ASUSTeK Computer P505 PDA phone User Manual Appendix 1 P505 UserMan

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User handbook
Pocket PC
P505
E1658
First edition V1
November 2004
Copyright © 2004 ASUSTeK COMPUTER INC. All Rights Reserved.
No part of this manual, including the products and software described in it, may be reproduced,
transmitted, transcribed, stored in a retrieval system, or translated into any language in any form
or by any means, except documentation kept by the purchaser for backup purposes, without the
express written permission of ASUSTeK COMPUTER INC. (“ASUS”).
Product warranty or service will not be extended if: (1) the product is repaired, modified or
altered, unless such repair, modification of alteration is authorized in writing by ASUS; or (2)
the serial number of the product is defaced or missing.
ASUS PROVIDES THIS MANUAL “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES
OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
IN NO EVENT SHALL ASUS, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE
LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES
(INCLUDING DAMAGES FOR LOSS OF PROFITS, LOSS OF BUSINESS, LOSS OF USE
OR DATA, INTERRUPTION OF BUSINESS AND THE LIKE), EVEN IF ASUS HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES ARISING FROM ANY DEFECT OR
ERROR IN THIS MANUAL OR PRODUCT.
SPECIFICATIONS AND INFORMATION CONTAINED IN THIS MANUAL ARE FURNISHED
FOR INFORMATIONAL USE ONLY, AND ARE SUBJECT TO CHANGE AT ANY TIME
WITHOUT NOTICE, AND SHOULD NOT BE CONSTRUED AS A COMMITMENT BY ASUS.
ASUS ASSUMES NO RESPONSIBILITY OR LIABILITY FOR ANY ERRORS OR
INACCURACIES THAT MAY APPEAR IN THIS MANUAL, INCLUDING THE PRODUCTS
AND SOFTWARE DESCRIBED IN IT.
Products and corporate names appearing in this manual may or may not be registered
trademarks or copyrights of their respective companies, and are used only for identification or
explanation and to the owners’ benefit, without intent to infringe.
ii
User handbook topics
This user handbook contains the information you need to efficiently
use the Pocket PC.
• Chapter 1 - Getting started ............................. 1 - 1
This chapter introduces the physical features of the Pocket
PC and tells you how to set up and power up the device.
• Chapter 2 - Learning the basics ....................... 2 - 1
This chapter teaches you the basic Pocket PC functions. You
will learn how to enter text, find and organise information,
customise the device, and know the bundled utilities.
• Chapter 3 - Synchronising data ........................ 3 - 1
This chapter tells you how to use the Microsoft®
ActiveSync® application that synchronises data between
your Pocket PC and your desktop or notebook computer.
• Chapter 4 - Using Pocket Outlook .................... 4 - 1
This chapter details the procedures in using the Microsoft®
Pocket Outlook Calendar, Tasks, Notes, and Contacts.
• Chapter 5 - Phone features ............................. 5 - 1
This chapter provides information on how to use the Pocket
PC phone features using the Vodafone Menu and
Phone applications.
• Chapter 6 - Messaging features ....................... 6 - 1
This chapter teaches you how to send MMS, SMS, and e-mail
messages using the Pocket PC phone and WAP features.
• Chapter 7 - Multimedia features ....................... 7 - 1
This chapter introduces the multimedia features of the
Pocket PC including sections on Camera, Photo Album, and
Pictures applications.
• Chapter 8 - Using companion applications . . . . . . . . . 8 - 1
This chapter includes basic information on how to use
Pocket Word, Pocket Excel, MSN Messenger, and Windows
Media Player for Pocket PC.
iii
• Chapter 9 - Using Pocket Internet Explorer . . . . . . . 9 - 1
This chapter gives information on using Pocket Internet
Explorer and the Mobile Favorites folder.
• Chapter 10 - Getting connected ..................... 1 0 - 1
This chapter provides the procedures for connecting to the
Internet, intranet, and for transferring data using infrared (IR).
• Chapter 11 - Bluetooth® . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 - 1
This chapter provides information on how to use the Pocket
PC Bluetooth® features.
• Appendix - Notices
This part includes the safety notices and regulations.
iv
P505 Pocket PC specifications
Processors
Application : Intel® PXA270 416 MHz
Baseband : Infineon E-Gold+
Operating system
Microsoft® Windows Mobile™ 2003
Memory
64 Mb Flash ROM
64 Mb SDRAM*
Display
6 cm, brilliant transflective TFT LCD
65,536 colors, 240x320 resolution
Frequency band
Tri-band GSM (900/1800/1900 MHz)
GPRS
Class B, Multislot class 10
Camera
1.3 million pixels CMOS with still/video capture support
Built-in flash
Interfaces
Bluetooth® : Bluetooth 1.1
Infrared
: Low power Serial Infrared (SIR)
USB
: 1.1
Removable
battery
1050 mAH Lithium Ion
Up to 4 hours of talktime and 100 hours standby time**
Up to 15 hours of operation time
Expansion
SD/MMC card slot
Audio
2.5 mm audio port
Built-in microphone and speaker
Polyphonic ringtone support
Applications
Microsoft® Pocket Internet Explorer, Microsoft® Pocket
Word, Microsoft® Pocket Excel, Microsoft® Pocket
Outlook, Windows® Media Player, Microsoft®
ActiveSync, MSN Messenger,
Unique features
Vodafone menu (mobile phone application)
Launcher (quick launcher application)
LEDs
Power (inside the power button), GSM/GPRS, and
Bluetooth
Side keys
5-way Joystick, Voice Record, and Camera Capture
Size
108 mm x 60 mm x 22.5 mm (L x W x H)
Weight
170 grams
Specifications are subject to change without notice.
9 Mb/11 Mb allocated for Western/Eastern language support)
* * According to Microsoft Logo Test Kit - Battery Life Test
P505 Pocket PC box
Your box includes several accessories for the Pocket PC. After
unpacking, check the items against the list below and make sure that
they are in good condition. If any item is missing or damaged, contact
your dealer or retailer immediately.
Box
contents
•
•
P505 Pocket PC
1000 mAH, 3.7 V Lithium Ion battery
Manufacturer : Welldone
Model name : P505
•
•
•
USB cradle
USB sync cable
AC adapter/power cord
Input : 100 Vac ~ 240 Vac, 0.2 A
Output : 5 Vdc, 1 A
Optional
accessories
vi
•
•
•
•
•
•
Stylus
Microsoft® Companion CD
Bonus CD
User handbook
Quick Start Guide
Warranty card
•
•
•
•
•
•
•
•
Stylus
Car charger
Foldable keyboard*
Leather handheld case
Traveling USB sync cable
AC adapter/power cord (UL/CEE/UK/SAA/CCEE)
Bluetooth GPS
3000 mAH Lithium Ion battery
English version keyboard.
This chapter introduces the
physical features of the Pocket
PC and tells you how to set up
and power up the device.
Getting Started
Chapter 1
Chapter summary
•
Introducing P505 Pocket PC .......................... 1 - 3
Key PDA features ............................................................ 1-3
Key mobile phone features .............................................. 1-3
Front features (flip closed) .............................................. 1-4
Front features (flip open) ................................................ 1-5
Side features ................................................................... 1-6
Top features .................................................................... 1-7
Bottom features .............................................................. 1-7
Back features .................................................................. 1-8
The stylus ........................................................................ 1-9
The cradle ........................................................................ 1-9
•
Setting up P505 ......................................... 1 - 1 0
Installing a SIM card and battery .................................... 1-10
Placing on the cradle ...................................................... 1-11
Connecting the AC adapter ............................................ 1-11
Charging the battery ..................................................... 1-12
•
Additional storage ...................................... 1 - 1 3
Installing and removing an SD card ................................ 1-13
•
Activating the Pocket PC ............................. 1 - 1 4
1-2
P505 Pocket PC
Introducing P505 Pocket PC
The P505 Pocket PC is a Personal Digital Assistant (PDA) and a
tri-band mobile phone in one. The P505 versatility lets you enjoy all
the benefits of a powerful PDA while providing you with an efficient
mobile communication solution so you can be connected anywhere
you are.
Powered by a 416 MHz Intel® PXA270 and an Infineon E-Gold+
baseband processors, built-in 64 MB SDRAM and 64 MB Flash ROM,
and bundled with the Microsoft® Windows Mobile™ 2003 operating
system, P505 is truly a smart companion for the business
professional.
Key PDA features
•
•
•
•
•
•
•
•
•
•
•
•
•
Windows Mobile™ operating system
Built-in digital still/video camera
Recorder that can record more than six hours of audio
Integrated e-mail, MMS, and SMS messaging
MP3 and video playback support
Voice Commander application (voice command/recognition)
Vodafone quick launcher application
Bluetooth™ and Infrared (IR) enabled
Sleek, compact, and stylish design
Navigation buttons and touchpad for easy input
SD slot for additional storage or I/O interface
Full/partial backup capability with Smart Keeper application
Supports Microsoft® ActiveSync application
Key mobile phone features
•
•
•
•
•
•
•
•
Tri-band GSM Class 10
Stores over 1,000 contacts
MMS/SMS messaging
Vodafone menu provides quick access to PDA features
64CH polyphonic ring tones
Conference call
Photo Contacts application to display photos of callers
SIM Manager for SIM/PDA phonebook management
Chapter 1: Getting Started
1-3
Front features (flip closed)
Earpiece
Bluetooth LED
GSM/GPRS LED
Antenna
Power button/Power LED
LCD touch screen
Navigation keys
Soft key (left)
Call key
Soft key (right)
End key
Flip cover
Alphanumeric keys
Microphone
• GSM/GPRS LED - blinks red when the phone and GPRS functions
are on. See the LED indications table on the next page for details.
• Bluetooth LED - blinks blue when the Bluetooth™ feature is on.
See the LED indications table on the next page for details.
• Earpiece - allows you to listen to incoming calls.
• Antenna - allows the device to obtain signals.
• Power button and power LED - press this button to turn on
or off the device. This button lights up red when the battery is
charging and turns green when the battery is fully-charged.
• LCD touch screen - allows you to enter, read, send, receive, or
edit data by tapping on it. The screen lumination is increased or
decreased by changing the backlight settings.
• Soft-key (right) - displays the phonebook when in idle mode;
performs various functions depending on the menu level and
screen display.
• End key - ends a call.
• Alphanumeric keys - enters numbers and alphanumeric characters.
• Microphone - used for speakerphone function and to enhance
sound recordings
• Flip cover - contains all phone keys for the Pocket PC phone function.
• Call key - calls a number; answers a call; displays dialled numbers.
• Soft-key (left) - launches the phone menu; enters a phone menu.
1-4
P505 Pocket PC
LED indications table
LED
Color
GSM/GPRS
Bluetooth
Power
Status
Green Blinking
Orange Blinking
Red
Blinking
Blue
Red
Red
Green
Indicates that the device
is connected to a GSM network
is connected to a GPRS network
received a new SMS message or is reminding
you of an appointment, task, etc.
Blinking
Blinking
Bluetooth™ feature is on
OS has generated an alarm
On
On
battery is charging
battery is fully-charged
Front features (flip open)
Calendar button
Call button
Contacts button
End button
Phone flip
•
•
•
•
Call button - launches the Phone application.
Calendar button - launches the Calendar application.
Contacts button - launches the Contacts application.
End button - ends a call or closes the Phone application.
Chapter 1: Getting Started
1-5
Side features
Left side
Reset button
Right side
Voice command button
Record button
Camera button
5-way joystick
• Reset button - allows you to perform a soft reset in case the
device malfunctions, or when an application hangs. Press the tip of
the stylus on the button to reset the device.
• Record button - launches the Notes recorder application.
• Camera button - launches the Camera application; captures a
photo or records video.
• 5-way joystick - functions like the four arrow keys and the
Enter key on a keyboard. This button allows you to:
- move through the program icons, folders, or files in a menu by
scrolling up, down, right, or left
- launch a selected program, list folder contents, or open a file
by pressing the button
• Voice command button - launches the Voice Commander
application.
1-6
P505 Pocket PC
Top features
Headphone port
Infrared (IR) port
SD card slot
• Headphone port - connects to a headphone.
• Infrared (IR) port - allows you to beam data to another device
that has an IR port.
• SD card slot - accommodates an SD card.
Bottom features
Power and cradle/sync cable connector
• Power and cradle/sync cable connector - connects to the
26-pin female connector on the cradle. If you are not using the
cradle, connect the 26-pin power/USB sync cable plug directly to
this connector to synchronise your device with your computer
and/or to charge the battery.
Chapter 1: Getting Started
1-7
Back features
Flash
Camera
Strap holder
Speaker
Battery
Stylus
Battery latch
•
•
•
•
•
Battery lock
Flash - provides additional lighting for the built-in camera
Camera - this is a 1.3 megapixel still/video camera
Battery - this is a Lithium-Ion battery
Stylus - used for tapping or writing on the LCD screen
Battery lock - locks or unlocks the battery latch
NOTES
CAUTION!
•
The power button is automatically disabled when the
battery is unlocked. The device automatically turns on
when you install and lock the battery.
•
The P505 comes with an internal battery that allows you
to swap a fully-charged and a used battery within thirty
minutes without losing any data.
If the Pocket PC is on, unlocking the battery automatically
turns off the device and you lose all unsaved data. Refer to
page 2-31 for details on how to back-up your data.
• Battery latch - secures the battery on the bay
• Strap holder - allows you to carry the device on a strap
1-8
P505 Pocket PC
The stylus
The stylus functions on the P505 the same way a mouse functions
on a standard PC. Use the stylus to open programs, execute
commands, or to enter information by writing on the screen or by
tapping on the on-screen keyboard.
• T a p . Touch the screen once with the stylus to open programs
and select options.
• Drag. Hold the stylus on the screen and drag across the screen
to select text and images. Drag in a list to select multiple items.
• Tap and hold. Tap and hold the stylus on an item to see a list of
actions available for that item. On the displayed pop-up menu, tap
the action that you want to perform.
The cradle
Front
Device connector Stylus bay
Back
Extra battery pack bay
Power/USB sync
cable connector
The cradle has three connectors.
• Device connector - holds the device in place. This is a 26-pin
connector that matches the connector on the bottom of the device.
• USB connector - synchronises the device with your PC.
NOTE
The Power/USB sync cable connector is not detachable from
the back of the cradle.
• Power connector - connects the AC adapter. This connector is
located at the back side of the cradle.
Chapter 1: Getting Started
1-9
Setting up P505
Installing a SIM card and battery
To operate the Pocket PC phone features you must install a
Subscriber Identification Module (SIM) card.
NOTE
•
Your operator will provide a SIM for the device or provision
an existing SIM for use, subject to your contract with the
operator.
•
The battery comes uninstalled in the P505 box. Install the
SIM card first before installing the battery.
To install a SIM card and the battery:
SIM card slot
1. Locate the SIM card slot.
2. Position the SIM card with its
nicked corner on top and its
contacts face down.
3. Insert the SIM card to the slot
until it clicks in place.
4. Install the battery by
matching the battery hooks
to the holes on the
compartment.
5. Slide the battery into the
compartment, then press to
keep it in place. See the
illustration for reference.
6. Use the stylus to move the
battery lock to the left to
secure the battery.
1-10
P505 Pocket PC
Placing on the cradle
Position the device on the cradle as shown. Match the connectors and
carefully insert the device until it fits in place.
Connecting the AC adapter
• Connect the power/USB sync cable to the connector at the back
of the cradle. Connect the power plug to a grounded wall socket.
See Figure 1.
Figure 1
Chapter 1: Getting Started
1-11
• If you are not using the cradle,
connect the power/USB sync cable
plug directly to the power
connector at the bottom of the
device. Connect the other end of
the power/USB sync cable to a
grounded wall socket. See Figure 2.
Figure 2
Charging the battery
The device includes a rechargeable Lithium Ion battery. You must
charge the battery before using the device the first time. The battery
starts charging as soon as you connect the AC adapter to a power
source. Use the AC adapter to plug your device to a power source
whenever possible, especially when you are using a modem or other
peripherals, using the device backlight, connecting to a PC, or letting
notification light flash for extended time periods.
When the device is on and the flip is
open, you can display the power status
> , Settings > System
by tapping
tab, and the Power icon.
When the device is on and the flip is
closed, a battery icon appears in the top
left corner of the phone interface
indicating the battery power level.
1-12
P505 Pocket PC
Additional storage
Your device comes with a SecureDigital™ memory card slot for
additional storage or network card installation.
NOTE
Install an SD card if you wish to use the Smart Keeper backup
application.
Installing and removing an SD card
To install an SD card:
1. With the label side (usually the
side with the card
manufacturer’s name) face up,
and the bar code/serial number
side face down, insert the card
into the SD slot.
CAUTION!
An SD card fits only in one orientation, and slides smoothly into
the slot if inserted correctly. DO NOT force the SD card into
the slot!
2. Push the card all the way into the slot until it fits completely. If
properly installed, the SD card edge aligns with the top edge of
the device.
To remove an SD card:
Press the card slightly until it ejects.
Chapter 1: Getting Started
1-13
Activating the Pocket PC
Press the power button to turn on the device, then open the phone
flip. The first time you start or reset the device, the screen prompts
you to re-calibrate and set the local time zone. Follow onscreen
instructions to proceed.
Screen alignment
NOTE
1-14
Setting the local
time zone
It is important that you properly calibrate and activate your
device before using it. This process ensures accurate
positioning when entering text and selecting menus.
P505 Pocket PC
This chapter teaches you the
basic Pocket PC functions. You
will learn how to enter text, find
and organise information,
customise the device, and know
the bundled utilities.
Learning the Basics
Chapter 2
Chapter summary
Basic Pocket PC screens ..................................... 2 - 3
Today screen ................................................................... 2-3
Start menu ...................................................................... 2-4
New ................................................................................. 2-4
Vodafone menu ............................................................... 2-5
Command bar .................................................................. 2-5
Pop-up menus .................................................................. 2-6
Entering information .......................................... 2 - 7
Entering text using the Input Panel .................................. 2-7
Writing on the screen .................................................... 2-11
Drawing on the screen ................................................... 2-14
Recording a message ..................................................... 2-15
Using a preset message ................................................. 2-17
Finding and organizing information ...................... 2 - 1 8
Using Find ...................................................................... 2-18
Using Help ...................................................................... 2-19
Using the File Explorer ................................................... 2-19
Customizing your device .................................... 2 - 2 0
Adjusting settings ......................................................... 2-20
Changing system settings .............................................. 2-21
Customizing personal settings ....................................... 2-30
Backing up your data ......................................... 2 - 3 1
Bundled programs ............................................. 2 - 3 7
Games ........................................................................... 2-37
Calculator ...................................................................... 2-37
Camera .......................................................................... 2-38
File Explorer ................................................................... 2-38
Conference .................................................................... 2-38
Find ............................................................................... 2-38
MIDlet Manager .............................................................. 2-39
Multimedia Album .......................................................... 2-39
MSN Messenger ............................................................. 2-39
Photo Contacts .............................................................. 2-40
Pocket Excel .................................................................. 2-40
Pictures ......................................................................... 2-40
Pocket MSN ................................................................... 2-40
Pocket Word .................................................................. 2-41
STK ................................................................................ 2-41
Terminal Services ........................................................... 2-41
Voice Recognition .......................................................... 2-42
Windows Media .............................................................. 2-42
Adding or removing programs ............................. 2 - 4 3
2-2
P505 Pocket PC
Basic Pocket PC screens
Today screen
Normally, the Today screen appears when you turn on your device
and open the phone flip for the first time each day.
NOTE
When the device is already on and the screen displays another
program, you can display the T o d a y screen by tapping the
icon, then tap T o d a y from the menu.
As shown in the capture below, the Today screen lets you see at a
glance the summary of the important information for the day.
Tap to set up or change
the network settings
Tap to switch to a program
Tap to launch the
Vodafone menu
Tap to change the volume
or mute all sounds
Tap to display the date,
time, and your next
appointment
Tap to set owner information
Tap to change the date
and time
Your day at a glance
Tap to display
synchronization status*
Tap to create a new item
Tap to display the
Bluetooth™ menu
From the Today screen, tap any of the listed items with the stylus
to display the details.
The following sections explain how to use the Vodafone Menu, modify
the current tasks or activities, add new items or information, set the
time and owner information, or read e-mail/MMS/SMS messages.
The device must be in the cradle or connected to the computer via the USB cable to display
this icon.
Chapter 2: Learning the Basics
2-3
Start menu
From the Start menu, you can select programs, settings, and Help
icon from the top of
topics. To display the Start menu, tap the
the screen.
Tap to open a program
Tap to open a recently used program
Tap to open the Programs menu
Tap to open the Settings menu
Tap to open the Help menu
NOTE
You can add or remove programs from the Start Menu using
the M e n u s option in S e t t i n g s > P e r s o n a l folder.
New
Tap N e w at the bottom left corner of the screen to display a list of
programs and tasks you can select from.
NOTE
You can customise
the contents of the
N e w menu using
the M e n u s option
in S e t t i n g s >
P e r s o n a l folder.
Tap to open the a menu
2-4
P505 Pocket PC
Vodafone menu
The Vodafone menu provides quick access to commonly used PDA
and mobile applications. You can launch the Vodafone menu by
tapping the Vodafone item in the Today screen.
Tap an icon to launch the application.
NOTE
See page 5-3 for details on how to adjust the Vodafone menu
settings.
Command bar
At the bottom of the screen is the Command bar. You can use the
menus and buttons on the Command bar to perform certain tasks in
an application.
Tap to select
menu commands
NOTE
Tap to select
button commands
Tap to display
the input panel
The menus and buttons vary depending on the programs you
are using.
Chapter 2: Learning the Basics
2-5
Pop-up menus
Pop-up menus often appear when you tap and hold an item to help
you choose an action. The actions in the pop-up menus vary from
program to program.
To access a pop-up menu, tap and hold the stylus on the item that
you wish to perform action on. When the menu appears, lift the
stylus, and tap the action that you want to execute. To close the
pop-up menu without performing an action, tap anywhere outside the
menu.
Tap and hold until the pop-up menu appears
Tap the action that you wish to perform
Tap outside the pop-up menu to close it
without performing an action
The pop-up menu items vary depending on the program or
application. For example, the File Explorer pop-up menu includes
more items than in Tasks
Tasks.
2-6
P505 Pocket PC
Entering information
You can enter information in your device in any of the following ways.
• Use the input panel to enter text using the on-screen keyboard or
the Letter Recognizer
• Write directly on the screen with the stylus
• Draw pictures on the screen
• Speak into the device microphone to record a message
• Use the Microsoft® ActiveSync® to synchronize or copy
information from your desktop computer to your device
Entering text using the Input Panel
Use the Input Panel to enter information in any program on your
device, you can either type using the on-screen Keyboard or write
using the Letter Recognizer
Recognizer, Block Recognizer
Recognizer, or
Transcriber
Transcriber. In either case, the characters appear as typed text on
the screen.
To show or hide the input panel, tap the Input Panel button. Tap
the arrow next to the Input Panel button to see your options.
Select an input method
Tap to display the input method options
Tap to show or hide the input panel
Open the Notes application to try out the different options for
creating text.
Chapter 2: Learning the Basics
2-7
To type with the on-screen keyboard:
1. Tap the arrow next to the Input Panel button, then tap Keyboard
Keyboard.
2. Tap the keys with the stylus to enter information.
3. When finished, tap
to save the file.
When you use the Input Panel and the on-screen keyboard, your
device predicts the word you are typing and displays it above the
Input Panel. When you tap the displayed word, it is inserted into your
text at the insertion point. The more you use your device, the more
words it learns to predict.
Tap here if this is the word you wish to use
2-8
P505 Pocket PC
To change the settings for word completion:
1.
2.
3.
4.
5.
6.
Tap
Tap Settings
Settings.
Tap Personal tab.
Tap Input
Input.
Tap the Word Completion tab.
Make your desired changes.
7. Tap
to save your changes.
To use Letter Recognizer:
With the Letter Recognizer, you can write letters on the screen with
the stylus as you would on paper.
1. Tap the arrow next to the Input Panel button, then tap Letter
Recognizer
Recognizer.
2. Write a letter or a number in the appropriate on-screen area.
When you write a letter, it is converted to a typed text that
appears on the screen. If the device has trouble recognising a
character, tap on the question mark next to the writing area and
follow the on-screen instructions to see how to write that
character.
To use Block Recognizer:
With the Block Recognizer, you can input character strokes that are
similar to those used on other devices.
1. Tap the arrow next to the Input Panel button, then tap Block
Recognizer
Recognizer.
2. Write a letter or a number in the appropriate on-screen area.
When you write a letter, it is converted to a typed text that
appears on the screen. If the device has trouble recognising a
character, tap on the question mark next to the writing area and
follow the on-screen instructions to see how to write that
character.
Chapter 2: Learning the Basics
2-9
To use Transcriber:
With Transcriber, you can use the stylus to write anywhere on the
screen as you would on paper. Unlike Letter Recognizer and Block
Recognizer, you can write a sentence or additional information. Pause
after writing and let Transcriber convert the written characters to
typed characters.
1. Tap the arrow next to the Input Panel button, then tap
Transcriber
Transcriber.
2. Write anywhere on the screen.
For instructions and demonstration on using Transcriber, with
Transcriber open, tap the question mark in the lower right
corner of the screen.
To edit typed text:
1. Select the text that you wish to edit using either one of the
following:
• drag the stylus over the text
• tap twice to select a word
• tap three times to select a paragraph
2. Tap Edit on the Command bar and select an action, or use one of
the tools in the Input Panel.
2-10
P505 Pocket PC
Writing on the screen
In any application that accepts writing, such as Notes
Notes, and in the
notes tab in Calendar
Calendar, Contacts
Contacts, and Tasks
Tasks, you can use the
stylus to write directly on the screen, like writing on a piece of paper.
You can edit and format what you have written and convert the
information to text at a later time.
To write on the screen:
1. Open the Notes program.
2. Tap the P e n button to switch to the writing mode. The screen
displays blank space with lines to help you write.
3. Write your text.
Tap the Pen button and use
your stylus like a pen
NOTE
Some applications that accept writing may not have the Pen
button. See the documentation for that application to find
out how to switch to writing mode.
Chapter 2: Learning the Basics
2-11
To edit your writing:
1. With the Pen button highlighted (i.e. not in writing mode), tap and
hold the stylus next to the text that you wish to select until the
insertion point appears.
2. Without lifting, drag the stylus across the text to select it.
If you accidentally write on the screen, tap Tools
Tools, then U n d o
and try again. You can also select text by tapping the P e n button
to deselect it, then dragging the stylus across the screen.
3. Tap Edit on the Command bar and select an action, or use one of
the tools in the Input Panel to enter a new text.
To select a zoom level:
• Tap Tools
Tools, then tap a zoom percentage from the options.
To convert writing to text:
1. Tap Tools
Tools, then select Recognise
Recognise.
The writing is turned into text
2. If the conversion is correct, tap
2-12
to save your note.
P505 Pocket PC
If the conversion is incorrect, you can select different words from a
list of alternates or return to the original writing.
1. Tap and hold the incorrect word.
2. When the pop-up menu appears, tap Alternates to display a list
of alternate words for the selection.
3. Tap the word that you want to use, or tap the writing at the top
of the menu to return to the original writing.
Tap an alternate word that you want to use
Or, tap to return to your original writing
Writing recognition tips
• Write neatly.
• Write on the line and draw descenders below the line. Write the
cross of the “t” and apostrophes below the top line so that they
are not confused with the word above. Write full-stops and
commas above the line.
• For better recognition, try increasing the zoom level to 300%
using the Tools menu.
• Do not spread the letters of a word, keep the letters relatively
close to each other so that the device can easily tell where the
words begin and end.
• Hyphenated words, foreign words that use special characters such
as accents, and some punctuation cannot be converted.
• If you add writing to a word to change it after the word has been
recognised, the writing that you added will be included when you
try to recognise the writing again.
Chapter 2: Learning the Basics
2-13
Drawing on the screen
You can draw on the screen in the same way that you write on the
screen. The difference between writing and drawing on the screen is
how you select items and how they can be edited. For example,
selected drawings can be resized, while writing cannot.
To create a drawing:
1. Use the stylus to create a drawing three ruled lines high. A
bounding box appears around the drawing.
2. Start another drawing within the bounding box, then end the
drawing outside the bounding box. The bounding box expands to
include the new drawing.
The bounding box indicates the
drawing boundaries
Pen button
NOTE
To easily work on or view your drawing, change the zoom
level by tapping T o o l s and selecting your desired level.
To edit your drawing:
1. Tap and hold the stylus on the drawing until the selection handle
appears. To select multiple drawings, deselect the Pen
Pe n button,
then drag to select the drawings you want.
2. Tap and hold the selected drawing, then tap an editing command
on the pop-up menu or tap a command on the Edit menu.
3. Resize the drawing by deselecting the P e n button (if selected)
and dragging a selection handle to your desired size.
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P505 Pocket PC
Recording a message
In any application where you can write or draw on the screen, you can
also quickly capture thoughts, reminders, and phone numbers by
recording a message.
In Calendar
Calendar, Tasks
Tasks, and Contacts
Contacts, you can include a recording in
the Notes tab. In the Notes program, you can either create a
stand-alone recording or include a recording in a written note. If you
want to include the recording in a note, open the note first.
In the Messaging program, you can add a recording to an MMS or
e-mail message.
To create a recording:
1. Tap , then tap Notes or
Tap N e w
w, then N o t e
es
2. Tap the Record icon from the command bar to display the
recording toolbar.
3. Tap the Record button (red button) to begin recording.
4. Hold your device with the microphone near to the source of what
you are recording.
5. To stop recording, tap the Record button. You will hear two
beeps. The new recording appears in the Note list, or as an
embedded icon.
6. To play the recording, tap it from the list, or if embedded in a
note, tap the speaker icon.
Indicates an embedded recording
Tap to begin recording
Tap to show or hide the Recording toolbar
Chapter 2: Learning the Basics
2-15
To change the recording format:
1. In the note list, tap Tools then
Options
Options.
2. Tap the Global Input Options link.
3. Tap the Options tab.
4. Tap the Voice recording format
field to display available recording
formats, then select from the list.
Notes on recording formats
• G S M is a 2.4KB audio codec. It is the recommended format
because it provides good voice recording and less storage space.
• Pulse Code Modulation (PCM) provides slightly better sound
quality but takes up 50 times more storage space than GSM
recordings.
2-16
P505 Pocket PC
Using a preset message
When composing e-mail, MMS, or SMS
messages, or when using MSN
Messenger, use My Text to quickly
insert preset or frequently used
messages to the text entry area. To
insert a message, tap My Text and
tap your desired message.
To edit a preset message:
1. Tap Tools
Tools, then Edit My Text
Messages
Messages.
2. Select a message and make your
desired changes.
Chapter 2: Learning the Basics
2-17
Finding and organising information
The Find and Help features on your device helps you quickly locate
information.
Using Find
To find information:
1. Tap , tap Programs
Programs, then tap F i n d
d.
2. Enter the text that you want to find, select a data type, then tap
G o to start the search. To quickly find information that is taking
up space on your device, select Larger than 64 KB in Type.
Type a word to find
Tap to search for the word
Topics found containing the searched word
2-18
P505 Pocket PC
Using Help
To use the Help feature:
1. Tap , then tap H e l p
p.
2. Tap a link to the topic that you
wish to display.
Using the File Explorer
To use the File Explorer to find and organise files:
1. Tap , then tap Programs
Programs.
2. In the Program screen, tap the File Explorer icon to display the
files in your device.
Tap to display sort
options
Tap to select a sort
order
Tap to open a path to a network
Tap to display the contents of the Flash disk or
the storage card
Tap to display the contents of My Documents
folder
Chapter 2: Learning the Basics
2-19
Customising your device
You can customise your device by adjusting the settings, using the
built-in programs, and installing additional software applications.
Adjusting settings
You can adjust the device settings to your preference.
To see the available options:
1. Tap , then tap Settings to display the Settings screen.
2. Tap the Personal
Personal, System or Connections tab on the bottom
of the screen.
2-20
P505 Pocket PC
Changing system settings
To change the audio settings:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the Audio icon.
3. Use the stylus to move the
Volume
Volume, Balance
Balance, Treble
Treble,
B a s ss, and 3 D
D, sliders to your
desired settings.
to save the changes and
4. Tap
to close the screen. Otherwise,
click Default to revert to the
original settings.
To change the microphone settings:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the Audio icon.
3. Tap the M I C tab.
4. Tap the Manual option, then
move the slider to the desired
microphone gain.
to save the changes and
5. Tap
to close the screen. Otherwise,
click Load Default to revert to
the original settings.
Chapter 2: Learning the Basics
2-21
To change the backlight settings:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the Backlight icon.
The screen displays the
backlight settings when you are
using the battery power.
Tap the External Power tab
to adjust the backlight settings
when using external power,
3. Adjust the backlight settings, then
press .
To adjust the backlight brightness:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the Backlight icon.
3. Tap the Brightness tab.
4. Adjust the brightness settings
when the device is on battery or
external power, then press .
NOTE
2-22
Turning off the backlight when the device is not in use or
using a lower level of display brightness saves battery power
and improves battery life.
P505 Pocket PC
To change the date and time settings:
1. Tap Settings
Settings, then the System
System.
2. Tap the Clock icon.
3. Make your desired settings.
Tap to select a time zone
Highlight an hour part then tap up or down arrow
to set
Tap this down arrow to display the C a l e n d a r
NOTE
When travelling, setting the home and visiting time zones
ensures that synchronised appointments and messages
appear correctly.
To change the alarm settings:
1. Tap Settings
Settings, then the System
System.
2. Tap the Clock icon, then the Alarm tab.
3. Make your desired settings.
Tap and type a description for the alarm
Tap a day of the week for the alarm
Tap to display the clock and specify a time
for the alarm
Chapter 2: Learning the Basics
2-23
To view the device memory:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the Memory icon to view the
main memory information.
3. Tap the Storage Card tab to
view the storage card memory,
if available.
4. Tap the Running Programs
tab to view and/or stop
applications currently running on
the device.
to return to the previous
5. Tap
window.
To view the device power:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the Power icon to view the
battery power information.
3. Tap the Advanced tab to
adjust the power settings.
4. Tap
to return to the previous
window.
NOTE
You can save battery power by:
1. Turning off the backlight when the device is not in use.
2. Decreasing the display brightness level.
3. Switching the processor to power saving mode. See
page 2-28 for details.
2-24
P505 Pocket PC
To change the regional settings:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the Regional Settings icon.
3. Tap any from the five tabs at
the bottom of the display to
adjust the region, number,
currency, time, and date
settings.
to return to the previous
4. Tap
window.
To remove a program from your Pocket PC:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the Remove Programs icon.
3. From the list, select the program
you wish to remove, then tap
Remove
Remove.
to return to the previous
4. Tap
window.
NOTE
Take caution when removing programs from your Pocket PC.
You may not be able to restore the program after removing it.
Chapter 2: Learning the Basics
2-25
To change the screen settings:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the Screen icon. The window
shows the align screen settings.
Refer to the next section for
details.
3. Tap the Clear Type tab to
enable Clear Type. Clear Type
smoothens the screen font
edges.
to return to the previous
4. Tap
window.
To align the screen:
1. Tap the Align Screen button ,
on the Screen window. An
Align Screen window appears.
2. Tap the centre of the target
accurately. The target moves
from one location to another.
Continue tapping the centre of
the target until the screen
alignment is finished.
The window returns to the
Screen window.
NOTE
2-26
Perform a screen alignment if the screen does not respond
correctly to stylus taps.
P505 Pocket PC
To change the SmartKeeper utility settings:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the SmartKeeper icon. The
window shows the general
screen settings.
3. Check the Automatic system
backup option to allow
SmartKeeper to backup your
files and programs to the SD
card automatically when the
battery is low.
Tap the Manual tab to manually
backup or restore your files and programs. See page 2-27 for
details.
4. Tap
to return to the previous window.
To view the system information:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the System Infromation icon.
The window shows the device
information.
3. Tap the Version tab to display
the device firmware and
programs version
to return to the previous
4. Tap
window.
Chapter 2: Learning the Basics
2-27
To change the device CPU mode:
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the System Settings icon.
The window displays the device
CPU Mode information.
3. Select the Run Mode you want
the processor to run by tapping
the circle preceding the option.
See table below.
Mode
Description
Turbo Mode
Standard Mode
Power Saving Mode
Automatic Mode
4. Tap
2-28
Use for playing games or video. The processor speed
increases to 400 MHz, reducing battery life.
Use for listening MP3 audio files.
Use when using text-based applications, as this uses a
lower processing speed, extending battery life.
Sets the processing speed according to the application
you are running. This is the default.
to return to the previous window.
P505 Pocket PC
To change the 5-way joystick functions:
NOTE
By default, the 5-way
joystick functions as
directional navigator.
1. Tap , then tap Settings to
display the Settings screen.
2. Tap the System tab, then tap
the System Settings icon.
3. Tap the 5-WAY tab to display
the current function of the
joystick.
4. If you want to use the joystick
for volume control, tap the circle
preceding the option Set as
Volume Control
Control. Refer to the
illustration for the joystick
functions.
5. Tap
to save your settings
and return to the previous
window.
Chapter 2: Learning the Basics
2-29
Customising personal settings
Selecting sounds and notifications
Your device can remind you of things you have to do in several ways.
For example, if you have set up an appointment in Calendar
Calendar, a task
with a due date, or an alarm in Clock
Clock, you will be notified in any of
the following ways.
• A message box appears on the screen
• A sound is played (you can select the type of sound)
• A light flashes on the device
To choose the reminder types and sounds:
1. Tap , then tap Settings.
2. From the Settings screen, tap
the Sounds and
Notifications icon to display
the Sounds screen.
3. Adjust the items to your desired
settings, then tap
to save
your settings and return to the
previous window.
4. Tap the Notifications tab and
set the event notification
details.
to save your settings
5. Tap
and return to the previous
window.
2-30
P505 Pocket PC
Backing up your data
Besides the SmartKeeper application that allows you to back up all
your data, the device also includes a Backup utility that lets you back
up your system files and/or data contained in the main system
memory.
Unlike the SmartKeeper application’s automatic backup feature that
backs up the entire system status (system and data) into one backup
file, The Backup utility allows you to manually create separate
backup files for your system files and data files. You may even
categorise the data files and place into different folders.
To access the Backup utility:
1. Tap , then tap Programs
Programs.
2. Tap the Backup icon.
A message appears asking you
to stop other programs before
running the backup utility.
and stop all running
3. Tap
programs.
To stop all running programs:
1. Tap , then tap Settings
Settings.
2. Tap the System tab, then tap
the Memory icon.
3. On the Memory screen, tap the
Running Programs tab.
4. Tap the Stop All button, then
tap .
NOTE
Read the notes in the I n f o r m a t i o n tab of the backup
screen before you backup your data or PIM. See the online
help on your device for online instructions on backing up or
restoring data.
Chapter 2: Learning the Basics
2-31
To back up all data on your device:
1. Return to the Programs screen
and tap the Backup icon.
2. Tap the Backup tab on the
Backup screen.
3. Tap All Data button to back up
all data on your device.
NOTE
You need to insert an SD
memory card if you wish
to save your backup file
on SD. Otherwise, you
can save the backup file
into the Flash Disk*.
4. In the Backup File screen:
• specify a file name for the
backup
• specify the folder in which to
store the backup file
(optional)
• select the storage device
Flash Disk* or SD card
(Flash
card)
where you wish to save your
backup file
5. Tap O K to start the backup
process.
The F l a s h D i s k is also the 64 Mb Flash Read Only Memory (ROM) chip where the
operating system is stored. The flash disk has more or less 10 Mb of free space
that you can use to save or back up data from your device. Data saved on the
flash disk are permanently stored even after you hard reset the device.
2-32
P505 Pocket PC
6. The screen shows the status of the backup process. When done, a
message appears indicating that the backup is complete, and
shows the total size of the backed up files.
In case the program fails to back up any items, it will show the
items on the screen.
7. Tap O K
K.
To back up only PIM data on your device:
1. On the Backup screen, tap P I M
D a t a button to back up only
the personal information
management (PIM) data on your
device.
2. Select the storage device
Flash Disk or SD card
(Flash
card)
where you wish to save your
backup file.
Tapping Cancel returns you to
the previous screen.
3. Tap the Backup tab.
Chapter 2: Learning the Basics
2-33
4. Type a name for your backup file
and the folder where you wish to
place it. You may opt not to
specify a folder.
5. Check the boxes opposite the
items that you wish to back up,
or tap Select All to select all
listed items.
If you checked the box U s e r
Defined Folders
Folders, tap Define
to specify the folders that you
wish to include in the backup
file, then tap O K
K.
6. Tap Start to begin the backup
process.
7. When the backup process is
complete, the screen displays
the message “Complete” and a
list of all the backed up items.
8. Tap
2-34
P505 Pocket PC
To restore all data:
1. Tap
NOTE
, then tap Programs
Programs.
If you saved your backup file into an SD memory card, you
need to insert that SD memory card into the SD card slot
when restoring data. Otherwise, you will receive the message
“No storage devices are found!”
2. On the Programs screen, tap the
Backup icon.
When prompted, stop all running
programs.
3. Tap the Restore tab on the
Backup screen.
4. Tap All Data
Data.
5. In the Backup File screen:
• select the backup file name
(tap the arrow to list down
other backup files, if any)
• select the folder that
contains your backup file
(optional)
• select the storage device
Flash Disk or SD card
(Flash
card)
where you stored your backup
file
6. Tap O K to start the restore
process.
7. When the restoration is done, a
message appears prompting you
to reset the device.
8. Tap
to reset.
Chapter 2: Learning the Basics
2-35
To restore PIM data:
1. On the Backup screen, tap P I M
D a t aa.
2. When prompted, select the
Flash Disk or
storage device (Flash
SD card
card) where you stored
your backup file.
Tapping Cancel returns you to
the previous screen.
3. Tap the Restore tab.
4. Select the backup file name
(tap the arrow to list down other
backup files, if any).
5. Check the boxes opposite the
items that you wish to restore,
or tap Select All to select all
listed items.
If you checked the box U s e r
Defined Folders
Folders, tap Define
to specify the folders that you
wish to restore, then tap O K
K.
6. Tap Start to begin the restore
process.
7. When the restoration is done, a
message appears prompting you
to reset the device.
8. Tap
2-36
to reset.
P505 Pocket PC
Other applications
Your device includes the most common Windows® applications and
more.
To access programs:
1. Tap , then tap Programs
Programs.
2. Tap any of the icons to
launch a specific application
program.
Games
Calculator
Tap the Games icon to display
the available games.
Tap the Calculator icon to use
the calculator.
Chapter 2: Learning the Basics
2-37
Camera
Conference
Tap the Camera icon to launch
and use the built-in camera. Refer
to the “Camera” section for
details.
Tap the Conference icon to
start a call conference. Refer to
the “Phone” section for details.
File Explorer
Find
Tap the File Explorer icon to
access or find your files. See
page 2-19 for details.
Tap the Find icon to find files,
folders, or programs in your Pocket
PC. See page 2-18 for details.
2-38
P505 Pocket PC
MIDlet Manager
MSN Messenger
Tap the MIDlet Manager icon
to install, run, or display Java
programs and applications.
Tap the MSN Messenger icon
to set up the MSN Messenger.
Multimedia Album
Notes
The Multimedia Album allows
you to explore, display, or send
photos, graphics, audio, and
animations via e-mail, MMS, or
beam.
The Notes window allows you to
create or record notes and send
them via e-mail or beam.
Chapter 2: Learning the Basics
2-39
Photo Contacts
Pictures
The Photo Contacts window
allows you to add photos to
contacts saved in your device or
SIM phonebook.
This window allows you to view,
edit, and manage pictures saved
in your Pocket PC or SD memory
card.
Pocket Excel
Pocket MSN
The Pocket Excel application
allows you to create
spreadsheets in your Pocket PC.
The Pocket MSN allows you to
browse Internet pages and
connect to the Pocket MSN
website.
2-40
P505 Pocket PC
Pocket Word
SIM Manager
The Pocket Word application is
the PDA version of the
Microsoft® Word. Use this
application to create, share, or
send documents.
The SIM Manager application
allows you to view, add, and
manage contacts in your device
or SIM phone book.
STK
Terminal Services
The S T K window displays the
value-added services offered by
your phone operator.
The Terminal Services Client
allows you to connect to a
terminal server.
Chapter 2: Learning the Basics
2-41
Voice Recognition
Windows Media
Tap the Voice Recognition
icon to launch the Voice
Commander application that
allows you to record voice
commands.
The Windows Media Player
allows you to play video and
audio files on your Pocket PC.
2-42
P505 Pocket PC
Adding or removing programs
Programs added to your device at the factory are stored in ROM
(Read-Only Memory). You cannot remove this software, and you will
never accidentally lose ROM contents. ROM programs can be updated
using installation programs with a *.xip extension. All other programs
and data files added to your device after factory installation are
stored in RAM (Random Access Memory).
You can install any program created for your device, as long as it has
enough memory. The place to find software for your device is on the
Pocket PC web site (http://www.microsoft.com/mobile/pocketpc).
To add programs using ActiveSync:
NOTE
You need to install the Microsoft ActiveSync on your desktop
computer before you can synchronise and/or add programs
to your device. Refer to “Chapter 5: Microsoft ActiveSync”
for installation instructions.
1. Determine your device and processor type so that you know
which version of the software to install. Tap , then tap
Settings
Settings. On the System tab, tap About
About. In the Version tab,
take note of the information in Processor
Processor.
2. Download the program to your desktop computer (or insert the
CD that contains the program into your desktop computer). You
may see a single *.xip
*.xip, *.exe
*.exe, or *.zip file, a Setup.exe file, or
several versions of files for different device types and processors.
Be sure to select the program designed for the Pocket PC and
your device processor type.
3. Read any installation instructions, Read Me files, or
documentation that comes with the program. Many programs
provide special installation instructions.
4. Connect your device to your desktop computer.
Chapter 2: Learning the Basics
2-43
5. Double-click the *.exe file.
• If the file is an installer, the installation wizard begins. Follow
the directions on the screen. Once the software is installed on
your desktop computer, the installer automatically transfers
the software to your device.
• If the file is not an installer, you will see an error message
stating that the program is valid but it is designed for a
different type of computer. You need to move this file to your
device. If you cannot find any installation instructions for the
program in the Read Me file or documentation, use
ActiveSync Explore to copy the program file to the
Program Files folder on your device. For more information
on copying files using ActiveSync
ActiveSync, see ActiveSync Help
Help.
6. When the installation is complete, tap
program icon to switch to it.
, Programs
Programs, and the
To add a program directly from the Internet:
NOTE
You need to be connected to the Internet through an optional
modem card or network card before you can add programs
directly from the Internet.
1. Determine your device and processor type so that you know
which version of the software to install. Tap , then tap
Settings
Settings. On the System tab, tap About
About. In the Version tab,
take note of the information in Processor
Processor.
2. Download the program to your device straight from the Internet
using the Pocket Internet Explorer
Explorer. You may see a single
*.xip
*.xip, *.exe
*.exe, or *.zip file, a Setup.exe file, or several versions
of files for different device types and processors. Be sure to
select the program designed for the Pocket PC and your device
processor type.
3. Read any installation instructions, Read Me files, or
documentation that comes with the program. Many programs
provide special installation instructions.
4. Tap the file, such as a *.xip or *.exe file. The installation wizard
begins. Follow the directions on the screen.
2-44
P505 Pocket PC
To add a program to the Start menu:
1. Tap , tap Settings
Settings, tap Menus
Menus, tap the Start Menu tab, and
tap the check box for the program. If you do not see the program
on the list, you can either use File Explorer on the device to
move the program to the Start Menu folder, or use
ActiveSync on the desktop computer to create a shortcut to
the program and place the shortcut in the Start Menu folder.
2. If you are using the File Explorer on the device:
Programs, tap File Explorer
Explorer, and locate the
a. Tap , tap Programs
program (tap the folder list, labeled My Documents by default,
then tap My Device to see a list of all the folders on the
device).
b. Tap and hold the program, then tap C u t on the pop-up menu.
Open the Start Menu folder located in the Windows folder,
tap and hold a blank area of the window, then tap Paste in
the pop-up menu.
c. The program now appears on the
menu. For more
information on using the File Explorer
Explorer, see the section
“Finding and organising information” earlier in this chapter.
3. If you are using ActiveSync on the desktop computer:
a. Use the Explorer in ActiveSync to explore your device files
and locate the program. Right-click the program, then click
Create Shortcut
Shortcut.
b. Move the shortcut to the Start Menu folder in the Windows
folder. The shortcut now appears on the
menu. For more
information, see ActiveSync Help
Help.
To remove a program from the Start menu:
1. Tap , then tap Settings
Settings. On the System tab, tap Remove
Programs
Programs.
2. If the program does not appear in the list of installed programs,
use File Explorer on your device to locate the program, tap and
hold the program, then tap Delete on the pop-up menu.
Chapter 2: Learning the Basics
2-45
2-46
P505 Pocket PC
This chapter tells you how to
use the Microsoft® ActiveSync®
application that synchronises
data between your Pocket PC
and your desktop or notebook
computer.
Synchronising Data
Chapter 3
Chapter summary
•
Introduction ................................................ 3 - 2
What is ActiveSync®? ...................................................... 3-2
•
Installing ActiveSync® .................................. 3 - 3
Installing ActiveSync® on your computer ......................... 3-3
•
Synchronising your device ............................ 3 - 5
Connecting your device to a computer ............................ 3-5
Setting up a partnership .................................................. 3-6
Checking synchronised information .................................. 3-8
Manually initiating synchronisation ................................... 3-9
Synchronisation options ................................................. 3-10
3-2
P505 Pocket PC
Introduction
What is ActiveSync® ?
The Microsoft® ActiveSync® is one of the most important bundled
programs in your Pocket PC. With ActiveSync®, you can synchronise
the information on your desktop computer with the information on
your device. Synchronisation compares the data on your device with
your desktop computer and updates both computers with the most
recent information.
For example:
• Keep Pocket Outlook data up-to-date by synchronising your Pocket
PC with Microsoft® Outlook data on your desktop computer.
• Synchronise Microsoft® Word and Microsoft® Excel files between
your device and desktop computer. Your files are automatically
converted to the correct format.
NOTE
By default, ActiveSync® does not automatically synchronise
all types of information. Use the ActiveSync® options to turn
synchronisation on or off for specific information types.
With ActiveSync® , you can also:
• Back up and restore your device data
• Copy (rather than synchronise) files between your device and
desktop computer
• Schedule data synchronisation by selecting a synchronisation
mode. For example, you can synchronise continually while
connected to your desktop computer or only when you choose to
synchronise.
• Select which information types are synchronised and control how
much data is synchronised. For example, you can choose to
synchronise your appointments of the past two weeks only,
appointments older than two weeks are not synchronised.
For more information about using ActiveSync® :
1. Start ActiveSync® on your desktop computer.
2. From the Activesync® menu bar, click Help then on Microsoft
ActiveSync Help
Help.
Chapter 3: Synchronising Data
3-3
Installing ActiveSync®
The ActiveSync® application is already installed on your Pocket PC. To
synchronise information on your device with your computer, you
must also install ActiveSync® on your computer. Install ActiveSync®
from the Companion CD that came with your device.
NOTE
Before starting the ActiveSync® installation, make sure that
you have Microsoft® Outlook® installed on your computer. If
you do not have Outlook, install the Microsoft® Outlook®
2002 from the Companion CD. Even if you have Outlook 98
or Outlook 2000 installed, you are encouraged to update to
Outlook 2002.
Installing ActiveSync® on your computer
To install ActiveSync® on your computer:
NOTE
Do not connect the Pocket PC to your computer until you
have finished installing ActiveSync®.
1. Insert the Companion CD into your computer. The CD autoruns
and displays the initial screen, then the Main Menu from which you
can start the installation.
2. Click Start Here from the Main Menu to begin.
3-4
P505 Pocket PC
3. Read the Overview before installing ActiveSync® 3.7 to make
sure that you perform the installation sequence correctly.
4. If you have not installed Outlook, install it now. Click Install
Outlook 2002 and follow the screen instructions to complete
the installation.
5. Click Download Connection Wizard and read the overview to
see if you require the wizard. Follow the screen instructions to
install the wizard on your computer. Return to the Main Menu
when done.
Chapter 3: Synchronising Data
3-5
6. Click Install ActiveSync® 3 . 7
7, then click Install
Install.
7. When prompted, select R u n
this program from its
current location then click
OK
K.
8. Follow the succeeding screen
instructions. Click Finish to
complete the installation.
9. Restart Windows® when
prompted, then proceed to the
next section to connect your
device to your computer and
start synchronisation.
3-6
P505 Pocket PC
Synchronising your device
Connecting your device to a computer
To connect your device to your computer:
1. Place the device on the cradle.
2. Connect the power/USB sync cable plug to the connector at the
back of the cradle.
3. Connect the other end of the power/USB sync cable to a USB port
on your computer. See Figure 1.
Figure 1
Figure 2
To connect your device without the cradle:
1. Connect the power/USB sync cable plug to the connector at the
bottom of the device.
2. Connect the other end of the cable to an available USB port on
your computer. See Figure 2.
Chapter 3: Synchronising Data
3-7
Setting up a partnership
Immediately after you have completed the installation, the N e w
Partnership wizard will start automatically to help you establish a
partnership and customise your synchronisation settings. At this
point, you can decide exactly which types of information you would
like to synchronise with your computer.
A partnership is a file that allows you to synchronise your
device with your desktop computer. This file is stored on your
desktop computer. An additional file that enables your
desktop computer to recognise your device is stored on your
device.
To set up a partnership:
1. When the New Partnership
screen appears, select
Standard partnership for
the type of partnership to
establish between your device
and your computer. Click N e x tt.
2. On the next screen, select
Synchronise with the
desktop computer
computer. Click
N e x tt.
3-8
P505 Pocket PC
3. Select the type of information
that you wish to synchronise.
Click N e x tt.
OR
If you wish to customise a
synchronised item, highlight
the item then click Settings
Settings.
On the Calendar
Synchronisation Settings
window, for example, select
from the options how you wish
to synchronise the
appointments on your device
with your computer. Click O K
K.
4. Click Finish to complete
setting a partnership.
Immediately after you set up a
partnership, ActiveSync® starts
automatically and initiates the
first synchronisation between
your device and your computer.
Refer to the succeeding
sections for more details on
synchronisation.
Chapter 3: Synchronising Data
3-9
Checking synchronised information
After your first synchronisation,
take a look at Calendar, Contacts,
and Tasks on your device. You
will notice that the calendar
information in Microsoft® Outlook
on your computer was copied to
your device, and the information
that you have on your device was
copied to your computer.
NOTE
Open Microsoft® Outlook on your desktop computer to see
the details of copied information from your device.
Manually initiating synchronisation
Once you have set up ActiveSync® and completed the first
synchronisation process, you can initiate synchronisation from your
device at any time.
To manually initiate synchronisation:
1. Tap
, then tap ActiveSync® to display the ActiveSync®
screen.
Connection status
Tap to connect and synchronise
Tap to stop synchronisation
Tap to synchronise via IR or change
synchronisation settings
3-10
P505 Pocket PC
2. To start synchronisation, make a connection between your device
and your computer, then tap S y n cc.
To end synchronisation, tap S t o p
p.
For more information on synchronisation:
Tap
while in the ActiveSync® screen, then tap H e l p
p.
Synchronisation options
The Microsoft® ActiveSync® program allows you to customise your
synchronisation settings at any time. You can select the items to
synchronise, set the synchronisation schedule, and specify the
synchronisation rules.
To display the synchronisation options:
• From the ActiveSync® window on your desktop computer, click on
the Options icon, or
• From the menu bar, click on Tools
Tools, then Options
Options.
To select items to synchronise:
1. Check the box opposite the item that you wish to synchronise.
2. Highlight a checked item then click on Settings to specify
synchronisation options for the item.
For example, highlight Calendar then click on Settings to
display the Calendar Synchronisation Settings window.
Customise the available settings, then click O K when done.
Chapter 3: Synchronising Data
3-11
3. Do the same for the other checked items.
NOTE
You cannot set the options for unchecked items.
4. Click O K when done.
To set synchronisation schedule:
1. Click on the Schedule tab.
2. Select your desired
synchronisation schedule.
3. Click O K when done.
To specify synchronisation rules:
1. Click on the Rules tab.
2. Select your desired settings
from the available options.
3. Click O K when done.
3-12
P505 Pocket PC
This chapter details the
procedures in using the
Microsoft® Pocket Outlook
Calendar, Tasks, Notes, and
Contacts.
Using Pocket Outlook
Chapter 4
Chapter summary
•
Introduction ................................................. 4-3
•
Calendar: Scheduling appointments and meetings
Creating appointments ....................................................
Using the summary screen ...............................................
Creating meeting requests ...............................................
Sending appointments .....................................................
•
4-4
4-5
4-5
4-7
Tasks: Keeping a to do list
Creating tasks .................................................................. 4-8
Using the summary screen ............................................. 4-10
Sending tasks ................................................................ 4-10
•
Notes: Capturing thoughts and ideas
Creating notes ............................................................... 4-12
•
Contacts: Tracking friends and colleagues
Creating contacts ..........................................................
Using the summary screen .............................................
Changing a contact information display .........................
Getting in touch with your contacts ..............................
Finding a contact ...........................................................
Adding a photo to a contact ..........................................
4-2
4-14
4-15
4-15
4-16
4-19
4-20
P505 Pocket PC

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