Sharp HRO00024 Cordless Telephone System User Manual 2

Sharp Corporation Cordless Telephone System Users Manual 2

Storing and Using Auto-Dial Numbers473. Cordless Handset3Press .4 Enter the number by pressing the number keys. (Note: A space cannot be entered.)•To clear a mistake, press .•If a pause is required between any of the digits to access a special service or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.5Press .6Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 7.)Example: SHARP = 7777 44 2 777 7♦To enter two letters in succession that require the same key, press after entering the first letter. ♦To clear a mistake, press .FUNCTION/PAUSEERASEHOLDFUNCTION/PAUSESTARTERASEHOLDA =B =C =D =E =F =G =H =I =J =K =L =M =N =O =P =Q =R =S =T =U =V =W =X =Y =Z =SPACE =WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9WXYZ9TUV8TUV8TUV8TUV8TUV8TUV8PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7PQRS7MNO6MNO6MNO6MNO6MNO6JKL5JKL5JKL5MNO6JKL5JKL5JKL5GHI4GHI4GHI4GHI4GHI4GHI4DEF3DEF3DEF3DEF3DEF3DEF3ABC2ABC2ABC2ABC2ABC2ABC21ENTER TEL #all.bookPage47Friday,April5,20023:57PM

$Storing and Using Auto-Dial Numbers48♦To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. ♦To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (7Press .8Return to Step 2 to store another number, or press to exit.STARTOFFOFFDialing an auto-dial number1Press once.2Press to select the Common book, or to select the Private book.3Press or until the number you wish to dial appears in the display.4Press .•The number is automatically dialed.SEARCHTALKCOMMON DIAL▲▼: SEARCHFUNCTION: ENTRYExample: Common book selectedSELECT SEARCH▲: COMMON▼: PRIVATECordless handset display:SELECT SEARCH▲: COMMON▼: PRIVATEall.bookPage48Friday,April5,20023:57PM$

Storing and Using Auto-Dial Numbers493. Cordless HandsetEditing an auto-dial numberIf you need to make changes to a previously stored auto-dial number, follow these steps:1Press once.2Press to select the Common book, or to select the Private book.3Press or until the number you wish to edit appears in the display.4Press once.5Press the number keys to enter the new number.•To clear a mistake, press . If a pause is required between any of the digits to access a special service or an outside line, press ..•If you do not wish to change the number, go directly to Step 6.6Press .7Press the number keys to enter the new name (see Step 6 on page 47). •If you do not wish to change the name, go directly to Step 8.8Press .SEARCHFUNCTION/PAUSEERASEHOLDFUNCTION/PAUSESTARTSTARTCOMMON DIAL▲▼: SEARCHFUNCTION: ENTRYExample: Common book selectedCordless handset display:SELECT SEARCH▲: COMMON▼: PRIVATESELECT SEARCH▲: COMMON▼: PRIVATEall.bookPage49Friday,April5,20023:57PM

Storing and Using Auto-Dial Numbers50Clearing an auto-dial numberIf you need to clear an auto-dial number, follow these steps:1Press once.2Press to select the Common book, or to select the Private book.3Press or until the number you wish to clear appears in the display.4Press .5Press .6Press to exit.SEARCHERASEHOLDSTARTOFFOFFCOMMON DIAL▲▼: SEARCHFUNCTION: ENTRYExample: Common book selectedERASE?PRESS START KEY 9Press to exit.OFFOFFSELECT SEARCH▲: COMMON▼: PRIVATECordless handset display:SELECT SEARCH▲: COMMON▼: PRIVATEall.bookPage50Friday,April5,20023:57PM

Redial513. Cordless HandsetRedialYou can automatically redial the last number dialed on the cordless handset.Note: The fax machine and cordless handsets each retain their own separate redial numbers. 1Press .•Check the display to make sure the number that appears is the number you wish to dial. (If the wrong number appears, press to clear it.)2Press . The number is automatically dialed.Note: You can also redial by pressing first and then . Note that this method does not allow you to check the number before dialing begins.REDIALOFFOFFTALKTALKREDIALUsing the Intercom FeatureNote: When using the Intercom feature, you will not hear your voice through the handset receiver when you speak.Paging the fax machine from a cordless handsetYou can use the fax machine and cordless handsets as an intercom system.1Press on the cordless handset. INTERCOM2: BILL3: SUE4: Cordless handset display:The numbers and names of the other cordless handsets appear (only the number appears if a handset is not registered)all.bookPage51Friday,April5,20023:57PM

Using the Intercom Feature522Press on the cordless handset to select the fax machine.3The fax machine makes a special ringing sound. 4The other person picks up the fax machine handset to answer.5Talk with the other person. When you are ready to end the conversation, press .0OFFOFFINTERCOM0: BASE STATIONCordless handset display:Fax machine display:INTERCOM1: BOBNumber and name of calling handsetPaging a cordless handset from another cordless handset1Press on the cordless handset. 2Enter the number of the cordless handset you wish to page.Example: •To page all the cordless handsets and the fax machine, press .3The selected cordless handset makes a special ringing sound. INTERCOMABC22: BILL3: SUE4: Cordless handset display:The numbers and names of the other cordless handsets appear (only the number appears if a handset is not registered)INTERCOM2: BILLINTERCOM1: BOB Display of paged handset:Number and name of calling handsetall.bookPage52Friday,April5,20023:57PM

Using the Intercom Feature533. Cordless HandsetPaging a cordless handset from the fax machine (cordless handset locator)You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it.1Pick up the fax machine handset.2Press on the fax machine, and enter the number of the cordless handset you wish to page.Example: •To page all the cordless handsets, press .3The selected cordless handset makes a special ringing sound.•This allows you to locate the cordless handset if you have misplaced it.4The other person presses any key (except ) on the cordless handset to answer.INTERCOM3OFFOFF4The other person presses any key (except ) on the cordless handset to answer.5Talk with the other person. When you are ready to end the conversation, press .OFFOFFOFFOFFINTERCOM0: BASE STATIONFax machine display:INTERCOM3: SUEDisplay of selected cordless handset:all.bookPage53Friday,April5,20023:57PM

Transferring Calls54Transferring CallsYou can transfer a call to the fax machine or to a cordless handset.Transferring a call from a cordless handset to the fax machine or to another cordless handset1During the call, press on the cordless handset.•The call is placed on hold.2To transfer the call to the fax machine, press .To transfer the call to a cordless handset, enter the number of the handset.•To page the fax machine and all cordless handsets, press INTERCOM0If a call comes in while the Intercom feature is being usedIf an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press on the cordless handset or replace the fax machine handset), and then answer the outside call (press any key except on the cordless handset or pick up the fax machine handset).OFFOFFOFFOFF5Talk with the other person. When you are ready to end the conversation, replace the handset.2: BILL3: SUE4: Cordless handset display:The numbers and names of the other cordless handsets appear (only the number appears if a handset is not registered)CALLTRANSFERThe fax machine and cordless handsets all show the above message, regardless of which is selectedCALL TRANSFERall.bookPage54Friday,April5,20023:57PM

Transferring Calls553. Cordless Handset3The selected cordless handset or fax machine makes a special ringing sound. 4The other person answers on the cordless handset or fax machine.•To answer on a cordless handset other than the selected cordless handset, press on that cordless handset. To answer on the fax machine when not selected, pick up the fax machine handset.•If no one answers when you page the cordless handset or fax machine, press once again to return to the initial caller.TALKINTERCOMTransferring a call from the fax machine to a cordless handset1During the call, press on the fax machine.•The call is placed on hold.2Enter the number of the cordless handset to which you wish to transfer the call.Example: .•To page all the cordless handsets, press .INTERCOM3Fax machine display:REPLACE HANDSETHOLD“HOLD” alternates with the numbers and names of the cordless handsetsall.bookPage55Friday,April5,20023:57PM

Transferring Calls563Replace the fax machine handset. The selected cordless handset makes a special ringing sound.4The other person presses any key (except ) on the cordless handset to answer.•To answer on a cordless handset other than the selected cordless handset, press on the other cordless handset.•If no one answers when you page the cordless handset, pick up the fax machine handset once again to return to the initial caller.OFFOFFTALKCALLTRANSFERDisplays of all cordless handsets Fax machine display:CALL TRANSFERChanging the reception mode on the fax machine1Press .2Press until the desired reception mode appears in the display.3Press or to exit REMOTE MODE.REMOTE/FLASHJKL5RECEPTIONREMOTE/FLASHOFFOFFRECEPTIONFAXExample: FAX modeREMOTE MODE0: GENERALCordless handset display:all.bookPage56Friday,April5,20023:57PM

574. Answering Machine4. Using the Answering SystemThe answering system allows you to receive both voice messages and faxes while you are out. The answering system has one general box and four personal boxes for callers to leave messages.To use the answering system, you must record a greeting for the general box, and a greeting for each personal box you wish to use.Each cordless handset can be used to listen to the messages in its corresponding personal box (the personal box with the same number as the cordless handset)1234General BoxPersonal Box1234PressGeneral MessagePersonal Message12 3 4all.bookPage57Friday,April5,20023:57PM

Recording an Outgoing Message58Recording an Outgoing MessageThe outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use.Example of general outgoing message:“Hello. You've reached ______ . No one is available to take your call right now. If you would like to leave a general message, please speak after the beep. If you would like to leave a personal message, press 1 for Susan, 2 for Bob, 3 for George, or 4 for Ann now. To send a fax, please press your facsimile Start key now. Thank you for calling.”Example of personal outgoing message:“This is Susan’s pesonal box. Please leave a mesage after the beep.”Note: Do not lift the handset until Step 3 below.1Press .2Press until the message you wish to record appears in the display.3Press once.•(If you have already recorded a message and wish to check it,press .)REC/MEMOPLAYDisplay:MEMO RECORDINGMEMO RECORDINGOGM (GENERAL)OGM (BOX 1)OGM (BOX 4)OGM (TRANSFER)Note: MEMO RECORDING is for recording a memo (page 63), and OGM (TRANSFER) is for the Transfer function (page 69).LIFT HANDSET ORPLAY: PLAYBACKall.bookPage58Friday,April5,20023:57PM

Setting a Passcode for a Personal Box594. Answering Machine4Lift the handset.5Press and speak into the handset to record the message.•While recording, the display will show the time left to record.5When finished, replace the handset or press .START/MEMORYSTOPTo listen to an outgoing messageTo listen to an outgoing message, follow Steps 1 and 2 of the above procedure and then press . Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure. Setting a Passcode for a Personal BoxYou can set a 3-digit passcode for each personal box. When this is done, the passcode must be entered to listen to messages in the personal box.(Note: When listening to the messages in a personal box from its corresponding cordless handset, is not necessary to enter the passcode. )PLAY1Press once and once.2Press once and once.3Press .FUNCTIONBOX PASSCODE#Display:T.A.D. SETTING1=SET, 2=CLEARall.bookPage59Friday,April5,20023:57PM

Operating the Answering System604Press to set a passcode.(To clear a previously set passcode, press .)5Enter the number of the personal box for which you wish to set a passcode.Example: for Box 1(If you are clearing a passcode, enter the number of the box and go to Step 7.)6Enter a 3-digit number for the passcode. The first digit of the number must be 0, 5, 6, 7, 8, or 9.7Press .8Return to Step 5 to set another passcode, or press to return to the date and time display.121START/MEMORYSTOPENTER PASSCODENote: If you wish to change a passcode, clear the passcode and then enter a new passcode. If you forget a passcode, clear it and enter a new passcode.ENTER BOX # (1-4)Operating the Answering SystemActivating the answering systemTo turn on the answering system so that callers can leave messages, press until the arrow in the display points to TAD. (TAD stands for “Telephone Answering Device”.)RESOLUTION/RECEPTION MODERESOLUTION/RECEPTION MODEFAXTELTADENTER BOX # (1-4)all.bookPage60Friday,April5,20023:57PM

Operating the Answering System614. Answering Machine♦Each outgoing message will play (to stop playback, press ).♦It will not be possible to set the reception mode to TAD if a general outgoing message has not been recorded.Note: In TAD mode, the machine will automatically switch to fax reception if it detects 6 seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.Number of rings in TAD mode (Toll Saver function)The number of rings on which the machine answers incoming calls in TAD mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages. ♦The Toll Saver function is initially turned on.STOPTo adjust the NUMBER OF RINGS setting, see page 93.To turn off the Toll Saver function, see page 73.ONOFFNo received messages4 Rings Received messages2 RingsToll Saver Toll SaverNOTHING Hello!Hi!Hi!RingRingRingRingRingRingRingRingRingRing(Answer according to NUMBER OF RINGS setting)all.bookPage61Friday,April5,20023:57PM

Operating the Answering System62Listening to received messages from the fax machineWhen you return, the display will show the number of messages recorded in each box. Follow the steps below to listen to your messages.1Press .•If you only want to listen to new messages (messages not previously listened to), continue to hold down for at least two seconds.2If you wish to listen to the messages in a personal box, press the number of the box.Example: for Box 1 3Enter the passcode of the personal box.Example: 4The messages will play.•As each message plays, the date and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.•Repeat: To listen to a message a second time, press before playback of that message ends. To move back to the previous message, press within 3 seconds of the beginning of the current message.•Skip: To skip forward to the next message, press .PLAYPLAY15 5 1REPEATREPEATSKIP0Note: Playback will stop if you receive a call, lift the handset, or press .♦You can print out a list of your received messages that shows the date and time that each was received. See page 109.STOPall.bookPage62Friday,April5,20023:57PM

Operating the Answering System634. Answering MachineErasing received messagesIt is important to erase received messages after you listen to them to ensure that the memory does not become full.♦Erasing all messages in the general box: To erase all messages in the general box, press , , and then .♦Erasing all messages in a personal box: To erase all messages in a personal box, press , , enter the number of the box, enter the passcode, and then press .♦Erasing a single message: To erase a single message, press while the message is being played.FUNCTIONDELETESTART/MEMORYFUNCTIONDELETESTART/MEMORYDELETERecording memosYou can record memos for yourself and other users of the machine. These are recorded in the general box, and will be played back together with incoming messages when the key is pressed.PLAY1Press once and once.2Pick up the handset, press , and speak into the handset. 3When you have finished speaking, replace the handset or press .REC/MEMOSTART/MEMORYSTOPall.bookPage63Friday,April5,20023:57PM

Operating the Answering System64Recording phone conversations To record a phone conversation, hold down the key during the conversation you want to record. When you are finished, release the key. The conversation is recorded in the general box, and will be played back when the key is pressed.REC/MEMOPLAYListening to messages from a cordless handsetYou can use your cordless handset to listen to messages received in your personal box (the personal box with the same number as your cordless handset), or messages received in the general box.♦When you have received new messages in your personal box, NEW MESSAGES appears in your cordless handset display.1Press .2To listen to messages in the general box, press . (To listen to messages in your personal box, go directly to Step 3.)3Press to listen to all messages in the box, or to listen to only new messages.4While listening to your messages, you can do any of the following:•Repeat: To repeat a message, press .•Skip: To skip forward, press .•Delete: To delete the message you are currently listening to, press .REMOTE/FLASH0PQRS7PLAYTUV8PLAY NEWREPEAT0SKIPDELETEREMOTE MODE0: GENERALCordless handset display:all.bookPage64Friday,April5,20023:57PM

Operating the Answering System654. Answering Machine•Stop: To stop playback, press .5To return to the STAND-BY display, press or .•If a call comes in while you are listening to your messages, playback will stop automatically. Press any key to answer.•If you take no action for 60 seconds in REMOTE MODE, the cordless handset will automatically return to the STAND-BY display.STOPWXYZ9OFFOFFREMOTE/FLASHDeleting all messages from a cordless handsetYou can use your cordless handset to delete all messages in your personal box, or all messages in the general box.1Press . (Note: This step is not necessary if you are already in REMOTE mode.)2To delete all messages in the general box, press . (To delete all messages your personal box, go directly to Step 3.)3Press .4Press to delete the messages, and then or to return to the STAND-BY display.•To cancel, press , , or .REMOTE/FLASH0DELETESTARTOFFOFFREMOTE/FLASHSTOPWXYZ9OFFOFFREMOTE/FLASHREMOTE MODE0: GENERALCordless handset display:REMOTE MODEDELETE ALL?PRESS START KEYall.bookPage65Friday,April5,20023:57PM

Optional Answering System Settings661Press once and once.2Press once and once.3Press .4Press a number from 1 to 4 to select the desired ICM recording time.5Press to return to the date and time display.15 seconds 60 seconds30 seconds 4 minutesFUNCTIONSTOPOptional Answering System SettingsSetting ICM timeIncoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.Display:T.A.D. SETTINGRECORDING TIME1234The display briefly shows your selection, then:REMOTE CODEFax reception on TAD failureIf the memory for recording incoming messages becomes full while you are out, the answering system will no longer be able to record messages. The ON TAD FAILURE setting is used to choose the response of the machine to incoming calls when this happens:♦ Automatic fax reception NO: The machine will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 72).all.bookPage66Friday,April5,20023:57PM

Optional Answering System Settings674. Answering Machine1Press once and once.2Press once and twice.3Press .4Press to turn on automatic fax reception, or to turn it off.5Press to return to the date and time display.FUNCTION12STOPON TAD FAILURE♦Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 72).Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:Display:T.A.D. SETTING1=YES, 2=NOThe display briefly shows your selection, then:OGM ONLY MODEOGM only modeIf needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message (this applies to all boxes). The machine will still receive faxes sent by automatic dialing.1Press once and once.2Press once and 3 times.FUNCTIONOGM ONLY MODEDisplay:T.A.D. SETTINGall.bookPage67Friday,April5,20023:57PM

Transfer Function694. Answering MachineTransfer FunctionThe Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message in a specified box. This lets you hear your messages immediately after they come in, even when you are at a remote location.To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.Programming the transfer numberTo use the Transfer function, you must first give the machine the number to call (the transfer number). 1Press once and once.2Press once and 3 times.3Press .4Press the number keys to enter the transfer number.•To insert a pause between any two digits of the number, press .5Press .6Press to return to the date and time display.FUNCTIONFUNCTIONSTART/MEMORYSTOPTRANSFER TEL #Display:T.A.D. SETTINGENTER TEL #all.bookPage69Friday,April5,20023:57PM

Transfer Function70Recording the transfer messageThe transfer message plays when you answer the telephone, and informs you that the call is a transfer call. The following is an example:“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”Note: Do not lift the handset until Step 3 below.1Press once and once.2Press once.•If you have already recorded a message, you can press to listen to the message, or press to delete the message.3Lift the handset.4Press and speak into the handset to record the message.•The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record.5When finished, replace the handset or press .REC/MEMOPLAYDELETESTART/MEMORYSTOPDisplay:OGM (TRANSFER)Checking or erasing the transfer messageTo check or erase the transfer message, follow Steps 1 and 2 of the above procedure, and then press to check the message, or to erase the message.PLAYDELETEall.bookPage70Friday,April5,20023:57PM

Transfer Function714. Answering MachineTurning the Transfer function on and offWhen you go out and wish to use the Transfer function, turn it on as follows:1Press once and once.2Press once and 4 times.3Press .4Press to turn on the Transfer function.(Press to turn the function off.)5Press the number of the box for which you want the Transfer function to operate (for the general box, press ).6Press to return to the date and time display.7Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter , your remote code number (see page 72) if the general box was selected in Step 5, or the box passcode number if a personal box was selected, and then . Your messages will play. •You can also perform any of the remote operations described in Remote Operations later in this chapter (see page 72).Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls immediately after a transfer call, enter twice before hanging up (if hanging up during message playback, first enter and to stop playback, then enter twice).FUNCTION120STOP0TRANSFER FUNCDisplay:T.A.D. SETTING1=YES, 2=NOThe display briefly shows your selection, then:ON TAD FAILUREall.bookPage71Friday,April5,20023:57PM

Remote Operations721Press once and once.2Press once and twice.3Press .4Press the number keys to enter a 3-digit remote code number.5Press to store the remote number.6Press to return to the date and time display.FUNCTIONSTART/MEMORYSTOPRemote OperationsWhen you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.Remote code numberAfter calling the machine, you must enter your remote code number to listen to the messages in the general box. The remote code number has been set to "001" at the factory. To change the number, follow the steps below.Note: The remote code is only for the general box. Personal boxes are accessed by entering the passcode for the box (see page 59).Display:T.A.D. SETTINGREMOTE CODETRANSFER TEL #all.bookPage72Friday,April5,20023:57PM

Remote Operations734. Answering MachineToll SaverWhen you call the machine to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if it has not received any messages.This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see Changing the number of rings on page 93).1Press once and once.2Press once.3Press once.4Press to turn on the Toll Saver function, or to turn it off.5Press to return to the date and time display.FUNCTION12STOPTOLL SAVERDisplay:T.A.D. SETTING1=YES, 2=NOThe display briefly shows your selection, then:RECORDING TIMEall.bookPage73Friday,April5,20023:57PM

Remote Operations74Retrieving your messagesNote: You can only access one box per call. If you wish to access more than one box, you must make a separate call for each box.1Call the machine from a touch-tone telephone. When the general outgoing message begins, press on the telephone.•You will hear a short beep, and the outgoing message will stop.2If you wish to listen to the messages in a personal box, enter the number of that box (otherwise, go directly to Step 3).Example: for Box 13If you are accessing the general box, enter your remote code. If you are accessing a personal box, enter the passcode of the box. When finished, press .•You will hear a series of beeps equal to the number of messages recorded in the box, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.•If no messages have been received, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section, Other remote operations.1all.bookPage74Friday,April5,20023:57PM

Remote Operations754. Answering Machine4While the messages are playing, you can do any of the following:•Repeat: To listen to a message a second time, press and on the telephone before that message ends. To move back to the previous message, press and during the first 3 seconds of the current message.•Skip forward: To skip forward to the next message, press and on the telephone.•Stop: To stop playback, press and on the telephone. After this, you can enter any of the commands described in the following section, Other remote operations.•Play new messages: To listen to only your new messages, first stop playback by pressing and , and then press and .•Erase a message: To erase the message you are currently listening to, press and before it ends.5 When you have finished listening to your messages, you can do any of the following:•Erase all messages: Press , , and .•Repeat playback: Press and .•Perform other operations: You can enter any of the commands described in the following section, Other remote operations.•Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them. If you want the machine to resume normal operation immediately, press twice before hanging up (in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up unless you press twice).22500 633 37all.bookPage75Friday,April5,20023:57PM

Remote Operations76Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above.Comments:♦When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.♦When entering a command, do not pause longer than 10 seconds between each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.♦If you pause for longer than 10 seconds before entering a command, or make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.)Other remote operationsAfter listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing and , and then enter the command.Changing the fax reception modeSelect a new reception mode by pressing the keys as follows:0♦TAD mode: , , and .♦FAX mode: , , and .♦TEL mode: , , and .8 1828 3Caution: If you select TEL mode, you will not be able to change the reception mode again.all.bookPage76Friday,April5,20023:57PM

Remote Operations774. Answering MachineRecording a new outgoing messageNote: You can only record a new outgoing message for the box you accessed at the beginning of the call.1Press and on the telephone.2When you hear a short beep, speak into the telephone to record the new message.•The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.4Turning the Transfer function on or offTo turn Transfer on: Press , , and on the telephone, followed by the number of the box for which you want the Transfer function to operate (press for the general box) and .To turn Transfer off: Press , , and on the telephone.9 1092Changing the transfer telephone number1Press , , and on the telephone.2After you hear a short beep, enter the new telephone number. When finished, press .•To insert a pause between any two digits of the number, press .9 0all.bookPage77Friday,April5,20023:57PM

Remote Operations78Recording a memoYou can record a memo for yourself or other users of the machine. The memo will be recorded in the general box.1Press and on the telephone.2When you hear a short beep, speak into the telephone to record the memo.3When you are finished, press and on the telephone.•If the machine detects silence, it will stop recording automatically.0Recording a new transfer message1Press , , and on the telephone. 2When you hear a short beep, speak into the telephone to record the new message.•The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.9 3OGM only modeTo turn on OGM only mode: Press , , and on the telephone. (Outgoing messages will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received)To turn off OGM only mode: Press , , and on the telephone.1 112all.bookPage78Friday,April5,20023:57PM

795. Sending Faxes5. Sending FaxesTransmittable DocumentsSize and weightThe size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.Note: Letters or graphics on the edges of a document will not be scanned.0.16"(4 mm) 0.16"(4 mm)0.2"(5 mm)0.2"(5 mm)Letters in the shaded area will not be scanned. 8.5"(216 mm) 23.6"(600 mm) 14 lbs. (52 g/m²) 42 lbs. (157 g/m²) 11"(279 mm) 8.5"(216 mm) 21.5 lbs.(80 g/m²)Loading one page at a time:Minimum size Maximum sizeMinimum weight Maximum weightMinimum size Maximum sizeMinimum weight Maximum weight 14 lbs. (52 g/m²)Loading up to 10 pages at once: 5.5"(140 mm) 5.8"(148 mm) 5.5"(140 mm) 5.8"(148 mm)The illustration shows the scanning margins for letter-size documents. The scanning width is 8.3” (210 mm). The horizontal margins decrease for smaller-width documents.all.bookPage79Friday,April5,20023:57PM

Loading the Document80Other restrictions♦The scanner cannot recognize yellow, greenish yellow, or light blue ink.♦Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.♦All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.♦Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.Loading the DocumentUp to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.♦If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.♦If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.1Adjust the document guides to the width of your document.2Insert the document face down in the document feeder. The top edge of the document should enter the feeder first.•READY TO SEND will appear in the display.all.bookPage80Friday,April5,20023:57PM

Adjusting the Resolution and Contrast815. Sending FaxesAdjusting the Resolution and ContrastIf desired, you can adjust the resolution and contrast before sending a document. Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.Resolution settingsSTANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission.FINE Use FINE for documents containing small letters or fine drawings.SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings.HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray.You must adjust the settings each time you don’t want to use the default settings.The default resolution setting is STANDARD and the default contrast setting is AUTO.3Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 82.all.bookPage81Friday,April5,20023:57PM

Adjusting the Resolution and Contrast82Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.1Load the document(s).•The document must be loaded before the resolution and contrast can be adjusted.2Press one or more times until the desired resolution and contrast settings appear in the display.•The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.RESOLUTION/RECEPTION MODEDisplay:STANDARD :AUTOFINE :AUTOSUPER FINE :AUTOHALF TONE :AUTOSTANDARD :DARKHALF TONE :DARKContrast settingsAUTO Use AUTO for normal documents.DARK Use DARK for faint documents.all.bookPage82Friday,April5,20023:57PM

Sending a Fax by Normal Dialing835. Sending Faxes1Load the document(s).•If desired, press to set the resolution and/or contrast.2Pick up the handset or press . Listen for the dial tone.3Dial the number of the receiving machine by pressing the number keys.4Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer.•If the other party answers, ask them to press their Start key (if you pressed , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone.RESOLUTION/RECEPTION MODESPEAKERSPEAKERorSending a Fax by Normal DialingWith Normal Dialing, you pick up the handset (or press ) and dial by pressing the number keys. ♦If a person answers, you can talk with them through the handset before sending the fax. (If you pressed , you must pick up the handset to talk.)♦Normal Dialing allows you to listen to the line and make sure the other fax machine is responding.SPEAKERSPEAKERJKLABC1DEFWXYZ9GHI45MNO6PQRS7TUV802 3DELETEREPEAT SKIPREADY TO SENDSPEAKERall.bookPage83Friday,April5,20023:57PM

Sending a Fax by Automatic Dialing84Sending a Fax by Automatic DialingYou can store your most frequently dialed fax or phone numbers in the machine for automatic dialing. ♦Auto-dial numbers can be stored using either the fax machine or the cordless handset (to store a number using the cordless handset, see page 46). ♦Numbers stored using the fax machine are stored in the Common book. A total of 30 numbers can be stored. Storing fax and phone numbers for automatic dialing1Press once and once.2Press once.3Enter the fax or voice number by pressing the number keys. (Note: A space cannot be entered.)•To clear a mistake, press .•If a pause is required between any of the digits to access a special service or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.FUNCTIONSPEAKERFUNCTION5When you hear the fax tone, press . Replace the handset.•If the transmission is completed successfully, the fax will beep once.•If an error occurs, the fax will beep three times and print a Transaction Report to inform you of the problem (see page 111).START/MEMORYDisplay:ENTER FAX #<NEW NUMBER>Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 129. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)all.bookPage84Friday,April5,20023:57PM

$Sending a Fax by Automatic Dialing855. Sending Faxes4Press .5Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.)Example: SHARP = 7777 44 2 777 7♦To enter two letters in succession that require the same key, press after entering the first letter. ♦To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. ♦To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (6Press .7Return to Step 2 to store another number, or press to return to the date and time display.START/MEMORYSTART/MEMORYSTOPA =B =C =D =E =F =G =H =I =J =K =L =M =N =O =P =Q =R =S =T =U =V =W =X =Y =Z =SPACE =Display:Note: The fax machine uses a lithium battery to keep automatic dialing numbers and other programmed information in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.<NEW NUMBER>all.bookPage85Friday,April5,20023:57PM$

Sharp HRO00024 Cordless Telephone System User Manual 2

Sharp Corporation Cordless Telephone System Users Manual 2

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