Sharp HRO00024 Cordless Telephone System User Manual 2
Sharp Corporation Cordless Telephone System Users Manual 2
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Contents
Users Manual 2
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| Document ID | 238921 |
| Application ID | I+mgNNajFcHc0WHybyr7dw== |
| Document Description | Users Manual 2 |
| Short Term Confidential | No |
| Permanent Confidential | No |
| Supercede | No |
| Document Type | User Manual |
| Display Format | Adobe Acrobat PDF - pdf |
| Filesize | 105.44kB (1318005 bits) |
| Date Submitted | 2002-04-25 00:00:00 |
| Date Available | 2002-06-19 00:00:00 |
| Creation Date | 2002-04-23 16:07:36 |
| Producing Software | Acrobat Distiller 4.05 for Windows |
| Document Lastmod | 2002-04-23 16:08:31 |
| Document Title | Users Manual 2 |
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Page 47
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3:57 PM
Storing and Using Auto-Dial Numbers
ENTER TEL #
Press
Enter the number by pressing the number keys.
(Note: A space cannot be entered.)
• To clear a mistake, press
HOLD
ERASE
• If a pause is required between any of the digits to access a special service
FUNCTION
/PAUSE
or an outside line, press
. The pause appears as a hyphen (two
seconds per pause). Several pauses can be entered in a row.
Press
Enter a name by pressing number keys for each letter as shown in the
chart below. Up to 15 characters can be entered. (If you do not wish to
enter a name, go directly to Step 7.)
START
Example: SHARP = 7777 44 2 777
SPACE = 1
A= 2
ABC
B= 2
ABC
ABC
C= 2
ABC
ABC
D= 3
DEF
E= 3
DEF
DEF
F= 3
DEF
DEF
ABC
DEF
G= 4
GHI
H= 4
GHI
GHI
I = 4
GHI
J= 5
JKL
K= 5
JKL
JKL
L= 5
JKL
JKL
M= 6
GHI
N= 6
MNO
MNO
O= 6
MNO
MNO
MNO
Q= 7
R= 7
S= 7
PQRS
PQRS
T= 8
MNO
TUV
TUV
V= 8
TUV
TUV
TUV
WXYZ
PQRS
JKL
U= 8
W= 9
P= 7
GHI
PQRS
PQRS
PQRS
X= 9
Y= 9
Z= 9
WXYZ
PQRS
PQRS
PQRS
WXYZ
PQRS
WXYZ
WXYZ
WXYZ
WXYZ
WXYZ
WXYZ
WXYZ
TUV
♦ To enter two letters in succession that require the same key, press
after entering the first letter.
♦ To clear a mistake, press
HOLD
ERASE
47
3. Cordless
Handset
FUNCTION
/PAUSE
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Storing and Using Auto-Dial Numbers
♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears.
♦ To enter one of the following symbols, press
or
./!"#$%&’()++,-:;<=>?@[¥]^_'{|}
)(
Press
Return to Step 2 to store another number, or press
START
repeatedly:
SELECT SEARCH
▲: COMMON
▼: PRIVATE
OFF
OFF
to exit.
Dialing an auto-dial number
Press
SEARCH once.
Press
or
to select the Common book,
to select the Private book.
Press
display.
Press
or
TALK
SELECT SEARCH
▲: COMMON
▼: PRIVATE
Example: Common book selected
COMMON DIAL
▲▼: SEARCH
FUNCTION: ENTRY
until the number you wish to dial appears in the
• The number is automatically dialed.
48
Cordless handset display:
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Storing and Using Auto-Dial Numbers
Editing an auto-dial number
If you need to make changes to a previously stored auto-dial number, follow
these steps:
Cordless handset display:
Press
Press
or
SEARCH once.
SELECT SEARCH
▲: COMMON
▼: PRIVATE
to select the Common book,
Example: Common book selected
to select the Private book.
Press
display.
Press
Press the number keys to enter the new number.
or
FUNCTION
/PAUSE
COMMON DIAL
▲▼: SEARCH
FUNCTION: ENTRY
until the number you wish to edit appears in the
once.
• To clear a mistake, press
HOLD
ERASE
. If a pause is required between any of the
digits to access a special service or an outside line, press
FUNCTION
/PAUSE
..
• If you do not wish to change the number, go directly to Step 6.
Press
Press the number keys to enter the new name (see Step 6 on page 47).
START
• If you do not wish to change the name, go directly to Step 8.
Press
START
SELECT SEARCH
▲: COMMON
▼: PRIVATE
49
3. Cordless
Handset
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3:57 PM
Storing and Using Auto-Dial Numbers
Press
to exit.
OFF
OFF
Clearing an auto-dial number
If you need to clear an auto-dial number, follow these steps:
Press
Press
or
50
SEARCH once.
to select the Common book,
to select the Private book.
Press
display.
Press
Press
Press
or
START
OFF
OFF
SELECT SEARCH
▲: COMMON
▼: PRIVATE
Example: Common book selected
COMMON DIAL
▲▼: SEARCH
FUNCTION: ENTRY
until the number you wish to clear appears in the
ERASE?
PRESS START KEY
HOLD
ERASE
Cordless handset display:
SELECT SEARCH
▲: COMMON
▼: PRIVATE
to exit.
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Redial
Redial
You can automatically redial the last number dialed on the cordless handset.
Note: The fax machine and cordless handsets each retain their own separate
redial numbers.
Press
REDIAL
• Check the display to make sure the number that appears is the number you
wish to dial. (If the wrong number appears, press
Press
TALK
OFF
OFF
to clear it.)
. The number is automatically dialed.
Note: You can also redial by pressing
TALK
first and then
REDIAL
. Note that this
method does not allow you to check the number before dialing begins.
Using the Intercom Feature
You can use the fax
machine and cordless
handsets as an
intercom system.
Note: When using the Intercom feature, you will not hear your voice through
the handset receiver when you speak.
Paging the fax machine from a cordless handset
Press
INTER
COM
on the cordless handset.
The numbers and names of the other cordless
handsets appear (only the number appears if a
handset is not registered)
Cordless handset display:
2: BILL
3: SUE
4:
51
3. Cordless
Handset
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3:57 PM
Using the Intercom Feature
Cordless handset display:
Press 0 on the cordless handset to
select the fax machine.
The fax machine makes a special
ringing sound.
Number and name
of calling handset
INTERCOM
0: BASE STATION
Fax machine display:
INTERCOM
1: BOB
The other person picks up the fax machine handset to answer.
Talk with the other person. When you are ready to end the conversation,
press
OFF
OFF
Paging a cordless handset from another cordless handset
Cordless handset display:
Press
INTER
COM
on the cordless handset.
The numbers and names of the other cordless
handsets appear (only the number appears if a
handset is not registered)
Enter the number of the cordless
handset you wish to page.
Example: 2
2: BILL
3: SUE
4:
INTERCOM
2: BILL
ABC
• To page all the cordless handsets and
the fax machine, press
The selected cordless handset makes
a special ringing sound.
Number and name
of calling handset
52
Display of paged handset:
INTERCOM
1: BOB
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Using the Intercom Feature
The other person presses any key (except
handset to answer.
Talk with the other person. When you
are ready to end the conversation,
OFF
OFF
) on the cordless
3. Cordless
Handset
press
OFF
OFF
Paging a cordless handset from the fax machine (cordless
handset locator)
You can use this procedure to page a cordless handset, or locate a handset in
the event that you misplace it.
Pick up the fax machine handset.
Press
on the fax machine, and
enter the number of the cordless
handset you wish to page.
INTERCOM
Example:
Fax machine display:
INTERCOM
3: SUE
• To page all the cordless handsets,
press
Display of selected
cordless handset:
The selected cordless handset makes
a special ringing sound.
INTERCOM
0: BASE STATION
• This allows you to locate the cordless
handset if you have misplaced it.
The other person presses any key (except
handset to answer.
OFF
OFF
) on the cordless
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Transferring Calls
Talk with the other person. When you are ready to end the conversation,
replace the handset.
If a call comes in while the Intercom feature is being used
If an outside call comes in while you are using the Intercom feature, the
person who wishes to take the call should first stop the Intercom call (press
OFF
OFF
on the cordless handset or replace the fax machine handset), and then
answer the outside call (press any key except
OFF
OFF
on the cordless handset
or pick up the fax machine handset).
Transferring Calls
You can transfer a call to the fax machine or to a cordless handset.
Transferring a call from a cordless handset to the fax
machine or to another cordless handset
Cordless handset display:
During the call, press
cordless handset.
INTER
COM
on the
2: BILL
3: SUE
4:
• The call is placed on hold.
The numbers and names of the other cordless
handsets appear (only the number appears if a
handset is not registered)
To transfer the call to the fax machine,
press 0 .
To transfer the call to a cordless
handset, enter the number of the
handset.
• To page the fax machine and all
cordless handsets, press
54
CALL TRANSFER
CALL
TRANSFER
The fax machine and cordless
handsets all show the above
message, regardless of which
is selected
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Transferring Calls
The selected cordless handset or fax machine makes a special ringing
sound.
The other person answers on the cordless handset or fax machine.
• To answer on a cordless handset other than the selected cordless handset,
press
on that cordless handset. To answer on the fax machine when
TALK
3. Cordless
Handset
not selected, pick up the fax machine handset.
• If no one answers when you page the cordless handset or fax machine,
press
INTER
COM
once again to return to the initial caller.
Transferring a call from the fax machine to a cordless
handset
Fax machine display:
During the call, press
fax machine.
INTERCOM
on the
• The call is placed on hold.
Enter the number of the cordless
handset to which you wish to transfer
the call.
Example:
HOLD
“HOLD” alternates with the
numbers and names of the
cordless handsets
REPLACE HANDSET
3 .
• To page all the cordless handsets,
press
55
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Transferring Calls
Fax machine display:
Replace the fax machine handset. The
selected cordless handset makes a
special ringing sound.
CALL TRANSFER
Displays of all
cordless handsets
CALL
TRANSFER
The other person presses any key (except
handset to answer.
OFF
OFF
) on the cordless
• To answer on a cordless handset other than the selected cordless handset,
press
TALK
on the other cordless handset.
• If no one answers when you page the cordless handset, pick up the fax
machine handset once again to return to the initial caller.
Changing the reception mode on the fax machine
56
REMOTE
/FLASH
Cordless handset display:
Press
Press RECEPTION until the desired reception
mode appears in the display.
Press
REMOTE MODE
0: GENERAL
Example: FAX mode
JKL
REMOTE
/FLASH
or
OFF
OFF
to exit REMOTE MODE.
RECEPTION
FAX
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4. Using the Answering System
The answering system allows you to receive both voice messages and faxes
while you are out.
To use the answering system,
you must record a greeting for
the general box, and a
greeting for each personal box
you wish to use.
4. Answering
Machine
The answering system
has one general box
and four personal
boxes for callers to
leave messages.
General
Message
Press
Personal
Message
Personal Box
General
Box
Each cordless handset can be used to listen to
the messages in its corresponding personal box
(the personal box with the same number as the
cordless handset)
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Recording an Outgoing Message
Recording an Outgoing Message
The outgoing message (OGM) is the greeting that the system plays after
answering a call to inform callers that they can leave a message or send a fax.
Follow the steps below to record an outgoing message for the general box,
and an outgoing message for each personal box that you wish to use.
Example of general outgoing message:
“Hello. You've reached ______ . No one is available to take your call right now.
If you would like to leave a general message, please speak after the beep. If
you would like to leave a personal message, press 1 for Susan, 2 for Bob, 3
for George, or 4 for Ann now. To send a fax, please press your facsimile Start
key now. Thank you for calling.”
Example of personal outgoing message:
“This is Susan’s pesonal box. Please leave a mesage after the beep.”
Note: Do not lift the handset until Step 3 below.
Display:
REC/
MEMO
Press
Press
until the message you wish
to record appears in the display.
Note: MEMO RECORDING is for recording a
memo (page 63), and OGM (TRANSFER) is
for the Transfer function (page 69).
MEMO RECORDING
MEMO RECORDING
OGM (GENERAL)
OGM (BOX 1)
OGM (BOX 4)
OGM (TRANSFER)
Press
once.
LIFT HANDSET OR
• (If you have already recorded a
message and wish to check it,
press
58
PLAY
.)
PLAY: PLAYBACK
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Setting a Passcode for a Personal Box
Lift the handset.
Press
START/MEMORY
and speak into the handset to record the message.
• While recording, the display will show the time left to record.
When finished, replace the handset or press
STOP
4. Answering
Machine
To listen to an outgoing message
To listen to an outgoing message, follow Steps 1 and 2 of the above
procedure and then press
PLAY
. Note that the general outgoing message
cannot be erased. If you need to change it, simply repeat the recording
procedure.
Setting a Passcode for a Personal Box
You can set a 3-digit passcode for each personal box. When this is done, the
passcode must be entered to listen to messages in the personal box.
(Note: When listening to the messages in a personal box from its
corresponding cordless handset, is not necessary to enter the passcode. )
Press
FUNCTION
once and
once.
Display:
T.A.D. SETTING
Press
Press
once and
once.
BOX PASSCODE#
1=SET, 2=CLEAR
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Operating the Answering System
Press
to set a passcode.
ENTER BOX # (1-4)
(To clear a previously set passcode,
press
2 .)
Enter the number of the personal box
for which you wish to set a passcode.
Example:
ENTER PASSCODE
for Box 1
(If you are clearing a passcode, enter
the number of the box and go to Step
7.)
Enter a 3-digit number for the passcode. The first digit of the number
must be 0, 5, 6, 7, 8, or 9.
Press
Return to Step 5 to set another passcode, or press
the date and time display.
START/MEMORY
ENTER BOX # (1-4)
STOP
to return to
Note: If you wish to change a passcode, clear the passcode and then enter a
new passcode. If you forget a passcode, clear it and enter a new passcode.
Operating the Answering System
Activating the answering system
To turn on the answering system so that callers can leave messages, press
RESOLUTION/
RECEPTION MODE
until the arrow in the display points to TAD. (TAD stands for
“Telephone Answering Device”.)
RESOLUTION/
RECEPTION MODE
TEL FAX
TAD
60
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Operating the Answering System
♦ Each outgoing message will play (to stop playback, press
STOP
).
♦ It will not be possible to set the reception mode to TAD if a general outgoing
message has not been recorded.
Note: In TAD mode, the machine will automatically switch to fax reception if it
detects 6 seconds of silence after answering a call. For this reason, if a caller
pauses for this length of time while leaving a message, they will be cut off.
Number of rings in TAD mode (Toll Saver function)
The number of rings on which the machine answers incoming calls in TAD
mode depends on whether the Toll Saver function is turned on, and if it is on,
whether you have messages.
Toll Saver
No received messages
OFF
Received messages
Hello!
Hi!
ing Ring R
g R
ing
Rin
Toll Saver
ON
NOTHING
4 Rings
4. Answering
Machine
♦ The Toll Saver function is initially turned on.
Hi!
2 Rings
Ring
Ring
To turn off the Toll Saver
function, see page 73.
(Answer according to
NUMBER OF RINGS setting)
ing Ring R
g R
ing
Rin
To adjust the
NUMBER OF RINGS
setting, see page 93.
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Operating the Answering System
Listening to received messages from the fax machine
When you return, the display will show the number of messages recorded in
each box. Follow the steps below to listen to your messages.
Press
PLAY
• If you only want to listen to new messages (messages not previously
listened to), continue to hold
for Box 1
Enter the passcode of the personal box.
Example:
down for at least two seconds.
If you wish to listen to the messages in a personal box, press the
number of the box.
Example:
PLAY
The messages will play.
• As each message plays, the date and time of recording will appear briefly in
the display. If no messages were received, NO MESSAGES will appear.
• Repeat: To listen to a message a second time, press
before
REPEAT
playback of that message ends. To move back to the previous message,
press
within 3 seconds of the beginning of the current message.
REPEAT
• Skip: To skip forward to the next message, press
SKIP
Note: Playback will stop if you receive a call, lift the handset, or press
STOP
♦ You can print out a list of your received messages that shows the date and
time that each was received. See page 109.
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Operating the Answering System
Erasing received messages
It is important to erase received messages after you listen to them to ensure
that the memory does not become full.
♦ Erasing all messages in the general box: To erase all messages in the
general box, press
FUNCTION ,
, and then
START/MEMORY
DELETE
♦ Erasing all messages in a personal box: To erase all messages in a
personal box, press
FUNCTION ,
, enter the number of the box, enter the
DELETE
START/MEMORY
♦ Erasing a single message: To erase a single message, press
4. Answering
Machine
passcode, and then press
DELETE
while the message is being played.
Recording memos
You can record memos for yourself and other users of the machine. These
are recorded in the general box, and will be played back together with
incoming messages when the
REC/
MEMO
PLAY
key is pressed.
Press
Pick up the handset, press
When you have finished speaking, replace the handset or press
once and
once.
START/MEMORY
, and speak into the handset.
STOP
63
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Operating the Answering System
Recording phone conversations
To record a phone conversation, hold down the
REC/
MEMO
key during the
conversation you want to record. When you are finished, release the key. The
conversation is recorded in the general box, and will be played back when the
PLAY
key is pressed.
Listening to messages from a cordless handset
You can use your cordless handset to listen to messages received in your
personal box (the personal box with the same number as your cordless
handset), or messages received in the general box.
♦ When you have received new messages in your personal box, NEW
MESSAGES appears in your cordless handset display.
REMOTE
/FLASH
Cordless handset display:
Press
To listen to messages in the general box, press 0 .
(To listen to messages in your personal box, go directly to Step 3.)
Press PLAY to listen to all messages in the box, or
new messages.
While listening to your messages, you can do any of the following:
REMOTE MODE
0: GENERAL
PQRS
• Repeat: To repeat a message, press
• Skip: To skip forward, press
SKIP
REPEAT
TUV
PLAY NEW
to listen to only
• Delete: To delete the message you are currently listening to, press
64
DELETE
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Operating the Answering System
• Stop: To stop playback, press
WXYZ
STOP
To return to the STAND-BY display, press
OFF
OFF
or
REMOTE
/FLASH
• If a call comes in while you are listening to your messages, playback will
stop automatically. Press any key to answer.
• If you take no action for 60 seconds in REMOTE MODE, the cordless
handset will automatically return to the STAND-BY display.
4. Answering
Machine
Deleting all messages from a cordless handset
You can use your cordless handset to delete all messages in your personal
box, or all messages in the general box.
Cordless handset display:
REMOTE
/FLASH
Press
(Note: This step is not necessary if you
are already in REMOTE mode.)
To delete all messages in the general box, press 0 .
(To delete all messages your personal box, go directly to Step 3.)
Press
Press START to delete the messages, and then
the STAND-BY display.
DELETE
REMOTE MODE
0: GENERAL
REMOTE MODE
DELETE ALL?
PRESS START KEY
• To cancel, press
WXYZ
STOP
OFF
OFF
, or
REMOTE
/FLASH
OFF
OFF
or
REMOTE
/FLASH
to return to
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Optional Answering System Settings
Optional Answering System Settings
Setting ICM time
Incoming messages (ICMs) are the messages which callers leave for you in
the answering system. The answering system is set at the factory to allow
each caller a maximum of 4 minutes to leave a message. If desired, you can
change this setting to 15, 30, or 60 seconds.
Press
FUNCTION
once and
Display:
once.
T.A.D. SETTING
Press
Press
Press a number from 1 to 4 to select the desired ICM recording time.
once and
once.
RECORDING TIME
15 seconds
60 seconds
30 seconds
4 minutes
The display briefly shows
your selection, then:
Press
STOP
REMOTE CODE
to return to the date and time display.
Fax reception on TAD failure
If the memory for recording incoming messages becomes full while you are
out, the answering system will no longer be able to record messages. The ON
TAD FAILURE setting is used to choose the response of the machine to
incoming calls when this happens:
♦ Automatic fax reception NO: The machine will answer after 20 rings, after
which it will wait to receive a remote command. Most callers will hang up
before it answers; however, when you call the machine from a remote
location, you can wait until it answers, listen to your messages, and then
erase them (see Remote Operations on page 72).
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Optional Answering System Settings
♦ Automatic fax reception YES: The reception mode will switch to FAX mode,
allowing the machine to continue to receive faxes automatically. With this
setting, you can still use the remote commands to listen to your messages
and then erase them (see Remote Operations on page 72).
Automatic fax reception is set to NO at the factory before shipping. If you want
to set it to YES, press the panel keys as follows:
Press
FUNCTION
once and
once.
Display:
T.A.D. SETTING
Press
Press
Press
once and
Press
ON TAD FAILURE
1=YES, 2=NO
to turn on automatic fax
reception, or
twice.
STOP
to turn it off.
4. Answering
Machine
The display briefly shows
your selection, then:
OGM ONLY MODE
to return to the date and time display.
OGM only mode
If needed, you can turn off recording of incoming messages. In this case, your
outgoing message will play, but callers will not be able to leave a message
(this applies to all boxes). The machine will still receive faxes sent by
automatic dialing.
Press
FUNCTION
once and
once.
Display:
T.A.D. SETTING
Press
once and
3 times.
OGM ONLY MODE
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Optional Answering System Settings
Press
Press
or
to turn it off.
Press
1=YES, 2=NO
to turn on OGM only mode,
STOP
The display briefly shows
your selection, then:
CPC DETECTION
to return to the date and time display.
CPC Detection
When a caller hangs up, the central telephone exchange issues a CPC
(Calling Party Control) signal. When the answering system detects this signal,
it stops recording so that periods of silence are not recorded.
However, if you subscribe to special services such as Call Waiting or Call
Forwarding, signals used by these services may be mistaken for a CPC
signal, causing the answering system to hang up during a call. If you
experience this problem, follow these steps to turn off CPC Detection.
Press
FUNCTION
once and
once.
Display:
T.A.D. SETTING
Press
Press
Press
or
to turn it off.
68
Press
once and
twice.
CPC DETECTION
1=YES, 2=NO
to turn on CPC Detection,
STOP
The display briefly shows
your selection, then:
BOX PASSCODE#
to return to the date and time display.
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Transfer Function
Transfer Function
The Transfer function is used to have the machine automatically call you at a
specified number every time it receives an incoming message in a specified
box. This lets you hear your messages immediately after they come in, even
when you are at a remote location.
To use the Transfer function, you must first program the number that you wish
the machine to call (the transfer number), and record the transfer message
that plays when you answer the phone at the remote location.
When you go out and wish to use the transfer function, turn it on. When you
return and no longer wish to use the transfer function, turn it off.
Programming the transfer number
Press
FUNCTION
once and
once.
4. Answering
Machine
To use the Transfer function, you must first give the machine the number to
call (the transfer number).
Display:
T.A.D. SETTING
Press
Press
Press the number keys to enter the transfer number.
once and
3 times.
TRANSFER TEL #
ENTER TEL #
• To insert a pause between any two digits of the number, press
Press
Press
START/MEMORY
STOP
FUNCTION .
to return to the date and time display.
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Transfer Function
Recording the transfer message
The transfer message plays when you answer the telephone, and informs you
that the call is a transfer call. The following is an example:
“Hello. This is a transfer call for (YOUR NAME). Enter your remote code
number now.”
Note: Do not lift the handset until Step 3 below.
Press
Press
REC/
MEMO
Display:
once and
once.
OGM (TRANSFER)
once.
• If you have already recorded a message, you can press
message, or press
PLAY
to listen to the
to delete the message.
DELETE
Lift the handset.
Press
START/MEMORY
and speak into the handset to record the message.
• The transfer message can be up to 15 seconds long. While recording, the
display will show the time left to record.
When finished, replace the handset or press
STOP
Checking or erasing the transfer message
To check or erase the transfer message, follow Steps 1 and 2 of the above
procedure, and then press
PLAY
to check the message, or
to erase the
DELETE
message.
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Transfer Function
Turning the Transfer function on and off
When you go out and wish to use the Transfer function, turn it on as follows:
Display:
Press
Press
Press
Press 1
function.
(Press
FUNCTION
once and
once and
once.
T.A.D. SETTING
4 times.
TRANSFER FUNC
1=YES, 2=NO
The display briefly shows
your selection, then:
to turn on the Transfer
ON TAD FAILURE
to turn the function off.)
Press the number of the box for which you want the Transfer function to
operate (for the general box, press
STOP
0 ).
Press
Each time the machine receives an incoming message, it will call your
programmed transfer number. When you answer, you will hear your
recorded message telling you that the call is a transfer call. On the dial
to return to the date and time display.
pad of your phone, enter
, your remote code number (see page 72) if
the general box was selected in Step 5, or the box passcode number if a
personal box was selected, and then
. Your messages will play.
• You can also perform any of the remote operations described in Remote
Operations later in this chapter (see page 72).
Note: When you hang up after a transfer call, the machine will not
immediately resume normal operation. If you want the machine to accept calls
immediately after a transfer call, enter
twice before hanging up (if
hanging up during message playback, first enter
playback, then enter
and
to stop
twice).
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4. Answering
Machine
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Remote Operations
Remote Operations
When you are out, you can call the machine from any touch-tone telephone
and play back your messages using the remote commands. You can also use
these commands to change the reception mode and other settings.
Remote code number
After calling the machine, you must enter your remote code number to listen
to the messages in the general box. The remote code number has been set to
"001" at the factory. To change the number, follow the steps below.
Note: The remote code is only for the general box. Personal boxes are
accessed by entering the passcode for the box (see page 59).
Press
FUNCTION
once and
once.
Display:
T.A.D. SETTING
72
Press
Press
Press the number keys to enter a 3-digit remote code number.
Press
number.
Press
once and
twice.
REMOTE CODE
START/MEMORY
STOP
to store the remote
TRANSFER TEL #
to return to the date and time display.
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Remote Operations
Toll Saver
When you call the machine to listen to your messages, it will answer after two
rings if it has received at least one message in any of the boxes, or after four
rings if it has not received any messages.
This allows you to save money on telephone charges, particularly if you are
calling long distance. If the machine does not answer after the second ring,
you can simply hang up before it answers, saving yourself the cost of that call.
If you do not want to use the Toll Saver function, you can turn it off by
following the steps below. In this case, the machine will answer after the
number of rings set with the NUMBER OF RINGS setting (see Changing the
number of rings on page 93).
Press
FUNCTION
once and
once.
Display:
4. Answering
Machine
T.A.D. SETTING
Press
once.
TOLL SAVER
Press
once.
1=YES, 2=NO
Press
to turn on the Toll Saver
function, or
Press
STOP
to turn it off.
The display briefly shows
your selection, then:
RECORDING TIME
to return to the date and time display.
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Remote Operations
Retrieving your messages
Note: You can only access one box per call. If you wish to access more than
one box, you must make a separate call for each box.
Call the machine from a touch-tone telephone. When the general
outgoing message begins, press
on the telephone.
• You will hear a short beep, and the outgoing message will stop.
If you wish to listen to the messages in a personal box, enter the
number of that box (otherwise, go directly to Step 3).
Example:
for Box 1
If you are accessing the general box, enter your remote code.
If you are accessing a personal box, enter the passcode of the box.
When finished, press
• You will hear a series of beeps equal to the number of messages recorded
in the box, or one long beep if four or more messages have been received.
The machine will then play back the messages, beeping once at the end of
each message. When all messages have been played back, you will hear a
long beep.
• If no messages have been received, you will hear a short beep. You can
either hang up, or perform any of the operations described in the following
section, Other remote operations.
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Remote Operations
While the messages are playing, you can do any of the following:
• Repeat: To listen to a message a second time, press 2 and
on the
telephone before that message ends. To move back to the previous
message, press
and
during the first 3 seconds of the current
message.
• Skip forward: To skip forward to the next message, press 5 and
on the telephone.
• Stop: To stop playback, press 0 and
on the telephone. After this,
4. Answering
Machine
you can enter any of the commands described in the following section,
Other remote operations.
• Play new messages: To listen to only your new messages, first stop
playback by pressing
and
, and then press
and
• Erase a message: To erase the message you are currently listening to,
press
and
before it ends.
When you have finished listening to your messages, you can do any of
the following:
• Erase all messages: Press 3 , 3 , and
• Repeat playback: Press 7 and
• Perform other operations: You can enter any of the commands described
in the following section, Other remote operations.
• Hang up: If you do not erase your messages first, they will be saved and
any new messages will be recorded after them. If you want the machine to
resume normal operation immediately, press
twice before hanging up
(in some cases, particularly when the Transfer function is used, the
machine may not accept new calls for one or two minutes after you hang up
unless you press
twice).
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Remote Operations
Note: You can also call the machine and perform remote operations when the
reception mode is set to FAX. In this case, when you call the machine, press
immediately after it answers (before you hear the fax tone), and then
continue from Step 2 above.
Comments:
♦ When a remote command is accepted by the machine, you will hear one
beep. If an incorrect command is entered, you will hear four beeps. In the
latter case, re-enter the correct command.
♦ When entering a command, do not pause longer than 10 seconds between
each digit. If you do, you will hear a 4-beep error signal and the digits
entered up to that point will be cleared. In this case, re-enter the command
from the beginning.
♦ If you pause for longer than 10 seconds before entering a command, or
make two errors while entering your remote code number, the line will be
disconnected. (This prevents unauthorized people from attempting to
guess your remote code number.)
Other remote operations
After listening to your messages, you can perform any of the following
operations by pressing the appropriate keys on the telephone.
Note: The following commands cannot be entered while messages are being
played back. If you do not want to wait until playback ends to enter a
command, first stop playback by pressing
and
, and then enter the
command.
Changing the fax reception mode
Select a new reception mode by pressing the keys as follows:
76
♦ TAD mode: 8 , 1 , and
♦ FAX mode: 8 , 2 , and
♦ TEL mode: 8 , 3 , and
Caution: If you select TEL mode,
you will not be able to change the
reception mode again.
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Remote Operations
Recording a new outgoing message
Note: You can only record a new outgoing message for the box you accessed
at the beginning of the call.
Press
When you hear a short beep, speak into the telephone to record the new
message.
and
on the telephone.
• The message can be up to 15 seconds long. After 15 seconds (or earlier if
4. Answering
Machine
the machine detects silence after you finish speaking), you will hear a
beep, and the new message will be played back.
Turning the Transfer function on or off
To turn Transfer on: Press
9 ,
1 , and
on the telephone, followed
by the number of the box for which you want the Transfer function to operate
(press
for the general box) and
To turn Transfer off: Press
9 ,
2 , and
on the telephone.
Changing the transfer telephone number
Press
After you hear a short beep, enter the new telephone number. When
9 ,
0 , and
finished, press
on the telephone.
• To insert a pause between any two digits of the number, press
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Remote Operations
Recording a new transfer message
Press
When you hear a short beep, speak into the telephone to record the new
message.
9 ,
3 , and
on the telephone.
• The time for the transfer message is fixed at 15 seconds. After 15 seconds
(or earlier if the machine detects silence after you finish speaking), you will
hear a beep, and the new message will be played back automatically.
Recording a memo
You can record a memo for yourself or other users of the machine. The memo
will be recorded in the general box.
Press
When you hear a short beep, speak into the telephone to record the
memo.
When you are finished, press
and
on the telephone.
and
on the telephone.
• If the machine detects silence, it will stop recording automatically.
OGM only mode
To turn on OGM only mode: Press
1 , 1 , and
on the telephone.
(Outgoing messages will play, but callers will not be able to record a
message. Faxes sent by automatic dialling will be received)
To turn off OGM only mode: Press
78
1 ,
2 , and
on the telephone.
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5. Sending Faxes
Transmittable Documents
Size and weight
The size and weight of documents that you can load in the document feeder
depend on whether you load one page at a time or several pages at once.
Loading one page at a time:
Loading up to 10 pages at once:
Minimum size
Minimum size
Maximum size
8.5"
(216 mm)
5.8"
(148 mm)
8.5"
(216 mm)
5.8"
(148 mm)
5.5"
(140 mm)
Maximum size
5.5"
(140 mm)
11"
(279 mm)
23.6"
(600 mm)
14 lbs.
(52 g/m² )
Maximum weight
42 lbs.
(157 g/m²)
Minimum weight
14 lbs.
(52 g/m² )
Maximum weight
5. Sending
Faxes
Minimum weight
21.5 lbs.
(80 g/m²)
Note: Letters or graphics on the edges of a document will not be scanned.
Letters in the
shaded area will
not be scanned.
0.2"(5 mm)
0.16"(4 mm)
0.16"(4 mm)
0.2"(5 mm)
The illustration shows the
scanning margins for lettersize documents. The scanning
width is 8.3” (210 mm). The
horizontal margins decrease
for smaller-width documents.
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Loading the Document
Other restrictions
♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.
♦ Ink, glue, and correcting fluid on documents must be dry before they pass
through the document feeder.
♦ All clips, staples, and pins must be removed from documents before loading
in the feeder. If these are not removed, they may damage the machine.
♦ Documents which are patched, taped, torn, smaller than the minimum size,
carbon backed, easily smudged, or have a slick coated surface should be
photocopied, and the copy loaded in the feeder.
Loading the Document
Up to 10 pages can be placed in the feeder at one time. The pages will
automatically feed into the machine starting from the bottom page.
♦ If you need to send or copy more than 10 pages, place the additional pages
gently and carefully in the feeder just before the last page is scanned. Do
not try to force them in, as this may cause double-feeding or jamming.
♦ If your document consists of several large or thick pages which must be
loaded one at a time, insert each page into the feeder as the previous page
is being scanned. Insert gently to prevent double-feeding.
Adjust the document guides to the
width of your document.
Insert the document face down in the
document feeder. The top edge of the
document should enter the feeder first.
• READY TO SEND will appear in the
display.
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Adjusting the Resolution and Contrast
Adjust the resolution and/or contrast settings as explained in
Resolution and Contrast below, then dial the receiving machine as
explained on page 82.
Adjusting the Resolution and Contrast
If desired, you can adjust the resolution and contrast before sending a
document.
You must adjust the
settings each time
you don’t want to use
the default settings.
5. Sending
Faxes
The default resolution
setting is STANDARD
and the default contrast
setting is AUTO.
Note: The resolution and contrast settings are only effective for sending a
document. They are not effective for receiving a document.
Resolution settings
STANDARD
Use STANDARD for ordinary documents. This
setting gives you the fastest and most
economical transmission.
FINE
Use FINE for documents containing small letters
or fine drawings.
SUPER FINE
Use SUPER FINE for documents containing
very small letters or very fine drawings.
HALF TONE
Use HALF TONE for photographs and
illustrations. The original will be reproduced in
64 shades of gray.
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Adjusting the Resolution and Contrast
Contrast settings
AUTO
Use AUTO for normal documents.
DARK
Use DARK for faint documents.
Load the document(s).
• The document must be loaded before
the resolution and contrast can be
adjusted.
RESOLUTION/
Press RECEPTION MODE one or more times until
the desired resolution and contrast
settings appear in the display.
• The first time you move through the list
of resolution settings, the contrast
setting AUTO will appear next to each
resolution setting. The second time you
move through the list, the contrast
setting DARK will appear.
Display:
STANDARD
:AUTO
FINE
:AUTO
SUPER FINE :AUTO
HALF TONE
:AUTO
STANDARD
:DARK
HALF TONE
:DARK
Note: In order to transmit in SUPER FINE resolution, the receiving fax machine
must also have that resolution. If it doesn’t, your machine will automatically step
down to the next best available setting.
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Sending a Fax by Normal Dialing
Sending a Fax by Normal Dialing
With Normal Dialing, you pick up the handset (or press
SPEAKER
) and dial by
pressing the number keys.
♦ If a person answers, you can talk with them through the handset before
sending the fax. (If you pressed
SPEAKER
, you must pick up the handset to
talk.)
♦ Normal Dialing allows you to listen to the line and make sure the other fax
machine is responding.
Load the document(s).
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
resolution and/or contrast.
Pick up the handset or press
Listen for the dial tone.
Dial the number of the receiving
machine by pressing the number keys.
SPEAKER
SPEAKER
or
ABC
GHI
DEF
JKL
PQRS
5. Sending
Faxes
READY TO SEND
MNO
WXYZ
TUV
REPEAT
SKIP
DELETE
Wait for the connection. Depending on the setting of the receiving
machine, you will either hear a fax tone or the other person will answer.
• If the other party answers, ask them to press their Start key (if you pressed
SPEAKER
, pick up the handset to speak with them). This causes the receiving
machine to issue a fax tone.
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Sending a Fax by Automatic Dialing
When you hear the fax tone, press
START/MEMORY
. Replace the handset.
• If the transmission is completed successfully, the fax will beep once.
• If an error occurs, the fax will beep three times and print a Transaction
Report to inform you of the problem (see page 111).
Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears
in the display, remove the document as explained on page 129. (This may
occur if the other fax machine doesn’t respond properly when you attempt to
send the document.)
Sending a Fax by Automatic Dialing
You can store your most frequently dialed fax or phone numbers in the
machine for automatic dialing.
♦ Auto-dial numbers can be stored using either the fax machine or the
cordless handset (to store a number using the cordless handset, see page
46).
♦ Numbers stored using the fax machine are stored in the Common book. A
total of 30 numbers can be stored.
Storing fax and phone numbers for automatic dialing
Display:
Press
Press
Enter the fax or voice number by pressing the number keys.
(Note: A space cannot be entered.)
FUNCTION
once and
once.
ENTER FAX #
once.
• To clear a mistake, press
SPEAKER
• If a pause is required between any of the digits to access a special service
or an outside line, press
FUNCTION .
The pause appears as a hyphen (two
seconds per pause). Several pauses can be entered in a row.
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Sending a Fax by Automatic Dialing
START/MEMORY
Press
Enter a name by pressing number keys for each letter as shown in the
chart below. Up to 15 characters can be entered. (If you do not wish to
enter a name, go directly to Step 6.)
Example: SHARP = 7777 44 2 777
G=
N=
U=
A=
H=
O=
V=
B=
I =
P=
W=
C=
J=
Q=
X=
D=
K=
R=
Y=
E=
L=
S=
Z=
F=
M=
T=
SPACE =
♦ To enter two letters in succession that require the same key, press
♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears.
♦ To enter one of the following symbols, press
or
repeatedly:
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | })(
Display:
START/MEMORY
Press
Return to Step 2 to store another number, or press
the date and time display.
STOP
to return to
Note: The fax machine uses a lithium battery to keep automatic dialing numbers
and other programmed information in memory when the power is turned off.
Battery power is consumed primarily when the power is off. With the power kept
continuously off, the life of the battery is about 5 years. If the battery dies, have
your dealer or retailer replace it. Do not try to replace it yourself.
85
5. Sending
Faxes
after entering the first letter.
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Sending a Fax by Automatic Dialing
Editing and clearing auto-dial numbers
If you need to make changes to a previously stored auto-dial number, or clear
a number, follow these steps:
Press
FUNCTION
once and
once.
Display:
Press
or
the display.
Press
Press
until the number you wish to edit or clear appears in
1=EDIT, 2=CLEAR
for EDIT or
for CLEAR.
• If you selected CLEAR, go to Step 8.
If you selected EDIT, make the desired changes to the number.
• Press
or
to move the cursor to the digit or digits you wish to
change, and then enter the new digit. The new digit will replace the old
digit.
• If you do not wish to change the number, go directly to Step 6.
START/MEMORY
Press
Make the desired changes to the name.
• Press
or
to move the cursor to the letter or letters you wish to
change, and then press the appropriate number key repeatedly until the
desired letter appears (see Step 5 on page 85). The new letter will replace
the old letter.
• If you do not wish to change the name, go directly to Step 8.
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Sending a Fax by Automatic Dialing
START/MEMORY
Press
Return to Step 2 to edit or clear another number, or press
return to the date and time display.
STOP
to
Using an auto-dial number
Once you have stored a fax or phone number, you can use it to send a fax or
make a phone call.
If you are sending a fax, load the
document(s).
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
5. Sending
Faxes
resolution and/or contrast.
READY TO SEND
Press
(or
) until the name of the other party appears in the
display (if no name was stored, the number will appear).
If you are sending a fax, press
begins.
START/MEMORY
. Dialing and transmission
• If the transmission is completed successfully, the fax will beep once.
• If an error occurs, the fax will beep three times and print a Transaction
Report to inform you of the problem (see page 111).
If you are making a phone call, lift the handset. Dialing begins.
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Sending a Fax by Automatic Dialing
Sending a fax by Direct Keypad Dialing
You can also enter a full number with the number keys and then press the
START/MEMORY
key to begin dialing. You can use this method to dial a full number
when you don't need to speak to the other party before faxing.
Load the document(s).
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
resolution and/or contrast.
READY TO SEND
Enter the number of the receiving machine by pressing the number
keys.
• If a pause is required between any of the digits to access a special service
or an outside line, press
FUNCTION .
The pause will appear as a hyphen (two
seconds per pause). Several pauses can be entered in a row.
Check the display. If the number of the receiving machine shown is
correct, press
START/MEMORY
• If the number is not correct, press
STOP
to backspace and clear one digit
at a time, and then re-enter the correct digit(s).
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Sending a Fax by Automatic Dialing
Redial
You can automatically redial the last number dialed on the fax machine. This
procedure can be used to send a fax or make a phone call.
Note: The fax machine and the cordless handset each retain their own
separate redial numbers.
If you are sending a fax, load the
document(s).
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
resolution and/or contrast.
Press
once. appears in the display, followed by the last
number dialed. Make sure the number that appears is the number you
wish to dial.
If you are sending a fax, press
. Dialing begins.
5. Sending
Faxes
START/MEMORY
If you are making a phone call, lift the handset. Dialing begins.
Note: If a fax transmission is unsuccessful and DOCUMENT JAMMED
appears in the display, remove the document as explained on page 129. (This
may occur if the other fax machine doesn’t respond properly when you
attempt to send the document.)
Automatic redialing
If you use automatic dialing (including Direct Keypad Dialing) to send a fax
and the line is busy, the fax machine will automatically redial the number. The
fax machine will make three redial attempts at intervals of five minutes. During
this time, RECALLING will appear in the display, followed by a two-digit
number assigned to the fax job. You will not be able to dial any other locations
while the message appears.
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Sending a Fax by Automatic Dialing
♦ You can press
STOP
to clear the message and stop automatic redialing.
♦ Under certain conditions (for example if a person answers the call on a
telephone), automatic redialing may stop before three redialing attempts
are made.
Error Correction Mode
The fax machine is set to automatically correct any distortions in a
transmission due to noise on the telephone line before printing at the
receiving end. This function is called Error Correction Mode (ECM). ECM is
effective for both transmissions and receptions, and is only effective when the
other fax machine has ECM as well.
If desired, you can turn ECM off. This will increase slightly the amount of
memory available for memory transmission and reception.
Press
Press
once and
Press
once.
Press 1 to select YES, or
select NO.
90
FUNCTION
STOP
once and
twice.
OPTION SETTING
6 times.
ECM MODE
1=YES, 2=NO
to
Press
to return to the date and
time display.
The display briefly shows
your selection, then:
DAY LIGHT SAVE
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Sending a Fax From Memory
Sending a Fax From Memory
You can scan a document into the fax’s memory and send the document from
memory. This increases transmission speed and allows you to send a fax to
multiple destinations in a single operation. After transmission, the document is
automatically cleared from memory.
Note: If a power failure occurs while sending a fax from memory, you will need
to repeat the operation.
Broadcasting (sending a fax to multiple destinations)
This function allows you to send the same fax to as many as 20 different
destinations in just one operation.
♦ When sending to multiple destinations, only auto-dial numbers can be used
to dial the numbers of the receiving machines.
Load the document(s).
• If desired, press
RESOLUTION/
RECEPTION MODE
to set the
START/MEMORY
5. Sending
Faxes
resolution and/or contrast.
Press
Press
(or
) until the name of the destination appears in the
display (if no name was stored, the number will appear).
Press
Repeat Steps 3 and 4 for each of the other destinations to which you
wish to send the fax (maximum of 20).
to select the destination.
• To check your selected destinations, press
to scroll through them. To
delete a destination, scroll to the destination and then press
STOP
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Sending a Fax From Memory
When you are ready to begin transmission, press
START/MEMORY
• A Transaction Report is automatically printed out after Broadcasting is
completed. Check the "Note" column of the report to see if any of the
destinations are marked "Busy" or have a communication error code. If so,
send the document to those destinations again.
Memory transmission
You can also send a fax through memory when sending to a single
destination. This is convenient when sending to destinations where the line is
often busy, as it saves you from waiting to pick up the original document and
frees the feeder for other operations.
To send a fax through memory, load the document, press
START/MEMORY
, and then
dial using one of the following methods:
♦ Press the number keys to enter the fax number and then press
START/MEMORY
♦ Press
repeatedly to select an auto-dial number and press
START/MEMORY
♦ Press
once to select the last number dialed and press
START/MEMORY
If the memory becomes full...
If the memory becomes full while the document is being scanned, MEMORY
IS FULL and SEE MANUAL will alternately appear in the display.
♦ Press
START/MEMORY
if you want to transmit the pages which have been stored up
to that point in memory. The remaining pages will be ejected from the
feeder. After transmission, the memory will be cleared and you can transmit
the remaining pages. You will also need to transmit the page which was
being scanned when the memory filled up.
♦ Press
92
STOP
if you want to cancel the entire transmission.
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3:57 PM
6. Receiving Faxes
Using FAX Mode
To select FAX mode, press
RESOLUTION/
RECEPTION MODE
until the arrow in
the display points to FAX.
TEL FAX
RESOLUTION/
RECEPTION MODE
TAD
When the reception mode is set to FAX, the fax machine will automatically
answer all calls on four rings and receive incoming faxes.
♦ If you pick up the handset before the machine answers, you can talk to the
other party and/or receive a fax as explained in Using TEL Mode on page
94.
Fax reception
6. Receiving
Faxes
4 rings
Changing the number of rings
If desired, you can change the number of rings on which the fax machine
answers incoming calls in FAX mode. Any number from 2 to 5 can be
selected.
Press
FUNCTION
once and
twice.
Display:
OPTION SETTING
93
all.book
Page 94
Friday, April 5, 2002
3:57 PM
Using TEL Mode
Press
once.
Press
once.
Enter the desired number of rings (any
number from 2 to 5).
Example: 3 rings
Press
STOP
NUMBER OF RING
ENTER (2-5) (4)
The display briefly shows
your selection, then:
TRANSACTION
to return to the date and time display.
Note: If you are using Distinctive Ring, the fax machine will answer calls after two
rings regardless of the above setting.
Using TEL Mode
To select TEL mode, press
RESOLUTION/
RECEPTION MODE
until the arrow in
the display points to TEL.
RESOLUTION/
RECEPTION MODE
TEL FAX
TAD
When the reception mode is set to TEL, you must answer all calls by picking
up the fax machine’s handset or an extension phone connected to the same
line.
94
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