service (Settings tab > Machine Settings > System > Eco Settings) or Samsung Easy Printer Manager (Device Settings > Eco). • Eco Printing: Enables Eco mode. Activate the various Eco items you want to use. • Password: If the administrator fixed to enable the Eco mode, you have to enter the password to change the status. Select Template ƒ Default Eco: The machine is set to Default Eco mode. ƒ Custom Eco: Change any necessary values. Password button: You can set from SyncThru™ Web Service (Settings tab > Machine Settings > System > Eco Settings) or Samsung Easy Printer Manager (Device Settings > Eco), the password button is activated. To change the print settings, click on this button, enter the password or need to contact the administrator. Press OK to save the selection. Setting Eco mode on the driver Result simulator To take advantage of the advanced printing features, click Properties or Preferences from the Print window(see "Opening printing preferences" on page 55). Open the Eco tab to set Eco mode. When you see the eco image ( means the Eco mode is currently enabled. ), that Eco options • Printer Default: Follows the settings from the machine's control panel. • None: Disables Eco mode. Result Simulator shows the results of reduced emission of carbon dioxide, used electricity, and the amount of saved paper in accordance with the settings you selected. • The results are calculated on the basis that the total number of printed paper is one hundred without a blank page when the Eco mode is disabled. • Refers to the calculation coefficient about CO2, energy, and paper from IEA, the index of Ministry of Internal Affairs and Communication of Japan and www.remanufacturing.org.uk. Each model has a different index. • The power consumption in printing mode refers to the average printing power consumption of this machine. 2. Menu Overview and Basic Setup 58 Basic printing • The actual amount displayed is only an estimate as the actual amount may differ depending on the operating system used, computing performance, application software, connection method, media type [thickness], media size, job complexity, etc. Printing secure documents from the control panel Accessing menus may differ from model to model (see "Accessing the menu" on page 30 or "Control panel overview" on page 22). 14 Secure printing When you use a printing device in an office, school or other public place, you can protect your personal documents or confidential information by using the secure printing feature. Starting secure printing on the driver From a computer, select a printer from the printer list > right-click the printer > select Properties > Device Options > Properties > Storage Options. Then check the RAM Disk option. Open the Printing Preferences window (see "Opening printing preferences" on page 55), and the select Advanced tab > Print Mode > Confidential. Enter the job name, user ID, and password. Even though you have started the secure printing job, the device will not print the document until you enter your password on the printer. Select panel. (Menu) > Job Management > Secured Job on the control Select the document to print. Enter the password that you set from the printer driver. Print or delete the document. This features may not appear on the display depending on options or models. If so, it is not applicable to your machine. 2. Menu Overview and Basic Setup 59 Basic copying • For special printing features, refer to the Advanced Guide (see "Copy" on page 213). If you need to cancel the copying job during the operation, press (Stop or Stop/Clear) button and the copying will stop. • Accessing menus may differ from model to model (see "Accessing the menu" on page 30 or "Control panel overview" on page 22). 16 Changing the settings for each copy 15 Basic copy Select Or select (copy) > (Menu) > Copy Feature on the control panel. Your machine provides default settings for copying so that you can quickly and easily make a copy. (Menu) > Copy Feature on the control panel. Place a single document face down on the document glass, or load the documents face up into the document feeder (see "Loading originals" on page 50). If you want to customize the copy settings including Reduce/Enlarge, Darkness, Original Type and more by using the control panel buttons (see "Changing the settings for each copy" on page 60). Enter the number of copies using the arrow or number keypad, if necessary. Press (Start). • If you press the (Stop or Stop/Clear) button twice while setting the copy options, all of the options you have set for the current copy job will be canceled and returned to their default status. Or, they will automatically return to their default status after the machine completes the copy in progress. • Accessing menus may differ from model to model (see "Accessing the menu" on page 30). • It may be necessary to press OK to navigate to lower-level menus for some models. Darkness If you have an original containing faint marking and dark images, you can adjust the brightness to make a copy that is easier to read. 2. Menu Overview and Basic Setup 60 Basic copying Select (copy) > control panel. (Menu) > Copy Feature > Darkness on the If texts in the printout is blurry, select Text to get the clear texts. Or press Darkness on the control panel. • Select the option you want and press OK. For example, the Light+5 being the lightest, and the Dark+5 being the darkest. Press (Stop/Clear) button to return to ready mode. Select (copy) > the control panel. • This feature may not be available depending on model or optional goods (see "Variety feature" on page 9). • If the machine set to Eco mode, reduce and enlarge features are not available. (Menu) > Copy Feature > Original Type on (Menu) > Copy Feature > Original Type on the control panel. (Stop/Clear) button to return to ready mode. Reduced or enlarged copy The original setting is used to improve the copy quality by selecting the document for the current copy job. Or select Press You can reduce or enlarge the size of a copied image from 25% to 400% from the document feeder or scanner glass. Original Type Photo: Use when the originals are photographs. Select the option you want and press OK. • Text: Use for originals containing mostly text. • Text/Photo: Use for originals with mixed text and photographs. To select from the predefined copy sizes Select (copy) > on the control panel. Or select (Menu) > Copy Feature > Reduce/Enlarge (Menu) > Copy Feature > Reduce/Enlarge on the control panel. Select the option you want and press OK. 2. Menu Overview and Basic Setup 61 Basic copying Press (Stop/Clear) button to return to ready mode. • The original must be placed on the scanner glass to use this feature. • If the machine set to Eco mode, this feature is not available. To scale the copy by directly entering the scale rate Select (copy) > (Menu) > Copy Feature > Reduce/Enlarge > Custom on the control panel. Or select (Menu) > Copy Feature > Reduce/Enlarge> Custom on the control panel. Depending on the model, the operating procedure may differ. Or select Press (Menu) > Copy Feature > Layout > ID Copy on the control panel. Enter the copy size you want using the numeric keypad. Press OK to save the selection. Press ID Copy on the control panel. Place the front side of an original facing down on the scanner glass where arrows indicate as shown. Then, close the scanner lid. Place Front Side and Press [Start] appears on the display. (Stop/Clear) button to return to ready mode. When you make a reduced copy, black lines may appear at the bottom of your copy. 17 ID card copying Your machine can print 2-sided originals on one sheet. The machine prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item such as business card. 2. Menu Overview and Basic Setup 62 Basic copying Press (Start). Your machine begins scanning the front side and shows Place Back Side and Press [Start]. • If you do not press the (Start) button, only the front side will be copied. • If the original is larger than the printable area, some portions may not be printed. Turn the original over and place it on the scanner glass where arrows indicate as shown. Then, close the scanner lid. Press (Start) button. 2. Menu Overview and Basic Setup 63 Basic scanning For special scanning features, refer to the Advanced Guide (see "Scan features" on page 265). If you see Not Available message, check the port connection, or select Enable Scan from Device Panel in Samsung Easy Printer Manager > Switch to advanced mode > Scan to PC Settings. 18 Basic Scanning Select the scan destination you want and press OK. Default setting is My Documents. This is the normal and usual procedure for scanning originals. This is a basic scanning method for USB-connected machine. • You can create and save the frequently used settings as a profile list. Also you can add and delete the profile and save each profile to a different path. • Accessing menus may differ from model to model. • To change the Samsung Easy Printer Manager > advanced mode > Scan to PC Settings. • It may be necessary to press OK to navigate to lower-level menus for some models. • If you want to scan using the network, refer to the Advanced Guide (see "Scanning from network connected machine" on page 266). Place a single document face down on the document glass, or load the documents face up into the document feeder (see "Loading originals" on page 50). Select (scan) > Scan To PC on the control panel. Switch to Select the option you want and press OK. Scanning begins. Scanned image is saved in computer’s C:\Users\users name\My Documents. The saved folder may differ, depending on your operating system or the application you are using. 2. Menu Overview and Basic Setup 64 Basic faxing 19 • For special faxing features, refer to the Advanced Guide (see "Fax features" on page 275). • Accessing menus may differ from model to model (see "Accessing the menu" on page 30 or "Control panel overview" on page 22). Preparing to fax Before you send or receive a fax, you need to connect the supplied line cord to your telephone wall jack (see "Rear view" on page 21). Refer to the Quick Installation Guide how to make a connection. The method of making a telephone connection is different from one country to another. • You cannot use this machine as a fax via the internet phone. For more information ask your internet service provider. 20 • We recommend using traditional analog phone services (PSTN: Public Switched Telephone Network) when connecting telephone lines to use a fax machine. If you use other Internet services (DSL, ISDN, VolP), you can improve the connection quality by using the Micro-filter. The Micro-filter eliminates unnecessary noise signals and improves connection quality or Internet quality. Since the DSL Micro-filter is not provided with the machine, contact your Internet service provider for use on DSL Microfilter. 1 Line port 2 Micro filter 3 DSL modem / Telephone line (see "Rear view" on page 21). Sending a fax When you place the originals, you can use either the document feeder or the scanner glass. If the originals are placed on both the document feeder and the scanner glass, the machine will read the originals on the document feeder first, which has higher priority in scanning. Place a single document face down on the document glass, or load the documents face up into the document feeder (see "Loading originals" on page 50). Select (fax) on the control panel. Adjust the resolution and the darkness to suit your fax needs (see "Adjusting the document settings" on page 67). 2. Menu Overview and Basic Setup 65 Basic faxing Enter the destination fax number (see "Keypad letters and numbers" on page 243). Press (Start) on the control panel. The machine starts to scan and send the fax to the destinations. • If you want to send a fax directly from your computer, use Samsung Network PC Fax (see "Sending a fax in the computer" on page 276). (Stop or Stop/Clear) • When you want to cancel a fax job, press button before the machine starts transmission. • If you used the scanner glass, the machine shows the message asking to place another page. (On Hook Dial) on the control Place a single document face down on the document glass, or load the documents face up into the document feeder (see "Loading originals" on page 50). Select Enter a fax number using the number keypad on the control panel. Press (Start) on the control panel when you hear a high-pitched fax signal from the remote fax machine. You can use the multiple send feature, which allows you to send a fax to multiple locations. Originals are automatically stored in memory and sent to a remote station. After transmission, the originals are automatically erased from memory. You cannot send faxes with this feature if you have chosen super fine as an option or if the fax is in color. panel. (On Hook Dial) on the control panel or lift the handset. Sending a fax to multiple destinations Sending a fax manually Perform the following to send a fax using Press (fax) on the control panel. Adjust the resolution and the darkness to suit your fax needs (see "Adjusting the document settings" on page 67). Place a single document face down on the document glass, or load the documents face up into the document feeder (see "Loading originals" on page 50). Select Select (fax) on the control panel. Adjust the resolution and the darkness to suit your fax needs (see "Adjusting the document settings" on page 67). (Menu) > Fax Feature > Multi Send on the control panel. 2. Menu Overview and Basic Setup 66 Basic faxing Enter the number of the first receiving fax machine and press OK. 21 Receiving a fax You can press speed dial numbers or select a group dial number using the (Address book) button. Enter the second fax number and press OK. Your machine is preset Fax mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. The display asks you to enter another fax number to send the document. 22 To enter more fax numbers, press OK when Yes appears and repeat steps 5 and 6. • You can add up to 10 destinations. • Once you have entered a group dial number, you cannot enter another group dial number. Adjusting the document settings Before starting a fax, change the following settings according to your original’s status to get the best quality. • Accessing menus may differ from model to model (see "Accessing the menu" on page 30 or "Control panel overview" on page 22). When you have finished entering fax numbers, select No at the Another No.? prompt and press OK. • It may be necessary to press OK to navigate to lower-level menus for some models. The machine begins sending the fax to the numbers you entered in the order in which you entered them. Multi send report is printed after sending faxes. Resolution The default document settings produce good results when using typical textbased originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax. 2. Menu Overview and Basic Setup 67 Basic faxing Darkness The resolution setting is applied to the current fax job. To change the default setting (see Advanced Guide). Select (fax) > control panel. Select the option you want and press OK. (Menu) > Fax Feature > Resolution on the • Standard: Originals with normal sized characters. • Fine: Originals containing small characters or thin lines or originals printed using a dot-matrix printer. • You can select the degree of darkness of the original document. Super Fine: Originals containing extremely fine detail. Super Fine mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution. The darkness setting is applied to the current fax job. To change the default setting (see "Fax" on page 217). Select (fax) > control panel. Select a darkness level you want. Press (Menu) > Fax Feature > Darkness on the (Stop/Clear) button to return to ready mode. • For memory transmission, Super Fine mode is not available. The resolution setting is automatically changed to Fine. • When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution, the machine transmits using the highest resolution mode supported by the other fax machine. Press (Stop/Clear) button to return to ready mode. 2. Menu Overview and Basic Setup 68 Using USB memory device This chapter explains how to use a USB memory device with your machine. 24 Plugging in a USB memory device This USB memory device is supported for M387x/407x series (see "Variety feature" on page 9). The USB memory port on the front of your machine is designed for USB V1.1 and USB V2.0 memory devices. Your machine supports USB memory devices with FAT16/FAT32 and a sector size of 512 bytes. Check your USB memory device’s file system from your dealer. 23 About USB memory USB memory devices are available with a variety of memory capacities to give you more room for storing documents, presentations, downloaded music and videos, high resolution photographs or whatever other files you want to store or move. You can do the following tasks on your machine by using a USB memory device. • Scan documents and save them on a USB memory device • Print data stored on a USB memory device • Restore backup files to the machine’s memory • Format the USB memory device • Check the available memory space You must use only an authorized USB memory device with an A plug connector. Use only a metal-shielded USB memory device. Only use a USB memory device that has obtained compatibility certification; otherwise, the machine might not recognize it. 2. Menu Overview and Basic Setup 69 Using USB memory device • Do not remove the USB memory device while the machine is in operation or writing to or reading from USB memory. The machine warranty does not cover damage caused by user’s misuse. You can scan a document and save the scanned image onto a USB memory device. • If your USB memory device has certain features such as security settings and password settings, your machine may not automatically detect it. For details about these features, see the user’s guide of the USB memory device. 25 Scanning to a USB memory device • Accessing menus may differ from model to model (see "Accessing the menu" on page 30 or "Control panel overview" on page 22). • It may be necessary to press OK to navigate to lower-level menus for some models. Scanning Insert a USB memory device into the USB memory port on your machine. Select Place a single document face down on the document glass, or load the documents face up into the document feeder (see "Loading originals" on page 50). (scan) > Scan To USB > OK on the control panel. The machine begins scanning. 2. Menu Overview and Basic Setup 70 Using USB memory device After scanning is complete, you can remove the USB memory device from the machine. Customizing Scan to USB You can specify image size, file format, or color mode for each scanning to USB job. Select (scan) > control panel. (Menu) > Scan Feature > USB Feature on the Or select Scan to > (Menu) > Scan Feature > USB Feature on the • File Format: Sets the file format in which the image is to be saved. When you select TIFF or PDF, you can select to scan multiple pages. If you select JPEG in this option, you cannot select Mono in Color Mode. • Duplex: Sets the duplex mode. • Darkness: Sets the brightness level to scan an original. Select the desired status you want and press OK. Repeat steps 2 and 3 to set other setting options. Press (Stop/Clear) button to return to ready mode. control panel. 26 Select the setting option you want appears. Some features may not be available depending on model. Printing from a USB memory device You can directly print files stored on a USB memory device. File is supported by Direct Print option. • Original Size: Sets the image size. • Original Type: Sets the original document’s. • Resolution: Sets the image resolution. • Color Mode: Sets the color mode. If you select Mono in this option, you cannot select JPEG in File Format. • PRN: Only files created by provided driver with your machine are compatible. If you print PRN files created from other machine, the printout would be different. • TIFF: TIFF 6.0 Baseline 2. Menu Overview and Basic Setup 71 Using USB memory device • JPEG: JPEG Baseline • PDF: PDF 1.7 or lower version. To print a document from a USB memory device Insert a USB memory device into the USB memory port on your machine, and then press Direct USB. Backing up data Data in the machine’s memory can be accidentally erased due to power failure or storage failure. Backup helps you protect the system settings by storing them as backup files on a USB memory device. Backing up data Select USB Print. Insert the USB memory device into the USB memory port on your machine. If you see [+] or [D] in the front of a folder name, there are one or more files or folders in the selected folder. Select (Menu) > System Setup > Machine Setup > Export Setting on the control panel. Select the number of copies to be printed or enter the number. Select Setup Data, Address Book and press OK. Select the folder or file you want and press OK. The data is backed up to the USB memory. Press OK, Start or Print to start printing the selected file. After printing the file, the display asks if you want to print another job. 27 Press OK when Yes appears to print another job, and repeat from step 2. Press (Stop/Clear) button to return to ready mode. Restoring data Otherwise, press the left/right arrow to select No and press OK. Press (Stop/Clear) button to return to ready mode. Insert the USB memory device on which the backup data is stored in to the USB memory port. Select (Menu) > System Setup > Machine Setup > Import Setting on the control panel. 2. Menu Overview and Basic Setup 72 Using USB memory device Select Setup Data, Address Book and press OK. Select the file you want to restore and press OK. Deleting an image file Insert a USB memory device into the USB memory port on your machine, and then press Direct USB. Select File Manage > Delete and press OK. Press OK when Yes appears to restore the backup file to the machine. Press (Stop/Clear) button to return to ready mode. 28 Managing USB memory You can delete image files stored on a USB memory device one by one or all at once by reformatting the device. Select the file you want to delete and press OK. Select Yes. Press (Stop/Clear) button to return to ready mode. Formatting a USB memory device If you see [+] or [D] in the front of a folder name, there are one or more files or folders in the selected folder. After deleting files or reformatting a USB memory device, files cannot be restored. Therefore, confirm that you no longer need the data before deleting it. Insert a USB memory device into the USB memory port on your machine, and then press Direct USB. Select File Manage > Format and press OK. Select Yes. Press (Stop/Clear) button to return to ready mode. Viewing the USB memory status You can check the amount of memory space available for scanning and saving documents. 2. Menu Overview and Basic Setup 73 Using USB memory device Insert a USB memory device into the USB memory port on your machine, and then press Direct USB. Select Check Space. The available memory space appears on the display. Press (Stop/Clear) button to return to ready mode. 2. Menu Overview and Basic Setup 74 3. Maintenance This chapter provides information about purchasing supplies, accessories and maintenance parts available for your machine. • Ordering supplies and accessories 76 • Available consumables 77 • Available accessories 79 • Available maintenance parts 80 • Storing the toner cartridge 81 • Redistributing toner 83 • Replacing the toner cartridge 86 • Replacing the imaging unit 89 • Installing accessories 90 • Monitoring the supplies life 94 • Setting the toner low alert 95 • Cleaning the machine 96 • Tips for moving & storing your machine 102 Ordering supplies and accessories Available accessories may differ from country to country. Contact your sales representatives to obtain the list of available supplies, and maintenance parts. To order Samsung-authorized supplies, accessories, and maintenance parts, contact your local Samsung dealer or the retailer where you purchased your machine. You can also visit www.samsung.com/supplies, and then select your country/region to obtain the contact information for service. 3. Maintenance 76 Available consumables When supplies reach the end of their life spans, you can order the followings of supplies for your machine: Type Average yielda Approx. 3,000 pages Part name • M3370/ M3870/ M4070 series: MLT-D203S • M3375/ M3875/ M4075 series: MLT-D204S Approx. 5,000 pages Toner cartridge • M3370/ M3870/ M4070 series: MLT-D203L • M3375/ M3875/ M4075 series: MLT-D204L Approx. 10,000 pages • M3870/ M4070 series: MLT-D203E • M3875/ M4075 series: MLT-D204E Approx. 15,000 pages • M4070 series: MLT-D203U • M4075 series: MLT-D204U Approx. 30,000 pages Imaging unit • M3375/ M3875/ M4075 series: MLT-R204 (Based on 3 average letter/A4 size pages for print job) a. Declared yield value in accordance with ISO/IEC 19752. Depending on the options, percentage of image area and job mode used, the toner cartridge’s lifespan may differ. When purchasing new toner cartridges or other supplies, these must be purchased in the same country as the machine you are using. Otherwise, new toner cartridges or other supplies will be incompatible with your machine due to different configurations of toner cartridges and other supplies according to the specific country conditions. 3. Maintenance 77 Available consumables Samsung does not recommend using non-genuine Samsung toner cartridge such as refilled or remanufactured toner. Samsung cannot guarantee nongenuine Samsung toner cartridge's quality. Service or repair required as a result of using non-genuine Samsung toner cartridges will not be covered under the machine’s warranty. 3. Maintenance 78 Available accessories You can purchase and install accessories to enhance your machine’s performance and capacity. Some features and optional goods may not be available depending on model or country (see "Features by models" on page 7). Accessory Function Part name Memory module Extends your machine’s memory capacity. ML-MEM370: 512 MB Optional tray If you are experiencing frequent paper supply problems, you can attach an additional 520a sheet tray. • M3370/ M3870/ M4070 series: SL-SCF3800 • M3375/ M3875/ M4075 series: SL-SCF3805 Allows you to use various interface. • ML-PAR100 IEEE 1284B parallel Connectorb • When installing the printer driver with an IEEE1284B parallel connector, the machine might not be found and after installing the printer driver, only basic printing features are available. • If you want to check the machine's status or set the settings, connect the machine to a computer with a USB cable or a network. • If you use the IEEE 1284B parallel connector, you can not use the USB cable. a. Plain paper 80 g/m2 (20 lb bond). b. The optional IEEE 1284B parallel connector can be used by plugging in both the USB port and the 5V output port. 3. Maintenance 79 Available maintenance parts To purchase maintenance parts, contact the source where you bought the machine. Replacing maintenance parts can be performed only by an authorized service provider, dealer, or the retailer where you bought the machine. The warranty does not cover the replacement of any maintenance parts once it has reached its “Average yield”. Maintenance parts are replaced at specific intervals to avoid print quality and paper feed problems resulting from worn parts, see table below. The purpose of which is to maintain your machine in top working condition. The maintenance parts below should be replaced when the life span of each item has been met. Average yielda Parts Tray 1 roller Approx. 90,000 pages Tray 1 reverse roller Approx. 60,000 pages Tray 2 roller Approx. 200,000 pages Tray 2 reverse roller Approx. 100,000 pages MP roller Approx. 100,000 pages MP reverse roller Approx. 80,000 pages Document feeder (DADF) roller Approx. 70,000 pages Document feeder (DADF) rubber pad Approx. 20,000 pages Document feeder (ADF) roller Approx. 20,000 pages Document feeder (ADF) rubber pad Approx. 20,000 pages Fuser unit Approx. 90,000 pages a. It will be affected by the operating system used, computing performance, application software, connecting method, media, media size and job complexity. 3. Maintenance 80 Storing the toner cartridge Toner cartridges contain components that are sensitive to light, temperature and humidity. Samsung suggests users follow these recommendations to ensure optimal performance, highest quality, and longest life from your new Samsung toner cartridge. Store this cartridge in the same environment in which the printer will be used. This should be in controlled temperature and humidity conditions. The toner cartridge should remain in its original and unopened package until installation – if original packaging is not available, cover the top opening of the cartridge with paper and store in a dark cabinet. Opening the cartridge package prior to use dramatically shortens its useful shelf and operating life. Do not store on the floor. If the toner cartridge is removed from the printer, follow the instructions below to store the toner cartridge properly. • Store the cartridge inside the protective bag from the original package. • Store lying flat (not standing on end) with the same side facing up as if it were installed in the machine. • Do not store consumables in any of the following conditions: Temperature greater than 40°C (104°F). Humidity range less than 20% or greater than 80%. An environment with extreme changes in humidity or temperature. Direct sunlight or room light. Dusty places. A car for a long period of time. An environment where corrosive gases are present. An environment with salty air. Handling instructions • Do not touch the surface of the photoconductive drum in the cartridge. • Do not expose the cartridge to unnecessary vibrations or shock. • Never manually rotate the drum, especially in the reverse direction; this can cause internal damage and toner spillage. Toner cartridge usage Samsung Electronics does not recommend or approve the use of non-Samsung brand toner cartridges in your printer including generic, store brand, refilled, or remanufactured toner cartridges. Samsung’s printer warranty does not cover damage to the machine caused by the use of a refilled, remanufactured, or non-Samsung brand toner cartridges. 3. Maintenance 81 Storing the toner cartridge Estimated cartridge life Estimated cartridge life (the life of the toner cartridge yield) depends on the amount of toner that print jobs require. The actual print yield may vary depending on the print density of the pages you print on, operating environment, percentage of image area, printing interval, media type and/or media size. For example, if you print a lot of graphics, the consumption of the toner is higher and you may need to change the cartridge more often. 3. Maintenance 82 Redistributing toner When the toner cartridge is near the end of its life: • White streaks or light printing occurs and/or density variation side to side. • The Status LED blinks red. The toner-related message saying that the toner is low may appear on the display. • The computer’s Samsung Printing Status program window appears on the computer telling you which color cartridge is low on toner (see "Using Samsung Printer Status" on page 299). If this happens, you can temporarily improve print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still occur even after you have redistributed the toner. Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 20). • To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. • Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area. • Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge. • If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. 3. Maintenance 83 Redistributing toner M3370/ M3870/ M4070 series 3. Maintenance 84 Redistributing toner M3375/ M3875/ M4075 series 3. Maintenance 85 Replacing the toner cartridge A toner cartridge has almost reached its estimated cartridge life: • The status LED and the toner-related message on the display indicate when the toner cartridge should be replaced. • The computer's Samsung Printing Status Program window appears on the computer telling you cartridge is empty on toner (see "Using Samsung Printer Status" on page 299). Check the type of the toner cartridge for your machine (see "Available consumables" on page 77). • Shake the toner cartridge thoroughly, it will increase the initial print quality. • Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 20). • To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. • Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area. • Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge. • If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. 3. Maintenance 86 Replacing the toner cartridge M3370/ M3870/ M4070 series Click this link to open an animation about replacing a toner cartridge. 3. Maintenance 87 Replacing the toner cartridge M3375/ M3875/ M4075 series Click this link to open an animation about replacing a toner cartridge. 3. Maintenance 88 Replacing the imaging unit M3375/ M3875/ M4075 series Click this link to open an animation about replacing a imaging unit. 3. Maintenance 89 Installing accessories 10 Precautions • Disconnect the power cord Never remove the control board cover while the power is turned on. To avoid the possibility of an electrical shock, always disconnect the power cord when installing or removing ANY internal or external accessories. • Discharge static electricity The control board and internal accessories (network interface card or memory module) are sensitive to static electricity. Before installing or removing any internal accessories, discharge static electricity from your body by touching something metal, such as the metal back plate on any device plugged into a grounded power source. If you walk around before finishing the installation, repeat this procedure to discharge any static electricity again. Setting Device Options When you install the optional devices such as optional tray, memory, etc, this machine automatically detects and sets the optional devices. If you cannot use the optional devices you installed in this driver, you can set the optional devices in Device Options. Click the Windows Start menu. • When installing accessories, the battery inside the machine is a service component. Do not change it by yourself. There is a risk of an explosion if battery is replaced by an incorrect type. Dispose used batteries according to the instructions. For Windows 8, from the Charms, select Search > Settings. For Windows XP/2003, select Printers and Faxes. • For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers. • For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers. • For Windows 8, search for Devices and Printers. • For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers. Right-click your machine. For Windows XP/2003/2008/Vista, press Properties. For Windows 7, Windows 8, and Windows Server 2008 R2, from context menus, select the Printer properties. 3. Maintenance 90 Installing accessories • If Printer properties item has ൘ mark, you can select other printer drivers connected with selected printer. Select Device Options or Device Settings. The Properties window may differ depending on the driver or operating system you are using. • Tray Options: Select the optional tray you installed. You can select the tray. • Storage Options: Select the optional memory you installed. If this feature is checked, you can select the Print Mode. • Printer Configuration: Select the printer language for the print job. • Administrator Settings: You can select the Printer Status and EMF Spooling. User permission: If you check this option, only users with user permission can start a print job. Group permission: If you check this option, only groups with group permission can start a print job. If you want to encrypt job accounting password, check Job Accounting Password Encryption. Select the appropriate option. Some menus may not appear in the display depending on options or models. if so, it is not applicable to your machine. Admin Job Accounting: Allows you to associate user and account identification information with each document you print. • Custom Paper Size Settings: You can specify custom paper size. Click OK until you exit the Properties or Printer properties window. 3. Maintenance 91 Installing accessories 11 Upgrading a memory module Your machine has a dual in-line memory module (DIMM). Use this memory module slot to install additional memory. We recommend the use of only genuine Samsung DIMM's. You may void your warranty if it is determined that your machine problem is being caused by third party DIMM's. The order information is provided for optional accessories (see "Available accessories" on page 79). After installing the optional memory, you can use the advanced printing features, such as proofing a job and specifying of printing a secure print job in the printer properties window. You can control the active job queue and file policy in Job Management menu (see "Using optional device features" on page 285). 3. Maintenance 92 Installing accessories 3. Maintenance 93 Monitoring the supplies life If you experience frequent paper jams or printing problems, check the number of pages the machine has printed or scanned. Replace the corresponding parts, if necessary. • Accessing menus may differ from model to model (see "Accessing the menu" on page 30). • Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine. • It may be necessary to press OK to navigate to lower-level menus for some models. Select (Menu) > System Setup > Maintenance > Supplies Life on the control panel. Select the option you want and press OK. Press (Stop/Clear) button to return to ready mode. 3. Maintenance 94 Setting the toner low alert If the amount of toner in the cartridge is low, a message or LED informing the user to change the toner cartridge appears. You can set the option for whether or not this message or LED appears. • Accessing menus may differ from model to model (see "Accessing the menu" on page 30). • It may be necessary to press OK to navigate to lower-level menus for some models. • You can set the machine’s settings by using the Device Settings in Samsung Easy Printer Manager program. - For Windows and Mac users, you set from Samsung Easy Printer Manager > page 298. Select (Switch to advanced mode) > Device Settings, see "Device Settings" on (Menu) > System Setup > Maintenance > Toner Low Alert on the control panel. Select the option you want. Press OK to save the selection. 3. Maintenance 95 Cleaning the machine If printing quality problems occur or if you use your machine in a dusty environment, you need to clean your machine regularly to keep it in the best printing condition and use your machine longer. • Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvents, or other strong substances can discolor or distort the cabinet. • If your machine or the surrounding area is contaminated with toner, we recommend you use a cloth or tissue dampened with water to clean it. If you use a vacuum cleaner, toner blows in the air and might be harmful to you. 12 Cleaning the outside Clean the machine cabinet with a soft, lint-free cloth. Dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine. 3. Maintenance 96 Cleaning the machine 13 Cleaning the inside During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears and reduces these problems. • To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary. • Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area. • Use a dry lint free cloth when cleaning the inside of the machine, be careful not to damage the transfer roller or any other inside parts. Do not use solvents such as benzene or thinner. Printing quality problems can occur and cause damage to the machine. • Use a dry lint-free cloth to clean the machine. • Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before cleaning the machine. • Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 20). 3. Maintenance 97 Cleaning the machine M3370/ M3870/ M4070 series M3375/ M3875/ M4075 series M3370 M3870 M4070 series M3375/ M3875/ M4075 series 3. Maintenance 98 Cleaning the machine 14 Cleaning the pickup roller • Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before cleaning the machine. • Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 20). 3. Maintenance 99 Cleaning the machine 15 Cleaning the scan unit Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day as needed. • Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before cleaning the machine. • Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 20). Slightly dampen a soft, lint-free cloth or paper towel with water. Lift and open the scanner lid. 3. Maintenance 100 Cleaning the machine Wipe the surface of the scanner until it is clean and dry. Scanner lid Scanner glass Document feeder glass White bar Close the scanner lid. 3. Maintenance 101 Tips for moving & storing your machine • When moving the machine, do not tilt or turn it upside down. Otherwise, the inside of the machine may be contaminated by toner, which can cause damage to the machine or reduce print quality. • When moving the machine, make sure at least two people are holding the machine securely. 3. Maintenance 102 4. Troubleshooting This chapter gives helpful information for what to do if you encounter an error. • Tips for avoiding paper jams 104 • Clearing original document jams 105 • Clearing paper jams 111 • Understanding the status LED 122 • Understanding display messages 125 This chapter gives helpful information for what to do if you encounter an error. If your machine has a display screen, check the message on the display screen first to solve the error.If you cannot find a solution to your problem in this chapter, refer to the Troubleshooting chapter in the Advanced Guide (see "Troubleshooting" on page 311).If you cannot find a solution in the User's Guide or the problem persists, call for service. Tips for avoiding paper jams By selecting the correct medias, most paper jams can be avoided. To avoid paper jams, refer to the following guidelines: • Ensure that the adjustable guides are positioned correctly (see "Tray overview" on page 37). • Do not remove paper from the tray while your machine is printing. • Flex, fan, and straighten paper before loading. • Do not use creased, damp, or highly curled paper. • Do not mix papers in a tray. • Use only recommended print media (see "Print media specifications" on page 134). 4. Troubleshooting 104 Clearing original document jams When an original document jams in the document feeder, a warning message appears on the display. To avoid tearing the document, remove the jammed document slowly and carefully. To prevent document jams, use the scanner glass for thick, thin or mixed paper- originals. 4. Troubleshooting 105
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