HTC TP GSM/GPRS 1900 MHz Bluetooth Smartphone User Manual Typhoon Manual Book indb

HTC Corporation GSM/GPRS 1900 MHz Bluetooth Smartphone Typhoon Manual Book indb

Users Manual Part 3

6. Messaging features Smartphone User Manual1006. Messaging featuresSmartphone User Manual 1016.2 Managing accountsUse and manage up to eight messaging accounts with your phone.Viewing the list of accountsOn the Home screen select Start > Messaging. The list of accounts that display the number of unread messages in the Inbox of each account is shown in parentheses.Moving between accountsIf you have an account open, you can quickly switch to another account by scrolling right or left, or selecting Menu > Switch Accounts.Changing E-mail account optionsOn the Home screen, select Start > Messaging and then select an account. Select Menu > Options and then select the type of option to change. Select Done to conrm.Deleting an accountOn the Home screen, select Start > Messaging, and then select an account. Select Menu >Options > Account Set-up. Scroll to an account and then select Menu > Delete.
6. Messaging features Smartphone User Manual1006. Messaging featuresSmartphone User Manual 1016.3 Creating messagesYou can start creating a new E-mail, text message (SMS), or media message (MMS) from Messaging. You can also create a new E-mail or text message from Contacts. Only numbers input are allowed for SMS and MMS messages, and E-mail addresses for E-mail messages.To create a message in messaging:1. On the Home screen, select Start > Messaging.2. Highlight and select an account, and select New.3. In To, enter recipient E-mail address, SMS number. Insert a semicolon (;) between multiple addresses or numbers.4. In Cc, enter the E-mail addresses of persons to receive a copy. This eld does not appear for SMS messages.5. In Subj, enter a subject. This eld does not appear for SMS messages.• To save time you can insert predefined text into messages. In Subj, select Menu > Insert Text for E-mail and text messages; scroll to the text and select Insert.• You can also insert a voice recording into a message. Select Menu > Insert Recording, and you will be prompted to start recording.• At anytime, you can request a delivery receipt by selecting Menu > Message Options, and then check on the "Request message delivery notication" box.
6. Messaging features Smartphone User Manual1026. Messaging featuresSmartphone User Manual 103To create a message from a contact card:1. On the Home screen, select Start > Contacts.2. Select the contact, select the E-mail address or text message number to use.3. Select the account to use; in Subj, enter a subject. This eld does not appear for text messages.4. Enter a message. Select Send. E-mail messages are stored in Outbox and sent to recipients the next time you synchronize or connect your E-mail server and receive mail. Text messages are sent immediately.You can send and receive SMS messages up to 160 char-acters in size. If a SMS message is longer, it is automati-cally sent in chunks as several small SMS messages, and is then unied as one SMS message after all of the small SMS messages have been received.To cancel a message, select Menu > Cancel Compose.Saving a draft of a messageYou can save a draft of a message that you are composing to nish and send later. On the Home screen, select Start > Messaging. Choose an account and select New. Enter information in the message. Select Menu > Postpone Mes-sage. A draft of the message is stored in the Drafts folder of the account.Reopening and sending a message draftOn the Home screen, select Start > Messaging. Select an account and select Menu > Folders. Select Drafts and then scroll to the draft message to open.Edit the message and select Send. E-mail messages are stored in Outbox and sent to recipients the next time you synchronize or connect to your E-mail server and send and receive mail. Text messages are sent immediately. For information about how to send media messages, go to sec-tion 6.8 of this chapter.
6. Messaging features Smartphone User Manual1026. Messaging featuresSmartphone User Manual 103Inserting signatures into messagesFor each messaging account, you can specify a signature to be automatically inserted into messages that you send.To specify a signature to insert:1. On the Home screen, select Start > Messaging.2. Choose the account, select Menu > Option > Signatures.3. Scroll right to switch to the account for which to specify a signature.4. Select Use signature with this account.5. To insert a signature in every message you send, select Include when replying and forwarding. Otherwise, a signature is inserted only in new messages.6. Replace the text within the Signature box with a signature to insert, and select Done. The signature is inserted into messages that you send from this account.To stop inserting a signature:1. On the Home screen, select Start > Messaging.2. Select the appropriate item (Media Messages, Outlook E-Mail, etc.).3. Select Options from the menu, then select Signatures from the list.4. In the Signatures screen, select the account for which you want to stop inserting a signature into messages.5. Clear the Use signature with this account checkbox, then select Done. A signature will no longer be inserted into messages that you send from this account.
6. Messaging features Smartphone User Manual1046. Messaging featuresSmartphone User Manual 1056.4 Receiving E-mail, and SMS messagesYou can receive E-mail and SMS messages through Inbox synchronization or by connecting to your E-mail server. You can then view all of the messages in your Inbox.When you connect to the E-mail server or synchronize your Inbox with your PC, only the rst 0.5 KB of each new mes-sage are downloaded to Inbox on your phone by default. Only small attachments are downloaded and the original messages remain on the E-mail server or your computer.When you receive an E-mail message, the phone plays a sound and displays an envelope icon at the top of the screen. By default, the Home screen also displays the number of unopened E-mail and SMS messages. To quickly view new messages, scroll down and select the message notication area on the Home screen, or select the Message soft key.Working with the message listReceived messages are displayed and stored in the Inbox folder of the appropriate account. By default, messages are displayed in the order received, allowing you to change the display order and date of sent messages.Icon indicates new messageSelect to go to Messaging
6. Messaging features Smartphone User Manual1046. Messaging featuresSmartphone User Manual 105Viewing the Inbox message listOn the Home screen, select Start > Messaging. Scroll right or left, or press Menu then select the appropriate account. The Inbox message list displays your received messages.Changing message list display optionsOn the Home screen, select Start > Messaging. High-light the account, then select Menu > Options > Display. Change the display options and select Done.Marking a message as Read or UnreadOn the Home screen, select Start > Messaging. Highlight the account and scroll to the message to mark, then select Menu > Mark as Read/Unread > Send.The message is stored in Outbox and sent to recipients the next time you synchronize or connect to your E-mail server. SMS messages are sent immediately.To forward a message:1. From an open message, select Menu > Forward.2. In To, enter recipient E-mail addresses or SMS numbers. Insert a semicolon (;) between multiple addresses or SMS numbers.3. Optionally, you can enter an introductory message by scrolling to the message area, pressing the Action key to insert a blank line, and entering your text.4. Select Send. SMS messages are sent immediately. E-mail messages are stored in Outbox and sent to recipients the next time you synchronize or connect to your E-mail server.Deleting a message:On the Home screen, select Start > Messaging. Go to the account in which to delete a message. Scroll to the message to delete. Select Menu > Delete.
6. Messaging features Smartphone User Manual1066. Messaging featuresSmartphone User Manual 107Working with large messages and attachmentsWhen you receive large E-mail messages and attachments, the phone downloads only a portion of them. You can view the partial message or attachment and decide if you want to download the rest of it.When you synchronize, the phone downloads the rst 0.5 KB of each new E-mail message by default. When you con-nect to an Internet E-mail server, it downloads the amount (in KB) of each new message that you specied when you set up the account. The message size includes its attach-ments. The original messages and attachments remain on the server or your PC.The attachment size is omitted from messages received from a POP3 E-mail server.In the message list, messages with an attachment display an envelope icon with a paper clip. Within a message, at-tachments are displayed as a list of hyperlinks at the bot-tom of the message, and are preceded by an attachment icon. The hyperlink includes the le name and size of the attachment.The following icons indicate the state of each attachment status:Not downloaded.Marked for download.Downloaded.
6. Messaging features Smartphone User Manual1066. Messaging featuresSmartphone User Manual 107Downloading a complete E-mail messageOn the Home screen, select Start > Messaging. Select the account and scroll to the message to download. Select Menu > Mark for Download. The complete message is retrieved the next time you synchronize or connect to your E-mail server and send and receive E-mail.Downloading an attachmentIn an open message with an attachment to download, select the attachment. The attachment is downloaded the next time you synchronize or connect to your E-mail server and send and receive E-mail. If there are multiple attachments in the message, all attachments are downloaded.View an attachmentIn an open message containing a downloaded attachment, select the attachment. Note that you can open attachments only for les that are supported by the phone’s installed applications.
6. Messaging features Smartphone User Manual1086. Messaging featuresSmartphone User Manual 1096.5 Viewing message foldersEach messaging account has a set of folders in which the phone stores messages for that account.• Deleted Items: contains messages that you delete until you empty this folder.• Drafts: contains messages that you save before send-ing.• Inbox: contains received messages.• Outbox: contains sent E-mail messages awaiting syn-chronization, or messages that will be sent upon the next E-mail server connection. SMS messages are sent imme-diately over the network and appear in your SMS Outbox folder only for a few seconds.• Sent Items: contains copies of sent messages.You can move a message to a different folder within the same account.When you synchronize or send and receive E-mail, the phone synchronizes any additional E-mail folders that you have cre-ated in Outlook on your desktop computer or on your E-mail server. It also synchronizes the messages contained in those folders, if the folders are marked for synchronization.To view message folder contents:1. On the Home screen, select Start > Messaging.2. Choose the account, select Menu > Folders.3. Scroll to the account for which to view the contents of a message folder.4. Select Folders and then the folder to view.
6. Messaging features Smartphone User Manual1086. Messaging featuresSmartphone User Manual 109Moving a message to a different folder:On the Home screen, select Start > Messaging. Choose the account and scroll to the message to move. Select Menu > Move. Select the folder into which to move the message.To empty the deleted items folder:1. On the Home screen, select Start > Messaging.2. Select Menu > Folders.3. If necessary, scroll right or left to switch to the account for which to empty the Deleted Items folder.4. Select Folders > Deleted Items.5. Select Menu > Empty Folder.
6. Messaging features Smartphone User Manual1106. Messaging featuresSmartphone User Manual 1116.6 Managing messagingAll E-mail and SMS messages are stored in the respective Inbox of each account in Messaging. By default, the most recently received messages are displayed at the top of the Inbox list. Using the menu options, you can customize your Inbox settings to control the way you send, receive, and view messages.Using Messaging menu optionsIt is easy to accomplish common messaging tasks from your Inbox. Press the New soft key to compose a new message, or press the Menu soft key to forward, delete, and reply to messages. Access Inbox options allow you to customize and manage your messages.To view messaging menu options: On the Home screen, select Start > Messaging. Choose the account and then press the Menu softkey.
6. Messaging features Smartphone User Manual1106. Messaging featuresSmartphone User Manual 111The following table lists the Messaging functions found under Menu:Messaging Option FunctionDelete Delete the selected message.Reply Reply to an open or selected mes-sage.Reply All Reply to the sender and those who received a copy of the open or se-lected message.Forward Forward the selected message.Folders View the folders in this account.Switch AccountsSwitch between this account and another.Move Move the open or selected message to another folder.Mark as Read Display the header text of a message in your Inbox in lightface, indicating that the message has been read.Mark for Download Retrieve the entire E-mail message from the E-mail server the next time you con-nect.Options Display a list of Inbox options that you can customize.Send/Receive Connect to your E-mail server to send and receive messages.
6. Messaging features Smartphone User Manual1126. Messaging featuresSmartphone User Manual 113Customizing messaging optionsYou can optimize Messaging according to your work environ-ment. For example, you can change the way your messages are displayed, specify how you want your messages to be sorted, specify the volume and limit the size of messages you want to automatically download, and change your syn-chronization schedule.Accessing Options menuOn the Home screen, select Start > Messaging. Choose the account, press the Menu > Options. Select the option to customize. Modify the settings to change, and press Done.The following table lists the Options found under Menu Mes-saging functions:Options Menu FunctionDisplay Change the message information displayed in your inbox.Sending Specify whether you want to include an original copy of the message in your reply, save a copy of your sent message, or use Unicode for SMS messages.Edit My Text Edit the predened text so that you can insert in messages.Signatures Add a signature in messages.Account Setup Set up your accounts.Import SIM MessagesImport SMS messages from a SIM card to your inbox. The messages are not removed from the SIM card after they are imported.
6. Messaging features Smartphone User Manual1126. Messaging featuresSmartphone User Manual 1136.7 Instant messagingYou can use MSN Messenger on your phone to send and receive instant messages. MSN Messenger on your phone provides the same chat environment as MSN Messenger on your desktop computer. Features of this environment include:• Sending and receiving instant messages.• Seeing the status of others in your Messenger contacts list, or changing your own status (e.g., available, busy, out to lunch).• Inviting other people to a chat.• Blocking contacts from seeing your status or sending you messages.Setting up MSN MessengerYou need either a Microsoft .NET Passport account or a Hotmail account to set up MSN Messenger. To set up a Microsoft .NET Passport account, go to: http://www.passport.com. Once you have an account, you need to create a connection on your phone that allows you to connect to the Internet. For more information about creating connections, see Chapter 5.Using MSN MessengerYou can sign in to MSN Messenger using your Hotmail credentials or your .NET Passport.
6. Messaging features Smartphone User Manual1146. Messaging featuresSmartphone User Manual 115To sign in to and sign out of MSN Messenger:1. On the Home screen, select Start > Messaging > MSN Messenger > Sign In.2. In Sign-in Name, enter the sign-in name that you use for Hotmail or your .NET Passport (Example: name_123@hotmail.com).3. In Password, enter your Hotmail or .NET Passport password.4. Select Remember my password if you don't want to enter your password again in the future.5. Select Sign In.6. To sign out, select Menu > Sign out.NOTE: If you do not sign out of MSN Messenger, you will remain on a data connection. This may result in additional charges from your service provider.Adding an MSN Messenger contact:In the MSN Messenger contacts list, select Menu > Add Contact. Add the Hotmail or .NET Passport sign-in name of a person with whom you want to chat. Their sign-in name is added to the contacts list.
6. Messaging features Smartphone User Manual1146. Messaging featuresSmartphone User Manual 115Deleting an MSN Messenger contact:In the MSN Messenger contacts list, select the contact. Select Menu > Delete Contact. Sending an instant message:Sign in to MSN Messenger. Scroll to the contact with whom you want to chat. Select Menu > Send Message. Enter your message and select Send. This starts a chat with the contact.To reply to an instant message:1. Select Menu > Chats.2. Select the name of the person sending the instant message. The message displays, along with a box for your reply. 3. Enter your reply and select Send. If you want to be able to receive instant messages at any time your phone is connected to a network, select Menu > Options > Passport Account > Run this program when connection is available > Done.Inviting a contact to an ongoing chat:From a chat, select Menu > Invite and then choose a contact. The contact receives an instant message and can join the chat.
6. Messaging features Smartphone User Manual1166. Messaging featuresSmartphone User Manual 117Changing between chats:Select Menu > Chats. In the list of ongoing chats, select the name of a contact with whom to chat.Return to the contacts list:From a chat, select Menu > My Contacts.Ending a chat:Select Menu > End Chat.Seeing who is already chatting:Select Menu > Chats.Blocking or unblocking an MSN Messenger contact:In the MSN Messenger contacts list, select the contact's name. Select Menu > Block. The contact will no longer be able to see your status or send you messages. To unblock the contact, select Menu > Unblock.Changing your status:In the MSN Messenger contacts list, select your name. Select a status description, such as Away. This status is displayed next to your name in the contact lists of your contacts.Change your display name:In the MSN Messenger contacts list, select Menu. Select Options > Passport Account. In My display name, enter your name as you want it to display in the contacts lists of your contacts.
6. Messaging features Smartphone User Manual1166. Messaging featuresSmartphone User Manual 1176.8 MMS messagingYou can use MMS to create, view, store, send or receive multimedia messages with text, photos or audio les. Con-sult with your system administrator or your phone service provider whether this service is offered. Before using this service you need to set up a MMS account.Setting up an MMS account:1. On the Home screen, select Start > Messaging.2. Select Media Messages > Options > Account Setup.3. Select Media Messages.4. In Server, select your service provider's server name. To specify your provider's MMS gateway you need to ll out the Edit Connections sub-menu by selecting Menu > Edit Connections:a. From Servers, select an existing server to edit, delete or add a new one.b. In Description, specify the name of your cellular or MMS service provider.c. In MMSC address, specify the provider's IP address.d. In Data connection, choose existing Internet or work environment connection.
6. Messaging features Smartphone User Manual1186. Messaging featuresSmartphone User Manual 119e. In Gateway, specify the wireless protocol gateway offered by your provider.f. In IP address, specify the address of your service provider.g. In Port, specify the port number where MMS services are routed to.5. In Send/receive, select whether your MMS messages are to be sent manually or automatically.6. In Outgoing message size, specify how large or small do you want the MMS to be sent.7. In Password, enter your password.8. In Allowed messages, choose the types of MMS message you want to accept or lter out.9. Select Done.Creating and sending an MMS messageYou can create an MMS message with several combined slides. Each slide can consist of a photo, an audio le, or inputted text.1. On the Home screen, select Start > Messaging > Media Messages > New. In To, enter recipient phone number. In Subj, enter a subject.
6. Messaging features Smartphone User Manual1186. Messaging featuresSmartphone User Manual 119• To add a Photo: 1. In the New Message screen, use the navigation pad to scroll to the "Insert picture..." box. 2. Press the Action button, a thumbnails menu of all the photos available will appear. 3. Pick the photo you want to add and press Select.• To add an audio clip:1. In the New Message screen, use the navigation pad to scroll to the "Insert picture..." box. 2. Select Menu > Insert > Sound.3. Pick up the sound you want to add and press Select.• To add canned text:1. In the New Message screen, use the navigation pad to scroll to the "Insert text..." portion of the message.2. Key in the desired text or Select Menu > Insert > Text.3. From "Insert My Text" menu choose the pregured text message and select Insert.
6. Messaging features Smartphone User Manual1206. Messaging featuresSmartphone User Manual 1214. Select Send to transmit the MMS message. Select OK to conrm.• Your message will be routed to the Outbox for sending if your account is setup to receive/send messages "manually". To send the message, go to the Outbox of the Media Messaging account, select Menu > Send/Receive.• You will automatically get an administrator message in your Media Messages Inbox prompting you to send the message if your account is setup to receive/send messages "automatically". To send the message immediately, scroll to the System Administrator message, select Menu > Send/Receive.
6. Messaging features Smartphone User Manual1206. Messaging featuresSmartphone User Manual 121Using your camera to send an MMS messageEquipped with a camera, your phone allows you to instan-taneously send pictures to other recipients who also have access to MMS service. You can also add text and a voice recording to personalize your message.1. In the Media Messages New Message screen, enter the recipient's phone number and the subject of the message.2. Use the navigation pad to scroll to the "Insert picture..." area of the MMS new message composition screen.3. Press on the Action button and a Select Picture pop-up menu will appear. Select the camera Icon, which will launch the camera mode.4. Take the picture, then press Select to export the picture into the message. Add text or a voice recording if necessary.5. Press Send to send the message.
6. Messaging features Smartphone User Manual1226. Messaging featuresSmartphone User Manual 123Other sending optionsWhile composing your MMS message, you can use the Menu commands to alter, add a recipient, or postpone your message. The following options are available:Add Recipient: Add a phone number from your Contacts list.Insert: Add additional picture, video, sound, or text.Remove Object: Scroll to the picture, sound, or text frame to delete it.Preview: Have another look at your message before sending it.Pages: Add, remove, or move to the next or previous page.Background Color: Choose a color to ll in the background of your message.Message Options: Set your message's priority, type, and validity period. You can also set that a delivery report be sent for conrm.Postpone Message: Save and send the current message to Drafts to be composed or sent at a later time.Send Message: Send your MMS message.Cancel Compose: Cancel work on the current message without saving it.
6. Messaging features Smartphone User Manual1226. Messaging featuresSmartphone User Manual 123Receiving and replying to MMS messagesWhen you receive an MMS message, the phone plays a sound and displays an envelope icon at the top of the screen. To quickly view new messages, select the Media Message notication area on the Home screen. Or, access the Media message from Messaging:1. On the Home screen, select Start > Messaging > Media Messages.2. Use the Action button to access the message. At this point a telephone number of the sender will appear, along with the subject of the MMS message.3. To download the message, select Menu > Send/Receive.• Your message will be routed to the Inbox for downloading if your account is setup to receive/send messages "manually." To receive the message, go to the Inbox of the Media Messaging account, select Menu > Send/Receive.• Your message will be downloaded automatically in its entirety if your account is set up to receive/send messages "automatically." To receive the message select Menu > Send/Receive.4. To reply to a received message, select Reply. Insert the desired pics, text, or recording, and select Send. Select OK to conrm.
6. Messaging features Smartphone User Manual124Other receiving optionsAfter receiving your MMS message select Menu to reply, forward, or save it. The following options are available:Delete: Delete the current message.Reply: Reply to the sender of the current message.Reply All: Reply to the sender and all recipient of the current message.Forward: Forward the current message to a third party.Play: Play an unopened message.Mark as Unread: Mark message to read at a later time.Save Media: Save a picture, video, or sound of the current message to your les.Pages: Move to the next page or previous page of the current message.Send/Receive: Receive a message marked for down-load.Save to Contacts: Save the sender's phone number to your Contacts.
Chapter 7Synchronizing7.1 Using ActiveSync7.2 Installing ActiveSync7.3 Server ActiveSync7.4 Other information
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 1261277.1 Using ActiveSyncMaintaining a steady connection between your phone device and your desktop or notebook PC is essential. This process of sharing information is called "synchronization." Active-Sync synchronizes information stored on your phone from your PC or Microsoft Exchange Server. It also allows you to share les between your phone and your PC.When you synchronize, ActiveSync compares the infor-mation on your device with the information on your PC and/or Exchange Server and updates all locations with the most recent information.With ActiveSync, you can:• Keep your Outlook information up-to-date by synchroniz-ing your phone with your PC.• Maintain connection with your Inbox, Calendar, and Con-tacts with a server so that you have the latest information, even when your computer is turned off.• Copy (rather than synchronize) les between your phone and your PC. Installation of new phone software applications utilities are done through ActiveSync.• Have control over when synchronization occurs by select-ing a synchronization schedule.• Select which types of information are synchronized and specify how much information is synchronized. For example, you can choose how many weeks of past appointments to synchronize.• Using Server ActiveSync, you can synchronize informa-tion directly with a Microsoft Exchange Server if your com-pany is running Microsoft Mobile Information Server.
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 1261277.2 Installing ActiveSyncBefore synchronization can begin, you must install Active-Sync 3.7 or above on your desktop or notebook PC. Use the Companion CD that came with your device, or install ActiveSync for free by downloading the software from Micro-soft's web site at http://www.microsoft.com/windowsmobile. ActiveSync is already installed on your phone.Creating a partnershipAfter the ActiveSync installation is completed, the New Part-nership wizard will help you set up a partnership between your phone and your desktop or notebook PC. Your rst synchronization process will automatically begin when you nish using the wizard. After the rst synchronization, you will notice that the information from your PC that you selected now appears on your phone. Before setting up ActiveSync, connect the device to your computer using a USB port, or via infrared connection.
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 128129NOTE: To prevent synchronization problems, select Synchronize with Microsoft Mobile Information Server and/or this PC in the New Partnership wizard only if you are certain that your company is running Microsoft Mobile Information Server 2002 or later when you know the server name. Otherwise, select Synchronize with this PC. For more information, contact your network administrator or service provider.Selective synchronizationThe rst synchronization begins automatically after you nish using the New Partnership wizard.By default, ActiveSync does not automatically synchronize all Outlook information. You can use ActiveSync options to turn synchronization for specic information types on and off:1. On your PC, open the Microsoft ActiveSync program. Click on Options.2. By default, Calendar, Contacts, Tasks, and Inbox are synchronized. De-select the check box for the item (s) you do not want to synchronize.3. To adjust the settings for a particular type of information, click on the type and then select Settings. For example, you may select which folders in Inbox to synchronize.
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 1281297.3 Server ActiveSyncBefore synchronizing information with a server, make sure all the requested server authentication information such as username, password, and the name of the Microsoft Mobile Information Server are correct. In the New Partnership wizard, select Synchronize with Microsoft Mobile Infor-mation Server and/or this PC, instead of Synchronize with this PC.To set up Server ActiveSync:1. On the phone Home screen, press the Programs softkey, select ActiveSync.2. Select Menu and then Options. 3. Select Server Settings, and then Connection.4. In User name, enter your Microsoft Exchange user name.5. In Password, enter your Microsoft Exchange password.6. In Domain, enter the name of the domain of your Exchange server (if required).7. If you want the device to save your password so that you need not enter it when connecting, select Save password.8. If configuring a Server Name, enter name of your Exchange server.9. Select Done; to begin synchronizing with the server, press the Sync softkey.
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 130131To change server synchronization settings:1. Before you change synchronization settings, disconnect the device from your PC. On the phone Home screen, select Start.2. Select ActiveSync.3. Select Menu and then Options.4. Select Server Settings.5. Select the synchronization settings to edit Calendar, Contacts, or Inbox:• To start synchronizing Calendar, Contacts, or Inbox information, select Sync [Information Type] with a server on the appropriate synchronization settings page.• To stop synchronizing Calendar, Contacts, or Inbox information, clear the Sync [Information Type] with a server check box on the appropriate synchronization settings page.• Change the amount of information to be synchronized.Scheduling server synchronizationYou can create a schedule for automatically synchronizing information on your phone with your PC or with a Microsoft Exchange Server. To set up a synchronization schedule with your PC, you must use ActiveSync on the PC. For instructions, see Change desktop synchronization schedule in ActiveSync Help on the PC.
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 130131To set up a synchronization schedule with an Exchange server, you must use ActiveSync on your phone. You can schedule synchronization of your device on two separate schedules:Peak times schedule: To synchronize during working hours or other times you experience higher mail volumes.Off-peak schedule: To synchronize during times when you experience lower mail volumes. When you are roaming, you can synchronize manually to reduce roaming charges, or you can synchronize using the mobile schedules.1. To edit schedule settings, your phone must be disconnected from your PC. On the phone Home screen, select Start.2. Select ActiveSync.3. Select Menu and then Options.4. Select Mobile Schedule.a. Select how often to synchronize in the Peak time sync list.b. Select how often to synchronize in the Off-peak time sync list.c. Select whether or not to synchronize on a schedule in the Roaming sync list.d. Select Sync outgoing items as they are sent to synchronize every time you send E-mail.5. Select Done.If you create a schedule for synchronizing while connected to a PC as well as a schedule for synchronizing remotely (wirelessly), the phone synchronizes according to both schedules.
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 132133Synchronizing AutomaticallyWith ActiveSync you can schedule automatic synchro-nization between your device and a server every time an item arrives or is changed at the server. Your device is informed of that event and synchronizes automatically to retrieve those items, making your device always up-to-date. You must synchronize your device at least once (such as after creating a partnership) before you can see and change the settings for synchronization as items arrive.NOTE: You can synchronize as items arrive, only if your company or service provider is running Microsoft Exchange Server with Exchange ActiveSync.Scheduling synchronization1. On the phone Home screen, select Start.2. Select ActiveSync.3. Select Menu and then Options.4. Select Mobile Schedule.5. Set Peak time sync and/or Off-peak time sync to As items arrive.6. Select Done.
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 1321337.4 Other informationRemote synchronizationRemote synchronization is when your device is synchronizing over a wireless connection instead of using a direct local con-nection to a desktop computer. Synchronizing remotely with your desktop computer may depend on your network congu-ration. For example, you may need to set up a virtual private network (VPN) connection to your network.To synchronize remotely, you need to set up a connection rst. Then congure your phone as described in the follow-ing procedure:1. On the Home screen, select Start.2. Select ActiveSync.3. Select Menu and then Options.4. Select PC Settings.5. In Use, scroll to the computer name.6. Select or clear Use mobile schedule to sync with this PC.7. Select or clear Sync with this PC during manual sync.8. Select Done.
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 134135Synchronizing InboxWhen you select Inbox for synchronization in ActiveSync, E-mail messages are synchronized as part of the general synchronization process. During synchronization, the fol-lowing events occur:• Messages are copied from the Outlook Inbox folder on your PC, or from Microsoft Exchange Server, to the Inbox folder on your phone.• By default, when synchronizing Inbox information with your PC or Microsoft Exchange Server, you receive only messages from the last 3 days and the rst 500 bytes of each new message.• The messages on your phone and on your PC are linked. When you delete a message on your phone, it is deleted from your PC the next time you synchronize, and vice versa.• Messages in subfolders of other Outlook E-mail folders are synchronized only if the folders have been selected for synchronization in Inbox on your phone.NOTE: SMS messages are not received in Messaging through synchronization. Instead, they are sent to your phone by way of your cellular service provider.
Smartphone User Manual7. Synchronizing Smartphone User Manual7. Synchronizing 134135Synchronizing CalendarWhen you select Calendar for synchronization in Active-Sync, by default Calendar items from the last two weeks are synchronized.Calendar items created on your phone are copied to your desktop computer and/or server during synchronization, and vice versa. Similarly, Calendar items that are deleted from your phone are deleted from your PC and/or server during synchronization, and vice versa.Synchronizing ContactsWhen you select Contacts for synchronization in ActiveSync, by default all of your contacts are synchronized.Contacts created on your phone are copied to your PC and/or server during synchronization, and vice versa. Similarly, contacts that are deleted from your phone are deleted from your desktop computer and/or server during synchroniza-tion, and vice versa.Synchronizing TasksTask synchronization is automatically selected in ActiveSync. By default, all of your incomplete tasks are synchronized.Tasks created on your phone are copied to your desktop computer during synchronization, and vice versa. Similarly, tasks that are deleted from your phone are deleted from your desktop computer during synchronization, and vice versa.NOTE: Tasks can be synchronized only with your desktop computer; they cannot be synchronized with a server.
Smartphone User Manual7. Synchronizing 136ActiveSync error messagesIf your information cannot be successfully synchronized, you will see an error message on your phone. To view more information about the error, scroll to it and press the Action key.Some errors interfere with automatic synchronization. If you suspect that a scheduled synchronization has not oc-curred, you should attempt to manually synchronize your information. Successfully completing manual synchroniza-tion resets automatic synchronization. For more information, see "Synchronizing Information" in ActiveSync Help on your desktop computer.
Chapter 8Applications8.1 Using Contacts and Beaming8.2 Using Calendar8.3 Using Tasks8.4 Using Voice Notes8.5 Using Windows Media Player8.6 Using Calculator8.7 Using JAVA MIDlet Manager8.8 Games
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications138139Microsoft Pocket Outlook includes Contacts, Calendar, Tasks, Inbox/Messaging, and Voice Notes. You can use these programs individually or together. For example, E-mail addresses stored in Contacts can be used to address E-mail messages in Inbox.For information about Inbox and messaging, see Chapter 6, Messaging Features. The other applications in Pocket Outlook mentioned above are explained on the next several pages.Using ActiveSync, you can synchronize information in Microsoft Outlook or Microsoft Exchange on your PC with your phone. You can also synchronize this information directly with a Microsoft Exchange server. Each time you synchronize, ActiveSync compares the changes you made on your phone, and PC or server, and updates both with the latest information.For information on using ActiveSync, see Chapter 7, Syn-chronizing Information.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications1381398.1 Using Contacts and BeamingYou can think of Contacts as an online address book, where you can store information about people and businesses you communicate with in contact cards. For example, you can store multiple phone numbers, E-mail and street addresses, Web pages, birthday, anniversary date, etc. You can use Contacts to dial phone numbers and compose E-mail and SMS messages directly from a contact card.The Contact listThe Contacts list displays the names of your contacts alphabetically, along with an abbreviation for the default communication method, such as the person's work phone number (w) or home phone number (h). This makes it easy to reach the contact using the method you prefer. Note that if the contact entry includes a work phone number, your phone will automatically set it as the default number.To access Contacts:Select Contacts from the Start menu, or press the Right Softkey (“Contacts”) when in the Home screen. The list of Contacts will appear, as shown in the example below.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications140141The following table shows some of the abbreviations that might be displayed in the Contacts list, and their meanings.Abbreviation Meaningw Work phonew2 Second work phonewfx Work facsimileh Home phoneh2 Second home phonem Mobile phonepgr Pagercar Car phonetxt Text message numbere E-mail addresse2 Second E-mail addresse3 Third E-mail addressweb Web pageTo call a contact using the default number:1. Select Contacts from the Start menu, or press the Right Softkey (“Contacts”) when in the Home screen. The list of Contacts will appear.2. Select the contact you want to call.3. Press the Talk button. The phone dials the contact's default phone number. The abbreviation for this number appears to the right of the contact name.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications140141NOTE: If you want to change the default number, select the desired Contact entry and press the Action button. Then select the number you want to assign as the default, and select Set as Default from the menu.To call a contact using a number other than the default number:• Select the contact in the list, press the Left or Right navigational buttons to display the abbreviation for the number you want to use, then press the Talk button.To nd a contact by entering a name:• Begin entering the name of the contact to nd until the name is displayed. For example, to nd "Sandra," enter 7, 2, 6, 3, 7, 2 because these numbers correspond to the letters for that name.To lter contacts:• Select Filter from the menu, then select the category whose entries you want to display, such as Business, Miscellaneous, or Personal. Only the contacts assigned to the category you select are displayed in the list.To create a new contact:• When the Contacts list is displayed, press the Left Softkey (“New”), or select New Contact from the menu. After entering the desired data, press Done.To delete a contact:• Select the desired entry in the Contacts list, then select Delete from the menu.To assign a Photo ID to a contact:• Use the Photo Contacts (Caller ID) application. This was explained earlier in Chapter 2.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications142143Contact cardsTo view a “contact card,” select the desired contact in the list and press the Action button. A contact card displays all of the information that you have entered for that contact. You can use the menu to add it to your Speed Dial, send a text message, save it to your SIM card, set the selected number as the default number, beam the Contact, delete it, or edit it.To view and edit an existing contact card:• Select the desired entry from the Contact list. Press the Action button to view the contact card. If you wish to modify it, press the Left Softkey (“Edit”) or select Edit from the menu.To call a contact from a contact card:• Select the desired entry from the Contact list. Press the Action button to access that contact card. Press the Up or Down navigational button to select the number you want to call, then press the Action button to dial that number.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications142143To send E-mail from a contact card:1. Select the desired entry from the Contact list.2. Press the Action button to open the related contact card.3 Select the E-mail address, and press the Action button.4. Select an account to use, and press the Action button.5. Enter a subject, compose your message, and then select Send.Using contact card menu optionsSelect the desired contact in the list, then press the Action button to access the related contact card (shown in the gure on the previous page). Using the menu accessed from that screen, you can perform the functions listed below.Add Speed DialEnables you to create a shortcut to a phone number, E-mail address, or Web URL by assigning one or two numbers as a speed dial. (Explained in more detail in Chapter 2.)Send Text MessageEnables you to send a short message to the contact per-son.Add Voice TagAfter recording a Voice Tag, it serves as a shortcut to a phone number, E-mail address, or Web URL when you speak the Voice Tag. (Explained in more detail in Chapter 2.)Save to SIMSaves the contact to the SIM card.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications144145Set as DefaultMakes the selected phone number or E-mail address the default communication method for the contact.Beam ContactSends the contact card to another mobile device or a desktop PC using infrared.DeleteRemoves the contact card from the Contacts list.EditEnables you to modify information in the contact card.Beaming informationYou can use the Bluetooth or infrared port on your phone to send and receive (beam) contact information between your phone and another mobile device or a PC that has Bluetooth or an infrared port and supports vCards and vCal. However, you cannot beam SIM contacts. See Chapter 5 for more information about Bluetooth.To beam a contact:1. Select Contacts from the Start menu.2. Select the Contact entry you want to beam.3. Select Beam Contact from the menu in the Contacts screen.4. Scroll to the device to which you want to beam.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications1441455. Do one of the following:• To beam by infrared, make sure that the infrared ports are unobstructed and within close range of each other.• To beam by using Bluetooth, make sure that both Bluetooth radios are turned on and that Bluetooth is discoverable on the receiving device.6. Press the Left Softkey (“Beam”). Status information will then be displayed, indicating the name of the device to which the phone is beaming, and whether the beaming process is pending, nished, or has failed.To receive beamed information:1. Select Settings from the Start menu.2. In the Settings screen, select Beam.3. Select the Receive incoming beams checkbox so that the checkbox is checked.4. Do one of the following:• To receive by infrared, align the infrared ports so that they are unobstructed and within close range of each other. • To receive by using Bluetooth, make sure your Bluetooth radio is turned on and in discoverable mode.5. Select Done. Your phone is now capable of receiving beams (until you clear the Receive incoming beams checkbox).NOTE: Your phone can receive beamed les of any type, but you may need to copy some les to your PC for viewing.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications146147SIM contactsSIM contacts are stored on your SIM card. When you insert your SIM card into a different device, you can view and use the SIM contact information on the new device. Unlike regular contact cards, you can store only one phone number for each SIM contact.To create a new SIM contact:1. Select Contacts from the Start Menu, or press the Right Softkey (“Contacts”) in the Home screen.2. Open the menu and select New SIM Contact.3. Enter the Name and Number, then select Done.The new contact appears in your contact list. A SIM icon appears to the right of the name, indicating that the contact is stored on your SIM card, as shown in the example below.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications1461478.2 Using CalendarCalendar is the scheduling program on your phone, where you can create and view appointments and view your cal-endar by day, week, or month. When you create and edit appointments in Calendar, your changes are reected in Outlook on your PC when you synchronize.To open Calendar:• On the Home screen, select Calendar from the Start menu.To create a new appointment:1. In the Calendar screen, select New from the menu.2. Enter information about the appointment.When inputting a Calendar entry, note that in the Reminder eld you can specify the amount of time prior to the ap-pointment that you want to be reminded. If you don't want to be reminded, select None. The default reminder time is 15 minutes. If you want to change the reminder time later, open the desired Calendar entry and then press the Left Softkey (“Edit”), or select Edit from the menu in the Calendar screen, and scroll to the Reminder eld.When you create a new appointment on your phone, you can synchronize Calendar with your PC or Exchange Server to keep your schedule information up-to-date in all locations.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications148149To edit an appointment:1. Select Calendar from the Start menu.2. Select the desired appointment, press the Action button, and then select Edit from the menu or press the Left Softkey (“Edit”).3. If the appointment is recurring, select Yes to edit only the current occurrence, or select No to edit the series.4. Make your changes and select Done.To delete an appointment:1. Select Calendar from the Start menu.2. Scroll to the appointment to delete.3. Select Menu and then Delete.4. If the appointment is recurring, select Yes to delete only the current occurrence, or select No to delete the series.Viewing your scheduleYou can view your schedule in three different views: Agenda, Week, and Month.Agenda View is the default view for calendar information. This view displays meetings and appointments scheduled for the current day. Appointments are shown in chronologi-cal order according to start time. All-day appointments are shown as a single line at the top of the Agenda view.When in Agenda View, you can select Week View or Month View from the menu. Press the Left or Right navigational buttons to select a desired date/time, then press the Action button to view the corresponding entries, if any. Or, use the menu to Go to Today, Go to Date, set Options, or return to the default Agenda View.
Smartphone User Manual8. ApplicationsSmartphone User Manual8. Applications148149Note that in Month View, arrows pointing upward represent morning appointments, and arrows pointing downward rep-resent afternoon appointments. If you have both morning and afternoon appointments on the same day, the arrows form a colored box. All-day events are indicated by an empty box. If you have morning and afternoon appointments and an all-day event on the same day, an empty box surrounds a colored box.Customizing the calendar viewYou can change viewing options for Calendar, such as specifying the rst day of the week and the number of days per week to display, as well as showing and hiding week numbers.1. On the Home screen, select Start.2. Select Calendar.3. Select Menu and then Options.4. Scroll to select the options you want and select Done.Importing calendar informationYou can import calendar information from another calendar program that uses the iCal or vCal format. You can import calendar information from attachments in E-mail messages, SMS messages, and links in Microsoft Pocket Internet Ex-plorer, or by beaming. When you import information and then synchronize, the information is added to Outlook on your PC.

Navigation menu