Sharp HRO00034 Facsimile Equipment w/ Cordless Handsets User Manual

Sharp Corporation Facsimile Equipment w/ Cordless Handsets

$Storing and Using Auto-Dial Numbers492. Cordless Handset♦To change case, press . ♦To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (7Press .8Return to Step 2 to store another number, or press to exit.REMOTE/FLASHSTARTOFFOFFDialing an auto-dial number1Press once.2Press to select the Common book, or to select the Private book.3Press or until the number you wish to dial appears in the display.4Press .•If “WHICH LINE?” appears in the display, press to select line 1 or to select line 2.•The number is automatically dialed.SEARCHTALK1ABC2COMMON DIAL▲▼: SEARCHFUNCTION: ENTRYExample: Common book selectedSELECT SEARCH▲: COMMON▼: PRIVATECordless handset display:SELECT SEARCH▲: COMMON▼: PRIVATEall.book Page 49 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP$

Storing and Using Auto-Dial Numbers50Editing an auto-dial numberIf you need to make changes to a previously stored auto-dial number, follow these steps:1Press once.2Press to select the Common book, or to select the Private book.3Press or until the number you wish to edit appears in the display.4Press .5Press the number keys to enter the new number.•To clear a mistake, press . If a pause is required between any of the digits to access a special service or an outside line, press .•If you do not wish to change the number, go directly to Step 6.6Press .7Press the number keys to enter the new name (see Step 6 on page 48). •If you do not wish to change the name, go directly to Step 8.8Press .SEARCHFUNCTION/PAUSEERASEHOLDFUNCTION/PAUSESTARTSTARTCOMMON DIAL▲▼: SEARCHFUNCTION: ENTRYExample: Common book selectedCordless handset display:SELECT SEARCH▲: COMMON▼: PRIVATESELECT SEARCH▲: COMMON▼: PRIVATEall.book Page 50 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Storing and Using Auto-Dial Numbers512. Cordless HandsetClearing an auto-dial numberIf you need to clear an auto-dial number, follow these steps:1Press once.2Press to select the Common book, or to select the Private book.3Press or until the number you wish to clear appears in the display.4Press .5Press .6Press to exit.SEARCHERASEHOLDSTARTOFFOFFCOMMON DIAL▲▼: SEARCHFUNCTION: ENTRYExample: Common book selectedERASE?PRESS START KEY 9Press to exit.OFFOFFSELECT SEARCH▲: COMMON▼: PRIVATECordless handset display:SELECT SEARCH▲: COMMON▼: PRIVATEall.book Page 51 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Redial52RedialYou can automatically redial the last number dialed on the cordless handset.Note: The machine and cordless handsets each retain their own separate redial numbers. Note that the cordless handset redial numbers will be lost if the fax machine is unplugged or an interruption occurs in the power supply.1Press .•Check the display to make sure the number that appears is the number you wish to dial. (If the wrong number appears, press to clear it.)2Press .•If “WHICH LINE?” appears in the display, press to select line 1 or to select line 2.•The number is automatically dialed.REDIALOFFOFFTALK1ABC2all.book Page 52 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Using the Intercom Feature532. Cordless HandsetUsing the Intercom Feature♦When using the Intercom feature, you will not hear your voice through the handset receiver when you speak.♦It may not be possible to page another cordless handset or the fax machine when other cordless handsets or the fax machine are already in use.You can use the fax machine and cordless handsets as an intercom system.1Press on the cordless handset. 2Press on the cordless handset to select the fax machine.3The fax machine rings. 4The other person picks up the fax machine handset to answer.5Talk with the other person. When you are ready to end the conversation, press .INTERCOM0OFFOFFINTERCOM0: BASE STATIONCordless handset display:Fax machine display:Number and name of calling handsetINTERCOM1: BOBINTERCOM ▲ ▼ 2: BILL3: SUECordless handset display example:The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)Paging the fax machine from a cordless handsetall.book Page 53 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Using the Intercom Feature54Paging a cordless handset from another cordless handset1Press on the cordless handset. 2Enter the number of the cordless handset that you wish to page.Example: 3The selected cordless handset rings. 4The other person presses any key (except ) on the cordless handset to answer.5Talk with the other person. When you are ready to end the conversation, press .INTERCOMABC2OFFOFFOFFOFFINTERCOM ▲ ▼ 2: BILL3: SUE Cordless handset display example:The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)INTERCOM2: BILLINTERCOM1: BOB Display of paged handset:Number and name of calling handsetall.book Page 54 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Using the Intercom Feature552. Cordless HandsetPaging a cordless handset from the fax machine (cordless handset locator)You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it.1Pick up the fax machine handset.•If you wish to use the speakerphone, skip this step (the speaker will activate automatically in Step 2 below).2Press on the fax machine, and enter the number of the cordless handset that you wish to page.Example: 3The selected cordless handset rings.•This allows you to locate the cordless handset if you have misplaced it.4The other person presses any key (except ) on the cordless handset to answer.5Talk with the other person (if you use the speakerphone, speak toward “MIC” on the operation panel). When you are ready to end the conversation, replace the handset or press as appropriate.INTERCOM/CONFERENCEOFFOFFSPEAKERINTERCOM0: BASE STATIONFax machine display:Display of selected cordless handset:INTERCOM3: SUEIf a call comes in while the Intercom feature is being usedIf an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press on the cordless handset or replace the fax machine handset), and then answer the outside call (press any key except on the cordless handset or pick up the fax machine handset).OFFOFFOFFOFFall.book Page 55 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Transferring Calls and Making Conference Calls56Transferring Calls and Making Conference CallsYou can transfer a call to the fax machine or to a cordless handset. You can make a 3-person conference call with one outside person and two people using cordless handsets (or the machine handset).♦To make a conference call, first call the outside person (or have the outside person call you), then transfer the call to the third person, and then press the INTERCOM/CONFERENCE key (see the appropriate transfer procedure below depending on whether you are using a cordless handset or the machine handset). Transferring a call from a cordless handset to the fax machine or to another cordless handset (conference call)1During the call, press on the cordless handset.2To transfer the call to the machine, press .To transfer the call to a cordless handset, enter the number of the handset.3The selected cordless handset (or the machine) rings.4The other person answers on the cordless handset or machine. Tell the other person that you are transferring the call, or that you are starting a conference call.•If nobody answers, press to return to the initial caller.5If you are transferring the call, press to hang up. If you are making a conference call, press and begin the call. INTERCOM0TALKOFFOFFINTERCOMTRANSFER ▲ ▼ 2: BILL3: SUECordless handset display example:The numbers and names of the other cordless handsets appear all.book Page 56 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Transferring Calls and Making Conference Calls572. Cordless HandsetTransferring a call from the machine to a cordless handset (conference call)1During the call, press on the machine.2Enter the number of the cordless handset to which you wish to transfer the call.Example: .3 The selected cordless handset rings.4The other person answers on the cordless handset. Tell the other person that you are transferring the call, or that you are starting a conference call.•If nobody answers, press to return to the initial caller.5If you are transferring the call, replace the handset. If you are making a conference call, press and begin the call. INTERCOM/CONFERENCEINTERCOM/CONFERENCEINTERCOM/CONFERENCEMachine display:The numbers and names of the cordless handsets alternately appearPRESS HANDSET #1: JOHNall.book Page 57 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Transferring Calls and Making Conference Calls58Changing the reception mode on the fax machine1Press .2Press until the desired reception mode appears in the display.3Press or to exit REMOTE MODE.REMOTE/FLASHJKL5RECEPTIONREMOTE/FLASHOFFOFFRECEPTIONTELExample: TEL modeREMOTE MODECordless handset display:Locking the cordless handsetYou can lock the cordless handset to prevent accidental operation. Hold down on the cordless handset until “LOCK” appears in the display next to the cordless handset name. When this is done, pressing the keys on the cordless handset will have no effect. To unlock the cordless handset, hold down again until “LOCK” no longer appears.STARTSTARTall.book Page 58 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Making Phone Calls at the Machine592. Cordless HandsetMaking Phone Calls at the MachineYou can make and receive calls using the machine’s handset or the speakerphone.♦If calls come in on both lines simultaneously and you answer with the machine’s handset, the call that came in first will be answered.Making a phone call1Pick up the handset or press . 2If the display at right appears, press to select line 1 or to select line 2.(If the display at right does not appear, go directly to Step 3.)3Wait until you hear the dial tone and then dial the number.•If you pressed , speak toward “MIC” on the operation panel to talk with the other party.4When you are ready to end the call, replace the handset. If you used the speakerphone, press to hang up.SPEAKERSPEAKERSPEAKERWHICH LINE?PRESS 1 OR 2The above display will appear if the dialing line setting is set to MANUAL (page 36) and the line 2 invalid setting is set to NO (page 37).Putting a call on holdTo put the other party on hold during a phone conversation, press . When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the cradle, press again to resume conversation.PLAY/HOLDPLAY/HOLDall.book Page 59 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Making Phone Calls at the Machine601Press (or ) until the name of the other party appears in the display (if no name was stored, the number will appear).2Lift the handset or press .•If “WHICH LINE?” appears in the display, press to select line 1 or to select line 2.•The number is automatically dialed.SPEAKERUsing an auto-dial numberIf the number that you wish to dial has been stored in the Common book in the machine (see page 90), you can dial it automatically.RedialYou can automatically redial the last number dialed on the machine.Note: The machine and the cordless handsets each retain their own separate redial numbers.1Press once. <REDIAL> appears in the display, followed by the last number dialed. Make sure the number that appears is the number you wish to dial.2Lift the handset or press .•If “WHICH LINE?” appears in the display, press to select line 1 or to select line 2.•The number is automatically dialed.SPEAKERall.book Page 60 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

613. Answering System3. Using the Answering SystemThe answering system allows you to receive both voice messages and faxes while you are out. The answering system has one general box and eight personal boxes for callers to leave messages.To use the answering system, you must record a greeting for the general box, and a greeting for each personal box you wish to use.Each cordless handset can be used to listen to the messages in its corresponding personal box (the personal box with the same number as the cordless handset). (A personal box can still be used even if you do not have the corresponding accessory cordless handset.)128General BoxPersonal Box12 8PressGeneral MessagePersonal Message128all.book Page 61 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Recording an Outgoing Message62Recording an Outgoing MessageThe outgoing message (OGM) is the greeting that the system plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use.Example of general outgoing message:“Hello. You've reached ______ . No one is available to take your call right now. If you would like to leave a general message, please speak after the beep. If you would like to leave a personal message, press 1 for Susan, 2 for Bob, 3 for George, 4 for Ann, 5 for Ed, 6 for Mary, 7 for Betty, or 8 for Jim now. To send a fax, please press your facsimile Start key now. Thank you for calling.”Example of personal outgoing message:“This is Susan’s personal box. Please leave a message after the beep.”1Press .2Press until the message that you wish to record appears in the display (“OGM (GENERAL)” for the general box, “OGM (BOX 1)” for personal box 1, “OGM (BOX 2) for personal box 2, etc.).REC/MEMODisplay:FEB-20 10:30MEMO RECORDINGFEB-20 10:30AUTO ATTENDANTFEB-20 10:30OGM (TRANSFER)FEB-20 10:30OGM (BOX8)FEB-20 10:30OGM (BOX1)FEB-20 10:30OGM (GENERAL)FEB-20 10:30MEMO RECORDINGNote: MEMO RECORDING is for recording a memo (page 68), OGM (TRANSFER) is for the Transfer function (page 74), and OGM (ATTENDANT) is for Auto Attendant mode (page 45).all.book Page 62 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Setting a Passcode for a Personal Box633. Answering System3Press once.4Press and speak facing “MIC” on the operation panel to record the message.•While recording, the display will show the time left to record.5When finished, press .START/MEMORYSTOPTo delete or check an outgoing messageTo delete or check an outgoing message, follow Steps 1 through 3 of the above procedure to select the message, and then press to delete or to check. Note that the general outgoing message cannot be deleted. If you need to change it, simply repeat the recording procedure. Note: If a passcode has been set for a personal box as explained below, deleting the OGM of the personal box will also clear its passcode.DELETEPLAY/HOLDFEB-20 10:30START: RECORDSetting a Passcode for a Personal BoxYou can set a 3-digit passcode for each personal box. When this is done, the passcode must be entered to listen to messages in a personal box at the fax machine. (Note: When listening to the messages in a personal box from its corresponding cordless handset, it is not necessary to enter the passcode. )♦An outgoing message must be recorded for a personal box before a passcode can be set.1Press once and once.2Press once and once.FUNCTIONDisplay:T.A.D. SETTINGBOX PASSCODEall.book Page 63 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Setting a Passcode for a Personal Box643Press once.4Press to set a passcode.(To clear a previously set passcode, press .)5Enter the number of the personal box for which you wish to set a passcode.Example: for Box 1(If you are clearing a passcode, enter the number of the box and go to Step 7.)6Enter a 3-digit number for the passcode. The first digit of the number must be 0 or 9.7Press .8Return to Step 5 to set another passcode, or press to return to the date and time display.START/MEMORYSTOPBOX PASSCODE1=SET, 2=CLEARENTER BOX # (1-8)1=BOX-1ENTER PASSCODE1DIGIT: 0,9ENTER BOX # (1-8)1=BOX-1Note: If you wish to change a passcode, clear the passcode and then enter a new passcode. If you forget a passcode, clear it and enter a new passcode.all.book Page 64 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Operating the Answering System653. Answering SystemOperating the Answering SystemActivating the answering systemTo turn on the answering system so that callers can leave messages, press until appears in the display (this selects TAD mode).RESOLUTION/RECEPTION MODERESOLUTION/RECEPTION MODE♦It will not be possible to set the reception mode to TAD mode ( ) if a general outgoing message has not been recorded.Note: In TAD mode, the machine will automatically switch to fax reception if it detects 6 seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.all.book Page 65 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Operating the Answering System66Number of rings in TAD mode (Toll Saver function)The number of rings on which the machine answers incoming calls in TAD mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages. ♦The Toll Saver function is initially turned on.To adjust the NUMBER OF RINGS setting, see page 101.To turn off the Toll Saver function, see page 78.ONOFFNo received messages4 Rings Received messages2 RingsToll Saver Toll SaverNOTHING Hello!Hi!Hi!RingRingRingRingRingRingRingRingRingRing(Answer according to NUMBER OF RINGS setting)all.book Page 66 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Operating the Answering System673. Answering SystemListening to received messages (at the fax machine)When you return, the fax machine display will show the number of messages recorded in each box. Follow the steps below to listen to your messages.1Press .•If you only want to listen to new messages (messages not previously listened to), continue to hold down for at least two seconds.2If you wish to listen to the messages in a personal box, press the number of the box.Example: for Box 1 3If the personal box has a passcode, enter the passcode.Example: 4The messages will play.•As each message plays, the date and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.•Repeat: To listen to a message a second time, press before playback of that message ends. To move back to the previous message, press within 3 seconds of the beginning of the current message.•Skip: To skip forward to the next message, press .PLAY/HOLDPLAY/HOLDREPEATREPEATSKIPNote: Playback will stop if you receive a call, lift the handset, or press .♦You can print out a list of your received messages that shows the date and time that each was received. See page 117.STOPall.book Page 67 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Operating the Answering System68Erasing received messagesIt is important to erase received messages after you listen to them to ensure that the memory does not become full.♦Erasing all messages in the general box: To erase all messages in the general box, press , , and then .♦Erasing all messages in a personal box: To erase all messages in a personal box, press , , enter the number of the box, and then enter the passcode if needed.♦Erasing a single message: To erase a single message, press while the message is being played.FUNCTIONDELETESTART/MEMORYFUNCTIONDELETEDELETERecording memosYou can record memos for yourself and other users of the machine. These are recorded in the general box, and will be played back together with incoming messages when the key is pressed.PLAY/HOLD1Press once and once.2Press and speak facing “MIC” on the operation panel. 3When you have finished speaking, press .REC/MEMOSTART/MEMORYSTOPall.book Page 68 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Operating the Answering System693. Answering SystemRecording phone conversations (2-way recording)To record a phone conversation, hold down the key during the conversation that you wish to record. When you are finished, release the key. The conversation is recorded in the general box and will be played back when the key is pressed.REC/MEMOPLAY/HOLDListening to messages from a cordless handsetYou can use your cordless handset to listen to messages received in your personal box (the personal box with the same number as your cordless handset), or messages received in the general box.♦When you have received new messages in your personal box, NEW MESSAGES appears in your cordless handset display.1Press .2If you wish to listen to messages in the general box, press . (Otherwise, go directly to Step 3.)3Press to listen to all messages in the box, or to listen to only new messages.4While listening to your messages, you can do any of the following:•Repeat: To repeat a message, press .•Skip: To skip forward, press .•Delete: To delete the message you are currently listening to, press .REMOTE/FLASH0PQRS7PLAYTUV8PLAY NEWREPEAT0SKIPDELETEREMOTE MODECordless handset display:all.book Page 69 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Operating the Answering System70•Stop: To stop playback, press .5To return to the STAND-BY display, press or .•If a call comes in while you are listening to your messages, playback will stop automatically. Press any key to answer.•If you take no action for 60 seconds in REMOTE MODE, the cordless handset will automatically return to the standby display.STOPWXYZ9OFFOFFREMOTE/FLASHDeleting all messages from a cordless handsetYou can use your cordless handset to delete all messages in your personal box, or all messages in the general box.1Press . (Note: This step is not necessary if you are already in REMOTE MODE.)2If you wish to delete all messages in the general box, press . (Otherwise, go directly to Step 3.)3Press .4Press to delete the messages, and then or to exit.•To cancel, press , , or .REMOTE/FLASH0DELETESTARTOFFOFFREMOTE/FLASHSTOPWXYZ9OFFOFFREMOTE/FLASHREMOTE MODECordless handset display:BOXDELETE ALL?PRESS START KEYGENERALDELETE ALL?PRESS START KEYPersonal box: General box:all.book Page 70 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Optional Answering System Settings713. Answering System1Press once and once.2Press once and once.3Press once.4Press a number from 1 to 4 to select the desired ICM recording time.: 15 seconds : 30 seconds: 60 seconds : 4 minutes5Press to return to the date and time display.FUNCTIONSTOPOptional Answering System SettingsSetting ICM timeIncoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.The display briefly shows your selection, then:Fax reception on TAD failureIf the memory for recording incoming messages becomes full while you are out, the answering system will no longer be able to record messages. The ON TAD FAILURE setting is used to select whether or not the machine will switch to automatic fax reception when this happens:♦Automatic fax reception YES: The machine will receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 77).Display:T.A.D. SETTINGRECORDING TIMEREMOTE CODERECORDING TIME1=15 SECONDSall.book Page 71 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Optional Answering System Settings721Press once and once.2Press once and 4 times.3Press once.4Press to select YES (turn on automatic fax reception), or to select NO.5Press to return to the date and time display.FUNCTIONSTOP♦ Automatic fax reception NO: The machine will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 77).The initial setting is NO . If you want to change the setting to YES, press the panel keys as follows:The display briefly shows your selection, then:OGM only modeIf needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message (this applies to all boxes). The machine will still receive faxes sent by automatic dialing.1Press once and once.2Press once and 3 times.3Press once.FUNCTIONDisplay:T.A.D. SETTINGON TAD FAILUREON TAD FAILURE1=YES, 2=NOOGM ONLY MODEDisplay:T.A.D. SETTINGOGM ONLY MODEOGM ONLY MODE1=YES, 2=NOall.book Page 72 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Transfer Function74Transfer FunctionThe Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message in a specified box. This lets you hear your messages immediately after they come in, even when you are at a remote location.To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.Programming the transfer numberTo use the Transfer function, you must first give the machine the number to call (the transfer number). 1Press once and once.2Press once and 3 times.3Press once.4Press the number keys to enter the transfer number.•To insert a pause between any two digits of the number, press .5Press .6Press to return to the date and time display.FUNCTIONFUNCTIONSTART/MEMORYSTOPDisplay:T.A.D. SETTINGTRANSFER TEL #ENTER TEL #TRANSFER FUNCall.book Page 74 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Transfer Function753. Answering SystemRecording the transfer messageThe transfer message plays when you answer the telephone, and informs you that the call is a transfer call. The following is an example:“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”1Press once and twice.2Press once.3Press and speak facing “MIC” on the operation panel to record the message.•The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record.4When finished, press .REC/MEMOSTART/MEMORYSTOPDisplay:Checking or erasing the transfer messageTo check or erase the transfer message, follow Steps 1 and 2 of the above procedure, and then press to check the message, or to erase the message.Turning the Transfer function on and offWhen you go out and wish to use the Transfer function, turn it on as follows:PLAY/HOLDDELETEFEB-20 10:30OGM (TRANSFER)FEB-20 10:30START: RECORD1Press once and once.FUNCTIONDisplay:T.A.D. SETTINGall.book Page 75 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Transfer Function762Press once and 4 times.3Press once.4Press to turn on the Transfer function. (To turn off, press .)5Press the number of the box for which you want the Transfer function to operate (for the general box, press ).6Press to return to the date and time display.7Each time the answering system receives a message in the selected box, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter , your remote code number (see page 77) if the general box or a personal box without a passcode was selected in Step 5, or the box passcode number if a personal box with a passcode was selected, and then . Your messages will play. •You can also perform any of the remote operations described in Remote Operations later in this chapter (see page 77).Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls immediately after a transfer call, enter twice before hanging up (if hanging up during message playback, first enter and to stop playback, then enter twice).STOPTRANSFER FUNCTRANSFER FUNC1=YES, 2=NOThe display briefly shows your selection, then:ON TAD FAILUREall.book Page 76 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Remote Operations773. Answering System1Press once and once.2Press once and twice.3Press once.4Press the number keys to enter a 3-digit remote code number.5Press to store the remote number.6Press to return to the date and time display.FUNCTIONSTART/MEMORYSTOPRemote OperationsWhen you are out, you can call the machine from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.Remote code numberAfter calling the machine, you must enter your remote code number to listen to messages in the general box, or to messages in a personal box that does not have a passcode (page 79). The remote code number has been set to "001" at the factory. To change the number, follow the steps below.Display:T.A.D. SETTINGREMOTE CODETRANSFER TEL #REMOTE CODE=SELECT 3 DIGITSall.book Page 77 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Remote Operations78Toll SaverWhen you call the machine to listen to your messages, it will answer after two rings if it has received at least one message in any of the boxes, or after four rings if it has not received any messages.This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see Changing the number of rings on page 101).1Press once and once.2Press once.3Press once.4Press to turn on the Toll Saver function, or to turn it off.5Press to return to the date and time display.FUNCTIONSTOPThe display briefly shows your selection, then:Display:T.A.D. SETTINGTOLL SAVERRECORDING TIMETOLL SAVER1=YES, 2=NOall.book Page 78 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Remote Operations793. Answering SystemRetrieving your messagesNote: You can only access one box per call. If you wish to access more than one box, you must make a separate call for each box.1Call the machine from a touch-tone telephone. When the general outgoing message begins, press on the telephone.•You will hear a short beep, and the outgoing message will stop.2If you wish to listen to the messages in a personal box, enter the number of that box (otherwise, go directly to Step 3).Example: for Box 13If you are accessing the general box, enter your remote code. If you are accessing a personal box, enter the passcode of the box (if the box does not have a passcode, enter your remote code). When finished, press .•You will hear a series of beeps equal to the number of messages recorded in the box, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.•If no messages have been received, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section, Other remote operations.all.book Page 79 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Remote Operations804While the messages are playing, you can do any of the following:•Repeat: To listen to a message a second time, press and on the telephone before that message ends. To move back to the previous message, press and during the first 3 seconds of the current message.•Skip forward: To skip forward to the next message, press and on the telephone.•Stop: To stop playback, press and on the telephone. After this, you can enter any of the commands described in the following section, Other remote operations.•Play new messages: To listen to only your new messages, first stop playback by pressing and , and then press and .•Erase a message: To erase the message you are currently listening to, press and before it ends.5 When you have finished listening to your messages, you can do any of the following:•Erase all messages: Press , , and .•Repeat playback: Press and .•Perform other operations: You can enter any of the commands described in the following section, Other remote operations.•Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them. If you want the machine to resume normal operation immediately, press twice before hanging up (in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up unless you press twice).all.book Page 80 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Remote Operations813. Answering SystemNote: You can also call the machine and perform remote operations when the reception mode is set to Auto Attendant, or TEL mode if you call your line 2 number (unless the number of rings is set to 0). In this case, when you call the machine, press immediately after it answers (press before you hear the fax tone in TEL mode on line 2), and then continue from Step 2 above.Comments:♦When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.♦When entering a command, do not pause longer than 10 seconds between each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.♦If you pause for longer than 10 seconds before entering a command, or make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.)Other remote operationsAfter listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing and , and then enter the command.Changing the reception modeSelect a new reception mode by pressing the keys as follows:♦TAD m ode: , , and .♦Auto Attendant mode: , , and .♦TEL mode: , , and .Note: If TEL mode is selected, you will only be able to access the machine for remote operation if you call your line 2 number and the number of rings is not set to 0.all.book Page 81 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Remote Operations82Recording a new outgoing messageNote: You can only record a new outgoing message for the box you accessed at the beginning of the call.1Press and on the telephone.2When you hear a short beep, speak into the telephone to record the new message.•The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.Turning the Transfer function on or offTo turn Transfer on: Press , , and on the telephone, followed by the number of the box for which you want the Transfer function to operate (press for the general box) and .To turn Transfer off: Press , , and on the telephone.Changing the transfer telephone number1Press , , and on the telephone.2After you hear a short beep, enter the new telephone number. When finished, press .•To insert a pause between any two digits of the number, press .all.book Page 82 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Remote Operations833. Answering SystemRecording a memoYou can record a memo for yourself or other users of the machine. The memo will be recorded in the general box.1Press and on the telephone.2When you hear a short beep, speak into the telephone to record the memo.3When you are finished, press and on the telephone.•If the machine detects silence, it will stop recording automatically.Recording a new transfer message1Press , , and on the telephone. 2When you hear a short beep, speak into the telephone to record the new message.•The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.OGM only modeTo turn on OGM only mode: Press , , and on the telephone. (Outgoing messages will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received)To turn off OGM only mode: Press , , and on the telephone.all.book Page 83 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

844. Sending FaxesTransmittable DocumentsSize and weightThe size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.Note: Letters or graphics on the edges of a document will not be scanned.Letters in the shaded area will not be scanned. 8.5"(216 mm) 23.6"(600 mm) 14 lbs. (52 g/m² ) 42 lbs. (157 g/m²) 11"(279 mm) 8.5"(216 mm) 21.5 lbs.(80 g/m²)Loading one page at a time:Minimum size Maximum sizeMinimum weight Maximum weightMinimum size Maximum sizeMinimum weight Maximum weight 14 lbs. (52 g/m² )Loading up to 10 pages at once: 5.5"(140 mm) 5.8"(148 mm) 5.5"(140 mm) 5.8"(148 mm)The illustration shows the scanning margins for letter-size documents. The scanning width is 8.3” (210 mm). The horizontal margins decrease for smaller-width documents.8.3"(210 mm)0.2"(5 mm)0.2"(5 mm)all.book Page 84 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Loading the Document854. Sending FaxesOther restrictions♦The scanner cannot recognize yellow, greenish yellow, or light blue ink.♦Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.♦All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.♦Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.Loading the DocumentUp to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.♦If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.♦If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.1Adjust the document guides to the width of your document.2Insert the document face down in the document feeder. The top edge of the document should enter the feeder first.•READY TO SEND will appear in the display.all.book Page 85 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Adjusting the Resolution and Contrast86Adjusting the Resolution and ContrastIf desired, you can adjust the resolution and contrast before sending a document. Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.Resolution settingsSTANDARD Use STANDARD for ordinary documents. This setting gives you the fastest and most economical transmission.FINE Use FINE for documents containing small letters or fine drawings.SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings.HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray.You must adjust the settings each time you don’t want to use the default settings.The default resolution setting is STANDARD and the default contrast setting is AUTO.3Adjust the resolution and/or contrast settings as explained in Resolution and Contrast below, then dial the receiving machine as explained on page 87.all.book Page 86 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Adjusting the Resolution and Contrast874. Sending FaxesNote: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.1Load the document(s).•The document must be loaded before the resolution and contrast can be adjusted.2Press one or more times until the desired resolution and contrast settings appear in the display.•The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.RESOLUTION/RECEPTION MODEContrast settingsAUTO Use AUTO for normal documents.DARK Use DARK for faint documents.Display:STANDARD :AUTOFINE :AUTOSUPER FINE :AUTOHALF TONE :AUTOSTANDARD :DARKHALF TONE :DARKall.book Page 87 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Sending a Fax by Normal Dialing881Load the document(s).•READY TO SEND will appear in the display.•If desired, press to set the resolution and/or contrast.2Pick up the handset or press . 3If the display at right appears, press to select line 1 or to select line 2.(If the display at right does not appear, go directly to Step 4.)4Listen for the dial tone and then press the number keys to dial the number of the receiving machine.RESOLUTION/RECEPTION MODESPEAKERorSending a Fax by Normal DialingWith Normal Dialing, you pick up the handset (or press ) and dial by pressing the number keys. ♦If a person answers, you can talk with them before sending the fax.♦Normal Dialing allows you to listen to the line and make sure the other fax machine is responding.SPEAKERDELETEREPEATSKIPSPEAKERWHICH LINE?PRESS 1 OR 2The above display will appear if the dialing line setting is set to MANUAL (page 36) and the line 2 invalid setting is set to NO (page 37).all.book Page 88 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Sending a Fax by Normal Dialing894. Sending Faxes5Wait for the connection. Depending on the setting of the receiving machine, you will either hear a fax tone or a person will answer.•If the other party answers, ask them to press their Start key (if you pressed , speak toward “MIC” on the operation panel). This causes the receiving machine to issue a fax tone.6When you hear the fax tone, press . Replace the handset if you used it.•If the transmission is completed successfully, the fax will beep once.•If an error occurs, the fax will beep three times and print a Transaction Report to inform you of the problem (see page 119).SPEAKERSTART/MEMORYNote: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 138. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)all.book Page 89 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

Sending a Fax by Automatic Dialing90Sending a Fax by Automatic DialingYou can store your most frequently dialed fax or phone numbers in the machine for automatic dialing. ♦Auto-dial numbers can be stored using either the fax machine or the cordless handset (to store a number using the cordless handset, see page 47). ♦Numbers stored using the fax machine are stored in the Common book. A total of 99 numbers can be stored. Storing fax and phone numbers for automatic dialing1Press once and once.2Press once.3Enter the fax or voice number by pressing the number keys. (Note: A space cannot be entered.)•To clear a mistake, press .•If a pause is required between any of the digits to access a special service or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.4Press .FUNCTIONSPEAKERFUNCTIONSTART/MEMORYDisplay:<NEW NUMBER>ENTER FAX #all.book Page 90 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP

$Sending a Fax by Automatic Dialing914. Sending Faxes5Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.)Example: SHARP = 7777 44 2 777 7♦To enter two letters in succession that require the same key, press after entering the first letter. ♦To enter a lower case letter, continue pressing the key for the letter until the lower case letter appears. ♦To enter one of the following symbols, press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (6Press .7Return to Step 2 to store another number, or press to return to the date and time display.START/MEMORYSTOPA =B =C =D =E =F =G =H =I =J =K =L =M =N =O =P =Q =R =S =T =U =V =W =X =Y =Z =SPACE =Display:Note: The fax machine uses a lithium battery to keep automatic dialing numbers and other programmed information in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.<NEW NUMBER>all.book Page 91 Wednesday, January 21, 2004 3:38 PMTINSE4415XHTZPP$

Sharp HRO00034 Facsimile Equipment w/ Cordless Handsets User Manual

Sharp Corporation Facsimile Equipment w/ Cordless Handsets

Contents

Manual pages 51 to 100

Navigation menu

Namespaces

Views

Navigation