Samsung Electronics Co SCHI300 Dual-Band Analog/PCS Phone (AMPS/CDMA) User Manual

Samsung Electronics Co Ltd Dual-Band Analog/PCS Phone (AMPS/CDMA) Users Manual

Users Manual Part 4

CALCULATOR 1416Places the current number in memory. Each new numberyou enter with the M+ button is added to the total storedin memory. The number that you add can be either acalculated value or any number you enter by pressing thenumber buttons. Pressing this button has no effect on thecurrent calculation (or series of calculations); it merelyplaces the value into memory until it is recalled.Recalls the stored value from memory and inserts it inthe current calculation.Clears any value that is stored in the Calculator memory.Displaying Recent CalculationsThe Recent Calculations command lets you review the last seriesof calculations and helps you confirm a chain of calculations.To display recent calculations:1. In the Calculator application, tap the Menu icon to openthe Calculator menus.2. Tap Options, and then tap recent Calculations.3. When you have finished reviewing the calculations, tap OK.
DATE BOOK 143Date BookThe Date Book lets you quickly and easily schedule appointmentsor any activity associated with a date or date and time. Whenyou open the Date Book, the current date and a list of times for astandard business day are displayed. Use the Date Book to: • Schedule events: timed events, which have both times anddates; untimed events, for example, birthdays or anniversaries;repeating events, such as a weekly meeting held on the sameday at the same time; continuous events, such as a vacation orthree-day conference; and all day events, which reflect thedefault hours of a day as set by the user. • Display your schedule in different ways: by Day, Week, Month,or Agenda view. • Set an alarm to sound minutes, hours, or days before ascheduled appointment. • Attach notes to events to describe or clarify Date Book entries. • Rearrange or delete events from your schedule.CHAPTER77
144 DATE BOOKOpening the Date BookPress the Date Book button on your Smartphone to open the DateBook to today’s schedule. The date is displayed at the top right ofthe screen. Note: Press the Date Book button repeatedly to cycle through the Day,Week, Month, and Agenda views. The Date Book views are displayedat the bottom left of the screen.You can also open the Data Book application by tapping the DateBook icon in the Application Launcher.Date Book button
DATE BOOK 1457Scheduling EventsAn entry in the Date Book is called an event. When you schedulean event, its description appears on the time line, and itsduration is set to 1 hour by default. You can easily change thestart time and duration for any event. You can schedule thefollowing types of events in the Date Book:• Timed events, such as meetings, that have a specific date anda specific start and end time. • Untimed events, such as birthdays, holidays, and anniversaries.These events occur on a particular date but have no specificstart or end times; they appear at the top of the list of timesmarked with a diamond. You can schedule more than oneuntimed event on the same date. • Repeating events, such as a weekly meeting that is held onthe same day at the same time each week. • Continuous events, such as a vacation or three-day conference.• All day events, which reflect the default length of the day asset by the user. Scheduling Timed EventsYou can schedule timed events for the current date or for futuredates. To schedule a event for the current date:1. Press the Date Book button on your Smartphone to openthe Date Book to today’s schedule.The current date and a list of times for a normal business dayare displayed in Day view.
146 DATE BOOK2. With the current day selected, tap the line next to the timethat corresponds to the start of the event. 3. Enter a description of the event, up to 255 characters inlength.4. Set the event’s duration:• If the event is 1-hour long, tap OK, and skip to the end ofthis procedure.• If the event is longer or shorter than an hour, tap directly onthe time to open the Set Time dialog box.Tip: You can open the Set Time dialog box (to select a start time) bymaking sure no event is selected, and then writing a number on thenumber side of the Graffiti writing area.Time barshows defaultduration.Tap the time todisplay the SetTime dialog box.Tap a line nextto desired time;then enter text.➜➜
DATE BOOK 14775. Set the duration of the event in either of the following ways:• Tap the time columns in the Set Time dialog box to set theStart Time; Tap End Time; then tap the time columns to setthe End Time.• Tap All Day if the event lasts all day. (The default hours of astandard business day are set by the user, and may bechanged using the Preference command in the Date Bookapplication.) 6. Tap OK.Tap to scroll to earlier hour.Tap to change minutes.Tap to change hours.Tap to scrollto later hours.Start Timehighlighted
148 DATE BOOKTo schedule a timed event for another date:1. Select the date you want in one of the following ways: • Tap the desired day of the week in the date bar at the top ofthe screen. If necessary, tap the Previous week or Nextweek scroll arrows to move to another week.• Tap Go To at the bottom of the screen to open the Go toDate dialog box. Select a date by tapping a year, month, andday in the calendar.2. After locating the desired date, follow the steps for schedulingan event for the current day.Previous weekTap to select the dayof the current weekNext weekGo to DatePrevious year Previous yearTap to scroll toearlier hoursTap to scroll toearlier hoursTap to selectcurrent date
DATE BOOK 1497Adding Address Book Information to an EventYou can add a name, address, and telephone number to an eventusing the Phone Lookup option. For instructions, see “PhoneLookup” in Chapter x, Common Tasks.”Scheduling Untimed EventsYou can schedule untimed events for any date. Untimed eventsappear at the top of the list of times marked with a diamond. To schedule an untimed event: 1. Select the event date you want, as described in the previousprocedure, “To schedule a timed event for another date.” 2. Tap New.3. In the Set Time dialog box, tap OK. Do not enter a start or endtime.Tip: You can create a new untimed event by making sure no event isselected and then writing letters in the Graffiti writing area. When youstart writing, the untimed event appears at the top of the screen
150 DATE BOOK4. Enter a description of the event.5. Tap a blank area on the screen to deselect the untimed event.Note: If you create a timed event and later want to make it an untimedevent, tap directly on the event time on the Date Book screen;then tap No Time and tap OK. Scheduling Repeating or Continuous Events The Repeat function lets you schedule events that recur atregular intervals or extend over a period of consecutive days. Repeating events include a birthday and a weekly guitar lessonthat falls on the same day of the week and the same time of day.Continuous events might include a business trip or a vacation.To schedule a repeating or continuous event:1. Tap the event (Be sure to tap the event and not the time nextto the event.). Typically, a continuous event is an untimedevent.New untimedevent
DATE BOOK 15172. Tap Details.3. Tap the Repeat box to open the Change Repeat dialog box.4. Tap Day, Week, Month, or Year to set how often the eventrepeats. For a continuous event, tap Day.5. Enter a number that corresponds to how often you want theevent to repeat on the Every line. For example, if you selectMonth and enter the number 2, the event repeats every othermonth.6. To set an end date for the repeating or continuous event, tapthe End On pick list and tap Choose Date. Use the date pickerto select an end date.7. Tap OK. The Repeat icon that represents a repeating eventappears to the far right on the event line.Tap theRepeat box.➜➜
152 DATE BOOKAbout Scheduling Repeating or Continuous EventsKeep the following in mind when scheduling repeating orcontinuous events:• If you change the start date of a repeating event, yourSmartphone calculates the number of days you moved theevent. Your Smartphone then automatically changes the enddate to maintain the duration of the repeating event.• If you change the repeat interval (e.g., daily to weekly) of arepeating event, past occurrences (prior to the day on whichyou change the setting) are not changed, and your Smartphonecreates a new repeating event.• If you change the date of an occurrence of a repeating event(e.g., from January 14 to January 15) and apply the change toall occurrences, the new date becomes the start date of therepeating event. Your Smartphone adjusts the end date tomaintain the duration of the event.• If you change other repeat settings (for example, time, alarm,private) of a repeating event and apply the change to alloccurrences, your Smartphone creates a new event. The startdate of this new event is the day on which the setting ischanged. Past occurrences (prior to the day of the change) arenot changed.• If you apply a change to a single occurrence of a repeatingevent (e.g., time), that occurrence no longer shows the Repeaticon .
DATE BOOK 1537Rescheduling EventsYou reschedule events using the Details option in the Date Book.You can also use the Details option to convert untimed eventsinto timed events. To reschedule an event:1. Tap the event you want to reschedule.2. Tap Details.3. To change the time, tap the Time box, select a new time, andthen tap OK. 4. To change the date, tap the Date box, select a new date, andthen tap OK.
154 DATE BOOKSetting the AlarmThe Alarm setting lets you set an audible alarm for events in yourDate Book, and display a reminder message on-screen. Foruntimed events, only the reminder message appears.Setting an Alarm for an EventYou can set an alarm for minutes, hours, or days before an event.When you set an alarm, an Alarm icon appears to the far rightof the event with the alarm. You can also set a silent alarm for untimed events that displays areminder message on-screen before the day of the event. Thealarm triggers at the specified period of minutes, hours, or daysbefore midnight of the day on which the untimed event begins. For example, you set a 5-minute alarm for an untimed event thatoccurs on February 4. The reminder message will appear at 11:55p.m. on the night of February 3. The reminder remains on thescreen until you turn on your Smartphone and tap OK to turn offthe reminder.To set an alarm for an event:1. Tap the event to which you want to assign an alarm.2. Tap Details.3. Tap the Alarm check box to select it.The default setting, 5 Minutes, appears.
DATE BOOK 15574. Set the alarm time:• Select the 5 next to the Alarm check box and enter anynumber from 0 to 99 (inclusive) as the number of time units.• Tap the pick list to change the time unit; select selectMinutes, Hours, or Days.5. Tap OK.Once an alarm has gone off, you can tap the Snooze option todismiss the alarm for a 5-minute period. To dismiss the alarm using the snooze option:When the alarm dialog box appears, tap Snooze to delay thealarm for a preset five-minute period. Each time you tap Snooze, the alarm is dismissed for anadditional 5-minute period. Enter number oftime units here.Tap here to selectunit of time.
156 DATE BOOKSetting Alarm OptionsYou can set the alarm to go off automatically for each new eventusing preferences. You can also set a tone for the alarm and thenumber of times the alarm sounds. To set alarm options:1. To open the Preferences dialog box, do one of the following: • In the Date Book, tap the Menu icon .• Tap the inverted tab at the top of the Date Book screen todisplay the menu bar.• In the text Graffiti area, drag a diagonal line from the lowerleft to upper right to display the Command toolbar. Type anR, the Graffiti shortcut for the Preferences command. 2. In the Options menu; tap Preferences.3. Select from the following options: • Tap Alarm Preset to set an alarm for each new eventautomatically. The silent alarm for untimed events is definedby minutes, days, or hours before midnight of the date of theevent.
DATE BOOK 1577• Tap the Alarm Sound pick list, and then tap an option to setthe tone of the alarm. Options include Alarm, Alert, Bird,Concert, Phone, Sci-fi, and Wake Up.• Tap Remind Me to define how many times the alarmsounds–once or twice; or three, five, or ten times.• Tap Play Every to set how often the alarm sounds–everyminute; or every 5, 10, or 30 minutes.4. Tap OK.Changing the Date Book ViewThe Date Book includes four views for displaying yourappointments: day view, week view, month view, and agendaview. To display the Date Book views: 1. Do one of the following:• Press the Date Book application button repeatedly tocycle through all the Date Book views. • Tap a view icon in the lower-left area of the Date Bookscreen.Date Book view icons
158 DATE BOOKTo display the current time:Tap and hold down the stylus on the date in the date bar todisplay the time. (When you release the stylus, the menu barappears.) Tap the dateWorking in Week viewWeek view displays a calendar of your events for an entire week.This view lets you quickly review your appointments andavailable time slots. In addition, the graphical display helps youspot overlaps and conflicts in your schedule.To display the Week view:1. Tap the Week view icon or press the Date Book buttonuntil the Week view appears. Week view2. Tap the left and right navigation controls to move forward orbackward a week at a time, or tap on a specific day to display thedetails of an event. Note: The Week View also shows untimed events and events before and afterthe range of times displayed.
DATE BOOK 1597Bar indicates later event.Bar indicates earlier event.Dot indicates untimed event.Next weekPrevious week3. Tap an event to display a description of the event at the top ofthe screen.Tips for Using Week ViewKeep the following points in mind when using Week view: • To reschedule an event while in Week view, tap and drag theevent to a different time or day.• Tap a blank time on any day to move to that day and have thetime selected for a new event. Event detailsTap to show event details.
160 DATE BOOK• Tap any day or date that appears at the top of the Week viewto move directly to that day without selecting an event.• The Week view displays the time span defined by the StartTime and End Time in the Date Book Preferences settings. Ifyou have an event before or after this time span, a bar appearsat the top or bottom of that day’s column. Use the on thescreen scroll arrows to scroll to the event.Spotting Event ConflictsWith the ability to define specific start and end times for anyevent, it is possible to schedule events that overlap (an eventthat starts before a previous event finishes).An event conflict (time overlap) appears in the Week view asoverlapping time bars and in the Day view as overlappingbrackets to the left of the conflicting times.Eventconflicts
DATE BOOK 1617Working in Month ViewThe Month View screen shows which days have eventsscheduled. Dots and lines in the Month view indicate events,repeating events, and untimed events.You can control the dots and lines that appear in the MonthView. See “Changing the Date Book display of events” on pagexx for more information.Month View buttonDots below date indicate untimed events.Dots on right sideindicate events.Previous/next monthDashed line indicatescontinuous event.
162 DATE BOOKTips for Using Month ViewKeep the following points in mind when using the Month view: • Tap a day in the Month view to display that day in the Dayview.• Tap the scroll arrows in the upper right corner to move forwardor backward a month. • Tap Go To to open the date selector and select a differentmonth.• Use the scroll buttons on the front panel of your (device type,lower case) to move between months. Press the top button todisplay the previous month, the bottom button to display thenext month. Working in Agenda ViewThe Agenda view lets you view appointments, untimed events,and To Do List items in a single screen. Although it is primarily aviewing option, you can also use the Agenda view to check offcompleted To Do List items. To go to a Day View of |any event onthe Agenda view screen, simply tap the desired event.
DATE BOOK 1637Tips for Using Agenda View• Tap any appointment while in Agenda view to display the DayView of the appointment. • Check off completed To Do List items in the Agenda view, orclick a description of an item to go directly into the To Do Listapplication. Changing the Date Book Display of EventsIn Day or Month view, you can change which events appear inthe Date Book. In Day view, you can display time bars thathighlight event conflicts in Day view.You can also change the starting and ending times displayed fornew entries. To change the Date Book display of events:1. In Day view or Month view, tap the Menu icon to open theDate Book menus.2. Tap Options, and then tap Display Options.
164 DATE BOOK3. For Day view, select from the following options:• Tap Show Time Bars to display time bars showing theduration of an event and any event conflicts.• Tap Compress Day View to display start and end times foreach event, but no blank time slots at the bottom of thescreen, to minimize scrolling. Clear the option to display alltime slots. 4. For Month view, select whether to display Timed, Untimed, orDaily Repeating events.5. Tap OK.To change the start and end times in the Date Book:1. In the Date Book, tap the Menu icon to open the DateBook menus.2. Tap Options, and then tap Preferences.3. Tap Start Time and use the scroll arrows to select a new starttime for the Date Book screens. Repeat the step to set a newend time. If the time slots you select do not fit on one screen, you cantap the scroll arrows to scroll up and down.4. Tap OK.
DATE BOOK 1657Date Book MenusDate Book menus are shown here for your reference, and DateBook Features that are not explained elsewhere in this book aredescribed here.See “Using menus” in Chapter x for information about choosingmenu commands.Record menuDisplay Allows you to change Date Book’s appearanceOptions and which events display.Options menu
166 DATE BOOK• Show Time Bars. Activates the time bars thatappear in the Day View. The time bars show theduration of an event and illustrate event conflicts.• Compress Day View. Controls how timesappear in the Day View. When Compress DayView is off, all time slots display. When it is on,start and end times display for each event, butblank time slots toward the bottom of the screendisappear to minimize scrolling.• Month View settings. These check boxes applyto the Month View of the Date Book. You canactivate any or all of these settings to show thatyou have Timed, Untimed, or Daily Repeatingevents in the Month View only.Preferences• Start/End Time. Defines the start and end timesfor Date Book screens. If the time slots you selectdo not fit on one screen, you can tap the scrollarrows to scroll up and down.• Alarm Preset. Automatically sets an alarm foreach new event. The silent alarm for untimedevents is defined by minutes, days, or hoursbefore midnight of the date of the event.
DATE BOOK 1677• Alarm Sound. Sets the tone of the alarm.• Remind Me. Defines how many times the alarmsounds. The choices are Once, Twice, 3 Times, 5Times, and 10 Times.• Play Every. Defines how often the alarm sounds.The choices are Minute, 5 minutes, 10 minutes,and 30 minutes.
USING THE EXPENSE APPLICATION 169Using the Expense ApplicationThe Expense application lets you keep track of your expenses andthen transfer the information to a spreadsheet on your computer.Use the Expense application to: • Record dates, types of expenses, amount spent, paymentmethod, and other details associated with any money that youspend.• Assign expense items to categories so that you can organizeand view them in logical groups.• Keep track of vendors (companies) and people involved witheach particular expense.• Log miles traveled for a particular date or expense category.• Sort your expenses by date or expense type.• Transfer your expense information to a Microsoft Excelspreadsheet (version 5.0 or later) on your computer. (MicrosoftExcel is not included in the Samsung Smartphone package.)CHAPTER88Expense
170 USING THE EXPENSE APPLICATIONOpening Expense Application1. Tap the Applications icon to open the ApplicationLauncher.2. Tap the Expense icon to display the Expense screen. Recording ExpensesThe Expense application lets you record the date, expense type,and the amount you spent. You can sort Expense items intocategories or add other information to an item.Creating Expense ItemsA record in the Expense application is called an item.To create an Expense item:1. Tap New to create a new item.Tip: You can also create a new Expense item in the Expense List screenby writing on the number side of the Graffiti writing area. The firstnumber you write begins your new Expense item.Tap here.Cursor ofnew item➜➜
USING THE EXPENSE APPLICATION 17182. Enter the amount of the expense. 3. Tap the Expense Type pick list and choose a type from the list.As soon as you choose an Expense type, your Smartphonesaves your entry. If you do not select an Expense type, it doesnot save the entry.Tip: Another quick way to create a new Expense item is to make surethat nothing is selected in the Expense List. Then write the first letteror letters of the Expense type to fill it in automatically, and thenwrite the numerical amount of the Expense item. See “Filling in theexpense type automatically” in this chapter for more information.Changing the Date of an Expense ItemInitially, Expense items appear with the date you enter them. Youcan use Expense to change the date associated with any Expenseitem.To change the date of an Expense item:1. Tap the Expense item you want to change.Tap here. ➜➜
172 USING THE EXPENSE APPLICATIONTap date.3. Tap the date you want for the Expense item. For more information about the Date Screen, see “Schedulingan Event.”Entering Receipt DetailsYou can add detailed information to an expense item using theReceipt Details dialog box.To enter receipt details in the Receipt Details dialog box:1. Tap the Expense item to which you’ll add information. 2. Tap Details to display the Receipt Details dialog box.2. Tap the date of the selected item. ➜➜
USING THE EXPENSE APPLICATION 17383. To select a category, tap the Category pick list, and then tap anoption. To create a new category, tap Edit Categories. Tap Newto create a new category.4. Select any of the following options:Category See “Categorizing records” earlier in this chapter.Type Opens a pick list of expense types.Payment Lets you choose the payment method used to paythe Expense item. If the item is prepaid (such asairline tickets supplied by your company), you canchoose Prepaid to place your expense in theappropriate company-paid cell of your printedexpense report spreadsheet. See “Transferringyour data to Microsoft Excel” later in this chapterfor more information.Currency Enables you to choose the type of currency usedto pay the Expense item. The default currency unitis defined in the Preferences dialog box. You canalso display up to four other common types ofcurrency. See “Customizing the Currency pick list”later in this chapter for more information.Vendor Lets you record the name of the vendorand City (usually a company) associated with the expenseand the city where the expense was incurred. Forexample, a business lunch might be at Rosie'sCafe (Vendor) in San Francisco (City).Attendees Lets you enter attendees. Tap Who, then do oneof the following in the Attendees screen.• In the Graffiti writing area, enter others whoattended the event. Tap OK.
• Tap Lookup to display all Address Book namesthat contain an entry in the Company field ofthe Address Book record. Select the name you want to add, and tap Addto add the name to the Attendees screen;repeat the step to add more names. Then tapDone.5. Tap OK to add the information to the Expense record.Filling in the Expense Type AutomaticallyYou can select an expense type merely by writing the first letteror letters of an expense type in the Graffiti writing area. Forexample, writing the letter T enters the Taxi expense type.Writing T and then e enters Telephone, which is the first expensetype beginning with the letters Te.To fill in the expense type automatically:1. Tap the Menu icon to open the Expense menus.174 USING THE EXPENSE APPLICATIONTap here➜➜
USING THE EXPENSE APPLICATION 17582. Tap Options, and then tap Preferences.3. Tap the Use automatic fill when entering data check box toselect the option. 4. Tap OK.Changing the Expense List DisplayYou can change the display of expenses, including their sortorder, the mileage unit, and the currency symbol, using the ShowOptions dialog box. To change the Expense List display: 1. In the Expense List, tap Show to display the Show Optionsdialog box.Tap Show➜➜
176 USING THE EXPENSE APPLICATION2. To change how expense items are sorted, tap the Sort By picklist, and then tap Date or Type to sort expense items by thecorresponding option.3. To change the display of mileage entries, tap Distance, andthen tap Miles or Kilometers to display the corresponding unit. 4. To hide the currency symbol, tap the Show Currency check boxto clear it.5. Tap OK.Changing the Currency and Symbols DisplayYou can change the currencies s available in the Currency picklist, and you can change the default currency that appears whenyou create a new expense item.If the currency you want to use is not in the list of countries, youcan create your own custom currency symbol and add it to thepick list. To change the currencies displayed in the Currency picklist:1. In the Expense List, tap an Expense item. 2. Tap Details.3. Tap the Currency pick list in the Receipt Details dialog box, andthen tap Edit Currencies.
USING THE EXPENSE APPLICATION 1778Tap Editcurrencies.EU(Euro)United KingdomGermany4. Tap the Currency pick list and select the country whosecurrency you want to display on that line. You can specify up to five currencies. 5. Tap OK to close the Select Currencies dialog box.6. Tap OK.To change the default currency symbol for all Expenseitems: 1. Tap the Menu icon to open the Expense menus.2. Tap Options, and then tap Preferences.3. Tap the Default Currency pick list, and then tap a currencysymbol to select it as the default.4. Tap OK.The symbol you selected appears with all new Expense items.Existing items aren’t affected. Note: To use a currency symbol only for a selected Expense item, selectthe symbol in the item’s Receipt Details dialog box. See “To createan Expense item” earlier in this chapter. ➜➜
178 USING THE EXPENSE APPLICATIONCustomizing Currency SymbolsYou can create and add your own currency symbol to theCurrency pick list. To define a custom currency symbol:1. Tap the Menu icon to open the Expense menus.2. Tap Options, and then tap Custom Currencies.3. In the Custom Currencies dialog box, tap one of the fourCountry boxes.Tap a Countrybox.4. In the Currency Properties dialog box, enter the country nameand currency symbol that you want to appear in the Expenseapplication.5. Tap OK to close the Currency Properties dialog box.6. Tap OK.
USING THE EXPENSE APPLICATION 1798Note: To add the currency symbol to the Currency pick list in the ReceiptDetails dialog box, see the procedure earlier in this chapter, “Tochange the currencies displayed in the Currency pick list.” Transferring Your Data to Microsoft ExcelOnce you have entered expenses in the Expense application onyour Smartphone, Palm Desktop software lets you view and printthe data with your computer. Note: You must have Microsoft®Excel version 5.0 or later to view and printyour Expense data using one of the provided templates. MicrosoftExcel is not included with the (product name) Smartphone package.The procedures in this section assume that you have installed PalmDesktop software. See “Connecting the cradle” in Chapter 1,“Introduction to the Samsung Smartphone” for more information.Creating and Printing an Expense ReportPalm Desktop software makes it quick and easy to view and printyour Expense data in a Microsoft Excel spreadsheet.
180 USING THE EXPENSE APPLICATIONTo create or print an expense report:1. Perform a HotSync operation to transfer your latest Expensedata to your computer. 2. Click the Expense application in Palm Desktop software toopen Microsoft Excel and the Expense Report configurationdialog box.Note: If you launch the Expense application from the Start menu insteadof from Palm Desktop software, you must first choose yourSmartphone user name.3. Select the expense category using one of the followingtechniques:• Click an expense category. • Press Ctrl+click to select multiple categories. • Select All in the Categories group to print the expensesassociated with all of your Expense categories.Click to selectCategories.
USING THE EXPENSE APPLICATION 18184. Specify a time period to print:• Enter a date in the End Date field to define an end date forthe expense report.• Do not enter a date in the End Date field to specify, allexpense entries for the selected categories—up to the dateof the last HotSync operation.5. Print or display the expense information, choosing one of thefollowing options:• Click Print to display the expense report in the Print Previewwindow, and then click Print in the Microsoft Excel windowto print your expense report.• Click Create to display a Microsoft Excel spreadsheetcontaining your expense data. Your data appears inMicrosoft Excel spreadsheet form. You can enterinformation, make formatting changes, and save and printthe file in the normal manner.
182 USING THE EXPENSE APPLICATIONUsing Expense Report TemplatesPalm Desktop software includes several expense reporttemplates. When you use one of these templates, you can edityour expense data in Microsoft Excel. The templates have the extension .xlt and are stored in thetemplate folder in the Palm Desktop software directory on yourcomputer. To see what a template looks like before you use it,open the template in Microsoft Excel. For example, the templateSample2.xlt looks like this:
USING THE EXPENSE APPLICATION 1838To view your expense data using a Microsoft Exceltemplate:1. Display your expense data in a Microsoft Excel spreadsheet asdescribed in the previous procedure.2. Click Options.3. Enter the name, department, and other information asnecessary for your expense report.4. Click the Templates menu; then select an expense template. 5. Click OK.Enter report name andother information.Choose expensetemplate.
184 USING THE EXPENSE APPLICATIONExpense MenusExpense menus are shown here for your reference, and Expensefeatures that are not explained elsewhere in this book aredescribed here.See “Using menus” in Chapter x for information about choosingmenu commands.Record menuOptions menu
MAIL 185MailThe Mail application lets you manage, on your Smartphone, thee-mail you send and receive through your desktop computer’s e-mail application. You can read, reply to, compose, and delete e-mail on your Smartphone once you’ve performed a HotSync®operation.The infrared port at the top of your Smartphone lets you senddata from your Smartphone–including entire applications–to anyother Palm Computing®connected device that’s close by and alsoequipped with an IR port.CHAPTER99
186 MAILManaging Desktop E-mail Away from YourDeskYou can send or receive e-mail after you’ve performed a HotSyncoperation, either locally using the Smartphone cradle, or remotelyusing a modem.The Mail synchronizes the mail in the Inbox of your desktop e-mail application with the mail on your Smartphone. For example,if you delete e-mail items from Mail, your next HotSync operationalso deletes the e-mail items from your desktop e-mailapplication, so that you never have to delete e-mail items twice.Similarly, if you read an e-mail item on your Smartphone andleave it in your Inbox, your next HotSync operation indicates inyour desktop e-mail application that the item has been read. The Mail application lets you: • View, delete, file, and reply to incoming mail.• Create outgoing e-mail items and drafts of e-mail items.• Create simple or complex filters, which let you to decide whichtype of e-mail your Smartphone retrieves from your desktop e-mail application.• Use your Smartphone in its cradle to send and retrieve e-mailitems from your desktop e-mail application.
MAIL 1879Setting Up Mail on the DesktopBefore you use the Mail application for the first time, make surethat your desktop e-mail application is installed and running. Youmust also set up Palm Desktop software for use with yourdesktop e-mail application. Your Smartphone supports various desktop e-mail applications,including Microsoft Exchange (version 4.0 or higher), Eudora(version 3.0.3 or higher), and Lotus cc: Mail (versions 2.5, 6.0, and7.0). You can view the full list of the supported applications whenyou set up Mail.If your desktop e-mail application does not appear on the list, youmay still be able to manage your desktop e-mail application fromyour Smartphone using special connection software, called aconduit, that lets you synchronize your desktop e-mail applicationand your Smartphone. Contact the vendor of your e-mailapplication for more information.Note: The following instructions assume that you have installed PalmDesktop software on your computer, but have not yet set up Mail.
188 MAILTo set up Mail:1. Choose one of the following options:• If you have not yet installed Palm Desktop software on yourcomputer, install the software now. You will be prompted toset up Mail as part of the Palm Desktop softwareinstallation.• If you already installed Palm Desktop software on yourcomputer, and set up Mail, skip to the next procedure, to setup the HotSync options for Mail.2. In the Windows task bar, click Start.3. Select Programs, select Palm Desktop software, and then clickMail Setup to begin the setup.4. Follow the instructions on the screen to set up yourSmartphone for use with your desktop e-mail application.To set or change HotSync options:1. In the bottom right corner of the Windows taskbar, click theHotSync icon . 2. Choose Custom.Tip: You can also choose Custom from the HotSync menu in Palm Desktopsoftware.3. Choose Mail from the list box.4. Click Change.
MAIL 18995. Click one of the following settings:Synchronize Synchronizes the mail on your organizer andthe files your desktop E-Mail application.Desktop Replaces the mail on your organizer with theoverwrites mail in your desktop E-Mail application. Youhandheld should use this option only if, for some reason,the two inboxes get out of sync. Do Nothing Turns off communication between yourorganizer and desktop E-Mail application.Note: Changing the HotSync setting from the default affects only the nextHotSync operation. Thereafter, the HotSync Action reverts to thedefault setting.
190 MAILSynchronizing Mail with your e-mail applicationAfter you turn on and set up Mail, you must perform a HotSyncoperation to synchronize Mail with your desktop e-mailapplication.For complete information on using HotSync, see Chapter x,“Exchanging and Updating data using HotSync Operations.”Creating, Viewing, and Replying to E-mailThe Mail application lets you create e-mail that your desktopapplication can send, and view, edit, and reply to e-mail receivedfrom your desktop application. The first time you open the Mailapplication, it displays the Mail list. To open the Mail application on your Smartphone:1. Tap to open the Applications Launcher.2. Tap the Mail icon.Viewing E-mail ItemsThe Mail list displays your incoming e-mail items, who sent them, and the datethey were received. A check markindicates any e-mail items that you’veread. Bold indicates high-priority e-mailitems. Previously read
MAIL 1919To view e-mail items:1. Tap an item in the Mail list. By default, the Mail application shows only the From andSubject fields. You can display complete information about thesender, receiver, and copied recipients, as well as the subjectand the date the e-mail item was created. 2. To change the display of header information, tap a headermode icon in the upper right corner of the screen:• Tap the Complete Header icon to view complete informationabout the sender, receiver, and copied recipients, in additionto the subject and date the e-mail item was created. • Tap the Abbreviated Header icon to redisplay theabbreviated header. Mail uses the header type you select for all your e-mail items.3. To close an e-mail item, tap Done.Complete Header icon.Abbreviated Header iconSenderRecipientSubject Time and date sente-mail body
192 MAILCreating E-mail ItemsYou create e-mail items with your Smartphone the same way youcreate e-mail with your desktop e-mail application: you identifythe recipient of the e-mail item, define a subject, and create thebody of the e-mail item. At a minimum, all e-mail items mustcontain information in the To and Subject fields.You create original e-mail items and replies in the New Messagescreen. To create an e-mail item:1. Tap New.Tip: You can also create an e-mail item by tapping New in the Messagemenu.2. Enter the e-mail address of the recipient, using the sameformat as you would from your desktop e-mail application. For example, if you’re sending an e-mail item to a user on thesame network, you don’t have to add Internet information,such as @mycorp.com.Tap New➜➜

Navigation menu