Sharp HRO00024 Cordless Telephone System User Manual 2
Sharp Corporation Cordless Telephone System Users Manual 2
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Users Manual 2
all.book Page 47 Friday, April 5, 2002 3:57 PM Storing and Using Auto-Dial Numbers ENTER TEL # Press Enter the number by pressing the number keys. (Note: A space cannot be entered.) • To clear a mistake, press HOLD ERASE • If a pause is required between any of the digits to access a special service FUNCTION /PAUSE or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row. Press Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 7.) START Example: SHARP = 7777 44 2 777 SPACE = 1 A= 2 ABC B= 2 ABC ABC C= 2 ABC ABC D= 3 DEF E= 3 DEF DEF F= 3 DEF DEF ABC DEF G= 4 GHI H= 4 GHI GHI I = 4 GHI J= 5 JKL K= 5 JKL JKL L= 5 JKL JKL M= 6 GHI N= 6 MNO MNO O= 6 MNO MNO MNO Q= 7 R= 7 S= 7 PQRS PQRS T= 8 MNO TUV TUV V= 8 TUV TUV TUV WXYZ PQRS JKL U= 8 W= 9 P= 7 GHI PQRS PQRS PQRS X= 9 Y= 9 Z= 9 WXYZ PQRS PQRS PQRS WXYZ PQRS WXYZ WXYZ WXYZ WXYZ WXYZ WXYZ WXYZ TUV ♦ To enter two letters in succession that require the same key, press after entering the first letter. ♦ To clear a mistake, press HOLD ERASE 47 3. Cordless Handset FUNCTION /PAUSE all.book Page 48 Friday, April 5, 2002 3:57 PM Storing and Using Auto-Dial Numbers ♦ To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. ♦ To enter one of the following symbols, press or ./!"#$%&’()++,-:;<=>?@[¥]^_'{|} )( Press Return to Step 2 to store another number, or press START repeatedly: SELECT SEARCH ▲: COMMON ▼: PRIVATE OFF OFF to exit. Dialing an auto-dial number Press SEARCH once. Press or to select the Common book, to select the Private book. Press display. Press or TALK SELECT SEARCH ▲: COMMON ▼: PRIVATE Example: Common book selected COMMON DIAL ▲▼: SEARCH FUNCTION: ENTRY until the number you wish to dial appears in the • The number is automatically dialed. 48 Cordless handset display: all.book Page 49 Friday, April 5, 2002 3:57 PM Storing and Using Auto-Dial Numbers Editing an auto-dial number If you need to make changes to a previously stored auto-dial number, follow these steps: Cordless handset display: Press Press or SEARCH once. SELECT SEARCH ▲: COMMON ▼: PRIVATE to select the Common book, Example: Common book selected to select the Private book. Press display. Press Press the number keys to enter the new number. or FUNCTION /PAUSE COMMON DIAL ▲▼: SEARCH FUNCTION: ENTRY until the number you wish to edit appears in the once. • To clear a mistake, press HOLD ERASE . If a pause is required between any of the digits to access a special service or an outside line, press FUNCTION /PAUSE .. • If you do not wish to change the number, go directly to Step 6. Press Press the number keys to enter the new name (see Step 6 on page 47). START • If you do not wish to change the name, go directly to Step 8. Press START SELECT SEARCH ▲: COMMON ▼: PRIVATE 49 3. Cordless Handset all.book Page 50 Friday, April 5, 2002 3:57 PM Storing and Using Auto-Dial Numbers Press to exit. OFF OFF Clearing an auto-dial number If you need to clear an auto-dial number, follow these steps: Press Press or 50 SEARCH once. to select the Common book, to select the Private book. Press display. Press Press Press or START OFF OFF SELECT SEARCH ▲: COMMON ▼: PRIVATE Example: Common book selected COMMON DIAL ▲▼: SEARCH FUNCTION: ENTRY until the number you wish to clear appears in the ERASE? PRESS START KEY HOLD ERASE Cordless handset display: SELECT SEARCH ▲: COMMON ▼: PRIVATE to exit. all.book Page 51 Friday, April 5, 2002 3:57 PM Redial Redial You can automatically redial the last number dialed on the cordless handset. Note: The fax machine and cordless handsets each retain their own separate redial numbers. Press REDIAL • Check the display to make sure the number that appears is the number you wish to dial. (If the wrong number appears, press Press TALK OFF OFF to clear it.) . The number is automatically dialed. Note: You can also redial by pressing TALK first and then REDIAL . Note that this method does not allow you to check the number before dialing begins. Using the Intercom Feature You can use the fax machine and cordless handsets as an intercom system. Note: When using the Intercom feature, you will not hear your voice through the handset receiver when you speak. Paging the fax machine from a cordless handset Press INTER COM on the cordless handset. The numbers and names of the other cordless handsets appear (only the number appears if a handset is not registered) Cordless handset display: 2: BILL 3: SUE 4: 51 3. Cordless Handset all.book Page 52 Friday, April 5, 2002 3:57 PM Using the Intercom Feature Cordless handset display: Press 0 on the cordless handset to select the fax machine. The fax machine makes a special ringing sound. Number and name of calling handset INTERCOM 0: BASE STATION Fax machine display: INTERCOM 1: BOB The other person picks up the fax machine handset to answer. Talk with the other person. When you are ready to end the conversation, press OFF OFF Paging a cordless handset from another cordless handset Cordless handset display: Press INTER COM on the cordless handset. The numbers and names of the other cordless handsets appear (only the number appears if a handset is not registered) Enter the number of the cordless handset you wish to page. Example: 2 2: BILL 3: SUE 4: INTERCOM 2: BILL ABC • To page all the cordless handsets and the fax machine, press The selected cordless handset makes a special ringing sound. Number and name of calling handset 52 Display of paged handset: INTERCOM 1: BOB all.book Page 53 Friday, April 5, 2002 3:57 PM Using the Intercom Feature The other person presses any key (except handset to answer. Talk with the other person. When you are ready to end the conversation, OFF OFF ) on the cordless 3. Cordless Handset press OFF OFF Paging a cordless handset from the fax machine (cordless handset locator) You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it. Pick up the fax machine handset. Press on the fax machine, and enter the number of the cordless handset you wish to page. INTERCOM Example: Fax machine display: INTERCOM 3: SUE • To page all the cordless handsets, press Display of selected cordless handset: The selected cordless handset makes a special ringing sound. INTERCOM 0: BASE STATION • This allows you to locate the cordless handset if you have misplaced it. The other person presses any key (except handset to answer. OFF OFF ) on the cordless 53 all.book Page 54 Friday, April 5, 2002 3:57 PM Transferring Calls Talk with the other person. When you are ready to end the conversation, replace the handset. If a call comes in while the Intercom feature is being used If an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press OFF OFF on the cordless handset or replace the fax machine handset), and then answer the outside call (press any key except OFF OFF on the cordless handset or pick up the fax machine handset). Transferring Calls You can transfer a call to the fax machine or to a cordless handset. Transferring a call from a cordless handset to the fax machine or to another cordless handset Cordless handset display: During the call, press cordless handset. INTER COM on the 2: BILL 3: SUE 4: • The call is placed on hold. The numbers and names of the other cordless handsets appear (only the number appears if a handset is not registered) To transfer the call to the fax machine, press 0 . To transfer the call to a cordless handset, enter the number of the handset. • To page the fax machine and all cordless handsets, press 54 CALL TRANSFER CALL TRANSFER The fax machine and cordless handsets all show the above message, regardless of which is selected all.book Page 55 Friday, April 5, 2002 3:57 PM Transferring Calls The selected cordless handset or fax machine makes a special ringing sound. The other person answers on the cordless handset or fax machine. • To answer on a cordless handset other than the selected cordless handset, press on that cordless handset. To answer on the fax machine when TALK 3. Cordless Handset not selected, pick up the fax machine handset. • If no one answers when you page the cordless handset or fax machine, press INTER COM once again to return to the initial caller. Transferring a call from the fax machine to a cordless handset Fax machine display: During the call, press fax machine. INTERCOM on the • The call is placed on hold. Enter the number of the cordless handset to which you wish to transfer the call. Example: HOLD “HOLD” alternates with the numbers and names of the cordless handsets REPLACE HANDSET 3 . • To page all the cordless handsets, press 55 all.book Page 56 Friday, April 5, 2002 3:57 PM Transferring Calls Fax machine display: Replace the fax machine handset. The selected cordless handset makes a special ringing sound. CALL TRANSFER Displays of all cordless handsets CALL TRANSFER The other person presses any key (except handset to answer. OFF OFF ) on the cordless • To answer on a cordless handset other than the selected cordless handset, press TALK on the other cordless handset. • If no one answers when you page the cordless handset, pick up the fax machine handset once again to return to the initial caller. Changing the reception mode on the fax machine 56 REMOTE /FLASH Cordless handset display: Press Press RECEPTION until the desired reception mode appears in the display. Press REMOTE MODE 0: GENERAL Example: FAX mode JKL REMOTE /FLASH or OFF OFF to exit REMOTE MODE. RECEPTION FAX all.book Page 57 Friday, April 5, 2002 3:57 PM 4. Using the Answering System The answering system allows you to receive both voice messages and faxes while you are out. To use the answering system, you must record a greeting for the general box, and a greeting for each personal box you wish to use. 4. Answering Machine The answering system has one general box and four personal boxes for callers to leave messages. General Message Press Personal Message Personal Box General Box Each cordless handset can be used to listen to the messages in its corresponding personal box (the personal box with the same number as the cordless handset) 57 all.book Page 58 Friday, April 5, 2002 3:57 PM Recording an Outgoing Message Recording an Outgoing Message The outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use. Example of general outgoing message: “Hello. You've reached ______ . No one is available to take your call right now. If you would like to leave a general message, please speak after the beep. If you would like to leave a personal message, press 1 for Susan, 2 for Bob, 3 for George, or 4 for Ann now. To send a fax, please press your facsimile Start key now. Thank you for calling.” Example of personal outgoing message: “This is Susan’s pesonal box. Please leave a mesage after the beep.” Note: Do not lift the handset until Step 3 below. Display: REC/ MEMO Press Press until the message you wish to record appears in the display. Note: MEMO RECORDING is for recording a memo (page 63), and OGM (TRANSFER) is for the Transfer function (page 69). MEMO RECORDING MEMO RECORDING OGM (GENERAL) OGM (BOX 1) OGM (BOX 4) OGM (TRANSFER) Press once. LIFT HANDSET OR • (If you have already recorded a message and wish to check it, press 58 PLAY .) PLAY: PLAYBACK all.book Page 59 Friday, April 5, 2002 3:57 PM Setting a Passcode for a Personal Box Lift the handset. Press START/MEMORY and speak into the handset to record the message. • While recording, the display will show the time left to record. When finished, replace the handset or press STOP 4. Answering Machine To listen to an outgoing message To listen to an outgoing message, follow Steps 1 and 2 of the above procedure and then press PLAY . Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure. Setting a Passcode for a Personal Box You can set a 3-digit passcode for each personal box. When this is done, the passcode must be entered to listen to messages in the personal box. (Note: When listening to the messages in a personal box from its corresponding cordless handset, is not necessary to enter the passcode. ) Press FUNCTION once and once. Display: T.A.D. SETTING Press Press once and once. BOX PASSCODE# 1=SET, 2=CLEAR 59 all.book Page 60 Friday, April 5, 2002 3:57 PM Operating the Answering System Press to set a passcode. ENTER BOX # (1-4) (To clear a previously set passcode, press 2 .) Enter the number of the personal box for which you wish to set a passcode. Example: ENTER PASSCODE for Box 1 (If you are clearing a passcode, enter the number of the box and go to Step 7.) Enter a 3-digit number for the passcode. The first digit of the number must be 0, 5, 6, 7, 8, or 9. Press Return to Step 5 to set another passcode, or press the date and time display. START/MEMORY ENTER BOX # (1-4) STOP to return to Note: If you wish to change a passcode, clear the passcode and then enter a new passcode. If you forget a passcode, clear it and enter a new passcode. Operating the Answering System Activating the answering system To turn on the answering system so that callers can leave messages, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to TAD. (TAD stands for “Telephone Answering Device”.) RESOLUTION/ RECEPTION MODE TEL FAX TAD 60 all.book Page 61 Friday, April 5, 2002 3:57 PM Operating the Answering System ♦ Each outgoing message will play (to stop playback, press STOP ). ♦ It will not be possible to set the reception mode to TAD if a general outgoing message has not been recorded. Note: In TAD mode, the machine will automatically switch to fax reception if it detects 6 seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off. Number of rings in TAD mode (Toll Saver function) The number of rings on which the machine answers incoming calls in TAD mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages. Toll Saver No received messages OFF Received messages Hello! Hi! ing Ring R g R ing Rin Toll Saver ON NOTHING 4 Rings 4. Answering Machine ♦ The Toll Saver function is initially turned on. Hi! 2 Rings Ring Ring To turn off the Toll Saver function, see page 73. (Answer according to NUMBER OF RINGS setting) ing Ring R g R ing Rin To adjust the NUMBER OF RINGS setting, see page 93. 61 all.book Page 62 Friday, April 5, 2002 3:57 PM Operating the Answering System Listening to received messages from the fax machine When you return, the display will show the number of messages recorded in each box. Follow the steps below to listen to your messages. Press PLAY • If you only want to listen to new messages (messages not previously listened to), continue to hold for Box 1 Enter the passcode of the personal box. Example: down for at least two seconds. If you wish to listen to the messages in a personal box, press the number of the box. Example: PLAY The messages will play. • As each message plays, the date and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear. • Repeat: To listen to a message a second time, press before REPEAT playback of that message ends. To move back to the previous message, press within 3 seconds of the beginning of the current message. REPEAT • Skip: To skip forward to the next message, press SKIP Note: Playback will stop if you receive a call, lift the handset, or press STOP ♦ You can print out a list of your received messages that shows the date and time that each was received. See page 109. 62 all.book Page 63 Friday, April 5, 2002 3:57 PM Operating the Answering System Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages in the general box: To erase all messages in the general box, press FUNCTION , , and then START/MEMORY DELETE ♦ Erasing all messages in a personal box: To erase all messages in a personal box, press FUNCTION , , enter the number of the box, enter the DELETE START/MEMORY ♦ Erasing a single message: To erase a single message, press 4. Answering Machine passcode, and then press DELETE while the message is being played. Recording memos You can record memos for yourself and other users of the machine. These are recorded in the general box, and will be played back together with incoming messages when the REC/ MEMO PLAY key is pressed. Press Pick up the handset, press When you have finished speaking, replace the handset or press once and once. START/MEMORY , and speak into the handset. STOP 63 all.book Page 64 Friday, April 5, 2002 3:57 PM Operating the Answering System Recording phone conversations To record a phone conversation, hold down the REC/ MEMO key during the conversation you want to record. When you are finished, release the key. The conversation is recorded in the general box, and will be played back when the PLAY key is pressed. Listening to messages from a cordless handset You can use your cordless handset to listen to messages received in your personal box (the personal box with the same number as your cordless handset), or messages received in the general box. ♦ When you have received new messages in your personal box, NEW MESSAGES appears in your cordless handset display. REMOTE /FLASH Cordless handset display: Press To listen to messages in the general box, press 0 . (To listen to messages in your personal box, go directly to Step 3.) Press PLAY to listen to all messages in the box, or new messages. While listening to your messages, you can do any of the following: REMOTE MODE 0: GENERAL PQRS • Repeat: To repeat a message, press • Skip: To skip forward, press SKIP REPEAT TUV PLAY NEW to listen to only • Delete: To delete the message you are currently listening to, press 64 DELETE all.book Page 65 Friday, April 5, 2002 3:57 PM Operating the Answering System • Stop: To stop playback, press WXYZ STOP To return to the STAND-BY display, press OFF OFF or REMOTE /FLASH • If a call comes in while you are listening to your messages, playback will stop automatically. Press any key to answer. • If you take no action for 60 seconds in REMOTE MODE, the cordless handset will automatically return to the STAND-BY display. 4. Answering Machine Deleting all messages from a cordless handset You can use your cordless handset to delete all messages in your personal box, or all messages in the general box. Cordless handset display: REMOTE /FLASH Press (Note: This step is not necessary if you are already in REMOTE mode.) To delete all messages in the general box, press 0 . (To delete all messages your personal box, go directly to Step 3.) Press Press START to delete the messages, and then the STAND-BY display. DELETE REMOTE MODE 0: GENERAL REMOTE MODE DELETE ALL? PRESS START KEY • To cancel, press WXYZ STOP OFF OFF , or REMOTE /FLASH OFF OFF or REMOTE /FLASH to return to 65 all.book Page 66 Friday, April 5, 2002 3:57 PM Optional Answering System Settings Optional Answering System Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds. Press FUNCTION once and Display: once. T.A.D. SETTING Press Press Press a number from 1 to 4 to select the desired ICM recording time. once and once. RECORDING TIME 15 seconds 60 seconds 30 seconds 4 minutes The display briefly shows your selection, then: Press STOP REMOTE CODE to return to the date and time display. Fax reception on TAD failure If the memory for recording incoming messages becomes full while you are out, the answering system will no longer be able to record messages. The ON TAD FAILURE setting is used to choose the response of the machine to incoming calls when this happens: ♦ Automatic fax reception NO: The machine will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 72). 66 all.book Page 67 Friday, April 5, 2002 3:57 PM Optional Answering System Settings ♦ Automatic fax reception YES: The reception mode will switch to FAX mode, allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 72). Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows: Press FUNCTION once and once. Display: T.A.D. SETTING Press Press Press once and Press ON TAD FAILURE 1=YES, 2=NO to turn on automatic fax reception, or twice. STOP to turn it off. 4. Answering Machine The display briefly shows your selection, then: OGM ONLY MODE to return to the date and time display. OGM only mode If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message (this applies to all boxes). The machine will still receive faxes sent by automatic dialing. Press FUNCTION once and once. Display: T.A.D. SETTING Press once and 3 times. OGM ONLY MODE 67 all.book Page 68 Friday, April 5, 2002 3:57 PM Optional Answering System Settings Press Press or to turn it off. Press 1=YES, 2=NO to turn on OGM only mode, STOP The display briefly shows your selection, then: CPC DETECTION to return to the date and time display. CPC Detection When a caller hangs up, the central telephone exchange issues a CPC (Calling Party Control) signal. When the answering system detects this signal, it stops recording so that periods of silence are not recorded. However, if you subscribe to special services such as Call Waiting or Call Forwarding, signals used by these services may be mistaken for a CPC signal, causing the answering system to hang up during a call. If you experience this problem, follow these steps to turn off CPC Detection. Press FUNCTION once and once. Display: T.A.D. SETTING Press Press Press or to turn it off. 68 Press once and twice. CPC DETECTION 1=YES, 2=NO to turn on CPC Detection, STOP The display briefly shows your selection, then: BOX PASSCODE# to return to the date and time display. all.book Page 69 Friday, April 5, 2002 3:57 PM Transfer Function Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message in a specified box. This lets you hear your messages immediately after they come in, even when you are at a remote location. To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location. When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off. Programming the transfer number Press FUNCTION once and once. 4. Answering Machine To use the Transfer function, you must first give the machine the number to call (the transfer number). Display: T.A.D. SETTING Press Press Press the number keys to enter the transfer number. once and 3 times. TRANSFER TEL # ENTER TEL # • To insert a pause between any two digits of the number, press Press Press START/MEMORY STOP FUNCTION . to return to the date and time display. 69 all.book Page 70 Friday, April 5, 2002 3:57 PM Transfer Function Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. The following is an example: “Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.” Note: Do not lift the handset until Step 3 below. Press Press REC/ MEMO Display: once and once. OGM (TRANSFER) once. • If you have already recorded a message, you can press message, or press PLAY to listen to the to delete the message. DELETE Lift the handset. Press START/MEMORY and speak into the handset to record the message. • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. When finished, replace the handset or press STOP Checking or erasing the transfer message To check or erase the transfer message, follow Steps 1 and 2 of the above procedure, and then press PLAY to check the message, or to erase the DELETE message. 70 all.book Page 71 Friday, April 5, 2002 3:57 PM Transfer Function Turning the Transfer function on and off When you go out and wish to use the Transfer function, turn it on as follows: Display: Press Press Press Press 1 function. (Press FUNCTION once and once and once. T.A.D. SETTING 4 times. TRANSFER FUNC 1=YES, 2=NO The display briefly shows your selection, then: to turn on the Transfer ON TAD FAILURE to turn the function off.) Press the number of the box for which you want the Transfer function to operate (for the general box, press STOP 0 ). Press Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial to return to the date and time display. pad of your phone, enter , your remote code number (see page 72) if the general box was selected in Step 5, or the box passcode number if a personal box was selected, and then . Your messages will play. • You can also perform any of the remote operations described in Remote Operations later in this chapter (see page 72). Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls immediately after a transfer call, enter twice before hanging up (if hanging up during message playback, first enter playback, then enter and to stop twice). 71 4. Answering Machine all.book Page 72 Friday, April 5, 2002 3:57 PM Remote Operations Remote Operations When you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number After calling the machine, you must enter your remote code number to listen to the messages in the general box. The remote code number has been set to "001" at the factory. To change the number, follow the steps below. Note: The remote code is only for the general box. Personal boxes are accessed by entering the passcode for the box (see page 59). Press FUNCTION once and once. Display: T.A.D. SETTING 72 Press Press Press the number keys to enter a 3-digit remote code number. Press number. Press once and twice. REMOTE CODE START/MEMORY STOP to store the remote TRANSFER TEL # to return to the date and time display. all.book Page 73 Friday, April 5, 2002 3:57 PM Remote Operations Toll Saver When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if it has not received any messages. This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call. If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see Changing the number of rings on page 93). Press FUNCTION once and once. Display: 4. Answering Machine T.A.D. SETTING Press once. TOLL SAVER Press once. 1=YES, 2=NO Press to turn on the Toll Saver function, or Press STOP to turn it off. The display briefly shows your selection, then: RECORDING TIME to return to the date and time display. 73 all.book Page 74 Friday, April 5, 2002 3:57 PM Remote Operations Retrieving your messages Note: You can only access one box per call. If you wish to access more than one box, you must make a separate call for each box. Call the machine from a touch-tone telephone. When the general outgoing message begins, press on the telephone. • You will hear a short beep, and the outgoing message will stop. If you wish to listen to the messages in a personal box, enter the number of that box (otherwise, go directly to Step 3). Example: for Box 1 If you are accessing the general box, enter your remote code. If you are accessing a personal box, enter the passcode of the box. When finished, press • You will hear a series of beeps equal to the number of messages recorded in the box, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep. • If no messages have been received, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section, Other remote operations. 74 all.book Page 75 Friday, April 5, 2002 3:57 PM Remote Operations While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press 2 and on the telephone before that message ends. To move back to the previous message, press and during the first 3 seconds of the current message. • Skip forward: To skip forward to the next message, press 5 and on the telephone. • Stop: To stop playback, press 0 and on the telephone. After this, 4. Answering Machine you can enter any of the commands described in the following section, Other remote operations. • Play new messages: To listen to only your new messages, first stop playback by pressing and , and then press and • Erase a message: To erase the message you are currently listening to, press and before it ends. When you have finished listening to your messages, you can do any of the following: • Erase all messages: Press 3 , 3 , and • Repeat playback: Press 7 and • Perform other operations: You can enter any of the commands described in the following section, Other remote operations. • Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them. If you want the machine to resume normal operation immediately, press twice before hanging up (in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up unless you press twice). 75 all.book Page 76 Friday, April 5, 2002 3:57 PM Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above. Comments: ♦ When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command. ♦ When entering a command, do not pause longer than 10 seconds between each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning. ♦ If you pause for longer than 10 seconds before entering a command, or make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.) Other remote operations After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone. Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing and , and then enter the command. Changing the fax reception mode Select a new reception mode by pressing the keys as follows: 76 ♦ TAD mode: 8 , 1 , and ♦ FAX mode: 8 , 2 , and ♦ TEL mode: 8 , 3 , and Caution: If you select TEL mode, you will not be able to change the reception mode again. all.book Page 77 Friday, April 5, 2002 3:57 PM Remote Operations Recording a new outgoing message Note: You can only record a new outgoing message for the box you accessed at the beginning of the call. Press When you hear a short beep, speak into the telephone to record the new message. and on the telephone. • The message can be up to 15 seconds long. After 15 seconds (or earlier if 4. Answering Machine the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back. Turning the Transfer function on or off To turn Transfer on: Press 9 , 1 , and on the telephone, followed by the number of the box for which you want the Transfer function to operate (press for the general box) and To turn Transfer off: Press 9 , 2 , and on the telephone. Changing the transfer telephone number Press After you hear a short beep, enter the new telephone number. When 9 , 0 , and finished, press on the telephone. • To insert a pause between any two digits of the number, press 77 all.book Page 78 Friday, April 5, 2002 3:57 PM Remote Operations Recording a new transfer message Press When you hear a short beep, speak into the telephone to record the new message. 9 , 3 , and on the telephone. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically. Recording a memo You can record a memo for yourself or other users of the machine. The memo will be recorded in the general box. Press When you hear a short beep, speak into the telephone to record the memo. When you are finished, press and on the telephone. and on the telephone. • If the machine detects silence, it will stop recording automatically. OGM only mode To turn on OGM only mode: Press 1 , 1 , and on the telephone. (Outgoing messages will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received) To turn off OGM only mode: Press 78 1 , 2 , and on the telephone. all.book Page 79 Friday, April 5, 2002 3:57 PM 5. Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Loading up to 10 pages at once: Minimum size Minimum size Maximum size 8.5" (216 mm) 5.8" (148 mm) 8.5" (216 mm) 5.8" (148 mm) 5.5" (140 mm) Maximum size 5.5" (140 mm) 11" (279 mm) 23.6" (600 mm) 14 lbs. (52 g/m² ) Maximum weight 42 lbs. (157 g/m²) Minimum weight 14 lbs. (52 g/m² ) Maximum weight 5. Sending Faxes Minimum weight 21.5 lbs. (80 g/m²) Note: Letters or graphics on the edges of a document will not be scanned. Letters in the shaded area will not be scanned. 0.2"(5 mm) 0.16"(4 mm) 0.16"(4 mm) 0.2"(5 mm) The illustration shows the scanning margins for lettersize documents. The scanning width is 8.3” (210 mm). The horizontal margins decrease for smaller-width documents. 79 all.book Page 80 Friday, April 5, 2002 3:57 PM Loading the Document Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine. ♦ Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder. Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming. ♦ If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding. Adjust the document guides to the width of your document. Insert the document face down in the document feeder. The top edge of the document should enter the feeder first. • READY TO SEND will appear in the display. 80 all.book Page 81 Friday, April 5, 2002 3:57 PM Adjusting the Resolution and Contrast Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 82. Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the settings each time you don’t want to use the default settings. 5. Sending Faxes The default resolution setting is STANDARD and the default contrast setting is AUTO. Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document. Resolution settings STANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission. FINE Use FINE for documents containing small letters or fine drawings. SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings. HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray. 81 all.book Page 82 Friday, April 5, 2002 3:57 PM Adjusting the Resolution and Contrast Contrast settings AUTO Use AUTO for normal documents. DARK Use DARK for faint documents. Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. RESOLUTION/ Press RECEPTION MODE one or more times until the desired resolution and contrast settings appear in the display. • The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear. Display: STANDARD :AUTO FINE :AUTO SUPER FINE :AUTO HALF TONE :AUTO STANDARD :DARK HALF TONE :DARK Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting. 82 all.book Page 83 Friday, April 5, 2002 3:57 PM Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press SPEAKER ) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax. (If you pressed SPEAKER , you must pick up the handset to talk.) ♦ Normal Dialing allows you to listen to the line and make sure the other fax machine is responding. Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. Pick up the handset or press Listen for the dial tone. Dial the number of the receiving machine by pressing the number keys. SPEAKER SPEAKER or ABC GHI DEF JKL PQRS 5. Sending Faxes READY TO SEND MNO WXYZ TUV REPEAT SKIP DELETE Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or the other person will answer. • If the other party answers, ask them to press their Start key (if you pressed SPEAKER , pick up the handset to speak with them). This causes the receiving machine to issue a fax tone. 83 all.book Page 84 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing When you hear the fax tone, press START/MEMORY . Replace the handset. • If the transmission is completed successfully, the fax will beep once. • If an error occurs, the fax will beep three times and print a Transaction Report to inform you of the problem (see page 111). Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 129. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.) Sending a Fax by Automatic Dialing You can store your most frequently dialed fax or phone numbers in the machine for automatic dialing. ♦ Auto-dial numbers can be stored using either the fax machine or the cordless handset (to store a number using the cordless handset, see page 46). ♦ Numbers stored using the fax machine are stored in the Common book. A total of 30 numbers can be stored. Storing fax and phone numbers for automatic dialing Display: Press Press Enter the fax or voice number by pressing the number keys. (Note: A space cannot be entered.) FUNCTION once and once.ENTER FAX # once. • To clear a mistake, press SPEAKER • If a pause is required between any of the digits to access a special service or an outside line, press FUNCTION . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row. 84 all.book Page 85 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing START/MEMORY Press Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) Example: SHARP = 7777 44 2 777 G= N= U= A= H= O= V= B= I = P= W= C= J= Q= X= D= K= R= Y= E= L= S= Z= F= M= T= SPACE = ♦ To enter two letters in succession that require the same key, press ♦ To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. ♦ To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | })( Display: START/MEMORY Press Return to Step 2 to store another number, or press the date and time display. STOP to return to Note: The fax machine uses a lithium battery to keep automatic dialing numbers and other programmed information in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself. 85 5. Sending Faxes after entering the first letter. all.book Page 86 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: Press FUNCTION once and once. Display: Press or the display. Press Press until the number you wish to edit or clear appears in 1=EDIT, 2=CLEAR for EDIT or for CLEAR. • If you selected CLEAR, go to Step 8. If you selected EDIT, make the desired changes to the number. • Press or to move the cursor to the digit or digits you wish to change, and then enter the new digit. The new digit will replace the old digit. • If you do not wish to change the number, go directly to Step 6. START/MEMORY Press Make the desired changes to the name. • Press or to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 85). The new letter will replace the old letter. • If you do not wish to change the name, go directly to Step 8. 86 all.book Page 87 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing START/MEMORY Press Return to Step 2 to edit or clear another number, or press return to the date and time display. STOP to Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the 5. Sending Faxes resolution and/or contrast. READY TO SEND Press (or ) until the name of the other party appears in the display (if no name was stored, the number will appear). If you are sending a fax, press begins. START/MEMORY . Dialing and transmission • If the transmission is completed successfully, the fax will beep once. • If an error occurs, the fax will beep three times and print a Transaction Report to inform you of the problem (see page 111). If you are making a phone call, lift the handset. Dialing begins. 87 all.book Page 88 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing Sending a fax by Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don't need to speak to the other party before faxing. Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. READY TO SEND Enter the number of the receiving machine by pressing the number keys. • If a pause is required between any of the digits to access a special service or an outside line, press FUNCTION . The pause will appear as a hyphen (two seconds per pause). Several pauses can be entered in a row. Check the display. If the number of the receiving machine shown is correct, press START/MEMORY • If the number is not correct, press STOP to backspace and clear one digit at a time, and then re-enter the correct digit(s). 88 all.book Page 89 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing Redial You can automatically redial the last number dialed on the fax machine. This procedure can be used to send a fax or make a phone call. Note: The fax machine and the cordless handset each retain their own separate redial numbers. If you are sending a fax, load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the resolution and/or contrast. Press once. appears in the display, followed by the last number dialed. Make sure the number that appears is the number you wish to dial. If you are sending a fax, press . Dialing begins. 5. Sending Faxes START/MEMORY If you are making a phone call, lift the handset. Dialing begins. Note: If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 129. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.) Automatic redialing If you use automatic dialing (including Direct Keypad Dialing) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make three redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears. 89 all.book Page 90 Friday, April 5, 2002 3:57 PM Sending a Fax by Automatic Dialing ♦ You can press STOP to clear the message and stop automatic redialing. ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialing may stop before three redialing attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well. If desired, you can turn ECM off. This will increase slightly the amount of memory available for memory transmission and reception. Press Press once and Press once. Press 1 to select YES, or select NO. 90 FUNCTION STOP once and twice. OPTION SETTING 6 times. ECM MODE 1=YES, 2=NO to Press to return to the date and time display. The display briefly shows your selection, then: DAY LIGHT SAVE all.book Page 91 Friday, April 5, 2002 3:57 PM Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory. Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation. Broadcasting (sending a fax to multiple destinations) This function allows you to send the same fax to as many as 20 different destinations in just one operation. ♦ When sending to multiple destinations, only auto-dial numbers can be used to dial the numbers of the receiving machines. Load the document(s). • If desired, press RESOLUTION/ RECEPTION MODE to set the START/MEMORY 5. Sending Faxes resolution and/or contrast. Press Press (or ) until the name of the destination appears in the display (if no name was stored, the number will appear). Press Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). to select the destination. • To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press STOP 91 all.book Page 92 Friday, April 5, 2002 3:57 PM Sending a Fax From Memory When you are ready to begin transmission, press START/MEMORY • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again. Memory transmission You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. To send a fax through memory, load the document, press START/MEMORY , and then dial using one of the following methods: ♦ Press the number keys to enter the fax number and then press START/MEMORY ♦ Press repeatedly to select an auto-dial number and press START/MEMORY ♦ Press once to select the last number dialed and press START/MEMORY If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display. ♦ Press START/MEMORY if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up. ♦ Press 92 STOP if you want to cancel the entire transmission. all.book Page 93 Friday, April 5, 2002 3:57 PM 6. Receiving Faxes Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to FAX. TEL FAX RESOLUTION/ RECEPTION MODE TAD When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes. ♦ If you pick up the handset before the machine answers, you can talk to the other party and/or receive a fax as explained in Using TEL Mode on page 94. Fax reception 6. Receiving Faxes 4 rings Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected. Press FUNCTION once and twice. Display: OPTION SETTING 93 all.book Page 94 Friday, April 5, 2002 3:57 PM Using TEL Mode Press once. Press once. Enter the desired number of rings (any number from 2 to 5). Example: 3 rings Press STOP NUMBER OF RING ENTER (2-5) (4) The display briefly shows your selection, then: TRANSACTION to return to the date and time display. Note: If you are using Distinctive Ring, the fax machine will answer calls after two rings regardless of the above setting. Using TEL Mode To select TEL mode, press RESOLUTION/ RECEPTION MODE until the arrow in the display points to TEL. RESOLUTION/ RECEPTION MODE TEL FAX TAD When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line. 94
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